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June 25, 2018

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CITY OF SOUTH BEND - COUNCIL MEETING - June 25, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 11, 2018 regular meeting. The motion was seconded by Councilor Willliams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44180 thru Check #44214 - $159,807.71

4. CORRESPONDENCE

None

5. LEMAY – GARBAGE COLLECTION SERVICE

Mayor Struck presented the council with a rate sheet showing the garbage rates for LeMays of Grays Harbor along with the rates for garbage service that the city currently charges. LeMays has approached the city and is interested in taking over the city’s garbage service. They have agreed to pay the full purchase price (no depreciation) for the garbage truck and all of the carts that the city has purchased less a 10% depreciation. LeMay offers many options that the city does not and there is the potential for a great deal of savings for the residential customers. Councilor Little ask where the money would go from the purchase of the truck and carts and Clerk/Treasurer Roberts explained that the city owes $211,000 on the truck and the balance would more than likely end up in a capital reserve fund. Councilor Williams asked if it could go into current expense and Clerk/Treasurer Roberts advised him that she was 100% positive that it could not go into current expense. She explained that she will be getting direction from the State Auditor’s Office once the city receives the money to make sure that the money is allocated correctly. She did note that she would like to put a portion of the money into the mosquito fund since the city collected 9% excise tax on garbage that went into the mosquito fund and that would be going away. Following further discussion Councilor Neve made a motion to move forward with a garbage services contract with LeMays of Grays Harbor. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

Citizen Diantha Weilepp from 724 E Water Street and volunteer at the South Bend Timberland Regional Library asked that the city remember the need to maintain the library building when the city is looking at their budget. It provides many services to the citizens and the city needs to maintain the building.

Citizen James Samplawski from 505 Broadway Avenue read a prepared statement to the council requested that they keep the South Bend Police Department (SBPD) staffed at its current level and not consider any staff reductions. The SBPD provides outstanding service to the citizens of South Bend and a three person department is unacceptable.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that everything in his department is pretty normal for this time of year. He again reminded everyone to please lock your doors – your house AND cars! Reminding people that most burglaries happen during the day when people are at work.
  • City Supervisor Houk noted that things were going well overall for public works. The only issue currently is one of the pumps at pump station #1 (by Coast Seafood) is failing. It is either the pump or the motor, but the cost to repair it will be approximately $3,500 plus labor. There are two pumps at this pump station and both pumps will more than likely be replaced due to age & wear and tear.
8. MAYOR’S REPORT
  • Mayor Struck explained that she and Clerk/Treasurer Roberts would be out of the office from Tuesday June 26th through Friday June 29th at the annual AWC Conference which will be in Yakima this year. She noted that because they both sit on AWC boards that AWC pays for their registration, one night for a hotel and mileage so the overall savings is around $2,000 for the city.
  • Mayor Struck reported that the Washington Department of Transportation (WSDOT) has started working on Highway 101. Right now they are working on the ADA ramps and the anticipated date for them to start paving is Monday, July 9th.
9. COUNCIL COMMENTS
  • Councilor Buchanan asked what the difference was between reserved and unreserved funds. He noticed that Raymond had reserved funds and South Bend did not. Clerk/Treasurer Roberts gave him a brief explanation of what they were and why South Bend did not have any.
  • Councilor Buchanan was recently reading South Bend’s Comprehensive Plan and upon review noted that…”looking at section 10.3.5 law enforcement - provide a minimum staffing coverage of at least one officer from 6 am to 2 am so that’s 20.0 hours a day 7 days that’s 140.0 hours and we have four officers at a 40.0 hour work week that is 160.0 hours so the only point I’m making is that we are a little bit overstaffed on police offices.” Mayor Struck advised that the police department is not overstaffed and it would be very difficult to run that department with three people when you take into consideration vacation, sick leave and training.
  • Councilor Williams thanked James Samplawski for his comments regarding the police department. It was appreciated.
  • Councilor Neve also agreed with Councilor Williams regarding Mr. Samplawski’s comments.
  • Councilor Davis was happy to know that the citizens will have a recycling option with LeMays.
  • Councilor Little reiterated what he said at the last council meeting - he remembers the 2003 police department cut backs and that it was wrong then and it would be wrong again!
10. ADJOURNMENT

The meeting was adjourned at 6:04 PM to meet again at 5:30 PM on Monday, July 9, 2018 for the next regularly scheduled meeting at South Bend City Hall.

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