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CITY OF SOUTH BEND - COUNCIL MEETING - June 27, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Councilor Webber, Councilor Hall, Police Sargent Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Williams was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the June 13, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42109 thru Check #42148 - $37,818.78

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Tom Giacoma from 111 Maple asked about the camping fee sign located at the boat launch. He informed the city that they are circumventing state law and the land use agreement with the Department of Fish & Wildlife. Mayor Struck advised Mr. Giacoma that the city has been in constant contact with the Department of Fish & Wildlife and they are perfectly fine with what the City of South Bend is doing. Mr. Giacoma informed Mayor Struck that the city did not even own the property on which the city is allowing camping. Mayor Struck disagreed with Mr. Giacoma’s information and she suggested that if he wanted to come to city hall she would provide him with a land survey which shows what portions of that area the city owns.

Mr. Giacoma then asked why, when he provided a public records request to the city for the income from camping at the boat launch, he was informed by Clerk/Treasurer Roberts that he would have to wait for two days until Councilor Hall returned from vacation to get that information. He demanded to know why Clerk/Treasurer Roberts didn’t have that information and a council person did! It was explained that camping fees are not a separate line item in the budget or revenue reports and that Councilor Hall prepares that information for the council because it interests him. It is not something that the city is required to document.

6. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Sargent Stigall to get with Police Chief Eastham when he returns and ask him if his department has been tracking the derelict boats in town based on the city’s nuisance ordinance.
  • Councilor Hall asked Sargent Stigall if the owners of the property along the 600 block of Broadway have been contacted to mow the lawn. Councilor Hall was advised that Police Chief Eastham has been in contact with the owners.
  • City Supervisor Houk reported that NOVA Contracting, Inc. has finally paved Central Avenue as part of the Central Avenue Sewer Rehabilitation Project. The city will be paving the alley between Security State Bank and the Pacific County Annex as part of the project agreement.
  • Councilor Hall noted that part of the city’s derelict building ordinance addresses buildings with boarded up windows which is how the building near 1011 W. Robert Bush Drive has been secured. City Supervisor Houk advised that he will look into the issue.
  • Councilor Neve asked City Supervisor Houk if there had been any movement on the derelict house near her place that is owned by Heidi Keller (1610 W. First St). City Supervisor Houk explained that no work has been done and the building permit that was issued is now expired and she will need to contact the city to apply for a new permit. City Supervisor Houk explained that he would contact her again and see what she plans to do.
  • Councilor Hall asked Clerk/Treasurer Roberts about the city’s municipal code that addresses telephonic council participation (SBMC 2.05.010(B)). Clerk/Treasurer Roberts explained that having telephonic participation is an option if there isn’t a quorum and that it has been used once or twice over the last eight years.
  • Councilor Hall asked Clerk/Treasurer Roberts if the low income information is mentioned in the water, sewer or garbage ordinances and she advised Councilor Hall that it is addressed in all three ordinances – Water SBMC 13.05.003 and SBMC 13.05.10(B), Sewer SBMC 13.10.020 (B) and Garbage SBMC 8.20.080(1)(B) and SBMC 8.20.080(2)(B).
7. MAYOR’S REPORT

Mayor Struck thanked Councilor Hall for filling in for her at the last council meeting. It was appreciated.

8. COUNCIL COMMENTS
  • Councilor Neve announced that there will be a book signing Wednesday, July 6th starting at 3:30 pm at the Pacific County Historical Society and Museum (1008 W Robert Bush Dr). The book is Jailhouse stories from Early Pacific County written by Sydney Stevens.
  • Councilor Hall explained that he spoke with Fire Chief Todd Strozky who was a no show at the last council meeting for an EMS presentation (ambulance was not ready for its debut) and Fire Chief Strozyk plans to attend the July 11th council meeting and present his departments newest ambulance.
  • Councilor Hall asked if the city had a social media policy. He was advised that the city does have a social media policy as well as the use of social media in the city’s personnel policy. Clerk/Treasurer Roberts will provide the council a copy of what is currently used and look into an updated version for possible adoption.
9. ADJOURNMENT

The meeting was adjourned at 5:45 PM to meet again at 5:30 PM on Monday, July 11, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 13, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Pro Tem Hall at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Mayor Struck, Councilor Williams and Councilor Webber were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion Mayor Pro Tem Hall requested an amendment to the agenda, adding #5a – EMS Presentation.

A motion was made by Councilor Neve to approve the amended Agenda, the Consent Agenda and the minutes of the May 23, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-0

Vendors - Check #42054 thru Check #42108 - $131,017.71

Payroll – Check #24047 thru Check #24064 - $97,473.77 Including Direct Deposit

4. CORRESPONDENCE

In Mayor Struck’s absence Clerk/Treasurer Roberts reported to the council that the city had received notice from the Department of Health that the city’s application for a Preconstruction Loan for the Fliess Creek Source Activation Project had been approved for funding through their Drinking Water State Revolving Fund Program. The loan amount is $257,650.00. Clerk/Treasurer Roberts explained that this is the first step in getting this project moving forward.

The city received formal written notice from Phil Davis of Davis Insurance & Real Estate Agency, Inc. concluding his brokerage services contract with the City of South Bend effective September 1, 2016. Clerk/Treasurer Roberts read the letter for the record.

5. ITEMS FROM THE PUBLIC

None

5a. EMS PRESENTATION

Presenter did not show. No presentation.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that the new patrol car has arrived and is in the process of getting outfitted. It was partially funded with a $17,000 grant from USDA Rural Development. Councilor Hall asked how many tickets had been issued to people talking on their cell phones and Police Chief Eastham advised that he believed that his officers may have issued two or three warning, but no citations had been issued that he was aware of. A brief discussion followed.
  • City Supervisor Houk announced that NOVA Contracting, Inc. would be on site starting tomorrow. They will be grinding Central Avenue and then prepping for asphalt. Mid to late July is slated for the continuation of the Central Avenue Project.
  • City Supervisor Houk explained that Payne’s Alley (W. First St) has been reshaped, refinished and re-rocked with state inspected chip seal rock which is less dusty. The project also included a new storm drain which along with a newly pitched road should drain that area much better and keep the rock on the road instead of washing it onto Ferry Street during heavy rains. City Supervisor Houk commended everyone involved for a job well done.
  • City Supervisor Houk reported that the log boom behind Pacific County Title (905 W Robert Bush Drive) has fallen apart and floated away. It must be replaced as it keeps debris away from the docks especially in the winter during high tides. Councilor Olsen asked where the city planned to get the logs to replace it with and City Supervisor Houk advised that right now the city is looking at a company in Rochester. The cost will be around $5,000 and will require three 80’ or six 40’ logs. It was asked if the city had looked locally for a source and City Supervisor Houk noted that he was not sure if there was anyone local that could provide what the city needed, but he would check.
  • Clerk/Treasurer Roberts asked the councils permission for Mayor Struck to sign the current Memorandum of Understanding (MOU) with Royal Heights Transfer Station. The changes from the previous MOU were minimal. Councilor Neve made a motion authorizing Mayor Struck to sign the current MOU as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-0
  • Assistant Fire Chief McGee explained that two volunteer fire fighters, Todd Parkins & Wesley Eastham, recently completed Fire Fighter #1 Academy. This is a very extensive 240 hour training course that took them 5 ½ months to complete. They traveled to North Bend and Astoria for the training and it was done on their own time.
7. MAYOR’S REPORT

None

8. COUNCIL COMMENTS

Councilor Neve mentioned the results of the city’s annual spring cleanup and that one individual who took over 4,000 lbs. to the dump. Discussion followed, but it was suggested by Mayor Pro Tem Hall to wait until there was a full council before any decisions were made about changes to the spring cleanup process.

Councilor Neve asked City Supervisor Houk when the crew would have a chance to put a center stripe down the two blocks of Cedar Street that is not currently marked. City Supervisor Houk explained that the city would be adding delineators (turtles), but the street is already so narrow adding a stripe will only narrow it further.

9. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again at 5:30 PM on Monday, June 27, 2016 for the next regularly scheduled meeting at South Bend City Hall.