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CITY OF SOUTH BEND - COUNCIL MEETING - January 25, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. OATHS OF OFFICE

Clerk/Treasurer Roberts administered the Oath of Office to Councilor Olsen which was followed by a round of applause.

4. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 11, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #41653 thru Check #41694 - $55,253.69

Check #41514 voided and replaced with Check #41652

5. CORRESPONDENCE

None

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief overview of the happenings in his department since the last council meeting.
  • City Supervisor Houk explained that the crew has been working on several areas with drainage issues. A 12” cross culvert has been installed on Willapa Avenue and an old 4” cross culvert on Central Avenue has been replaced with an 8” cross culvert which should assist with drainage during heavy rain.
  • City Supervisor Houk noted that he is addressing the drainage issues at Kendrick and E. First Street which has adversely affected several residents in that area.
  • City Supervisor Houk pointed out that a tide gate will be installed on Washington Street within the next few weeks to also help alleviate rain runoff around the South Bend School.
  • City Supervisor Houk reported that there has been a great deal of settlement in the alley between Security State Bank and the Pacific County Annex Building (Highway 101 to W. First Street). Nova Contracting, Inc. has been contacted and they will be addressing the issue as soon as weather permits.
  • Councilor Neve asked City Supervisor Houk if anyone is monitoring the position of the equipment that Nova Contracting, Inc. has stored on Jean Shaudys’ property at 217 Central Avenue. City Supervisor Houk advised that the contractor checks on everything every two weeks. Councilor Neve thought that maybe the position of one of the pieces of equipment was causing pooling on the Pacific County Historical Museums property at 226 Pacific Avenue. City Supervisor Houk pointed out that the drainage ditch runs the opposite direction and it was believed that the pooling was caused by a crushed culvert which has since been repaired.
8. MAYOR’S REPORT

Mayor Struck advised that she would be out of the office on Wednesday and Thursday, January 27th and 28th attending the Association of Washington Cities City Action Days. She will be taking all of the letters and signatures that have been collected in support of the sewer rate relief and presenting them to the legislature while she is there!

9. COUNCIL COMMENTS
  • Councilor Williams was wondering about the attendance of a member of the Fire Department at the council meetings. At one time they were attending one meeting a month. Councilor Williams suggested even quarterly would be nice to get an update on their department. Mayor Struck noted that this was recently discussed and it is being worked through. It is very difficult to find someone that can attend a council meeting since all the members are volunteers and work a full time job.
  • Councilor Neve noted that she recently read in the paper where South Bend was considered the third safest city in Washington. Everyone agreed it was due to hard work and dedication by Police Chief Eastham and his department.
  • Councilor Hall noticed that the “donation thermometer” at the site of Mary Rogers Pioneer Park now has some red on it as was wondering where the funds came from. Mayor Struck explained that those are matching, or in-kind services that the city has already provided. Councilor Neve asked about the cost of the bricks. Mayor Struck explained that brick/paver levels are as follows: 4 x 8 (Pioneer Level) $50.00 and 8 x 8 (Silver Level) $100.00. The monument Recognition Levels are as follows: Gold $1,000 Platinum $2,500 and Diamond $5,000.
    Councilor Hall asked if it that information had been put in the High School Bulletin. Mayor Struck said she wasn’t aware that was an option. Councilor Neve offered to look into it.
10. EXECUTIVE SESSION – LABOR NEGOTIATIONS & POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that it was possible there would be a vote by the council when they reconvened. Mayor Struck called the Executive Session to order at 5:46 PM for 30 minutes for the purpose of labor negotiations. Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts.

Mayor Struck reconvened the meeting at 6:16 pm at which time Councilor Williams made a motion authorizing Mayor Struck to sign the 2016 Teamsters #252 Contract. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Executive sessions are done in accordance with RCW 42.30.080

11. ADJOURNMENT

The meeting was adjourned at 6:17 PM to meet again at 5:30 PM on Monday, February 8, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - January 11, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Hall, Police Sargent Stigall, City Supervisor Houk, Clerk/Treasurer Roberts and City Attorney Will Penoyar. Councilor Olsen and Councilor Webber were absent.

3. OATHS OF OFFICE

Clerk/Treasurer Roberts administered the Oath of Office to Councilor Williams which was followed by a round of applause.

4. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the December 14, 2015 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #41575 thru Check #41651 - $123,219.53

Payroll – Check #23964 thru Check #23984 - $102,444.47

5. CORRESPONDENCE

None

6. MAYOR PRO TEM

Mayor Struck requested the appointment of Councilor Hall as Mayor Pro Tem. Councilor Williams made a motion approving the appointment of Councilor Hall as Mayor Pro Tem. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

7. CONTRACT FOR PROFESSIONAL SERVICES – CITY PROSECUTING ATTORNEY

Councilor Neve made a motion accepting the Contract for Professional Services – City Prosecuting Attorney as presented. The motion was seconded by Councilor Hall. Vote: Ayes-3, Noes-0, Absent-2

8. PARKS CARETAKER CONTRACT

Councilor Neve made a motion accepting the Parks Caretaker Contract as presented. The motion was seconded by Councilor Hall. Vote: Ayes-3, Noes-0, Absent-2

9. CUSTODIAL SERVICES AGREEMENT

Councilor Williams made a motion accepting the Custodial Services Agreement as presented. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

10. CONTRACT FOR LEGAL SERVICES FOR INDIGENT CRIMINAL DEFENDANTS

Councilor Neve made a motion accepting the Contract for Legal Services for Indigent Criminal Defendants as presented. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

11. ITEMS FROM THE PUBLIC

None

12. DEPARTMENT HEAD REPORTS

Police Sargent Stigall reported that a local sex offender had recently been arrested for rape and is currently being held at the Pacific County Jail on felony charges.

13. MAYOR’S REPORT
  • Mayor Struck explained that the city, with the assistance of Evergreen Rural Water, will be preforming an income survey which is a required element to pursue funding for Fliess Creek. The letters will be going out within the next few days and will be sent to water users only – those that are NOT on the city’s sewer system.
  • Mayor Struck noted that the city currently has a petition available for all South Bend citizens to sign requesting sewer rate relief from the legislature. Citizens Jan Davis and Mike Morris have petitions with them and Mayor Struck explained that she will also start packing one with her during her travels around town. The petitions will need to be submitted to the legislature in approximately one week.
14. COUNCIL COMMENTS
  • Councilor Hall asked Police Sargent Stigall if the house fire on Saturday was a controlled burn and he was advised that yes, it was.
  • Councilor Hall noted that someone, between December 21st and approximately December 28th, stole the paddle lock off of the drop box at the boat launch and city dock.
  • Councilor Neve asked City Supervisor Houk if there was any way that the city could paint a center strip down Cedar Street. Some people are using more than their share of the road which is causing others to end up on the shoulder or worse. City Supervisor Houk advised he would look into it.
  • Councilor Neve announced that the Pacific County Historical Society and Museum has a FREE souvenir edition of an 1890 South Bend Journal that is chocked full of pictures, stories and fun facts about this area. She recommended everyone stop by and pick one up!
  • Councilor Neve reported that the Pacific County Historical Society’s annual meeting is February 14, 2016 at the Naselle High School starting at 1:00 pm. There is also the traditional smorgasbord which is very good and it runs from 10:30 am until 2:00 pm. The cost is $10.00 for adults and a lesser amount for children.
  • Councilor Neve explained that the Willapa Harbor Chamber of Commerce’s annual banquet is Saturday, February 6, 2016. She asked everyone to consider nominating someone for Person of the Year, Citizen of the Year and/or Business of the Year. Submissions must be in by January 22nd and she recommended that you provide as much information as possible about your nominee.
15. EXECUTIVE SESSION – LABOR NEGOTIATIONS & POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decision would be made. Mayor Struck called the Executive Session to order at 5:49 PM for 30 minutes for the purpose of labor negotiations & potential litigation. Councilor Williams, Councilor Neve, Councilor Hall, City Supervisor Houk, Clerk/Treasurer Roberts and City Attorney Will Penoyar were also in attendance.

At 6:20 pm Clerk/Treasurer Roberts left to notify anyone waiting that it would be an additional 10 minutes. No one was in the lobby or outside.

Mayor Struck reconvened the meeting at 6:27 pm.

Executive sessions are done in accordance with RCW 42.30.080

16. ADJOURNMENT

The meeting was adjourned at 6:28 PM to meet again at 5:30 PM on Monday, January 25, 2016 for the next regularly scheduled meeting at South Bend City Hall.