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May 29, 2019

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CITY OF SOUTH BEND - COUNCIL MEETING - May 29, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk. Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Williams was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 13, 2019 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45048 thru Check #45079 - $32,525.20 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:33 PM – CDBG GENERAL PURPOSE GRANT

Mayor Struck opened the public hearing at 5:33 pm. Mayor Struck noted that there were CDBG handouts in the back of the room in English and Spanish as well as a Spanish interpreter available if anyone in the audience needed assistance.

Gray & Osborne, Inc. representative Dominic Miller briefly explaining the Community Development Block Grant (CDBG) General Purpose Grant which is a $750,000 grant application to help offset the cost of the current water treatment plant improvements that the city currently has a $3,000,000 loan through U.S. Dept of Agriculture-Rural Development (USDA-RD) for. If the grant is approved it would reduce the amount of the USDA RD loan.

There was little public input and those that did speak did not identify themselves for the record. The public hearing was closed at 5:49 pm.

6. BID RESULTS – FIRST STREET & KENDRICK STREET RECONSTRUCTION / WILLAPA AVENUE SIDEWALK

Dominic Miller explained the bid results for the First Street & Kendrick Street Reconstruction / Willapa Avenue Sidewalk Project. The Engineers Estimate was $635,000 to $695,000 and the lowest bidder was $804,560.00 / $850,710.00.

 

 Contractor

Total Amount Bid

    (Schedules A1, B and C)     

Line No 5 

Total Amount Bid

(Schedules A1, A2, B and C)

Line No 6
Rognlin’s, Inc. $804,560 $850,710
Sea Construction, LLC $930,675 $971,715

 

This project is being funded through the Transportation Improvement Board (TIB). With Mr. Millers assistance the City approached TIB to see if they would be able to provide any additional funds for the project and they agreed to add an additional $125,510 to the project which left a shortfall of $25,000 and no additional money for overruns. Following discussion Councilor Neve made a motion to accept the bid results and award the project as presented to Rognlin’s, Inc. ($804,560) with the understanding that the city would be responsible for the $25,000 shortfall and any cost overruns. The motion was seconded by Councilor Buchanan.
Vote: Ayes-4, Noes-0, Absent-1

7. PACIFIC SUNSET FINAL PLAT APPROVAL

Prior to the vote Councilor Little recused himself due to a conflict of interest.

Councilor Neve made a motion to accept the Pacific Sunset Final Plat as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1  (Vote: Ayes-Councilor Buchanan, Councilor Neve, Councilor Davis; Absent-Councilor Williams; Abstention-Councilor Little)

8. RESOLUTION #2019-03 – JULY 5, 2019 ADDITIONAL HOLIDAY

Councilor Neve made a motion to accept Resolution #2019-03 – July 5, 2019 Additional Holiday as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that there had been a couple of issues at the Water Treatment Plant – the chlorinator value went out which shut the plant down until a contractor was able to come in and get it fixed and the raw water pump broke down and had to be shipped out for repair. The plant was down for about 24 hours and the city had to purchase water from Raymond during that time.
  • The circuit panel for the Steve Russell Crossing (flashing crosswalk) was sent in and it is not repairable. To replace the panel is approximately $7,000. At this time the city does not have a plan for replacement, but will explore what funding options might be available.
11. MAYOR’S REPORT

Mayor Struck announced that the city had been awarded $30,000 for the library through the Pacific Council of Government’s .09 monies funding program. She advised that with the money from the Friends of the Library and this money this should be able to take care of the repairs that were identified during the inspection by Gray & Osborne, Inc. last year.

12. COUNCIL COMMENTS
  • Councilor Davis asked if fireworks would be banned this year due to the drought. Police Chief Eastham advised that he didn’t know yet, but he did point out that he would be ticketing anyone that was CAUGHT setting off illegal fireworks this year. The fine will be $500.00.
  • Regarding fireworks, Councilor Buchanan noted that he would like to see smaller fines and it enforced more often.
  • Councilor Buchanan mentioned that the Steve Russell Crossing crosswalk needed to be repainted. City Supervisor Houk advised he would contact the Washington Dept of Transportation as that is their responsibility.
13. ADJOURNMENT

The meeting was adjourned at 6:11 PM to meet again on Monday, June 10, 2019 for the next regularly scheduled meeting at South Bend City Hall.

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