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CITY OF SOUTH BEND - COUNCIL MEETING - March 27, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Webber and City Supervisor Houk were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion Clerk/Treasurer Roberts made an amendment to the consent agenda – adding Check #42895 which replaced Check #42837 which was voided.

A motion was made by Councilor Hall to approve the Agenda, the Revised Consent Agenda and the minutes of the March 13, 2017 regular meeting and the March 17, 2017 emergency meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42876 thru Check #42895 - $39,942.39 and Voided Check #42837

4. CORRESPONDENCE

None

5. ORDINANCE #1520 – AMENDING PORTIONS OF CHAPTER 15.84 – BUILDING AND CONSTRUCTION-OF THE SBMC (SECOND READING)

Councilor Williams made a motion accept Ordinance #15.84 – Building and Construction-of the SBMC as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Luis Gonzalez is now officially on the road and is doing a nice job.

  • Clerk/Treasurer Roberts requested the council’s permission to surplus a 1984 FMC Street Sweeper which has reached the end of its life. Councilor Neve made a motion to surplus the 1984 FMC Street Sweeper as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

  • Assistant Fire Chief McGee reported that they had only one call recently. It involved a non-injury vehicle accident near the Bone River Bridge.
8. MAYOR’S REPORT
  • Mayor Struck presented a memorandum from Siew Tan, P.E. of Pangoe, Inc. and Eric Noah, of Gray & Osborne, Inc. regarding the Electric Light Creek Dam Landslide. On March 20, 2017 Siew Tan and Eric Noah visited the site to assess the landslide and site conditions and to present recommendations to secure the site if practical. The following was their recommendation: “We recommend that work in this area remain suspended until this site has time to sufficiently dry out. Additional slide activity is a significant possibility. Repairs should not take place until the risk of slide activity is diminished.”

“Water main repair should include armoring the exposed section of water main. This can be accomplished in one of two ways: 1) bury the water main, or 2) armor the water main in such a way as to protect it from possible future slide activity in the area where the water main is unburied.”

“The current water main is exposed because it lies on the surface of the overflow spillway apron, which is poured in concrete to reduce erosion on the downstream side of the dam. In order to complete Alternative No. 1, this thickened concrete would have to be sawcut and re- poured over the installed buried new raw water main. This would not allow access to the water main if problems occurred in the future. We recommend Alternative No. 2 to armor the water main by securing it between large concrete blocks for the length of the exposed water main. The recommended concrete blocks are the Ultra-block type (2.5 ft. x 2.5 ft. x 5 ft.). The area between the blocks, where the water main would be located can be backfilled with gravel or covered with a precast concrete panel. The concrete blocks should be attached to the existing concrete apron by embedding rebar dowels into the apron and setting the blocks onto the dowels, or other similar methods.”

  • Mayor Struck also explained that the city had received several calls from concerned residents that feared that the area along Cowlitz/Quincy Street would experience a catastrophic failure when heavy load vehicles including school buses transit the roadway so while Siew Tan and Eric Noah were in town evaluating the Light Creek Slide the city had them assess the condition of the roadway and adjacent hillside below the roadway where Cowlitz Street and Quincy Street meet. The following was their recommendation: “It is our opinion that no roadway improvements are necessary at this time since there is no indication of failure.”

“The manner in which the concrete wall was installed appears to be under engineered. However, it has been in place for an estimated 20 years and does not show signs of imminent failure. If the city elects to correct the road shoulder and install an adequate guardrail and/or replace the visual guardrail that currently exists, then the city should revisit re-construction of the concrete block wall at the toe of the slope. Re-construction of the wall would include removal of the existing wall. The city should survey property boundaries and construct the new wall entirely with the city’s right-of-way or obtain an easement from the property owner (not recommended). The existing concrete blocks can be reused, although there are concrete blocks made that better suit the conditions at this location (Ultra-block). These newer blocks allow for angles to be incorporated into the wall, which would be needed to corner around the existing house. In addition, the newer blocks key into one another (like Lego-blocks) and allow for a batter on the wall. A batter is essentially the leaning of the wall back into the slope, instead of the wall being vertical. This provides much more stability. A batter of 6:1 (vertical:horizontal) is common for block walls where the blocks exceed 6 feet in height.”

“For a new wall, the bottom course of blocks should be embedded approximately half the height of the first course. The batter on the blocks should be 6:1. Blocks should be placed so that every third or fourth block is rotated 90° so that block forms an “L” with the block to either side. The long side of the block juts into the soil behind the wall and flush with the wall’s face on the opposing side (facing the house). Drainage would be installed behind the wall at the bottom course of blocks. The slope behind the wall would be graded to 2:1 or 3:1 up to the guardrail in the road’s shoulder. It is likely that the top one or two tiers of blocks would no longer be needed for the new wall. In order to reduce costs, the existing blocks could be utilized for the new wall; however, as stated previously, there are distinct advantages to utilizing the new engineering block technology.”

  • Mayor Struck explained that a sales representative for the garbage truck that the city is looking at was in the office late last week and would be submitting a proposal by the end of the month.

  • Mayor Struck noted that she would be attending the Association of Washington Cities Lobby Days on April 3rd. City officials are invited to Olympia to tell legislators that strong cities are the key to a great state. Pacific County Commissioner Lisa Olsen will be attending with her.
9. COUNCIL COMMENTS
  • Councilor Hall noted that he was quoted correctly during the March 13th council meeting about the EMS purchases; however the costs that were mentioned were actually less than what was presented.

  • Councilor Neve noted that many people pass through the Pacific County Historical Society and Museum (1008 W Robert Bush Drive) and she hears nothing but positive comments about how friendly the people of South Bend are. She said the guest book is full of amazing compliments!

  • Councilor Kuiken is glad that the police department is finally starting to get staffed again.
10. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again at 5:30 PM on Monday, April 10, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 17, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The emergency council meeting was called to order by Mayor Struck at 1:00 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, City Supervisor Houk and Deputy Clerk/Treasurer Porter. Councilor Webber, Councilor Hall, Police Chief Eastham and Clerk/Treasurer Roberts were absent.

3. RESOLUTION #2017-01 – DECLARING THE LANDSLIDE AT LIGHT CREEK AND THE DISLOCATION OF THE RAW WATER INTAKE PIPE TO THE WATER TREATMENT PLANT AN EMERGENCY

Mayor Struck gave a brief overview explaining that on Wednesday, March 15th a large landslide at Light Creek took out the raw water intake pipe to the water treatment plant. She also pointed out that the area is still very unstable with the possibility of more land movement. City Supervisor Houk noted that Ashley Construction has been in the area and worked one day cleaning up the slide, but it became too dangerous and they had to pull their equipment out. Councilor Williams asked if there was a certain dollar amount needed to declare an emergency. Mayor Struck advised him that no, there is not, but also at this point the city has no idea what the cost of repair is going to be. City Supervisor Houk felt that in the beginning it would probably only be a three day job and cost a few thousand dollars, but now there is really no way to know what the cost might be. Mayor Struck reported that a Geo Tech would be coming down to inspect the area on Monday, March 20th. City Supervisor Houk assured the council that the city’s water supply is not in jeopardy as Martin Creek is on line (and in good shape) and as a last resort the city has the intertie with the City of Raymond.

Councilor Neve made a motion to accept Resolution #2017-01 – Declaring the landslide at Light Creek and the dislocation of the raw water intake pipe to the Water Treatment Plant an emergency. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

4. ADJOURNMENT

The meeting was adjourned at 1:06 PM to meet again at 5:30 PM on Monday, March 27, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 13, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the February 27, 2017 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42823 thru Check #42875 - $79,715.30

Payroll - Check #24215 thru Check #24229 - $86,538.42 Including Direct Deposit

4. CORRESPONDENCE

Clerk/Treasurer Roberts spoke very briefly about a flyer she supplied the council on the upcoming Small City Connectors sponsored by the Association of Washington Cities (AWC). These meetings are held around the state in April and May and she encouraged the council if anyone wanted to attend to please let her know. She also explained that if they ever seen meetings or events through AWC that they would like to participate in that she would gladly make arrangements for them to attend.

5. ORDINANCE #1520 – AMENDING PORTIONS OF CHAPTER 15.84 – BUILDING AND CONSTRUCTION-OF THE SBMC (FIRST READING)

Mayor Struck presented Ordinance #1520 – Amending Portions of Chapter 15.84 – Building and Construction-of the SBMC for its first reading. City Supervisor Houk explained that it has been some time since this particular portion of South Bend’s code had been updated and with the changes that are proposed it will not require continued updates, the code will update as the federal and state codes change. Councilor Williams made a motion to move Ordinance #15.84 – Building and Construction-of the SBMC to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk reported that the city’s garbage truck is really starting to fall apart. The repair and maintenance costs are crippling the garbage budget. Just in the last two plus months the city has spent over $15,000 in repairs with another $9,000 anticipated. The city has been looking into an automated truck which would greatly reduce the time the driver would spend on the garbage route which in turn would allow him more time to work with the crew on other projects. It would also decrease the wages in the garbage fund and certainly lessen the chances of injuries related to lifting over 900 cans of garbage every week. The cost to replace the truck and supply all of the citizens with a new garbage can would be approximately $350,000. The city would supply the first can, after that it would the homeowner’s responsibility to maintain/replace their can(s). City Supervisor Houk felt that if the city continues to pour money into the old garbage truck it will eventually have no resale value. The city currently could expect to get around $30,000. Councilor Williams wondered about keeping the old truck as a backup, but as it was pointed out the old truck would only be able to empty dumpsters it would not be able to do any of the residential route at all due to the possible new configuration of the truck (and the cans are not meant for a person to lift, they are too large and too heavy). City Supervisor Houk noted that the dumpsters would also be replaced as well. Following further discussion Councilor Neve made a motion authorizing the city to pursue funding to purchase a new garbage truck as well as the cans associated with the potential changeover with the understanding that all proposals will come back to the council for review and/or approval. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0
  • Clerk/Treasurer Roberts announced that her term as President of the Washington Municipal Clerks Association will begin on March 23, 2017 and along with that she will begin traveling to other states which will give her an opportunity to brag about what a beautiful city she works in and the great people she works with. She thanked Mayor Struck, the council and staff for their support and said even though she is nervous she is very excited to represent all of the city clerks for the State of Washington.
  • Assistant Fire Chief McGee reported that they had two calls recently. One involved a vehicle rollover just north of the Bone River Bridge which resulted in minor injuries. The second call was for a pellet stove fire which was put out quickly and there was no damage.
8. MAYOR’S REPORT
  • Mayor Struck explained that she and Clerk/Treasurer Roberts recently gave phone interviews to the editor of CityVision, a publication put out by AWC which will feature the City of South Bend along with the City of Moses Lake in an upcoming issue. The photographer for the publication will be in town on Tuesday, March 14th to do a photo shoot around town to go along with the story. Everyone agreed it was exciting to be recognized!
  • Mayor Struck reminded everyone that the committee for the annual Come Play on Labor Day festivities is starting their meetings. Their first one is Tuesday, March 14th at 5:30 pm at city hall. Everyone is welcome and if anyone would like to help or serve on a committee that would be wonderful!
  • Mayor Struck reminded everyone that the City’s spring cleanup week is May 8th through May 13th. You can take one free load of general waste to Royal Heights Transfer Station. You must take your utility bill and show proof that you pay for garbage in the City of South Bend for the load to be free.
9. COUNCIL COMMENTS
  • Councilor Williams thanked the Fire Department for attending the council meeting.
  • Councilor Williams noted his sadness about the condition of the garbage truck, but agreed you have to do, what you have to do.
  • Councilor Neve announced the arrival of her birthday on March 17th. Everyone wished her an early Happy Birthday! Happy Birthday Patricia!
  • Councilor Hall asked when construction would begin on the baseball field at Cheney Park (Community Park). It appears the timeline is around the end of May or the first part of June 2017 – after school is out.
  • Councilor Hall mentioned that he was recently out of town and forgot to ask Police Chief Eastham to keep an eye on the boat launch, but all was fine. There was not one customer during his absence.
  • Councilor Hall noted that the North Pacific County Emergency Management Services Board have a depreciation system/schedule and that they have money available when their vehicles need to be replaced. The board recently approved the purchase of $3 or $400,000 for a rescue rig and a crew cab vehicle for Naselle. Braun Northwest out of Chehalis, WA will be building the equipment and it takes almost a year to get the equipment from the time it is ordered.
10. EXECUTIVE SESSION – LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that more than likely a decision would be made upon returning from executive session. Mayor Struck called the Executive Session to order at 5:52 PM for 10 minutes for the purpose of labor negotiations. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 5:57 pm.

Councilor Kuiken made a motion to accept the two year Teamsters #252 Contract as presented which includes a 2.5% wage increase for 2017, 1.5% wage increase for 2018, a $250.00 onetime signing bonus for 2017 and a healthcare opener in 2018. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Executive sessions are done in accordance with RCW 42.30.080

11. ADJOURNMENT

The meeting was adjourned at 5:58 PM to meet again at 5:30 PM on Monday, March 27, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 28, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Olsen was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 14, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41867 thru Check #41893 - $54,759.65

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Greg Hinz was in attendance to see if the city had any additional information regarding his request to pursue a startup grant from the Cheney Foundation to establish a Sports Complex at Cheney (Community) Park. Mayor Struck advised Mr. Hinz that the city had not looked into the project. Councilor Neve mentioned that her only concern was the city’s liability. Clerk/Treasurer Roberts agreed to contact the Association of Washington Cities to see what the city’s liability would be.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that his department had received a $17,000 grant from United State Department of Agriculture-Rural Development (USDA RD) for a new police car. This will cover approximately ½ of the cost of the car and is the fourth or fifth grant that his department has received over the years from USDA RD for a car.
  • Police Chief Eastham gave the council a brief overview of the happenings in his department since the March 14th council meeting.
  • City Supervisor Houk reported that he has been in contact with Gray & Osborne, Inc. (G & O). regarding the trenches on Central Avenue. G & O have been in contact with the contractor, NOVA Contracting, Inc. and the issues will be addressed, but no timeline has been established yet. Councilor Neve asked if April was still in line for resuming the Central Avenue project and she was advised yes, but City Supervisor Houk advised her that he did not have a specific date in April.
7. MAYOR’S REPORT

None

8. COUNCIL COMMENTS
  • Councilor Hall asked if there was a timeline when E. First Street between Jackson Street and Monroe Street would switch to one-way. City Supervisor Houk explained that the proposal has been submitted to G & O so their traffic engineer could look at it. The city is currently waiting for their response.
  • Councilor Webber ask Police Chief Eastham when the new coffee stand would be opening and he advised her that the planned opening date is April 10th.
9. ADJOURNMENT

The meeting was adjourned at 5:36 PM to meet again at 5:30 PM on Monday, April 11, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 14, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Deputy Clerk/Treasurer Porter. Councilor Webber and Clerk/Treasurer Roberts were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 22, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41813 thru Check #41866 - $83,911.22

Payroll – Check #24001 thru Check #24016 - $92,098.66 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC
  • Citizen Margaret Payne asked about the crosswalks being repainted on Robert Bush Dr. They are looking a little faded. City Supervisor Houk advised that he would advise the Department of Transportation.
  • Citizen Greg Hinz whom is also involved with Alliance for a Better Community (ABC) a nonprofit organization asked for the council’s permission to build a small sports complex at Cheney Park. He advised that he has gotten the owner’s permission from the piece of property located behind the park to expand. Mr. Hinz advised if he gets the council’s permission then the Cheney Foundation can put in for a startup plan grant. Mayor Struck advised that she would like to table further discussion to the next council meeting.
6. FIRST STREET/SCHOOL TRAFFIC REVISION

A motion was made by Councilor Neve to approve the First Street/School Traffic Revision to make E. First Street one way from Jefferson Street to Monroe Street (northbound) and reconfigure the traffic flow in that area. The motion was seconded by Councilor Williams.

During discussion Police Chief Eastham advised that the South Bend School District will pay for the crosswalks and lines to be repainted for parking. Vote: Ayes-4, Noes-1 (Councilor Olsen), Absent-1

7. RESOLUTION #2016-01 DEVELOPMENT FEE SCHEDULE

A motion was made by Councilor Williams to approve Resolution #2016-01 Development Fee Schedule. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that they had made 5 arrests since the last council meeting involving drug busts and burglaries. One arrest had 23.8 grams of methamphetamine and $650.00 in cash along with other drug related items. Two suspects that were arrested who burglarized the school were the same ones who burglarized in 2014. Police Chief Eastham gave kudos to the K-9 and his other officers.
  • City Supervisor Houk reported that the drainage issue on Kendrick and First Street was completed and seemed to be working good.
  • City Supervisor Houk reported that the crew had installed a new hydrant at 4th and Willapa. This replaced a hydrant that was no longer working by Willapa Landing Apartments.
9. MAYOR’S REPORT

None

10. COUNCIL COMMENTS
  • Councilor Hall advised it was nice to see more volunteers at the fire department. Councilor Williams advised that it went from about 21 guys to 33 or 34.
  • Councilor Neve advised that the Kiwanis Chili Cook off was great. The winner was 4-H Group.
11. ADJOURNMENT

The meeting was adjourned at 6:23 PM to meet again at 5:30 PM on Monday, March 28, 2016 for the next regularly scheduled meeting at South Bend City Hall.