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September 10, 2018

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CITY OF SOUTH BEND - COUNCIL MEETING - September 10, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 27, 2018 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44359 thru Check #44399 - $69,497.26

Payroll - Check #24485 thru Check #24498 - $98,713.52 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1535 – AMENDING CHAPTER 3.13 BUSINESS LICENSES (FIRST READING)

Councilor Williams made a motion to accept Ordinance #1535 – Amending Chapter 3.13 Business Licenses as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1536 – AMENDING AND ADDING TO CHAPTER 2.50 PUBLIC RECORDS ACT (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1536 – Amending and Adding to Chapter 2.50 Public Records Act as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1537 – 2018 BUDGET AMENDMENTS (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1537 – 2018 Budget Amendments as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

Citizen Margaret Payne at 322 W First Street expressed her concern about the wrong way traffic along “Payne’s Alley” or West First Street. There was a wreck at Highway 101 and Ferry Street which had created a backup on Highway 101 and people were impatient and started using Payne’s Alley going the wrong way. She said she personally witnessed at least 10 vehicles traveling the wrong direction and it seems that they always go much faster than those that are going the correct way. Police Chief Eastham noted that all of the law enforcement officers were busy with the accident and no one was available to monitor that issue, but that he was aware of the problem.

Citizen Diantha Weilepp from 724 E Water Street spoke regarding the closing of the South Bend Library. Ms. Weilepp was under the impression that the Department of Labor and Industries (L & I) had closed the library, but Mayor Struck explained that Timberland Regional Library (TRL) had made the decision to close the library while they wait for L & I’s report on the condition of the building. The report has not been received as of yet. Mayor Struck explained that two representatives from TRL will be attending the September 24, 2018 council meeting to give the council an update on the plans for the South Bend Library. She also noted that TRL will be hosting a Town Hall Meeting for the public to weigh in on the library issue. Councilor Neve asked about the study that Gray & Osborne, Inc. did on the library. Mayor Struck advised that yes, there was a structural study done and it came back with a cost of $100,000 for repairs. L & I is doing an environmental inspection per TRL’s request. City Supervisor Houk believes that they be looking at any structural issues as well. A lengthy back and forth discussion with the public, the council and Mayor Struck about the library followed at various points throughout the remainder of the meeting.

Citizen Jana Johnson who lives at 302 “C” Street questioned the city’s codes regarding the purchase of large homes by businesses who then provide those homes for their workers. As an example this particular home is seven bedrooms which could easily house up to 14+ people and she is wondering if this is addressed in the city’s code since it could cause issues with parking among other things in an area that is all single family homes. City Supervisor Houk advised that he is aware of this particular situation and it would require a conditional use permit which would then go to the Board of Adjustments for approval with conditions or it might not be approved at all.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that South Bend survived another Labor Day. Overall everything went well. Traffic seemed a bit worse than previous few years, but there seemed to be less people. He noted that he will be addressing drinking at Cheney Park next year. It wasn’t contained like it is required and/or approved by the council to be. Next year it will be. A total of 18 hours of overtime for that weekend will be paid by an overtime grant.
  • City Supervisor Houk explained that the crew has been busy ditching and doing some sewer pump maintenance in preparation for the fall and winter season.
  • City Supervisor Houk advised that Pacific Sunset should be submitting their final plat for their project at the top of Broadway Avenue very soon. Once it is approved they will start building homes there.
  • City Supervisor Houk noted that the parks caretaker trailer is going to be torn down in about a week. There was some asbestos in the trailer so it will have to be abated prior to the demolition.
10. MAYOR’S REPORT
  • Mayor Struck announced that she had received information from Rory Calhoun, Washington State Recreation & Conservation (RCO) Grants Manager that the Cheney Park field lighting grant that the city applied for ranked 22 out of 51 projects. For our project to get funded they will need to receive at least $7,133,000 and have applied for $12,000,000. RCO seems fairly confident that the field lighting project will get funded.
  • Mayor Struck noted that she will be leaving for Walla Walla on Tuesday, September 11th for the annual Association of Washington Cities Mayor’s Exchange. She will be out of the office until Monday, September 17th.
  • During the library discussion Mayor Struck candidly explained that she had met with the two representatives that will be attending the September 24, 2018 council meeting and it is Mayor Struck’s impression that TRL is looking at consolidation of the South Bend and Raymond libraries. What that might look like, none of us knows. Mayor Struck also pointed out that during the 24th council meeting that TRL will be here to inform the council where things stand at that time and it will not be a time for a back and forth debate with the public. That is what the town hall meeting that TRL will facilitate will be for.
11. COUNCIL COMMENTS
  • Councilor Davis noted that the library is very important to her.
  • Councilor Davis pointed out that she was glad to see the parks caretaker trailer go away.
  • Councilor Neve mentioned that the Kiwanis did very well over Labor Day weekend. They had 58 participates for their poker paddle, sold lots of raffle tickets for the kayak and they had lots of people attend their Sunday Kiwanis Breakfast.
  • Councilor Buchanan mused that maybe Labor Day is changing.
  • Councilor Buchanan pointed out that the library is important and the city needs to save it. The $100,000 is there but no one wants to hear it. The money would come from the overstaffed police department.
  • Councilor Williams noted that it is important to understand that this is a TRL decision not a city decision.
12. ADJOURNMENT

The meeting was adjourned at 6:09 PM to meet again at 5:30 PM on Monday, September 24, 2018 for the next regularly scheduled meeting at South Bend City Hall.

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