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CITY OF SOUTH BEND - COUNCIL MEETING - October 23, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Hall was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Mayor Struck requested an amendment to the agenda – adding item #6A – Executive Session – Potential Litigation

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the October 9, 2017 regular meeting & October 11, 2017 budget workshop. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #43450 thru Check #43493 - $97,011.64

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2018 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. Clerk/Treasurer Roberts pointed out that the city is NOT increasing anyone’s property taxes, the city doesn’t have that authority. The city is only requesting an additional 1% of what is collected which amounts to $2,405 additional dollars for 2018. There were no public comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1526 – 2018 PROPERTY TAX LEVY (FIRST READING)

Councilor Williams made a motion to move Ordinance #1526 – 2018 Property Tax Levy to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6A. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that there was a possibility that a decision would be made. Mayor Struck called the Executive Session to order at 5:33 PM for 15 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, City Supervisor Houk and Clerk/Treasurer Roberts were in attendance. Michael Tierney (Tierney & Correa, P.C.) was also in attendance.

Mayor Struck reconvened the meeting at 5:46 pm.

Executive sessions are done in accordance with RCW 42.30.080

7. CENTRAL AVENUE SETTLEMENT

Councilor Neve made a motion to accept the Offer of Judgement of $13,750.00 for the Central Avenue Settlement. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

8. TIB 2017 EMERGENCY PAVEMENT REPAIR PROJECT – ACCEPT AS COMPLETE

Councilor Williams made a motion accepting the Transportation Improvement Board (TIB) 2017 Emergency Pavement Repair Project as complete. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

9. ORDINANCE #1527 – AMENDING AND ADDING TO SBMC CHAPTER 8.20 – GARBAGE (FIRST READING)

Mayor Struck presented Ordinance #1527 – Amending and Adding to the SBMC Chapter 8.20 – Garbage for its first reading explaining that these changes are required because of the new garbage truck and carts that the city has now. It was reiterated by Clerk/Treasurer Roberts that this ordinance only adds and amends portions of the ordinance that affect the general operation of garbage service. It does NOT include a rate increase. Councilor Kuiken made a motion moving Ordinance #1527 – Amending and Adding to SBMC Chapter 8.20 – Garbage to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

10. ORDINANCE #1525 – USDA RD GARBAGE TRUCK FUNDING ACCEPTANCE (ONE READING ONLY)

Councilor Neve made a motion accepting Ordinance #1525 – USDA RD Garbage Truck Funding Acceptance as presented with one reading only. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1

11. ACCEPTANCE OF GARBAGE TRUCK – USDA RD REQUIREMENT

Councilor Webber made a motion accepting the new garbage truck. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

12. 2018 PROPOSED BUDGET

Clerk/Treasurer Roberts presented the council with the proposed 2018 budget.

13. ITEMS FROM THE PUBLIC

Citizen Joe Brignone asked if the citizens would be notified when the new carts would be delivered so they could be home if they had any questions. City Supervisor Houk said that it would be done in stages and he was sure that if Mr. Brignone had any questions that the crew would be happy to answer them.

Citizen Daryle Buchanan mentioned that he was disappointed with the coverage by the newspapers of the candidate’s forum.

14. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department.
  • Clerk/Treasurer Roberts announced that she will be attending her last out of state conference as President of the Washington Municipal Clerks Association. She will leave on November 10th for Anchorage, Alaska. She will not be at the November 13th council meeting but Deputy Clerk/Treasurer Porter will do just fine filling in for her.
15. MAYOR’S REPORT

NONE

16. COUNCIL COMMENTS
  • Councilor Neve reminded everyone to VOTE!
  • Councilor Neve asked what the plan was for the last meeting in December since the council normally cancels it. After some discussion Councilor Neve made a motion to cancel the December 25, 2017 council meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1
  • Councilor Williams asked when the garbage truck would be put into service and City Supervisor Houk advised it would be sometime around the end of November to the first part of December. Councilor Williams asked if the council could get a look at the truck at the next meeting and City Supervisor Houk said he would see that it was brought over to city hall that evening.
  • Councilor Kuiken noted that exciting things are happening in South Bend – a new garbage truck, new baseball field and LED street lights! Lots of positive things!
17. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, November 13, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - Budget Workshop - October 11, 2017

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1. CALL TO ORDER

The budget workshop was called to order by Mayor Struck at 5:00 pm. Members present: Councilor Williams, Councilor Neve, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

2. BUDGET WORKSHOP

All aspects of the projected 2018 budget were reviewed and discussed. It was recommended by staff that the projected budget move forward with an increase of 3% to the city excise tax. This increase will go into current expense and will cover the anticipated shortfall of approximately $47,000. Councilor Williams requested that other options still be considered – including budget cuts to departments that are funded by current expense. Clerk/Treasurer Roberts advised that she would prepare a balanced budget using the recommended tax increase to present to the council on October 23rd but that potential budget cuts could still be implemented at any time.

3. ADJOURNMENT

The meeting was adjourned at 6:10 pm to meet again at 5:30 PM on Monday, October 23, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - October 9, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Hall, Officer Jo, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Webber (excused) and Police Chief Eastham were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 25, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #43399 thru Check #43449 - $78,307.08

Payroll - Check #24324 thru Check #24337 - $99,425.68 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Daryle Buchanan mentioned that he attended the Department of Ecology meeting that was held on October 7, 2017 at the South Bend High School.

6. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk announced that the city’s new garbage truck has been delivered but will not be put into service until sometime in November. Brochures will be going out in the mail to all garbage customers with information about the new truck and the new processes & procedures it will entail including information about the new carts, place of the carts, etc. This information will also be added to our website and to the city’s Facebook page.
  • Councilor Hall asked City Supervisor Houk who the big group was that was gathered at the half bridge today (Highway 101 near 702 W. Robert Bush Drive). City Supervisor Houk explained that it was the Washington State Department of Transportation and they were discussing the 2018 overlay project on Highway 101 through South Bend. There are other things involved with the overlay project including the updating of the city’s ADA ramps. Most of the ADA ramps in South Bend are not ADA compliant so those will be brought up-to-date during that time at DOT’s expense. City Supervisor Houk noted that the only expense the city will incur during this overlay project will be the cost of the manhole lids and risers.
7. MAYOR’S REPORT
  • Mayor Struck explained that she was part of the ground breaking ceremony at the Cheney Park Baseball Field on Thursday, October 5, 2017. Everyone agreed that this will be a huge asset for the City of South Bend.
  • Mayor Struck reminded everyone that there will be a budget workshop on Wednesday, October 11, 2017 at 5:00pm. Mayor Struck also reminded the audience that it is a workshop for the council and staff and no public comment or input will be taken during the workshop.
8. COUNCIL COMMENTS
  • Councilor Kuiken is glad that the new garbage truck is here!
  • Councilor Williams also agreed that it is great the city has taken possession of the new garbage truck, but he also knows that placement of the carts will be a challenge.
  • Councilor Williams attended the Weyerhaeuser Sawmill tour on October 6th. He noted that it was very impressive to see and it was also nice to see the South Bend High School construction class there for a tour as well.
  • Councilor Williams reported that Brad Cheney personally purchased all of the uniforms for the South Bend High School fast pitch and softball teams. Councilor Williams also mentioned that at some point there will be concession stands and a possible update to the bathrooms, but right now the concentration is on completing the field. Councilor Kuiken noted that the South Bend Booster Club will continue to do concessions under the covered picnic area like they have in the past for now.
  • Councilor Neve also participated in the Weyerhaeuser Sawmill tour. As was conveyed to her during the tour – People are not throw aways and as automation takes over those employees will have a place in the company.
  • Councilor Neve is also happy about the new garbage truck!
  • Councilor Neve noted that the Candidates Forum on Friday, October 6th was interesting.
  • Councilor Hall spoke briefly about the EMS Levy and the purchase of a new rescue vehicle by Naselle Fire and Rescue.
  • Councilor Hall announced that he will not be at the October 23, 2017 council meeting.
9. ADJOURNMENT

The meeting was adjourned at 5:50 PM to meet again at 5:00 PM on Wednesday, October 11, 2017 for a budget workshop at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - October 24, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Hall and City Supervisor Houk were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the October 10, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42432 thru Check #42468 - $43,354.78

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:33 PM – 2017 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:33 pm and explained that this was the city’s annual 1% increase as allowed.

There was no public in attendance. The public hearing was closed at 5:34 pm.

6. ORDINANCE #1514 – REPEALING & RE-ESTABLISHING CHAPTER 14.15 OF SBMC (ONE READING ONLY)

Mayor Struck explained that this ordinance was passed at the October 10, 2016 council meeting, but an error was found and that it required amending. Clerk/Treasurer Roberts pointed out that in the original ordinance on page 11 #B read “Buffers Required”. The corrected version reads #B “Regulated Activities in Wetlands and Buffers”. This was changed by the Department of Ecology upon their review so the change was important.

Councilor Williams made a motion to accept Ordinance #1514 – Repealing & Re-establishing Chapter 14.15 of the SBMC as presented with one reading only. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. ORDINANCE #1515 – 2017 PROPERTY TAX LEVY (FIRST READING)

Councilor Neve made a motion to move Ordinance #1515 – 2017 Property Tax Levy to a second reading. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS

None

10. MAYOR’S REPORT

Mayor Struck only noted that everything seemed to be moving only nicely at the city and wanted to wish Councilor Williams Happy Birthday.

11. COUNCIL COMMENTS

Councilor Olsen also wished Councilor Williams a Happy Birthday!

12. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:40 PM for 20 minutes for the purpose of potential litigation. Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber and Clerk/Treasurer Roberts were in attendance. Also in attendance by conference call were Michael Tierney and Paul Correa of Tierney & Blakney, P.C.

Mayor Struck reconvened the meeting at 6:00 pm.

Executive sessions are done in accordance with RCW 42.30.080

13. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, November 14, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - October 12, 2016

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1. CALL TO ORDER

The budget workshop was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

2. BUDGET WORKSHOP

All aspects of the projected 2017 budget were reviewed and discussed. It was recommended that the projected budget move forward with a garbage rate increase of $7.84 per month. Mayor Struck and Clerk/Treasurer Roberts will sit down and revisit some of the cost allocations to current expense. The council asked that several line items: Website Management, Computer Software Maintenance and LEOFF 1 Benefits be reviewed/double checked for accuracy. Clerk/Treasurer Roberts advised she would make double check those items, make the changes discussed and put together the proposed budget for the councils review by Monday, October 17th.

3. ADJOURNMENT

The meeting was adjourned at 7:50 pm to meet again at 5:30 PM on Monday, October 24, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - October 10, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Pro Tem Hall at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen (arrived late), Councilor Williams, Councilor Neve, Councilor Webber, City Supervisor Houk, Police Chief Eastham and Deputy Clerk/Treasurer Porter. Clerk/Treasurer Roberts and Mayor Struck were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 26, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-3, Noes-0, Absent-1

Vendors - Check #42385 thru Check #42431 - $222,625.32

Payroll – Check #24116 thru Check #24131 - $95,629.54 Including Direct Deposit

4. CORRESPONDENCE

Homeless Forum – Mayor Pro Tem announced that Wednesday, October 12th at 5:30pm at the South Bend School Cafeteria, Coastal Community Action Program will be holding a county forum regarding the homeless buildings to be built on the 600 block of Broadway.

5. ORDINANCE #1514 – REPEALING & RE-ESTABLISHING SBMC CHAPTER 14.15 (SECOND READING)

Councilor Williams made a motion accepting Ordinance #1514 – Repealing & Re-establishing SBMC Chapter 14.15. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-1

Councilor Webber asked to explain the Ordinance to the Boy Scouts of America that were in the audience. Councilor Neve gave a brief description.

6. ORDINANCE #1516 – AMENDING PORTIONS OF SBMC CHAPTER 13.05 (SECOND READING)

Councilor Neve made a motion accepting Ordinance #1516 – Amending portions of SBMC 13.05. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-1

Councilor Neve gave a brief description for the audience.

7. RESOLUTION #2016-09 – PRELIMINARY APPROVAL OF THE UPDATED SMP (SECOND READING)

Councilor Neve made a motion accepting Resolution #2016-09 – Preliminary Approval of the Updated SMP. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-1

Councilor Neve gave a brief description for the audience.

8. ITEMS FROM THE PUBLIC

Boy Scouts of America introduced themselves to the council. One of the criteria’s to receive a merit badge is to attend a community meeting. The council welcome them.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that Officer McComas will be leaving the department at the end of the month. Hate to see him leave! He also advised that the Department will be shorthanded for 5 months until the new hire Luis Gonzalez graduates from the Academy.
  • Councilor Neve asked Police Chief Eastham what was going to be done with the K-9. He advised that Sargent Stigall can help train Officer Gonzalez.
  • City Supervisor Houk advised that the Central Ave paving was done. The alley between Security State Bank and Pacific County Annex will be done at a later date.
  • City Supervisor Houk then explained that he received an email regarding a possible sink hole on Central Ave located about 30 ft. south of Second St. The crew got right to work and got it taken care of.
10. MAYOR’S REPORT

None

11. COUNCIL COMMENTS
  • Councilor Hall announced that he had read a letter from Ron Craig regarding the Chermach Trail. It was a nice summary. He thanked Ron when he had seen him.
  • Councilor Hall asked City Supervisor Houk to check on a solar power speed limit sign. He was advised that they were not cheap.
12. ADJOURNMENT

The meeting was adjourned at 5:47 PM to meet again at 5:30 PM on Monday, October 24, 2016 for the next regularly scheduled meeting at South Bend City Hall.