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CITY OF SOUTH BEND - COUNCIL MEETING - February 22, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Webber was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 8, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41777 thru Check #41812 - $62,338.53

4. CORRESPONDENCE

Mayor Struck explained that she had two items of correspondence however they pertained to Agenda Item #8 – First Street/School Traffic Revision and would be discussed at that time.

5. ITEMS FROM THE PUBLIC

None

6. PACIFIC SUNSET PRELIMINARY PLAT

A motion was made by Councilor Hall to accept the Pacific Sunset Preliminary Plat as presented. The motion was seconded by Councilor Williams.

During discussion Councilor Olsen asked what kind of homes would be built there – would it be just lots for sale or would homes be built and then sold. City Supervisor Houk explained that the project will be in two pods – 12 single family residences in the first pod and 11 single family residences in the second pod for a total of 23 homes. Vote: Ayes-4, Noes-0, Absent-1

7. 2015 4TH QUARTER BUDGET REPORT SUMMARY

Mayor Struck presented the 2015 4th quarter budget report and explained each funds beginning and ending fund balance. General questions were asked and answered.

8. FIRST STREET/SCHOOL TRAFFIC REVISION

Mayor Struck opened up the discussion about the proposed traffic revision at the South Bend School and Police Chief Eastham pointed out the drawing of the proposed changes that he had made on the white board. Mayor Struck then read an email from an unnamed citizen expressing their concern about the safety of children on First Street during school drop off and pick up hours. Mayor Struck explained that she had also received one additional written comment from Citizen Bob Davis who lives at 501 E. First Street who is opposed to one-way traffic on First Street.

On Tuesday, February 16th Mayor Struck noted that there was a meeting with Jon Tienhaara, South Bend High School Superintendent, Gary Wilson, Maintenance Supervisor for South Bend High School, Police Chief Eastham and Mayor Struck to discuss the congestion issue and possible solutions. All parties agreed that the best, most practical solution was to make E. First Street one way from Jefferson Street to Monroe Street (northbound) and reconfigure the traffic flow in that area.

Mayor Struck explained that at this time she wanted the council to think about it and she also wanted time for citizens to weigh in on the proposal with a decision on the proposal to come at the next council meeting. Councilor Hall asked if it would remain one-way all year long and he was advised yes, it would be permanent. Councilor Williams asked if this could be done on a trial basis and he was advised that of course things can be put back like they were if it didn’t work. Mayor Struck explained that she really feels that the city should move forward with this design and see how it works and not consider it a temporary fix, but know that it can be tweaked if need be. Councilor Neve suggested speed bumps, but as Police Chief Eastham pointed out speed is not the issue, congestion is the problem. Further discussion followed and no decisions was made.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham pointed out that if he made the impression at the last council meeting (February 8, 2016) that previous Mayor Church had told him not to enforce the cell phone law then he needed to clarify some information. The prior administrations – Mayor Heinicke and Mayor Church both asked that his department take a “soft approach” to the cell phone law. Police Chief Eastham reiterated that he has NEVER been ordered to do or not do anything by the previous administration and had they tried he would not have complied. If this officers want to issue a warning instead of a citation, that is at their discretion. Normally a person will get one warning before they get a citation. Police Chief Eastham noted that he hasn’t had a discussion with this administration, but if the council wants his department to take a “hard approach” then he is at their disposal.
  • City Supervisor Houk reported that the drainage issue on Kendrick and First Street should be fixed by tomorrow which will alleviate the flood water issues at and around 106 E. First Street. City Supervisor Houk advised that these projects typically don’t go that well, but this one has been surprisingly successful!
  • City Supervisor Houk explained that the repairs at Highway 101 and Central Avenue that were done by NOVA Contracting, Inc. on February 11th were a complete failure and they will be trying again when they can get asphalt.
10. MAYOR’S REPORT

Mayor Struck announced that the city recently met with Pacific County and the Department of Fish and Wildlife regarding the county property located at the end of Central Avenue which is the area that causes flooding along Central Avenue during heavy rains. Suggestions to alleviate the flooding issues are being discussed.

Mayor Struck asked that in the future if the audience had a question or comment regarding the council proceedings that they raise their hand to be called upon. She explained that she tries to run rather informal meetings, but it is important that people respect the councils need to conduct business in an orderly fashion.

11. COUNCIL COMMENTS
  • Councilor Hall mentioned that several months ago he had noted that the North Pacific County EMS Board would be reducing the special levy request from $460,000 to $360,000 which was confirmed recently in the paper.
  • Councilor Hall reported that someone recently cut the lock off of the Sani-Can donation box at the boat launch. The lock is being replaced with a more sturdy lock.
  • Councilor Neve asked City Supervisor Houk if he had a chance to look into painting a yellow center line on the road coming down from the hospital (Cedar Street). City Supervisor Houk advised that it would be done when the weather improved. Councilor Olsen asked if the bags (straw waddles used for erosion control) would be removed too and she was advised that yes, they would be.
  • Councilor Williams wished Mayor Struck good luck tomorrow.
  • Councilor Olsen also wished Mayor Struck good luck! Mayor Struck thanked everyone for the good wishes and then explained that she was going in to have both of her knees replaced in the morning.
12. ADJOURNMENT

The meeting was adjourned at 6:17 PM to meet again at 5:30 PM on Monday, March 14, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 8, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief Tim McGee and Deputy Clerk/Treasurer Porter.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 25, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #41738 thru Check #41776 - $200,756.92

Check #41652 thru Check #41694 voided and replaced with Check #41695 thru Check #41737

Payroll – Check #23985 thru Check #24000 - $95,451.71 Including Direct Deposits

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

South Bend resident Jan Davis asked about Department Head raises. Mayor Struck advised that it depends on the Union Contract. If the city employee’s get a percentage so does the Department Heads.

6. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

A motion was made by Councilor Williams to approve Personal Service Contract – Chief of Police. The motion was seconded by Councilor Olsen.

During discussion the councilors asked if Mayor Struck would let them know ahead of time when she was going to be conducting the evaluations on the Department Heads, so the councilors could give their input. Brief discussion followed.
Vote: Ayes-5, Noes-0, Absent-0

7. PERSONAL SERVICES CONTRACT – CLERK/TREASURER

A motion was made by Councilor Hall to approve Personal Service Contract – Clerk/Treasurer. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-1 (Neve), Absent-0

8. PERSONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Mayor Struck advised the council that this contract has changed. The wage was increasing $24,000 plus 10% of what money comes in from building permits. The City Supervisor/Building Inspector is doing 2 jobs for the price of 1. Vote: Ayes-5, Noes-0, Absent-0

9. DEPARTMENT HEAD REPORTS
  • Council Hall asked Police Chief Eastham about pulling people over while talking or texting on their cell phones. Police Chief Eastham advised that they would give warnings first before a ticket was issued.
  • City Supervisor Houk advised that NOVA was going to be in town Wednesday, February 10, 2016 to do some patch work on 101.
  • City Supervisor Houk advised that they had purchased a new 2016 Chevy Silverado pickup. After selling an old pickup and using left over money from 2006 FEMA storm damage, we only had to pay approximately $5,500.
  • City Supervisor Houk advised that he and Mayor Struck met with Bob Burkle - Department of Fish and Wildlife, Mike Collins – Director of Pacific County and Steve Rogers – Pacific County Commissioner regarding the flooding/drainage issues on 2nd Street and Central. They have a short and long term plan. They will also be talking with Pacific Conservation District regarding salmon restoration project.
  • Councilor Hall asked what was being built at the old Exxon Station site. Police Chief Eastham advised that his wife Carolyn and son Jesse are opening up a drive thru coffee stand.
10. MAYOR’S REPORT

Mayor Struck advised that she went to the City Action Days in Olympia. She advised that the $2,000,000 sewer rate relief was dead in the water. They don’t do debt relief. Legislative Rossetti did advise other avenues that the city could look at for help on other projects. Mayor Struck invited the councilors that wanted to attend next year to do so and advised them to put their thinking caps on to put a list together of any projects they would like to see done in the city. She really enjoyed it.

11. COUNCIL COMMENTS
  • Councilor Hall passed out a handout regarding boat launch fees collected for 2015.
  • Councilor Neve asked how many park surveys have been collected. Mayor Struck advised that we’ve received about 41.
  • Councilor Neve advised at the Newly Elective Officials Conference she attended, be proactive with our legislators.
  • Councilor Williams asked how many yearly boat launch passes are purchased. Councilor Hall advised about 30-40.
  • Councilor Olsen asked how the slide area is on Hwy 101 just past A Street. City Supervisor Houk advised that it is stable.
12. ADJOURNMENT

The meeting was adjourned at 6:20 PM to meet again at 5:30 PM on Monday, February 22, 2016 for the next regularly scheduled meeting at South Bend City Hall.