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CITY OF SOUTH BEND - COUNCIL MEETING - April 25, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Olsen and Councilor Hall were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 11, 2016 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #41943 thru Check #41970 - $44,344.01

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – CDBG GRANT PROGRAM – FLIESS CREEK

Mayor Struck opened the public hearing at 5:31 pm and pointed out that there were Community Development Block Grant (CDBG) Program handouts in the back of the room in English and Spanish. She also noted that there was a Spanish interpreter present if anyone in the audience needed assistance. The public hearing was part of the requirements for a Community Development Block Grant which the city is pursuing for Fliess Creek. South Bend Citizen and Pacific County Commissioner Steve Rogers applauded the city’s efforts, saying it was a very smart move. There was no additional public in attendance for the hearing and there were no additional comments. The public hearing was closed at 5:32 pm.

6. RESOLUTION #2016-05 – FEE SCHEDULE

City Supervisor Houk briefly pointed out the two new additional fees that were added to the fee schedule.

Councilor Williams made a motion accepting Resolution #2016-05 – Fee Schedule as presented. The motion was seconded by Councilor Webber. Vote: Ayes-3, Noes-0, Absent-2

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of his department’s happenings since the April 11, 2016 council meeting.
  • City Supervisor Houk reported that the crew had jetted the storm drain that runs down the middle of Highway 101. It was jetted from Ferry Street to Coast Seafood and there was a great deal of debris found including LOTS of sediment and broken manhole covers to old coins and trinkets. City Supervisor Houk feels this should greatly help the drainage issues during the rainy season.
  • City Supervisor Houk explained that the crew ditched behind Cheney (Community) Park. They installed a 15” drain pipe which replaced an old 8” culvert which will substantially increase the drainage flow from the South Bend School to Highway 101 during heavy rains.
9. MAYOR’S REPORT
  • Mayor Struck explained that she had received an email from Ed Horvath of Three Rivers Mosquito and Vector Control explaining that he had been down larviciding and had dumped well over 100 buckets of water in various citizens’ yards that were full of mosquito larva. He asked that the city encourage citizens to remove all standing water from their property to help control the mosquito population. Mr. Horvath also advised that he would like to post some signs around town reminding people to dump standing water. He advised he would do the signs at this own expense, include putting them up. The city and council supported his suggestion of signs. Mayor Struck also noted that there had been some concern by citizens about the Zika Virus but she reminded everyone that we have the wrong climate for this type of virus. It requires a tropical environment.
  • Mayor Struck reported that, as required by the Department of Commerce to apply for the Fliess Creek grant, the City of South Bend hired Evergreen Rural Water to conduct an Income Survey of all Water Only (outside the city limits) users which was completed approximately two weeks ago. Those survey results were included with the income results for all others in South Bend with a result of a 51.5% income limit. The low to moderate income limit for a CDBG Grant is 51.0% or higher. Thankfully the city will qualify under the income portion of the CDBG grant.
  • Mayor Struck explained that the city’s insurance company, Association of Washington Cities (AWC), responded to the city’s request regarding Citizen Greg Hinz’s request to pursue a grant for Cheney (Community) Park to create a small sports complex at the park (See March 14 and 28, 2016 Council Minutes). AWC sees no issue with the request, but reminded the city that any “organization” that uses the park for sporting events needs to provide the city with a copy of their liability insurance. The city has contacted Mr. Hinz and told him he had the okay from the city to move forward.
10. COUNCIL COMMENTS
  • Councilor Webber spoke regarding the ongoing investigations that are part of Police Chief Eastham department including rape cases that Councilor Webber has sat through recently as part of her job. Councilor Webber explained that so many people don’t understand how much time – often 100’s of hours – it takes to work these cases and that they are always on going. They require specialized training and they are not easy cases to deal with. They are emotional and terrible and can take a real toll on the officers involved. Councilor Webber explained that she personally doesn’t know how Police Chief Eastham and his department handle these cases with the limited resources they have. Councilor Webber reiterated that the South Bend Police Department does an excellent job!
  • Councilor Neve congratulated Police Chief Eastham on the opening of the new business – Timber Grounds. Police Chief Eastham explained that the business was his wife’s and son Jesse’s, but thanked her.
  • Councilor Williams announced that he would not be at the next council meeting – May 9th.
11. ADJOURNMENT

The meeting was adjourned at 5:46 PM to meet again at 5:30 PM on Monday, May 9, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - April 11, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Webber was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 28, 2016 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41894 thru Check #41942 - $171,094.59

Payroll – Check #24017 thru Check #24030 Including Direct Deposit - $95,571.82

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:32 PM – 2016-2022 COMPREHENSIVE PARK PLAN

Mayor Struck opened the public hearing at 5:32 pm explaining that there was no major changes to the original parks plan except for the addition of Pioneer Park. Councilor Hall asked if the proposal that Citizen Greg Hinz had presented to the council (See March 14 & March 28 Council Minutes) would affect the plan and Mayor Struck advised that she did not see where it would but if it did then the plan could be amended. City Supervisor Houk explained that his proposal was for an existing park that was already in the plan so he doubted it would make a difference. There was no public in attendance for the hearing and there were no additional comments. The public hearing was closed at 5:33 pm

6. RESOLUTION #2016-02 – AMENDED 2016-2022 COMPREHENSIVE PARK

Councilor Hall made a motion accepting Resolution #2016-02 – Amended 2016-2022 Comprehensive Park Plan as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. RESOLUTION #2016-03 – FINALIZED PACIFIC COUNTY HAZARD MITIGATION PLAN

Councilor Neve made a motion accepting Resolution #2016-03 – Finalized Pacific County Hazard Mitigation Plan as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

8. RESOLUTION #2016-04 – RCO GRANT APPLICATION FOR PIONEER PARK

Mayor Struck explained that this is the first step needed to apply for the Recreation and Conservation Funding Board (RCO) Grant for Pioneer Park. It does require a 50% match and the city is currently working with Gray & Osborne, Inc. on ways for the city to meet the match which will include a great deal of in-kind work. Councilor Williams made a motion accepting Resolution #2016-04 – RCO Grant Application for Pioneer Park as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham explained that he had nothing to report since the previous council meeting except that Officer Ryan Miskell has accepted a position with the Pacific County Sheriff’s Office and will more than likely be leaving at the end of the month.
  • Before moving on to other department head reports Mayor Struck explained that she had not intended to discuss Officer Miskell’s departure at this meeting but felt that now was a good time to talk about it. Mayor Struck pointed out that initially she did not support the idea of replacing Officer Miskell, but after sitting down with Police Chief Eastham and working through the actual numbers Mayor Struck does not believe the city will win financially and may actually lose ground. Between lost revenue from tickets and overtime to cover shifts for vacation, training, and sick leave, it just didn't pencil out.  Plus Police Chief Eastham would have had to reduce coverage hours.
  • Citizen Jan Davis asked what an officer brings in and what Officer Miskell’s wages are. Police Chief Eastham explained that each officer “averages” approximately $40,000 per year in ticket revenue and Officer Miskell’s wages are about $68,000 a year with benefits. Ms. Davis asked what reserves are for and Police Chief Eastham explained that they are used for special occasions and as was mentioned early all of the reserves have full time jobs and work mostly weekends for special events.
  • City Supervisor Houk reported to Councilor Hall that he and Mayor Struck met with the Department of Transportation (DOT) regarding signage for the crosswalk at Highway 101 and Willapa Avenue that Councilor Hall had inquired about. The signage that the DOT approved will cost the city approximately $1,400.00. The DOT has agreed to pay to repaint the crosswalk markings on Highway 101. Councilor Hall felt that if they repaint the crosswalks that should be sufficient rather than spending that much money on crossing signs. City Supervisor Houk also pointed out that the DOT mentioned that they might be doing an overlay of Highway 101 this year. They are not sure how much or when but it is on their list.
  • City Supervisor Houk explained that NOVA Contracting, Inc. came down and did a temporary patch on Highway 101 near the Pacific County Annex alley and Coast Seafood. The council inquired when they would be starting back on the Central Avenue Project and City Supervisor Houk explained that there is nothing official yet, but possibly mid-May.
  • Clerk/Treasurer Roberts requested permission to surplus a 2006 HP Laptop. Councilor Hall made a motion authorizing the surplus of the laptop. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1
11. MAYOR’S REPORT
  • Mayor Struck explained that she has been talking with Gary Johnson of the Chinook Nation and they are very interested in putting something at Pioneer Park in honor of the Chinook Nation. There are no plans on what it will be at this time but they would like to work with the city to have something there. There were no general objections from the council to work with Mr. Johnson.
  • Mayor Struck announced that the first Come Play on Labor Day meeting of the season will be Monday, April 18th at city hall and they start at 5:30 pm. It appears more and more likely that there will be a carnival again this year – Paradise Amusement. It is not the same group that was here last year, but it is the same group that was at the Pacific County Fair last year. Mayor Struck also noted that she has met with Manual Rangel who is working to put together a 3-on-3 basketball tournament with grades 3rd through 8th. He hopes to get participants from all over the area for a total of 96 teams. Everything is moving forward!
12. COUNCIL COMMENTS
  • Councilor Neve asked about the changes to traffic at the South Bend Schools and City Supervisor Houk explained that all of the plans have been reviewed by Gray & Osborne, Inc. The city will now be looking at the cost of the signage and other changes that will need to be done. City Supervisor Houk also explained that the changes won’t be made until after this school year is over to try and avoid confusion in the middle of the school year. Everything will be marked, changed and ready to go before school starts in the fall. Citizen Jan Davis asked if the Planning Commission is ever involved in these types of decisions and Mayor Struck explained that no, the Planning Commission reviews conditional use permit requests and comprehensive plan changes. (See SBMC 2.15.040)
  • Councilor Hall wondered if besides the traditional painted crosswalks if the engineers looked at something a little more substantial, like two single lines or ? City Supervisor Houk advised that yes, there will be cross bar stripping too.
  • Councilor Hall announced that he would not be at the next council meeting – April 25th.
13. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, April 25, 2016 for the next regularly scheduled meeting at South Bend City Hall.