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January 14, 2019

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CITY OF SOUTH BEND - COUNCIL MEETING - January 14, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the December 10, 2018 regular meeting. The motion was seconded by Councilor Davis.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #44625 thru Check #44728 - $159,104.78

Payroll - Check #24542 thru Check #24556 - $110,037.84 Including Direct Deposit

4. CORRESPONDENCE

None

5. PLANNING COMMISSION APPOINTMENT

Mayor Struck requested the council confirm the appointment of Jessica Rowlett to the Planning Commission. Councilor Neve made a motion confirming the appointment of Jessica Rowlett to the planning commission. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

6. APPOINTMENT OF MAYOR PRO TEM

Mayor Struck requested that Councilor Neve remain as Mayor Pro Tem for 2019. Councilor Davis made a motion confirming the appointment of Councilor Neve as Mayor Pro Tem for 2019. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

7. COMMITTEE APPOINTMENTS – POLICE, FIRE & PUBLIC WORKS

Mayor Struck

Chair – Streets

Chair – Public Works

Chair – Finance

 

Council Position #1

Daryle Buchanan

*Fire Dept.

*Docks/Parks

 

Council Position #2

Bunny Williams

*Streets

*RWCC

*Police

 

Council Position #3

Patricia Neve (Mayor Pro Tem)

*Finance

*Public Works

*RWCC

 

Council Position #4

Jan Davis

*Fire Dept.

*Public Works

*Parks

 

Council Position #5

Dale Little

*Finance

*Police

*Streets

8. BID AWARD – WATER TREATMENT PLANT

Mayor Struck requested acceptance of the bid for the Water Treatment Plant Membrane Filtration Equipment Procurement. There was one bidder – Evoqua Water Technologies, LLC at $1,000,465.50 with the engineer’s estimate of $1,054,515.50. Councilor Neve made a motion accepting the bid results for the Water Treatment Plant Membrane Filtration Equipment Procurement and awarding the project to Evoqua Water Technologies. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

9. CONSTRUCTION MANAGEMENT AGREEMENT – 1ST & KENDRICK/WILLAPA AVENUE SIDEWALKS

Councilor Neve made a motion authorizing Mayor Struck to sign the Construction Management Agreement for the 1st & Kendrick/Willapa Avenue Sidewalks Project which will be funded by the Transportation Improvement Board (TIB). The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department since the last council meeting which included a new sexual assault case involving four children and a juvenile suspect.
  • City Supervisor Houk noted that maintenance at the Light Creek dam is scheduled to begin by the end of the month. It will include a clean out of the dam and screen & shroud replacements. It will increase the city’s water storage capacity. The process will be similar to what was done at Martin Creek but will be a little more costly due to its limited access. This dam has been neglected for close to 50 years.
  • City Supervisor Houk explained that one of the two sewer pumps at pump station #1 is currently out for repair and the only backup pump is being used while it is being repaired. The repair should be done and the pump returned soon.
  • City Supervisor Houk announced that the shop truck is starting to have some major issues and is currently in the shop with transmission issues. He will begin looking for a replacement as the truck is at the end of its life.
  • Clerk/Treasurer Roberts advised the council that she will be purchasing a Chromebook System to replace their council packets. They should have them within a month.
12. MAYOR’S REPORT
  • Mayor Struck reported that she will be in Olympia attending the Mayor’s Exchange which is hosted by the Association of Washington Cities on February 23rd.
  • Mayor Struck gave the council a brief update on Mary Rogers Pioneer Park (MRPP) and that City Supervisor Houk has been working on the drawings for the restroom. The council will have an opportunity to weigh in on the design once a couple of different layouts have been put together.
13. COUNCIL COMMENTS
  • Councilor Buchanan announced that he would like the parks committee to meet to discuss MRPP and the tennis courts at Cheney Park.
  • Councilor Buchanan welcomed Jessica Rowlett to the planning commission.
  • Councilor Neve also welcomed Jessica Rowlett to the planning commission.
14. ADJOURNMENT

The meeting was adjourned at 6:20 PM to meet again on Monday, January 28, 2019 for the next regularly scheduled meeting at South Bend City Hall

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