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CITY OF SOUTH BEND - COUNCIL MEETING - May 23, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

*Prior to the motion Clerk/Treasurer Roberts requested an amendment to the consent agenda. Northwest Administrators, Inc. Check #42039 was voided and replaced by Check #42053. The amount was amended to $4,678.17 from $5,848.66 for a revised total of $388,022.80.

A motion was made by Councilor Neve to approve the Agenda, the amended Consent Agenda and the minutes of the May 9, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42015 thru Check #42052 - $389,193.29*

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:35 PM – ALLEY VACATION

Mayor Struck opened the public hearing at 5:35 pm. City Supervisor Houk explained that the alley vacation request was located near Joyce & Mark Kidd and Linda Ginther’s residences, near 56 Madison Street (East End Fire Hall). There are currently no utilities in the alley with no future plans for use of the alley. Councilor Hall asked what the city’s recommendation was and City Supervisor Houk advised him that the city did not oppose the vacation. South Bend Citizen Steve Rogers asked if there would ever be a potential need for the city to use the alley for utilities and he was advised no, there would not. Those requesting the vacation will be paying ½ of the fair market value of the property which will be $1,968.00. Councilor Neve requested that in the future, besides the official description, if there could be a clearer description of where the actual property is located. After some discussion City Supervisor Houk agreed to provide the council with a Mapsifter copy of the area along with the other documents. There was no additional comments. The public hearing was closed at 5:39 pm.

6. ORDINANCE #1511 – AMENDING & REPEALING PORTIONS OF SBMC 8.20 (SECOND READING)

Councilor Williams made a motion approving Ordinance #1511 – Amending & Repealing Portions of SBMC 8.20 as presented. The motion was seconded by Councilor Neve.

During discussion Councilor Hall asked City Supervisor Houk if he could explain why there was a need for the changes. City Supervisor Houk briefly went over the various changes and explained that the majority of the changes were more “housekeeping” items that did not affect the majority of the citizens. Councilor Hall questioned the section about dead animals and it was explained that if you have a dead rat, put it in a plastic sack and throw it in your garbage can. This section was geared more to those that use their garbage cans for large animal waste during hunting season. Councilor Hall questioned the low income language and Clerk/Treasurer Roberts noted that she would review it prior to publication. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1512 – AMENDING PORTIONS OF SBMC 8.05 (FIRST READING)

Mayor Struck presented the ordinance and explained that this was the information that she presented to the council at the May 9, 2016 council meeting. She also reminded everyone that this cannot be enforced until it has been in place for one full year.

Councilor Hall made a motion accepting Ordinance #1512 – Amending Portions of SBMC 8.05 as presented with one reading only. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham requested the councils permission to surplus two 2007 Ford Crown Victoria police vehicles. Councilor Neve made a motion authorizing the surplus of the vehicles as requested. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0
  • Police Chief Eastham announced that he has asked the civil service board to extend the current hiring roster (May 11, 2016) for an entry level police officer be extended for an additional year, for a total of two years, as Officer Miskell will not be leaving after all. The council and staff all agreed that they were glad that Officer Miskell would be staying on with the city!
  • City Supervisor Houk reported that he had spoken with Gray & Osborne, Inc. (G & O) and they felt that NOVA Contracting, Inc. would probably start back to work on the Central Avenue project this week, but G & O was not sure exactly when this week.
  • Clerk/Treasurer Roberts explained that she had received a call from the Washington Municipal Clerks Association (WMCA) and the person that current holds the position of President Elect recently announced that she must step down due to family issues. WMCA has asked if Clerk/Treasurer Roberts would consider stepping into that positon. When taking on this position it is important to get the support of the council and mayor because the president elect and president require time away from the office. Travel expenses are paid by WMCA. The council and mayor all agreed that they felt it was a great opportunity and gave Clerk/Treasurer Roberts their full support. Thank you!
10. MAYOR’S REPORT
  • Mayor Struck received a call from Josh Jewell from the Department of Social and Health Services thanking the South Bend Police & Fire Department for their participation in Foster Parent Appreciation Day. Mr. Jewell said it was so well received and everyone from the City was so kind and patient with all of the kids. Kudo’s to all involved. Police Chief Eastham pointed out that Officer Miskell did this on his own time.
  • Mayor Struck reported that she and City Supervisor Houk gave the city’s initial Mary Rogers Pioneer Park presentation to the Recreation and Conservation Office (RCO) Board. The final presentation will be done in August. She feels like the presentation went very well with only a few minor suggested changes. Mayor Struck believes the city has a real shot at getting the grant. Mayor Struck mentioned later in the meeting that the Chinook Tribe will be adding art work to the park as well. The city increased the grant request by $20,000 for the art work and the Chinook Tribe will be responsible for the grant match involved in that additional request.
11. COUNCIL COMMENTS

Councilor Williams stated that during the recent spring cleanup when South Bend citizens were able to take one free truck load to the dump he witnessed someone bring a truck load of concrete foundation material to the dump. Councilor Williams asked if Royal Heights Transfer Station charged the city by the pound, if so did the city put any weight restrictions on the cleanup. Clerk/Treasurer Roberts advised him that yes, we are charged by weight and no, we have not had any restrictions during spring cleanup per se. It was also brought up about individuals using social media asking to use other people’s water bills so they could take multiple loads to the dump. After some discussion it was agreed that these issues need to be considered/addressed prior to advertising for next year’s spring cleanup. Clerk/Treasurer Roberts will provide the council with the cost and weight of this year’s spring cleanup when she gets the bill from Royal Heights.

Councilor Neve noted that over the last several months there have been some discussions at a number of council meetings about pedestrians crossing at Highway 101 and Willapa Avenue. Councilor Neve said the overwhelming consensus among the citizens is for NO signal there.

Councilor Hall commented that he noticed that the donation thermometer for Mary Rogers Pioneer Park has been growing and he asked what the growth was attributed to. Mayor Struck explained that the majority of the increase was due to in-kind work that would be done by the city crew should the city get the grant. It is not from the sale of memorial bricks however. It was decided to not sell any more bricks until the city finds out if the project gets funded. If it is funded then the memorial brick project will move forward otherwise money would have to be refunded if the project falls through.

12. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, June 13, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - May 9, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Williams was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Webber to approve the Agenda, Consent Agenda and the minutes of the April 25, 2016 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41971 thru Check #42014 - $86,644.64

Payroll – Check #24031 thru Check #24046 - $96,010.01 Including Direct Deposit

4. CORRESPONDENCE

None

5. RESOLUTION #2016-06 – SETTING OF PUBLIC HEARING – ALLEY VACATION

Mayor Struck presented the resolution and explained that the public hearing is scheduled for May 23, 2016 beginning at 5:35 pm at which time the parties involved in the request will be present and would be able to answer questions should there be any. Councilor Olsen made a motion accepting Resolution #2016-06 – Setting of Public Hearing-Alley Vacation as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1511 – AMENDING & REPEALING PORTIONS OF SBMC 8.20 (FIRST READING)

Mayor Struck presented the ordinance and explained that the changes in the ordinance did not include any rate increases. The changes were items that needed to be amended and repealed for clarification and the ordinance had not been updated for some time. Councilor Neve made a motion moving Ordinance #1511 – Amending & Repealing Portions of SBMC 8.20 to a second reading. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC
  • Citizen Doug Petit addressed the council and provided the council and staff with a handout regarding some issues that he is currently having with his neighbors. Mr. Petit and his brother Norris purchased the house at 329 W. First Street (Payne’s Alley) because it was a rental and was causing some issues in the neighborhood due to the people that were renting and hanging around the house. After they purchased it the South Bend Fire Department used it as a practice burn. The debris has since been removed and additional work has been done to the lot as well as some work for a road. The neighbors are opposed to the work that has been done to use a portion of the road (Laughton Street), but that area is public right-of-way and has not been vacated so the public has the right to use it. City Supervisor Houk explained that he would be meeting with all parties involved on Wednesday, May 11th at 9 am to see if the issues could be resolved. Mr. Petit thanked the council for their time and hoped that they would support what he and his brother are trying to do.
  • South Bend Business Owner Don Alber of Jesse’s Seafood and Plant Manager Ryan Dockter addressed the council regarding the water rates in South Bend. Mr. Alber passed out a breakdown of water costs by City for 6,500,000 of water per month using several other cities for comparison. Mr. Alber explained that the water rates are creating a hardship for the company and hoped that the city would work with them to come up with some type of plan to help lower their water costs. Mayor Struck explained that she had met with Mr. Alber regarding their concerns and that there are cities that have tiered rate structures for large water users. Mayor Struck also explained that the City of South Bend had to purchase water from the City of Raymond in 2015 and will again in 2016 until Fliess Creek and the water treatment plant upgrades are complete which won’t be until at least the summer of 2017. Currently the water fund is running in the red and Mayor Struck felt that until the city could actually see what Jesse’s usage was going to be she didn’t feel comfortable putting the water fund into further arrears. She explained that she is more than willing to work with them to come up with a plan and look at the numbers as the year progresses and the city begins to prepare for 2017. Councilor Olsen remarked that she really wanted to make sure that the city does whatever it can to help provide relief. Councilor Webber also felt that the city needed to do whatever it could as soon as it could. Mayor Struck wanted to make it very clear that whatever decisions are made they would not be just for Jesse’s Seafood. It would be something that would affect all very high volume water users which could easily include Coast Seafood and South Bend Products.
8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that civil service testing was held on Wednesday, May 4th with a total of 4 applicants. All four passed the written, but only two passed the physical abilities test. Those two will go before the Civil Service Oral Board on Wednesday, May 11th and then a hiring roster will be created. Police Chief Eastham did note that to date he has not received a letter of resignation from Officer Miskell because the Pacific County Sheriff’s Office has yet to offer Officer Miskell a job. Police Chief Eastham believes it will happen any day though.
  • City Supervisor Houk reported that the crew has continued working on the jetting of Highway 101 and during that process it was discovered that the outfall by Coast Oyster was completely plugged. It is now open and clear which should make a huge difference during the rainy season.
9. MAYOR’S REPORT
  • Mayor Struck explained that she had recently seen some information come through about difference cities that have added verbiage to their fireworks ordinances that allow them to ban fireworks during periods of extreme fire danger. Mayor Struck asked the council if this was something that they would like to see the City of South Bend do because it would need to be done before the end of June to make it effective for 2017. This particular ordinance has to be in place for one year before it can be acted upon. It was agreed that it would probably be in the city’s best interest to at least have it in place just in case.
  • Mayor Struck noted that the city currently has a number of grants in the works including the Recreation and Conservation Office (RCO) Grant for Mary Rogers Pioneer Park which she and City Supervisor Houk will be doing a presentation on next Monday, May 16th in Olympia. Other grants in the works is a Safe Routes to School Grant for sidewalks near the school, Community Development Block Grant (CDBG) through the Department of Commerce for Fliess Creek and a Drinking Water State Revolving Fund (DWSRF) Grant through the Department of Ecology also for Fliess Creek.
10. COUNCIL COMMENTS

Councilor Neve asked City Supervisor Houk if there was a start day for NOVA Contracting, Inc. to start ditching by the Pacific County Annex (1216 W. Robert Bush Drive) and Jean Shaudy’s (217 Central Avenue) property. City Supervisor Houk explained that a tentative date of mid-May is being discussed but nothing has been made definite. Once they do start the plan is to begin on Central Avenue and then move to the ditching. Once they start they have 38 days before substantial completion. City Supervisor Houk also noted that he is aware of the concerns of the Pacific County Historical Society and Museum and their building and NOVA Contracting, Inc. will take that into consideration once they start ditching.

11. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, May 23, 2016 for the next regularly scheduled meeting at South Bend City Hall.