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March 26, 2018

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CITY OF SOUTH BEND - COUNCIL MEETING - March 26, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 26, 2018 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43929 thru Check #43971 - $108,065.72

4. CORRESPONDENCE

None

5. RESOLUTION #2018-02 – AUTHORIZING USDA RD FUNDING FOR UPGRADES TO THE WATER TREATMENT PLANT

Mayor Struck requested council approval authorizing her to sign the USDA RD funding agreement for the upgrades to the Water Treatment Plant. Clerk/Treasurer Roberts briefly explained the funding – the total project cost is $3,193,693. The USDA RD loan amount is $3,000,000 and the city will be responsible for $193,693 or 6% of project costs which will come from the Water Fund budget. Clerk/Treasurer Roberts explained that this is a 40 year loan, but she wasn’t sure of the interest rate. {2.75%} There will be no rate increases to fund this project. City Supervisor Houk briefly explained that the project entailed adding an additional bank of filters and that it is going from a high pressure system to a low pressure system which puts less stress on the filters which in turn prolongs the filters life. Councilor Buchanan questioned the need for the upgrade and it was explained that the water treatment plan cannot produce enough water in its current condition to meet the city’s demand during peak seasons. In the past the city has had to purchase water from the City of Raymond and any profits the city might have seen during that time went to Raymond to pay for the cost of that water. The water treatment plant is also nearing its capacity as far as general hookups and the city feels that it should be proactive and have the capacity needed for future growth.

Councilor Neve made a motion authorizing Mayor Struck to sign the USDA RD funding agreement for the upgrades to the Water Treatment Plant. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1531 – SIX MONTH INTERIM OFFICIAL CONTROL ON SAFE INJECTION SITES (ONE READING ONLY)

Mayor Struck presented Ordinance #1531 – Six Month Interim Official Control on Safe Injection Sites explaining that she wanted to be proactive about the possibility of safe injection sites coming into the City South Bend. Clerk/Treasurer Roberts briefly explained the process associated with this ordinance which includes a public hearing by the planning commission (April 24, 2018) to take public testimony about safe injection sites and then the planning commission will prepare a findings of fact and that information will then be presented to the council for action. The ordinance is basically a six month “moratorium” to allow the planning commission time to review this information, to have a public hearing, prepare their findings and finally to present it to the council. The council makes the final decision. If, after six months, (September 24, 2018) the planning commission doesn’t have anything to present and/or the city doesn’t renew the ordinance it will automatically expire and nothing further will happen.

Councilor Neve made a motion to accept Ordinance #1531 – Six Month Interim Official Control on Safe Injection Sites with one reading only. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC
  • Citizen Sandy Harris from 515 Pacific Avenue spoke about off shore oil drilling and noted that she was against it.
  • Key McMurry, Stream & Wildlife Biologist and owner of Key Environment Solutions, LLC spoke briefly about off shore oil drilling and her opposition to it.
  • Citizen Heidi Stonebraker from 616 E 2nd Street also supported Ms. McMurry’s opposition to off shore oil drilling.

Mayor Struck noted that Councilor Buchanan sent a letter of opposition as councilor with some of the council signing the letter as well, but the city has not considered a formal resolution at this time. Councilor Neve asked that off shore oil drilling be put on the agenda for discussion sooner rather than later. Mayor Struck advised it would be on the April 9th agenda.

8. DEPARTMENT HEAD REPORTS

Police Chief Eastham gave a brief recap regarding the speeding complaints on Pacific Avenue. The Pacific County Sheriff’s Office placed a speed monitor on Pacific Avenue for three weeks which kept traffic data. During that three week period it showed a total of 2,427 vehicles passed by the sign; 2,356 vehicles were at or under the posted speed limit; 71 vehicles were over the posted speed limit but less than 10 mph over and 2 vehicles were 10 mph or more over. Police Chief Eastham noted that he was one and the other one was the person doing 37 that Police Chief Eastham was stopping.

9. MAYOR’S REPORT

Mayor Struck announced that she will be out of the office the week of April 2nd. She is taking a couple of personal days and then she will be in Seattle at the Annual Collective Bargaining and Arbitration Conference. If anyone needs to get in touch with her she suggested that they call her cell phone.

10. COUNCIL COMMENTS
  • Councilor Buchanan thanked the council and mayor for their support of the proposed improvements to the Willapa Hills trail. He explained that he had attended a meeting of the Back County Horsemen and that they had provided a letter of support which he turned in at a recent meeting that was held by the Washington State Parks and Recreation Commission to continue the discussion about the proposed improvements to the Willapa Hills trail.
  • Councilor Davis agreed with Councilor Neve that the city needs to move forward regarding the off shore oil drilling issue sooner rather than later.
  • Councilor Buchanan had some questions and concerns about the recent article that was in the Pacific County Press regarding the investment by the Department of Natural Resources to restart the Pacific Hardwoods Mill. Mayor Struck explained that she didn’t see any issue with the article and suggested that if he had concerns he should contact the various agencies that were involved in getting the project funded.
11. ADJOURNMENT

The meeting was adjourned at 5:54 PM to meet again at 5:30 PM on Monday, April 9, 2018 for the next regularly scheduled meeting at South Bend City Hall.

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