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October 8, 2018

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CITY OF SOUTH BEND - COUNCIL MEETING - October 8, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 24, 2018 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44436 thru Check #44477 - $72,091.93

Payroll - Check #24499 thru Check #24512 - $94,176.36 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan at 212 S Jackson requested that a tree be trimmed back a bit as it is obstructing the stop sign on the corner of Madison Avenue and Water Street. Mayor Struck advised that she would pass it on to the public works crew.
  • Citizen Diantha Weilepp asked what grant were being applied for and who would be writing them. Mayor Struck advised that no grant applications were in the works yet and that city staff, most likely her, would be handling the grant writing. Ms. Weilepp also noted that the State of Washington was currently doing a feasibility study for funding of libraries in distressed counties which she was sure that Pacific County would fall into that category.
6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update on his department since the last meeting. He did mention that Officer Gonzalez who has been out with a non-work related injury for a little over two and a half months should be returning to work by the end of October. Police Chief Eastham will be happy to be back to a fully staffed department.
  • Clerk/Treasurer Roberts spoke briefly to the council regarding council minutes and the audio recording of the meetings.
  • Clerk/Treasurer Roberts reminded the council to bring all of the paperwork, printouts and information that she had provided them for the budget workshop that will be held on Wednesday. She will not have extra copies of that information at the workshop.
7. MAYOR’S REPORT
  • Mayor Struck explained that she will be attending the Association of Washington Cities Mayor’s Expo from October 16th through October 19th. She noted that because she sits on the RMSA Board her hotel room is paid for as is the majority of her meals.
  • Mayor Struck reiterated the following from the South Bend City Council Rules and Procedures Manual – Section 2.7 “Any time Councilmembers write individual letters or contact the news media, they shall include a disclaimer that they are speaking only for themselves and not speaking for any other member or the Council as a whole.” Mayor Struck advised that is important for the council to remember this when speaking at meetings or at public hearings.
8. COUNCIL COMMENTS
  • Councilor Buchanan explained that he had spoken with the Association of Washington Cities and to Municipal Research and Service Center (MRSC) regarding retreats and received conflicting information about whether they are allowed. Clerk/Treasurer Roberts advised she would provide him with the appropriate information about those types of meetings.
  • Councilor Buchanan noted that he had spoken with Karen Bannish at the Pacific County Courthouse regarding potential funding for the library since the courthouse is also a historical building.
  • Councilor Buchanan thanked Mayor Struck for her optimism during the Friends of the Library meeting that was held on Friday, October 5th.
  • Councilor Neve thanked Clerk/Treasurer Roberts for her work on the council minutes. She understands what it takes to do minutes and that it is a thankless job.
  • Councilor Davis questioned the city’s stance on the repairs that were noted in the recent Washington State Department of Labor and Industries (L & I) Reports that were provided regarding the library. Councilor Davis questioned the repair date of October 18th which was noted in the reports. Mayor Struck explained that the date pertains to either fixing those issues or removing occupants. Since the library is currently unoccupied the date is a non-issue. Timberland Regional Library is in the process of writing to L & I and requesting that they allow the upper portion of the library to be used since the issues that were noted in the L & I report are all associated with the basement which is not used or occupied at all.
9. ADJOURNMENT

The meeting was adjourned at 5:51 PM to meet again at 4:00 PM on Wednesday, October 10, 2018 for a Budget Workshop and 5:30 pm on Monday, October 22, 2018 for the next regularly scheduled meeting at South Bend City Hall.

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