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CITY OF SOUTH BEND - COUNCIL MEETING - June 26, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Sergeant Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken and Police Chief Eastham (Excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 12, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #43117 thru Check #43141 - $52,428.52

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – USDA RD GRANT APPLICATION FOR GARBAGE TRUCK

Mayor Struck opened the public hearing at 5:31 pm explaining that the public hearing was a requirement by the United States Department of Agriculture Rural Development (USDA RD) as part of the grant application process. The city is currently applying for a grant to help fund the purchase of a new garbage truck. Citizen Tom Giacoma asked if it was a federal or state grant and he was advised it would be a federal grant. Citizen Daryl Buchanan asked who was writing the grant and he was told that Clerk/Treasurer Roberts was handling it. Following a few general questions about the grant process Mayor Struck closed the public hearing at 5:34 pm.

6. RESOLUTION #2017-02 – JULY 3, 2017 ADDITIONAL HOLIDAY

Mayor Struck presented Resolution #2017-02 – July 3, 2017 Additional Holiday explaining that in past years when a holiday falls on a Tuesday or Thursday the city has closed on Monday or Friday. This happens once about every 6-10 years. Councilor Neve made a motion to accept Resolution #2017-02 – July 3, 2017 Additional Holiday as presented. The motion was seconded by Councilor Williams. Councilor Williams did suggest that all employees get the holiday expect employee Tim McGee and that he should work that day – just because! :) Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC
  • Citizen Daryl Buchanan again mentioned how nice the bathrooms and trail are maintained (101 and Summit) including what a nice job the city parks caretaker does keeping the city’s portion of the trail mowed. Mr. Buchanan mentioned that on a recent bike ride that was held from Chehalis to PeEll to Rainbow Falls some riders tried to ride back to our area using the trail but were not able to due to the trail not being in very good shape in some areas. Mayor Struck pointed out that those areas would be maintained by the county. Mr. Buchanan wondered where the city limits for South Bend was and City Supervisor Houk noted that it is at the Skidmore Slough Bridge as you are headed north.
  • Citizen Jan Davis asked about the city’s mosquito spraying and if the company (Three Rivers Mosquito & Vector Control) was spraying Sunday morning and if they were cognizant of bees. Mayor Struck advised that she was not aware of any spraying over the weekend unless they were spraying across the river around where the city’s old sewer lagoons used to be and that they are very aware of the bee issue and it has been discussed many times. Councilor Webber mentioned that this company is very conscientious and they usually spray in town in the evenings.
8. DEPARTMENT HEAD REPORTS
  • Sergeant Stigall gave a brief department update and also advised that the department is currently working on a sexual assault case. The suspect is currently being help in Pacific County Jail on $250,000 bail for Rape of a Child. Several search warrants have been issued/served and it is an ongoing investigation with many hours going into the case already. Sergeant Stigall noted that the STOP Grant, which helps pay for overtime for these types of cases, is very helpful.
  • Sergeant Stigall explained that currently there are many kids riding their bikes without helmets. The existing policy is when an officer seen someone riding without a helmet they are given a warning and if they didn’t comply and are caught again their bike is taken away. The Police Department felt that there had to be a better solution so the employees of the Police Department teamed up with the South Bend Fire Department and purchased 60 helmets. The police and fire department will do a coordinated program this weekend and begin handing out free helmets.
  • Sergeant Stigall noted that collisions have been up recently and he asked that everyone drive cautiously, carefully and to have a safe 4th of July.
  • Sergeant Stigall announced that there will be a Distracted Drivers Emphasis June 30 through July 5.
  • Sergeant Stigall reported that Patrick Jo will be graduating from the Police Academy on Wednesday, June 28th. Police Chief Eastham will be attending the graduation.
  • Citizen Jan Davis asked Sergeant Stigall if he had seen any U.S. Immigration and Customs Enforcement (ICE) patrols. Sergeant Stigall advised that no, he has not seen any in South Bend.
  • Clerk/Treasurer Roberts spoke briefly about some information that she received during the Association of Washington Cities Conference (AWC) she attended the previous week. One thing that she was unware of was that elected officials are not allowed to support or oppose ballot propositions during an open public meeting without certain criteria, i.e. advertising it as a public hearing and allowing both supporting and opposing viewpoints to be heard. Citizens running for an elected position are not allowed to discuss that at a council meeting and campaign signs are not allowed in employee or elected official vehicles parked at city hall. This is all considered use of a public facility for campaigns.
  • Clerk/Treasurer Roberts explained that during the Small Cities Advisory Board Committee meeting she attended during the AWC Conference she learning of a nonprofit group called Craft3 that helps fund failing side sewer or septic systems for low income citizens and others. She believes it would be very beneficial for a handful of South Bend citizens that have not been able to replace their side sewers due to the cost. The terms are very flexible and the interest rate is extremely reasonable. She noted that there are brochures at the front counter if anyone wanted more information.
9. MAYOR’S REPORT
  • Before the end of the Department Head Reports Mayor Struck reminded everyone that the city council meetings are for the city to conduct city business. She explained that she has been very lax lately and has allowed anyone in the audience to talk or comment at will, but lately it has gotten out of hand. From this point forward she asked that if someone from the audience has something that they want to say that they raise their hand and wait to be called upon. She also explained that she may or may not call on them depending where the council is at in the meeting. If they are called upon they need to speak their name for the record. There is a signup sheet to speak at the council meetings and it was suggested that it be used if there is something that a citizen wants to discuss during items from the public.
  • Mayor Struck showed off the plaque that the city received at the AWC Risk Management Dinner for lowing our L & I experience factor below the average 1%. This is a huge accomplishment for the city and it is a great example of how working safe really pays off.
10. COUNCIL COMMENTS
  • Councilor Hall asked if it was appropriate for him to just mention the EMS levy during levy season and Clerk/Treasurer Roberts advised him she would check with Municipal Research and let him know.
  • Councilor Hall asked about the status of the homeless project that was proposed on Broadway Street. (See September 12, 2016 & October 10, 2016 Council Minutes) Mayor Struck advised that she has spoken with Kathy Spoor, Pacific County Department of Community Development and as far as she knows it is still a go, but Mayor Struck has made multiple attempts to reach out to Craig Dublanko of the Coastal Community Action Program (CCAP) with no success.
  • Councilor Hall noted what a great job that Dave Williams, Parks Caretaker, is doing mowing and spraying for weeds. Nice job Dave!
  • Councilor Webber thanked the South Bend Police Department and pointed out what an amazing job they do when tasked with these difficult sexual assault cases. The department really sets the tone with their excellent work – very nice job!
  • Councilor Neve explained that she also attended the AWC Conference and thanked the city for cost sharing and to AWC for the scholarship. The conference definitely targeted larger cities. Councilor Neve noted that she attended sessions that were geared towards getting citizens involved without fear, but most ideas involved a great deal of very detailed and technical data.
  • Councilor Neve thanked the South Bend Police Department for watching her house while she was out of town. It was much appreciated!
  • Councilor Williams gave kudo’s to the police and public works departments. The city is in good hands! Councilor Williams noted that he is glad to hear about the helmet giveaway! So many little kids come flying out of the hedges on their bikes around the Pacific Pearl Apartments (330 Broadway Street) and none of them wear helmets – it is very dangerous and Councilor Williams is so afraid that one of these days one of those little ones is going to get hit.
11. ADJOURNMENT

The meeting was adjourned at 5:59 PM to meet again at 5:30 PM on Monday, July 10, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 12, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve and Councilor Webber were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the May 22, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #43057 thru Check #43116 - $213,744.68

Payroll - Check #24260 thru Check #24276 - $99,650.16 Including Direct Deposit

4. CORRESPONDENCE

None

5. MEMORANDUM OF UNDERSTANDING – ROYAL HEIGHTS TRANSFER STATION

Mayor Struck requested the council’s permission to sign the Memorandum of Understanding between Pacific County, the City of Raymond, the City of South Bend and Royal Heights Transfer Station for an additional year.

Councilor Hall made a motion authorizing Mayor Struck to sign the Memorandum of Understanding with Royal Heights Transfer Station as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan asked that the City of South Bend consider recognizing Clayton (Katy) Kimura as the city’s first female Mayor. She served from 01/01/1972 until 01/01/1982 and was very influential in her day, inspiring girls as well as teachers. According to Ms. Buchanan she was even asked to be the Grand Marshall of the Indy 500 during this time. Councilor Hall thought that she may have even been the youngest mayor in the State at the time. After discussion Councilor Hall suggested that Ms. Buchanan think of wording for a plaque so when the city does find a place suitable to recognize Ms. Kimura wording for the plaque will be ready.
  • Citizen Daryle Buchanan advised that he was impressed how well the city is keeping the city’s end of the trail up including the addition of the bathrooms (101 and Summit).

    Mr. Buchanan spoke about what he presumed had been a discussion regarding the possibility of the city purchasing a new garbage truck during a previous council meeting. He advised that he had called Jay Alexander of Peninsula Sanitation and got some quotes on the cost of their garbage services, the cost of carts and other general information about the services that they provide. Councilor Hall advised Mr. Buchanan that the city had already ordered the truck that had been discussed at several previous council meetings (See January 23rd, March 13th & 27th, April 10th and May 8th Council Minutes) and that the city is not looking at other options.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief department update and also advised that traffic is getting heavier and people are getting more impatient so please drive cautiously.
  • City Supervisor Houk reported that the crew is busy working on various seasonal projects including mowing, ditching and knocking down shoulders to increase drainage. The crew is also doing some sewer line maintenance including jetting lines. Flushing of fire hydrants will start in a few days. The city has obtained a smoke machine and will be doing some Inflow and Infiltration testing of storm drains to look for areas that are adding storm water into the city’s sewer system.
  • Clerk/Treasurer Roberts presented the council with a list of citizens who participated in the 2017 spring clean. The total cost to the city was $3,547.20 which was $579.00 more than last year. After discussion it was suggested that next year the spring cleanup flyers suggest that citizens keep the weight to 2,000 pounds maximum.
  • Clerk/Treasurer Roberts announced that she would be out starting Wednesday the 14th having hand surgery and then would be attending AWC’s Annual Conference the week of the 19th.
8. MAYOR’S REPORT
  • Mayor Struck announced that she would also be attending AWC’s Annual Conference and that because she sits on the RMSA board AWC would be picking up all of her expenses to attend. Clerk/Treasurer Roberts noted that she sits on the Small Cities Advisory Board for AWC and that they would be picking up a good portion of the cost for her to attend as well. Mayor Struck noted that Councilor Neve would be attending the conference too and that Clerk/Treasurer Roberts was able to secure a scholarship for Councilor Neve so her only expense will be her per diem and room.
  • Mayor Struck reported that Come Play on Labor Day is progressing nicely. The parade applications were sent out via email with only six going by US mail. Technology is great!
  • Mayor Struck asked the council for some input regarding the “1/2 Bridge” along Highway 101. It is starting to look dirty and was wondering if painting it a different color other than white would help. A citizen had suggested off-white or perhaps gray. It was agreed by the council that white not off-white or gray is much needed especially during dreary winters.
9. COUNCIL COMMENTS
  • Councilor Hall again urged everyone that is running for a council position to please attend the council meetings. It is important!
  • Councilor Hall asked if there would be any issues with extra garbage with the new garage truck. City Supervisor Houk said that there would not, it would be handled the same way.
  • Councilor Hall reported that according to his payment envelopes there were 14 tent campers at the boat launch from May 1, 2017 to June 12, 2017. He is unable to know for sure if they are camping unless they note it on the envelope.
  • Councilor Williams thanked City Supervisor Houk and the city crew for trimming trees, brush and bushes in the area of 730 E. First Street. It was very much appreciated.
  • Councilor Kuiken pointed out that it is obvious that the city crew has been very busy and he is sure that City Supervisor Houk is glad that the weather has been cooperating!
10. ADJOURNMENT

The meeting was adjourned at 5:57 PM to meet again at 5:30 PM on Monday, June 26, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 27, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Councilor Webber, Councilor Hall, Police Sargent Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Williams was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the June 13, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42109 thru Check #42148 - $37,818.78

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Tom Giacoma from 111 Maple asked about the camping fee sign located at the boat launch. He informed the city that they are circumventing state law and the land use agreement with the Department of Fish & Wildlife. Mayor Struck advised Mr. Giacoma that the city has been in constant contact with the Department of Fish & Wildlife and they are perfectly fine with what the City of South Bend is doing. Mr. Giacoma informed Mayor Struck that the city did not even own the property on which the city is allowing camping. Mayor Struck disagreed with Mr. Giacoma’s information and she suggested that if he wanted to come to city hall she would provide him with a land survey which shows what portions of that area the city owns.

Mr. Giacoma then asked why, when he provided a public records request to the city for the income from camping at the boat launch, he was informed by Clerk/Treasurer Roberts that he would have to wait for two days until Councilor Hall returned from vacation to get that information. He demanded to know why Clerk/Treasurer Roberts didn’t have that information and a council person did! It was explained that camping fees are not a separate line item in the budget or revenue reports and that Councilor Hall prepares that information for the council because it interests him. It is not something that the city is required to document.

6. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Sargent Stigall to get with Police Chief Eastham when he returns and ask him if his department has been tracking the derelict boats in town based on the city’s nuisance ordinance.
  • Councilor Hall asked Sargent Stigall if the owners of the property along the 600 block of Broadway have been contacted to mow the lawn. Councilor Hall was advised that Police Chief Eastham has been in contact with the owners.
  • City Supervisor Houk reported that NOVA Contracting, Inc. has finally paved Central Avenue as part of the Central Avenue Sewer Rehabilitation Project. The city will be paving the alley between Security State Bank and the Pacific County Annex as part of the project agreement.
  • Councilor Hall noted that part of the city’s derelict building ordinance addresses buildings with boarded up windows which is how the building near 1011 W. Robert Bush Drive has been secured. City Supervisor Houk advised that he will look into the issue.
  • Councilor Neve asked City Supervisor Houk if there had been any movement on the derelict house near her place that is owned by Heidi Keller (1610 W. First St). City Supervisor Houk explained that no work has been done and the building permit that was issued is now expired and she will need to contact the city to apply for a new permit. City Supervisor Houk explained that he would contact her again and see what she plans to do.
  • Councilor Hall asked Clerk/Treasurer Roberts about the city’s municipal code that addresses telephonic council participation (SBMC 2.05.010(B)). Clerk/Treasurer Roberts explained that having telephonic participation is an option if there isn’t a quorum and that it has been used once or twice over the last eight years.
  • Councilor Hall asked Clerk/Treasurer Roberts if the low income information is mentioned in the water, sewer or garbage ordinances and she advised Councilor Hall that it is addressed in all three ordinances – Water SBMC 13.05.003 and SBMC 13.05.10(B), Sewer SBMC 13.10.020 (B) and Garbage SBMC 8.20.080(1)(B) and SBMC 8.20.080(2)(B).
7. MAYOR’S REPORT

Mayor Struck thanked Councilor Hall for filling in for her at the last council meeting. It was appreciated.

8. COUNCIL COMMENTS
  • Councilor Neve announced that there will be a book signing Wednesday, July 6th starting at 3:30 pm at the Pacific County Historical Society and Museum (1008 W Robert Bush Dr). The book is Jailhouse stories from Early Pacific County written by Sydney Stevens.
  • Councilor Hall explained that he spoke with Fire Chief Todd Strozky who was a no show at the last council meeting for an EMS presentation (ambulance was not ready for its debut) and Fire Chief Strozyk plans to attend the July 11th council meeting and present his departments newest ambulance.
  • Councilor Hall asked if the city had a social media policy. He was advised that the city does have a social media policy as well as the use of social media in the city’s personnel policy. Clerk/Treasurer Roberts will provide the council a copy of what is currently used and look into an updated version for possible adoption.
9. ADJOURNMENT

The meeting was adjourned at 5:45 PM to meet again at 5:30 PM on Monday, July 11, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 13, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Pro Tem Hall at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Mayor Struck, Councilor Williams and Councilor Webber were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion Mayor Pro Tem Hall requested an amendment to the agenda, adding #5a – EMS Presentation.

A motion was made by Councilor Neve to approve the amended Agenda, the Consent Agenda and the minutes of the May 23, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-0

Vendors - Check #42054 thru Check #42108 - $131,017.71

Payroll – Check #24047 thru Check #24064 - $97,473.77 Including Direct Deposit

4. CORRESPONDENCE

In Mayor Struck’s absence Clerk/Treasurer Roberts reported to the council that the city had received notice from the Department of Health that the city’s application for a Preconstruction Loan for the Fliess Creek Source Activation Project had been approved for funding through their Drinking Water State Revolving Fund Program. The loan amount is $257,650.00. Clerk/Treasurer Roberts explained that this is the first step in getting this project moving forward.

The city received formal written notice from Phil Davis of Davis Insurance & Real Estate Agency, Inc. concluding his brokerage services contract with the City of South Bend effective September 1, 2016. Clerk/Treasurer Roberts read the letter for the record.

5. ITEMS FROM THE PUBLIC

None

5a. EMS PRESENTATION

Presenter did not show. No presentation.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that the new patrol car has arrived and is in the process of getting outfitted. It was partially funded with a $17,000 grant from USDA Rural Development. Councilor Hall asked how many tickets had been issued to people talking on their cell phones and Police Chief Eastham advised that he believed that his officers may have issued two or three warning, but no citations had been issued that he was aware of. A brief discussion followed.
  • City Supervisor Houk announced that NOVA Contracting, Inc. would be on site starting tomorrow. They will be grinding Central Avenue and then prepping for asphalt. Mid to late July is slated for the continuation of the Central Avenue Project.
  • City Supervisor Houk explained that Payne’s Alley (W. First St) has been reshaped, refinished and re-rocked with state inspected chip seal rock which is less dusty. The project also included a new storm drain which along with a newly pitched road should drain that area much better and keep the rock on the road instead of washing it onto Ferry Street during heavy rains. City Supervisor Houk commended everyone involved for a job well done.
  • City Supervisor Houk reported that the log boom behind Pacific County Title (905 W Robert Bush Drive) has fallen apart and floated away. It must be replaced as it keeps debris away from the docks especially in the winter during high tides. Councilor Olsen asked where the city planned to get the logs to replace it with and City Supervisor Houk advised that right now the city is looking at a company in Rochester. The cost will be around $5,000 and will require three 80’ or six 40’ logs. It was asked if the city had looked locally for a source and City Supervisor Houk noted that he was not sure if there was anyone local that could provide what the city needed, but he would check.
  • Clerk/Treasurer Roberts asked the councils permission for Mayor Struck to sign the current Memorandum of Understanding (MOU) with Royal Heights Transfer Station. The changes from the previous MOU were minimal. Councilor Neve made a motion authorizing Mayor Struck to sign the current MOU as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-0
  • Assistant Fire Chief McGee explained that two volunteer fire fighters, Todd Parkins & Wesley Eastham, recently completed Fire Fighter #1 Academy. This is a very extensive 240 hour training course that took them 5 ½ months to complete. They traveled to North Bend and Astoria for the training and it was done on their own time.
7. MAYOR’S REPORT

None

8. COUNCIL COMMENTS

Councilor Neve mentioned the results of the city’s annual spring cleanup and that one individual who took over 4,000 lbs. to the dump. Discussion followed, but it was suggested by Mayor Pro Tem Hall to wait until there was a full council before any decisions were made about changes to the spring cleanup process.

Councilor Neve asked City Supervisor Houk when the crew would have a chance to put a center stripe down the two blocks of Cedar Street that is not currently marked. City Supervisor Houk explained that the city would be adding delineators (turtles), but the street is already so narrow adding a stripe will only narrow it further.

9. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again at 5:30 PM on Monday, June 27, 2016 for the next regularly scheduled meeting at South Bend City Hall.