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CITY OF SOUTH BEND - COUNCIL MEETING - November 28, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the November 14, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42534 thru Check #42561 - $71,067.41

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – CENTRAL STREET SEWER IMPROVEMENT PROJECT CLOSEOUT

Mayor Struck opened the public hearing at 5:31 pm. There was no public in attendance. Councilor Neve asked for City Supervisor Houk’s thoughts on the project and City Supervisor Houk advised that he was disappointed in the whole process. City Supervisor Houk explained that the Pacific County Dept. of Public Works was currently working on paving the alley between the Pacific County Annex Building and Security State Bank.

Councilor Neve made a motion accepting the funding portion of the Community Development Block Grant (CDBG) funded Central Street Sewer Improvement Project as complete. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

There were no further comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1517 – ADOPTION OF 2017 BUDGET (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1517 – Adoption of 2017 Budget as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1518 – GARBAGE RATE INCREASE (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1518 – Garbage Rate Increase as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

8. COUNCIL POSITION #1

Mayor Struck explained the process to fill Council Position #1 due to Councilor Olsen’s resignation (effective December 31, 2016) at the November 14, 2016 council meeting. (See SBMC 2.05.020 Vacancies) The city declared the position open (11/14/16) with a public notice in the Willapa Harbor Herald which was published on November 16th and November 23rd. Reading of the candidates read at the second regular meeting – 11/28/16 and at the third regular meeting any additional names of candidates are read and a vote for candidates – 12/12/16

Mayor Struck read the names of the current candidates – Wyatt Kuiken & Rick Meyer.

The current and any additional candidates will get a letter asking them to attend the December 12th council meeting along with the questions that will be asked during the interview process.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Ryan Miskell’s last day will be December 14th. He has accepted a position with the Raymond Police Department. He explained that his department will be very short staffed for the next five months, but they will make it work.
  • City Supervisor Houk pointed out that Nova Contracting, Inc. have not been back to complete the sidewalk restoration for the Central Street Sewer Improvement Project because they are not equipped to do the work and there is currently no local contractors available to assist them.
11. MAYOR’S REPORT

Mayor Struck noted that she will be attending the Association of Washington Cities Mayors Exchange on January 18th in Olympia. It is an opportunity for mayors to gather in Olympia for a special lobby day and to engage in a daylong session to network with fellow mayors, share news from home and glean best practices as well as interact with legislators on important city issues.

12. COUNCIL COMMENTS
  • Councilor Hall mentioned to Police Chief Eastham that he has noticed that Wyatt Kuiken (Transportation Supervisor, South Bend School District) mentions on social media almost daily that cars are going the wrong way in front of the school. Police Chief Eastham explained that there has been some issues since the barricade was removed at E First and Monroe, but that the issues seem to be working themselves out. Police Chief Eastham did note that people are still parking in the fire lane which is a problem, but he is in contact with the school and he is working with them to get any issues taken care of. Councilor Hall did note that it seems to be working well even with the few glitches. Police Chief Eastham agreed, pointing out that the congestion in that area has been cut in half, at least.
  • Councilor Neve reminded everyone about South Bend’s Christmas Tree Lighting and the arrival of Santa along with his helpers Mickie and Minnie Mouse on Friday, December 2nd at 6 pm at the city dock (next to the Elixir). There will be gift bags for the kids!
  • Councilor Williams was glad to see two candidates step up to fill the vacant council position.
  • Councilor Olsen reminded everyone to attend the Raymond Lighted Christmas Parade on Saturday, December 3rd at 6pm.
13. EXECUTIVE SESSION – POTENTIAL LITIGATION & LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:45 PM for 20 minutes for the purpose of potential litigation and labor negotiations. Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts were in attendance. Also in attendance by conference call was Paul Correa of Tierney & Blakney, P.C.

Mayor Struck reconvened the meeting at 6:05 pm.

Executive sessions are done in accordance with RCW 42.30.080

14. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, December 12, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - November 14, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the October 12, 2016 budget workshop & October 24, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42470 thru Check #42533 - $152,811.55

Check #42351 Void and Replaced with Check #42469
Check #41857 Void and Replaced with Check #42471

Payroll - Check #24132 thru Check #24146 - $106,743.59 including Direct Deposit

4. CORRESPONDENCE

None

5. COOPERATIVE DEVELOPMENT & USE AGREEMENT – CITY OF SOUTH BEND/SOUTH BEND SCHOOL DISTRICT

Mayor Struck presented the Cooperative Development & Use Agreement between the City of South Bend and the South Bend School District. The master plan will include the South Bend School Districts development and administration of the athletic fields at Cheney Park (Community Park) which will be used for district training and athletic purposes. Mayor Struck introduced South Bend School Superintendent Jon Tienhaara who was in the audience to answer questions if needed. Councilor Neve questioned Item #1 of Exhibit “A” – Site will not require dewatering. A brief discussion followed explaining that this would only be field work, no construction and was a draft proposal between the contractor and the school district, not the city. Council Neve wanted her concerns about dewatering noted. Councilor Hall asked if Craig Hansen wrote the agreement and he was advised by Mr. Tienhaara that yes, Mr. Hansen wrote the agreement. Clerk/Treasurer Roberts noted that the agreement was reviewed by the city’s insurance carrier, Association of Washington Cities as well as the city attorney and both found the agreement to be acceptable. Councilor Hall questioned item #E on page 2, user fees. Councilor Hall asked who would be the keeper of those fees and Mr. Tienhaara advised that whatever worked best for both entities was fine with him. Mayor Struck explained that because the district would be doing most of the maintenance it seemed logically that the district would maintain the user fee fund. The city would still rent out the pavilion and get those fees. Councilor Williams wondered if the people who rented the pavilion would still have access to the field. Mr. Tienhaara explained that the field would be fenced but their plan is not to keep people out and the district would be more than willing to work with the city to allow and provide access to the field if renters of the pavilion wanted to use it. Councilor Hall suggested that on Page 4, Item #4 three words should be added at the end of the sentence to read …during school events. After a brief discussion it was agreed to add those three words to the agreement. Councilor Williams felt like the agreement was a great idea and the rest of the council agreed.

A motion was made by Councilor Williams to authorize Mayor Struck to sign the Cooperative Development & Use Agreement between the City of South Bend and the South Bend School District with the amended wording on Page 4, Item #4 …during school events. The motion was seconded by Councilor Olsen. Vote: Ayes-5, Noes-0, Absent-0

6. PUBLIC HEARING @ 5:41 PM – 2017 CITY OF SOUTH BEND FINAL BUDGET

Mayor Struck opened the public hearing at 5:41 pm. There was no public in attendance. The public hearing was closed at 5:41 pm.

7. ORDINANCE #1515 – 2017 PROPERTY TAX LEVY (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1515 – 2017 Property Tax Levy as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1517 – ADOPTION OF 2017 BUDGET (FIRST READING)

Councilor Hall made a motion to move Ordinance #1517 – Adoption of 2017 Budget to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

9. ORDINANCE #1518 – GARBAGE RATE INCREASE (FIRST READING)

Mayor Struck presented Ordinance #1518 – Garbage Rate Increase for its first reading. Councilor Neve would like assurances that this won’t be revisited again in a year or two with another increase. Mayor Struck explained that this as well as the other enterprise fund ordinances need to be revisited yearly and increased based on the Consumer Price Index (CPI) which is written into each of the ordinances instead of waiting until funds are so depleted that they require large increases to bring them back in line. It was questioned why that had not been done in the past and Clerk/Treasurer Roberts explained that she had brought ordinances to the council in years past with the CPI increase and it was not well received so she stopped doing it.

Councilor Neve made a motion to move Ordinance #1518 – Garbage Rate Increase to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

10. THREE RIVERS MOSQUITO & VECTOR CONTROL AGREEMENT (2017-2020)

Mayor Struck presented the Three Rivers Mosquito & Vector Control Agreement. Mayor Struck explained that it is only a $2,000 a year increase over the previous three year contract and thinks that it is a very fair agreement. The mosquito situation has improved dramatically over the last three years due to his tenacity. Councilor Neve noted that was not the case in all areas. Mayor Struck pointed out that complete mosquito eradication is not possible and there are some areas that will never be where the city would like them to be as far as mosquito control, but Three Rivers Mosquito & Vector Control works hard to improve all of the areas he can.

Councilor Hall made a motion authorizing Mayor Struck to sign the Client Agreement with Three Rivers Mosquito and Vector Control for 2017-2020. The motion was seconded by Councilor Olsen. Vote: Ayes-5, Noes-0, Absent-0

11. ITEMS FROM THE PUBLIC

None

12. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that new hire Officer Gonzalez is now at the academy for the next five months and is expected to do well. Police Chief Eastham also gave a brief update of his department’s happenings.
  • Clerk/Treasurer Roberts reported that the State Auditor would be on site starting Tuesday, November 15th. She wasn’t sure how long they would be at the city, but she guessed probably about two weeks total. She noted that this is a very late audit as they usually show up around July or August.
13. MAYOR’S REPORT
  • Mayor Struck requested the council’s permission to cancel the last meeting of December as it would be held on Wednesday, December 28, 2016 since Monday, December 26th is a holiday. Council Neve made a motion cancelling the last council meeting in December (December 28th). The motion was seconded by Council Olsen. Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck gave preliminary congratulations to Councilor Olsen for what appears to be a win for County Commissioner!
  • Mayor Struck thanked Councilor Hall for filling in for her as Mayor Pro Tem two meeting ago (October 10, 2016)
  • Mayor Struck explained that she recently received a phone call from the South Bend Baptist Church regarding a rodent problem. Mayor Struck wondered what, if anything the city could do. It was suggested that maybe a neighboring property was causing the problem. Councilor Neve noted that the Lutheran Church has not had any problems whatsoever which is relatively close to the Baptist Church. Councilor Hall didn’t think it fell to the city for resolution unless the cause was from a nuisance property. Police Chief Eastham felt that there were probably at least two residences in that area that are storing garbage in their garage or next to their house. Police Chief Eastham advised that he would address the garbage issues that he could “see” and work on getting rid of the known collectors of garbage.
14. COUNCIL COMMENTS
  • Councilor Olsen submitted her verbal resignation from council position #1 effective December 31, 2016.
  • Councilor Olsen invited everyone to attend the Raymond Lighted Christmas Parade on Saturday, December 3rd at 6pm.
  • Councilor Williams congratulated Councilor Olsen on her win as County Commissioner.
  • Councilor Williams suggested that Councilor Olsen contact Lonnie Bessonette who works for Bayview Redi Mix, but lives in South Bend. He is the one that decorates the concrete truck with lights each year for Christmas. Councilor Olsen thanked him for the tip.
  • Councilor Neve reminded everyone about South Bend’s Christmas Tree Lighting and the arrival of Santa along with his helpers Mickie and Minnie Mouse on Friday, December 2nd at 6 pm at the city dock (next to the Elixir). There will be gift bags for the kids! It was asked if there would be a boat parade this year and Councilor Neve advised that no, there will not be a boat parade.
  • Councilor Webber also congratulated Councilor Olsen on her win as County Commissioner.
  • Councilor Hall similarly congratulated Councilor Olsen on her win as County Commissioner.
  • Councilor Hall noted that the Emergency Management Services (EMS) Levy which the district is required to run each year passed by over 64% (60% passage is required).
  • Councilor Hall pointed out that he was gone for two weeks starting October 24th and when he left there were envelopes at the boat launch but he forgot to ask Police Chief Eastham to replenish them as needed. When he returned from vacation the envelopes had ran out, but it appeared only a few days before his return – maybe the 12th. He noted that people still paid even though there were no envelopes – using pieces of paper or their own envelopes. Councilor Hall was pleasantly surprised.
15. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, November 28, 2016 for the next regularly scheduled meeting at South Bend City Hall.