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CITY OF SOUTH BEND - COUNCIL MEETING - February 27, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the February 13, 2017 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42791 thru Check #42822 - $51,063.38

4. CORRESPONDENCE

None

5. DEPARTMENT OF ECOLOGY REVIEW OF FINAL DRAFT SHORELINE MASTER PROGRAM

Mayor Struck presented the final draft of the Shoreline Master Program (SMP). Mayor Struck reviewed the changes that were recommended and/or required by the Department of Ecology (DOE). If the council agrees to the proposed changes, the DOE will issue its Conditional Approval of the SMP. The city can then adopt the SMP by ordinance, forwarding both the SMP and ordinance to DOE. Upon receipt, DOE will then publish a Notice of Final Action, which triggers a 60-day appeal period. The SMP goes into effect at the date of publication. Following a brief discussion Councilor Neve made a motion to accept the changes to the Draft Shoreline Master Program as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

6. FLIESS CREEK SOURCE REDEVELOPMENT PROJECT – PROJECT FUNDING SUCCESS AND ACTION PLAN (GRAY & OSBORNE, INC.)

Mayor Struck presented the Fliess Creek Source Redevelopment Project Funding Success and Action Plan information as submitted by Gray & Osborne, Inc. (G & O). Mayor Struck explained that at the time (2015) the city really felt that they needed to pursue an additional water source for the seafood canneries because at that time the city wasn’t able to supply all the water necessary without buying water from Raymond (intertie). Since that time the weather has been cooperating with much wetter weather and the canneries are not using nearly as much water as they were. During a recent conversation with all three of the canneries they didn’t feel it would be cost effective for the city to move forward with the Fliess Creek project because they don’t feel that they will need that additional water like was needed in the past. The engineering costs for this project were $80,000 which the city has been paying “out of pocket” and over half of that came out of the 2016 budget. Based on this information Mayor Struck recommended that the city pull any requests for funding of this project and wait and see what the future brings. She also noted that raising rates to fund this project is not an option. Councilor Hall asked what the funding cycle was for the Drinking Water State Revolving Fund and he was advised it was a yearly cycle. Mayor Struck also explained that there will be money in the Centennial Fund this year and that could also be a funding source in the future. Councilor Hall asked if this also included the expansion of the water treatment plant and he was advised that no, that is a completely separate project and that project is moving forward.

Councilor Hall made a motion to accept Mayor Struck recommendation to withdraw the city’s request for funding of the Fliess Creek Source Redevelopment Project as presented. The motion was seconded by Councilor Neve.Vote: Ayes-5, Noes-0, Absent-0

7. SPRING CLEANUP DISCUSSION

Mayor Struck explained that the city is preparing for this year’s spring cleanup and wanted the councils input as there was some discussion last year about how some citizen’s abused the program. Should the city curtail spring cleanup? Councilor Williams noted that he was one of the councilors that had concerns, but as long as the city didn’t lose (or are taken advantage of) then he didn’t have an issue with keeping the program the same as it was. Clerk/Treasurer Roberts explained that she would present the council with a side by side comparison with last years and this year’s numbers after spring cleanup is over so they can compare numbers. Following a brief discussion Councilor Williams made a motion to continue spring cleanup with no changes. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS

Police Chief Eastham reported that his last new hire, Patrick Jo, is now at the Police Academy and has experienced some one on one time with his TAC (Teacher, Administrator, Councilor) Officer. Luis Gonzalez will be graduating from the academy on March 22nd and then Police Chief Eastham said he will be ready for some time off! Councilor Hall noted that the students at South Bend School will be glad to see Luis as well when he starts working as the Teen Action Coalition representative.

10. MAYOR’S REPORT

Mayor Struck reported about her time at the Association of Washington Cities City Action Days which she attended in Olympia on February 15 & 16. As was expected there was plenty of gloom and doom while listening and speaking with the various legislators. Much of the available funding will be going to schools due to the McCleary Decision (See January 23, 2017 Minutes). Most funding requests have been put on hold until 2018. Policy bills like public records requests, water bills and lodging tax are too early to know what their outcome will be. Councilor Neve asked if Mayor Struck had seen anything come through about the proposed lodging tax and Mayor Struck explained that she had just seen an email prior to the council meeting but felt it was premature to discuss anything about it at that time.

11. COUNCIL COMMENTS
  • Councilor Hall ask Councilor Kuiken how many first responders the South Bend Fire Department had. Councilor Kuiken believed that there were three or four. To become a first responder now requires a great deal of time with multiple hours/days of training and once you are trained you must re-certify each year. Most people are very unlikely or unwilling to commit to that kind of time for an unpaid/volunteer job plus most if not all already have a full time job and cannot commit to taking that much time off to test and train.
  • Police Chief Eastham also expressed his problem getting reserve officers because it has become the same kind of issue with him. To become a reserve officer now an individual must go to class for several months on their own time to do a job that pays nothing. This is something that was put forth by larger agencies that don’t need reserves. Mayor Struck mentioned that maybe this is something that should be a talking point with the legislature for next year. Requirements for first responders and police reserves that are much less stringent for smaller cities would be a great benefit.
  • Councilor Kuiken pointed out that first responders, even with training, are very limited on what they can do – they can only control bleeding, open an airway and provide oxygen (if they have it). They cannot administer anything.
  • Councilor Neve announced that as of March 16th she has lived in the City of South Bend for a decade and she loves it here! She also mentioned that she is seeing more visitors coming through town.
  • Councilor Williams brought up the subject of having a fireman present at a city council meeting – at least once in a while. Mayor Struck explained that the subject has been broached with the fire department and it was noted by them that there are two members of the fire department, City Supervisor Houk and Councilor Kuiken that attend every council meeting so it was felt that the fire department was well represented. Councilor Neve mentioned that since the fire department is doing their annual fund drive that perhaps they should let the council know what they use the funds they raise for. Councilor Kuiken explained that the money is used for scholarships (as many as three in a year have been awarded), items for the annual Labor Day Parade, Halloween for the kids and various other items that aren’t in the fire departments budget.
11. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, March 13, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 13, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Webber was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Mayor Struck requested an amendment – removing Item #6 – Contract for Boarding Prisoners.

A motion was made by Councilor Neve to approve the amended Agenda, the Consent Agenda and the minutes of the January 23, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42730 thru Check #42790 - $103,492.14

Payroll - Check #24200 thru Check #24214 - $87,660.22 Including Direct Deposit

4. CORRESPONDENCE

None

5. INTERGOVERNMENTAL AGREEMENT FOR INTEGRATED SOLID WASTE MANAGEMENT

Mayor Struck requested permission to sign the Intergovernmental Agreement for Integrated Solid Waste Management. A motion was made by Councilor Williams to authorize Mayor Struck to sign the Intergovernmental Agreement for Integrated Solid Waste Management as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. CONTRACT FOR BOARDING PRISONERS

REMOVED FROM AGENDA

7. ITEMS FROM THE PUBLIC

Citizens Daryle & Linda Buchanan (212 S Jackson) representing numerous people in the audience spoke regarding the current immigration issues that are presently front page news. Ms. Buchanan read a prepared statement from Citizen Jan Davis who was out of town and not able to attend the council meeting. “Many of you that know me know that the protection of our citizens in South Bend and Pacific County is very important to me. The recent deportation of Guadalupe in Arizona is in my opinion a warning shot to all undocumented people in the US. This policy will have great negative consequences for Pacific County. South Bend school for instance has a reported 42% Hispanic enrollment. Sure most of those students are American citizens but their parents and grandparents may not...have the documentation to remain in our Country. Those people have been a part of our community, allowed our schools to thrive and our local economy to stay afloat. They are our friends and neighbors and worship next to us. Our new President and most of his administration do not understand or for that matter care about the impact this will have on our small towns. Are we willing to make a stand to protect our friends?”

Ms. Buchanan then asked for the city’s response. Mayor Struck deferred to Police Chief Eastham. Police Chief Eastham who explained that the city has no intention of doing any type of immigration raids. He noted that even if he wanted to, which he doesn’t, he does not have the man power for that type of thing. Councilor Williams mentioned the staggering cost to get citizenship which is a deterrent for many.

Councilor Neve noted that at one time she worked for the American Immigration Lawyers Association (AILA) which is located in Washington DC and she advised that you couldn’t ask for nicer group of attorneys. They would be willing to help anyone who is interested in getting their citizenship.

Citizen Sandy Harris mentioned that currently 30 counties and cities have established themselves as a “Sanctuary City” and was wondering if the city planned to do that. Mayor Struck advised her no, the city would be, but also would not be “rounding up” anyone. Ms. Buchanan suggested that the city consider some type of outreach program were undocumented citizens could talk to someone without concerns about deportation. Police Chief Eastham explained that as soon as Luis Gonzalez graduates from the police academy he plans to have Officer Gonzalez become the Teen Action Coalition (TAC) representative at South Bend Schools. Everyone agreed he would provide a great resource to the students. Mayor Struck noted that if anyone was concerned or worried about the city’s position on immigration they should come and talk to her and Police Chief Eastham. Councilor Williams asked if Police Chief Eastham had ever been notified by Immigration & Custom Enforcement (ICE). Police Chief Eastham explained that yes, sometimes but it depends on the particular situation. Additional discussion ensued.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Luis Gonzales will be graduating from the police academy on March 22, 2017.
  • City Supervisor Houk explained that the crew has been doing some maintenance at the Light Creek dam for the past week. This work should substantially increase the city’s water storage capacity.
  • City Supervisor Houk reported that the city had a mudslide at Martin Creek on the impoundment access road. Ashley Construction, Inc. will be doing the repairs within the next month.
  • City Supervisor Houk noted that the sewer pump on Harrison Street was recently replaced. Fortunately the city had a new pump on hand. Again, this pump was damaged by baby wipes that are being flushed into the sewer system.
9. MAYOR’S REPORT

Mayor Struck announced that she would be attending the Association of Washington Cities City Action Days in Olympia on February 15 & 16. There are a lot of promising things out there that would be advantageous for the city, but we will have to wait and see if things make it through the “chain”.

10. COUNCIL COMMENTS
  • Councilor Williams thanked everyone for coming in and expressing their concerns about the immigration issue.
  • Councilor Neve also thanked everyone for coming in.
  • Councilor Neve reported that during that day’s monthly chamber meeting is was announced that some new businesses were coming to town, but they couldn’t say yet what or who it would be.
  • Councilor Neve noted that the annual Chamber of Commerce banquet held on February 4th was wonderful and the winners were so surprised. (Citizen of the Year-Larry Bale, Person of the Year-Bobbie Harmer, Business of the Year-Elixir Café and Floral Design, Lifetime Achievement-Gary Dennis).
  • Councilor Hall noted that a new business is going into the old Jolly Rogers expresso stand. Per Police Chief Eastham it will be a bakery/sandwich shop. The person opening it is from Ocean Shores.
  • Councilor Hall asked if there had been an update or what the status of the homeless project on Broadway was (See September 12, 2016 minutes). Mayor Struck explained that she has not. She sent an email to Craig Dublanko 4 or 5 weeks ago, but did not receive a response. City Supervisor Houk noted that he had received a phone call from Adair Homes about two months ago regarding this project.
11. ADJOURNMENT

The meeting was adjourned at 5:57 PM to meet again at 5:30 PM on Monday, February 27, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 22, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Webber was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 8, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41777 thru Check #41812 - $62,338.53

4. CORRESPONDENCE

Mayor Struck explained that she had two items of correspondence however they pertained to Agenda Item #8 – First Street/School Traffic Revision and would be discussed at that time.

5. ITEMS FROM THE PUBLIC

None

6. PACIFIC SUNSET PRELIMINARY PLAT

A motion was made by Councilor Hall to accept the Pacific Sunset Preliminary Plat as presented. The motion was seconded by Councilor Williams.

During discussion Councilor Olsen asked what kind of homes would be built there – would it be just lots for sale or would homes be built and then sold. City Supervisor Houk explained that the project will be in two pods – 12 single family residences in the first pod and 11 single family residences in the second pod for a total of 23 homes. Vote: Ayes-4, Noes-0, Absent-1

7. 2015 4TH QUARTER BUDGET REPORT SUMMARY

Mayor Struck presented the 2015 4th quarter budget report and explained each funds beginning and ending fund balance. General questions were asked and answered.

8. FIRST STREET/SCHOOL TRAFFIC REVISION

Mayor Struck opened up the discussion about the proposed traffic revision at the South Bend School and Police Chief Eastham pointed out the drawing of the proposed changes that he had made on the white board. Mayor Struck then read an email from an unnamed citizen expressing their concern about the safety of children on First Street during school drop off and pick up hours. Mayor Struck explained that she had also received one additional written comment from Citizen Bob Davis who lives at 501 E. First Street who is opposed to one-way traffic on First Street.

On Tuesday, February 16th Mayor Struck noted that there was a meeting with Jon Tienhaara, South Bend High School Superintendent, Gary Wilson, Maintenance Supervisor for South Bend High School, Police Chief Eastham and Mayor Struck to discuss the congestion issue and possible solutions. All parties agreed that the best, most practical solution was to make E. First Street one way from Jefferson Street to Monroe Street (northbound) and reconfigure the traffic flow in that area.

Mayor Struck explained that at this time she wanted the council to think about it and she also wanted time for citizens to weigh in on the proposal with a decision on the proposal to come at the next council meeting. Councilor Hall asked if it would remain one-way all year long and he was advised yes, it would be permanent. Councilor Williams asked if this could be done on a trial basis and he was advised that of course things can be put back like they were if it didn’t work. Mayor Struck explained that she really feels that the city should move forward with this design and see how it works and not consider it a temporary fix, but know that it can be tweaked if need be. Councilor Neve suggested speed bumps, but as Police Chief Eastham pointed out speed is not the issue, congestion is the problem. Further discussion followed and no decisions was made.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham pointed out that if he made the impression at the last council meeting (February 8, 2016) that previous Mayor Church had told him not to enforce the cell phone law then he needed to clarify some information. The prior administrations – Mayor Heinicke and Mayor Church both asked that his department take a “soft approach” to the cell phone law. Police Chief Eastham reiterated that he has NEVER been ordered to do or not do anything by the previous administration and had they tried he would not have complied. If this officers want to issue a warning instead of a citation, that is at their discretion. Normally a person will get one warning before they get a citation. Police Chief Eastham noted that he hasn’t had a discussion with this administration, but if the council wants his department to take a “hard approach” then he is at their disposal.
  • City Supervisor Houk reported that the drainage issue on Kendrick and First Street should be fixed by tomorrow which will alleviate the flood water issues at and around 106 E. First Street. City Supervisor Houk advised that these projects typically don’t go that well, but this one has been surprisingly successful!
  • City Supervisor Houk explained that the repairs at Highway 101 and Central Avenue that were done by NOVA Contracting, Inc. on February 11th were a complete failure and they will be trying again when they can get asphalt.
10. MAYOR’S REPORT

Mayor Struck announced that the city recently met with Pacific County and the Department of Fish and Wildlife regarding the county property located at the end of Central Avenue which is the area that causes flooding along Central Avenue during heavy rains. Suggestions to alleviate the flooding issues are being discussed.

Mayor Struck asked that in the future if the audience had a question or comment regarding the council proceedings that they raise their hand to be called upon. She explained that she tries to run rather informal meetings, but it is important that people respect the councils need to conduct business in an orderly fashion.

11. COUNCIL COMMENTS
  • Councilor Hall mentioned that several months ago he had noted that the North Pacific County EMS Board would be reducing the special levy request from $460,000 to $360,000 which was confirmed recently in the paper.
  • Councilor Hall reported that someone recently cut the lock off of the Sani-Can donation box at the boat launch. The lock is being replaced with a more sturdy lock.
  • Councilor Neve asked City Supervisor Houk if he had a chance to look into painting a yellow center line on the road coming down from the hospital (Cedar Street). City Supervisor Houk advised that it would be done when the weather improved. Councilor Olsen asked if the bags (straw waddles used for erosion control) would be removed too and she was advised that yes, they would be.
  • Councilor Williams wished Mayor Struck good luck tomorrow.
  • Councilor Olsen also wished Mayor Struck good luck! Mayor Struck thanked everyone for the good wishes and then explained that she was going in to have both of her knees replaced in the morning.
12. ADJOURNMENT

The meeting was adjourned at 6:17 PM to meet again at 5:30 PM on Monday, March 14, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 8, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief Tim McGee and Deputy Clerk/Treasurer Porter.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 25, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #41738 thru Check #41776 - $200,756.92

Check #41652 thru Check #41694 voided and replaced with Check #41695 thru Check #41737

Payroll – Check #23985 thru Check #24000 - $95,451.71 Including Direct Deposits

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

South Bend resident Jan Davis asked about Department Head raises. Mayor Struck advised that it depends on the Union Contract. If the city employee’s get a percentage so does the Department Heads.

6. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

A motion was made by Councilor Williams to approve Personal Service Contract – Chief of Police. The motion was seconded by Councilor Olsen.

During discussion the councilors asked if Mayor Struck would let them know ahead of time when she was going to be conducting the evaluations on the Department Heads, so the councilors could give their input. Brief discussion followed.
Vote: Ayes-5, Noes-0, Absent-0

7. PERSONAL SERVICES CONTRACT – CLERK/TREASURER

A motion was made by Councilor Hall to approve Personal Service Contract – Clerk/Treasurer. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-1 (Neve), Absent-0

8. PERSONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Mayor Struck advised the council that this contract has changed. The wage was increasing $24,000 plus 10% of what money comes in from building permits. The City Supervisor/Building Inspector is doing 2 jobs for the price of 1. Vote: Ayes-5, Noes-0, Absent-0

9. DEPARTMENT HEAD REPORTS
  • Council Hall asked Police Chief Eastham about pulling people over while talking or texting on their cell phones. Police Chief Eastham advised that they would give warnings first before a ticket was issued.
  • City Supervisor Houk advised that NOVA was going to be in town Wednesday, February 10, 2016 to do some patch work on 101.
  • City Supervisor Houk advised that they had purchased a new 2016 Chevy Silverado pickup. After selling an old pickup and using left over money from 2006 FEMA storm damage, we only had to pay approximately $5,500.
  • City Supervisor Houk advised that he and Mayor Struck met with Bob Burkle - Department of Fish and Wildlife, Mike Collins – Director of Pacific County and Steve Rogers – Pacific County Commissioner regarding the flooding/drainage issues on 2nd Street and Central. They have a short and long term plan. They will also be talking with Pacific Conservation District regarding salmon restoration project.
  • Councilor Hall asked what was being built at the old Exxon Station site. Police Chief Eastham advised that his wife Carolyn and son Jesse are opening up a drive thru coffee stand.
10. MAYOR’S REPORT

Mayor Struck advised that she went to the City Action Days in Olympia. She advised that the $2,000,000 sewer rate relief was dead in the water. They don’t do debt relief. Legislative Rossetti did advise other avenues that the city could look at for help on other projects. Mayor Struck invited the councilors that wanted to attend next year to do so and advised them to put their thinking caps on to put a list together of any projects they would like to see done in the city. She really enjoyed it.

11. COUNCIL COMMENTS
  • Councilor Hall passed out a handout regarding boat launch fees collected for 2015.
  • Councilor Neve asked how many park surveys have been collected. Mayor Struck advised that we’ve received about 41.
  • Councilor Neve advised at the Newly Elective Officials Conference she attended, be proactive with our legislators.
  • Councilor Williams asked how many yearly boat launch passes are purchased. Councilor Hall advised about 30-40.
  • Councilor Olsen asked how the slide area is on Hwy 101 just past A Street. City Supervisor Houk advised that it is stable.
12. ADJOURNMENT

The meeting was adjourned at 6:20 PM to meet again at 5:30 PM on Monday, February 22, 2016 for the next regularly scheduled meeting at South Bend City Hall.