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CITY OF SOUTH BEND - COUNCIL MEETING - July 24, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Police Chief Eastham, City Supervisor Houk, Michael Tierney (Tierney & Correa, P.C.), Assistance Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the July 10, 2017 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #43177 thru Check #43212 - $70,671.39

4. CORRESPONDENCE

Mayor Struck read two messages regarding the Legislatures recent failure to pass a capital budget.

The Association of Washington Cities noted that critical funding for city projects appropriated through the capital budget included:

  • Public Works Trust Fund – Legislators were poised to fund a Public Works Trust Fund loan list for the first time since the 2011-2013 budget
  • Department of Ecology’s water quality grants and loans
  • Drinking Water State Revolving Loan Fund
  • Washington Wildlife and Recreation Program grants
  • Housing Trust Fund
  • Behavioral health facilities
  • Numerous other projects important to individual cities

The Washington State Recreation and Conservation Office (RCO) noted, “If you have been following the disappointing news from Olympia, you know that the legislature did not pass a capital budget before the end of their 3rd special session.” They also said that if the city has a project or contract that was expected to funded in the near term, all of those are on hold until they receive a capital budget or until they get authority to spend any federal funds they were expecting. Mayor Struck explained that the city does have an application with RCO for Pioneer Park. There was some doubt if it would be funded as the project did not end up high on the ranking list but there have been some years when all projects have been funded.

5. PUBLIC HEARING @ 5:33 PM – SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2018 THROUGH 2023

Mayor Struck opened the public hearing at 5:33 pm. She read the proposed project schedule:

2018
First Street (Weir street to kendrick street)
Kendrick Street (Highway 101 to First Street)

2019
WEST 4TH STREET (WILLAPA AVENUE TO PACIFIC AVENUE)

2020
ADAMS STREET (HIGHWAY 101 TO WATER STREET)
PACIFIC AVENUE (WEST 4TH AVENUE TO FIRST STREET)

2021
WASHINGTON STREET (WATER STREET TO EAST 3RD STREET)
MADISON STREET (HIGHWAY 101 TO FIRST STREET)

2022
JEFFERSON STREET (HIGHWAY 101 TO FIRST STREET)
FIRST STREET (A STREET TO C STREET)

2023
FIRST STREET (JACKSON STREET TO HARRISON STREET)
JACKSON STREET (OREGON AVENUE TO MONTANA AVENUE)

Citizen Daryl Buchanan asked if these were grant funded projects and Mayor Struck explained that these are only PROPOSED projects by the city. They are not funded at all yet. The city will apply for grant funding but there is not guarantee they will be funded. He asked if there is a match and Mayor Struck noted that each project does have a match but each one is different based on the amount of funding that is required to do the project.

There was no additional public comment. The public hearing was closed at 5:37 pm.

6. RESOLUTION #2017-03 – SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2018 THROUGH 2023

Councilor Williams made a motion to accept Resolution #2017-03 – Six-Year Transportation Improvement Plan for 2018 through 2023 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

7. ITEMS FROM THE PUBLIC

Citizen Daryl Buchanan announced that there will be a rails to trails meeting at the Grays Harbor College in Raymond on Wednesday, July 26th beginning at 5:30 pm. The group will be discussing the need for trail repairs from Raymond to Menlo.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief department update noting that there is a lot of “mind numbing” traffic right now. Police Chief Eastham also explained that he was just notified that the Washington State Criminal Justice Training Center reimbursed the police department $20,836.82 for manpower replacement while Officer Gonzalez and Officer Jo where at the police academy which was very welcome news.
  • City Supervisor Houk mentioned that the carts for the new garbage truck will be arriving on Tuesday, July 25th.
  • City Supervisor Houk advised that he did a walk around with Gray & Osborne, Inc. and a representative from the Transportation Improvement Board (TIB) looking at the various projects on the city’s six-year road plan that the city hopes to get funded.
  • City Supervisor Houk advised that he has the speed limit sign for Pacific Avenue and it will be going up soon. (See July 10, 2017 Council Minutes)
  • City Supervisor Houk noted the Emergency Pavement Repair Project funded by TIB is just awaiting the signatures of the contractor and then that project will begin.
  • City Supervisor Houk explained that the stainless steel grating for the docks is here and should be installed by the end of the week. The crew has also been adding some non-skid paint at the recreational dock as needed.
  • City Supervisor Houk announced that Justin Moran recently passed his Water Treatment Plant Operator 1 testing which was a huge accomplishment. Mr. Moran also recently received his Professional Operators Endorsement which is something new and he is the first one in this area to have one. Great job Justin!
  • Clerk/Treasurer Roberts explained that she has been working on updating the employee policy manual which included a section for the council. The council section has now been removed and is a stand-alone policy which has been proofed by Mayor Struck and after a few minor changes are made will be sent out to the council for review. Clerk/Treasurer Roberts hopes to have it on the agenda in August for adoption.
  • Assistant Fire Chief McGee noted that they have only had two fire calls in the last two weeks and both were false alarms! Thank goodness!
9. MAYOR’S REPORT

Mayor Struck explained that as a board member of the Association of Washington Cities (AWC) Risk Management Service Agency (RMSA) they have a board retreat every 4 years so she will be out of the office from Wednesday July 26th through Friday July 28th.

10. COUNCIL COMMENTS
  • Councilor Kuiken noted that the fence along the half bridge (Highway 101) is looking very nice as it is getting a painting facelift.
  • Councilor Williams asking about the ability to access the online training through AWC and Clerk/Treasurer Roberts explained that there are currently issues and until they are resolved no one will be able to get to the training they need. She advised she will let everyone know when the training is available.
  • Councilor Williams noted that he thinks that this is probably the best year that the city has ever had as far as mosquitos are concerned. Mayor Struck agreed, but did note that there are still some areas with issues but overall it is much improved. Mayor Struck explained that when Ed Horvath from Three Rivers Mosquito & Vector Control started working for the city he explained that it might take two or three years to get our mosquito issue under control but after that the city should see a major improvement. Mr. Horvath has been extremely proactive going to houses with mosquito issues and finding standing water, tires with water and/or empty flower pots with water and he takes the time to educate the citizen(s) on ways to control them on their own property. Between that and larviciding it is finally making a difference!
  • Councilor Neve agreed that the mosquito problem is much better and noted that for those that know her, know that she has had mosquito issues for a very long time.
  • Councilor Neve thanked Police Chief Eastham and his department for keeping an eye on her place while she is gone. It makes leaving much nicer when you know your home is being watched!
11. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:48 PM for 20 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, City Supervisor Houk, Police Chief Eastham, Michael Tierney and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:09 pm.

Executive sessions are done in accordance with RCW 42.30.080

12. ADJOURNMENT

The meeting was adjourned at 6:10 PM to meet again at 5:30 PM on Monday, August 14, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - July 10, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, City Attorney Will Penoyar, Assistance Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 26, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43142 thru Check #43176 - $43,102.28

Payroll - Check #24277 thru Check #24292 – $98,719.35 Including Direct Deposit

4. CORRESPONDENCE

None

5. BID RESULTS – TRANSPORTATION IMPROVEMENT BOARD (TIB) EMERGENCY PAVEMENT REPAIR PROJECT

Mayor Struck presented the bid results for the TIB Emergency Pavement Repair Project which were received on July 6, 2017. The results were:

Naselle Rock and Asphalt Company, Naselle, WA      $44,795.40
Engineer’s Estimate $45,000.00
AA Asphalting, LLC, Sumner, WA $59,944.50
Lakeside Industries, Inc., Aberdeen, WA $67,575.00

 

Councilor Neve expressed her concern about accepting the low bidder after the issues the city had with the low bidder for the Central Avenue Project. Councilor Neve was assured that this project did not have any reconstruction. It would be strictly pothole repair and that Naselle Rock and Asphalt Company was very reputable and have done work for the city in the past and there has never been any issues.

Following a brief discussion Councilor Williams made a motion to accept the bid results as presented and award the project to lower bidder Naselle Rock and Asphalt Company, Naselle, WA. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC
  • Citizen Shawn Clevenger (711 Minnesota) asked if there would ever be any relief on citizens utility bills. Mr. Clevenger wondered how people, especially senior citizens, pay their bills in South Bend. Mayor Struck explained that the city has done everything that has been possible and there just isn’t anything out there that will help reduce the city’s utility rates. Councilor Williams noted that Mayor Struck has worked very hard to try and get back fill monies but there just is no legislative funding available for completed projects. Citizen Stephanie Serrano (316 Willapa) asked if there were reduced rates for seniors and she was advised that yes the city does offer reduced rates for senior/low income residents. Citizen Jan Davis (215 Alder) asked how many additional houses would the city need to help offset or reduce the current utility rates and Mayor Struck estimated it would take at least 80-100 additional homes.
  • Citizen Daryl Buchanan once again mentioned how nice the trail is maintained (101 and Summit) in South Bend. He noted that there is some interest by several individuals who would like to see the county’s portion of the trail maintained better and those individuals will be meeting at Grays Harbor College in Raymond to try and get it going.
  • Citizen Daryl Buchanan mentioned that he had recently went to the city shop to dump some used oil at the Pacific County’s recycle dump that is located at the city shop. During that time he also went into the shop and spoke with the city crew about mowing and he was advised that the city crew spends a great deal of time mowing ditches and the shoulders of the roads. Mr. Buchanan wasn’t sure that the city had a mower so he was glad to find out that they did. He also spoke briefly about riding his bike in the wood and found out he was trespassing.
  • Mayor Struck took a moment to respectfully request that items from the public be kept to comments, concerns or issues that are relevant to the City of South Bend.
  • Citizen Joe Brignone spoke briefly stating that he is really pleased with the water quality in South Bend.
  • Citizens Kevin & Linda King (514 Pacific) requested that a speed limit sign be put in at the front end of Pacific Avenue to try and help control speeding cars in front of their neighborhood. Ms. King also presented the council and staff a list of neighbors that are also in favor of adding a speed limit sign that is inside the city limits on Pacific Avenue. It was explained by Ms. King that there is currently a speed limit sign at the end of Pacific but it is in the county and mostly hidden by tree branches. Police Chief Eastham agreed that there should be a speed limit sign added to that road. Mayor Struck advised that the city will take a look.
7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that July 4th was relatively quiet. His department did receive more fireworks complaints than normal, but Police Chief Eastham felt it was because of how the holiday fell this year which stretched out the holiday weekend. Mayor Struck and the council agreed that next year the city needs to do a better job of posting and communication the times when fireworks are legal in South Bend. Pacific County posted incorrect information on their website about the City which lead to some confusion as well. Citizen Linda Buchanan asked if there was something that defined what “safe and sane” fireworks were. Police Chief Eastham advised that anything that is sold at the local fireworks stand is legal and considered “safe and sane”. Citizen Joe Brignone pointed out that bottle rockets never land where they are shot from. Police Chief Eastham noted that the bottom line was that no one was hurt, nothing burned down and there was no damage to the city docks.
  • Police Chief Eastham explained that the investigation of the sexual assault case that Sergeant Stigall reported on at the June 26, 2017 council meeting is complete. The department is waiting on lab results and forensic interviews and the next step will be a trial. The victims are 10 and 13 years old.
  • Clerk/Treasurer Roberts administered the Oath of Office and everyone welcomed newly commissioned Officer Patrick Jo.
  • Councilor Hall asked Police Chief Eastham if his department knew who was responsible for the broken windows on “A” Street. Police Chief Eastham advised that his department knows who is to blame but the parents are denying their child’s involvement so there is not much else that can be done.
  • City Supervisor Houk reported that the garbage truck is again having issues. This time it could be the transmission which could cost $8-$10,000 to repair.
  • City Supervisor Houk explained that there are some wooden grates at the boat launch that have deteriorated and will need to be replaced. The current grates will be replaced with steel and will cost approximately $3,600. There is money in the Dock Fund to cover the cost.
  • City Supervisor Houk noted that the crew has been busy repairing water leaks. When they aren’t working on water leaks they are busy working on the summer maintenance schedule.
8. MAYOR’S REPORT

None

9. COUNCIL COMMENTS
  • Councilor Hall wanted to thank the city crew for mowing from Harrison Avenue towards Raymond on Highway 101. It looks much better and the visibility is greatly improved.
  • Councilor Hall spoke with Fire Chief Todd Strozyk and Councilor Hall was advised that his department would have no issues with gates. They can easily get where they need to go by using tools, if needed, that they always have on board. (See May 22, 2017 Council Minutes)
  • Councilor Neve asked what the status was of the new restaurant at the previous 101 Public House (1015 W Robert Bush Drive). She was advised that is not going to be a restaurant, it is a photography studio & website design company called Emma Rose Company.
  • Councilor Kuiken congratulated Police Chief Eastham on his new officer and that his department is now fully staffed! Councilor Kuiken also thanked the city crew for all of their hard work, it really shows around town.
10. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:04 PM for 10 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, City Attorney Will Penoyar and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:14 pm.

Executive sessions are done in accordance with RCW 42.30.080

11. ADJOURNMENT

The meeting was adjourned at 6:14 PM to meet again at 5:30 PM on Monday, July 24, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - July 25, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Hall was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the July 11, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42192 thru Check #42226 - $63,150.53

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2017-2022

Mayor Struck opened the public hearing at 5:31 pm and gave the public an overview of the projects as follows:

Priority # Road Name Begin End Phase Start Year
1 Kendrick Street Highway 101 First Street 2017
2 First Street Weir Street Kendrick Street 2018
3 West 4th Street Willapa Avenue Pacific Avenue 2018
4 Adams Street Highway 101 Water Street 2019
5 Pacific Avenue West 4th Street First Street 2019
6 Washington Street Highway 101 East 3rd Street 2020
7 Madison Street Highway 101 First Street 2020
8 Jefferson Street Highway 101 First Street 2021
9 First Street “A” Street “C” Street 2021
10 First Street Jackson Street Harrison Street 2022
11-Sidewalk Highway 101 (West) Pacific Avenue “A” Street 2017
12-Sidewalk Highway 101 (East) N Side Coast End of Existing 2017
13-Sidewalk Highway 101 (West) Willapa Avenue Central Avenue 2018
14-Sidewalk Highway 101 (East) Mid Alder Street Willapa Avenue 2018
15-Sidewalk Highway 101 (North) Weir Street Cedar Street 2019

There was no comments from the public and Mayor Struck closed the public hearing at 5:36 pm

6. CENTRAL AVENUE – GRAY & OSBORNE, INC.

Mayor Struck introduced Eric Noah from Gray & Osborne, Inc. who would be presenting information regarding the Central Avenue Sewer Line Replacement Project and the contractor responsible for the project, NOVA Contracting, Inc.

Mr. Noah gave a brief overview of what the project original entailed and then explained where the project currently stood. The bottom line being the project is late and over budget. The council and staff also received a memorandum from Mr. Noah and Mike Johnson, P.E. of Gray & Osborne, Inc. listing four options for completing the Central Avenue Project based on potential funding and the current contractor’s ability to perform.

Mr. Noah laid out the four options which are:

  1. Deny the changed condition claim and require NOVA to complete the work with no additional compensation.
  2. Require NOVA to complete the work and negotiate a cost for dewatering based on a changed condition
  3. Terminate the Contract with NOVA and rebid the remaining work in the Contract
  4. Have NOVA complete a reduced scope of work within the available grant funding (requires CDBG approval)

Options 1-3 require varying degrees of additional funding with additional costs to the city. Option 4 would have no immediate cost to the city, but would leave the project incomplete and require the city to look for funding in 2017 to complete the project.

Councilor Olsen asked if there was any recourse to prevent them from performing under a Community Development Block Grant (CDBG) in the future. Mayor Struck explained that there are clauses in their current contract where it explains what needs to be documented should the contractor be substandard and Mayor Struck said that documentation would be put in place should they ever bid on a job for South Bend again. Councilor Williams asked if the other two bidders on the project took the dewatering issue into consideration when preparing their bid and Mr. Noah felt that due to the high cost of piping on the other two bids it was felt that yes, they had. Mayor Struck noted that there is one clause in the contract that states the contractor is to notify the city immediately if there are any issues and according to NOVA this is something that was discovered a year ago, but was not brought up until now – a year later. Councilor Webber asked Mayor Struck what her recommendation would be. Mayor Struck was adamant that she was not in favor of a loan or even a loan/grant package to complete the project. The citizens already were paying more than their fair share and she would not support a loan to complete this project. Councilor Olsen asked if the city stops NOVA now would that preclude the city from future funding. Mr. Noah explained that there is still money sitting on the table for this project and it would need to be used or it would have to be returned. If the city decided to let NOVA finish as much as they could with the money that is left and then went to look for funding next year to complete what was left he didn’t think that would be an issue. City Supervisor Houk explained that no matter what this project will not be completed this year. Councilor Neve would just like to see them gone! Mayor Struck believes that she could appeal to the legislature in 2017 for a special appropriation and this project just might get funded.

Steve Rogers, President of the Pacific County Historical Society and Museum expressed his concerns about NOVA and the work that they would be doing around 226 Pacific Avenue. The museum has been holding off starting construction on a 3,000 sq. ft. building they had hoped to have completed by now because of this construction and they can’t wait any longer, but if NOVA starts digging again they are concerned it could damage the foundation. Further discussion following including discussion with Citizen Don Corcoran who will be overseeing the construction of the building.

Following some additional discussion Councilor Olsen made a motion authorized Eric Noah of Gray & Osborne, Inc. to negotiate with NOVA Contracting, Inc. and CDBG for Option #4 - Have NOVA complete a reduced scope of work within the available grant funding (requires CDBG approval). The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

This is with the understanding that if CDBG does not approve the reduced scope of work it will come back to the council for review, discussion and approval of one of the other options (#1-3)

Mayor Struck thanked Mr. Noah for coming down and explaining the city’s options to the council and staff. It was very much appreciated. Gray & Osborne, Inc. have always done an excellent job for the city and it has not gone unnoticed.

7. ORDINANCE #1513 – ADDING CHAPTER 12.30 – TRANSPORTATION DEVELOPMENT (SECOND READING)

Councilor Williams made a motion accepting Ordinance #1513 – Transportation Development as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

8. RESOLUTION #2016-07 – ADOPTING SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2017-2022

Councilor Neve made a motion accepting Resolution #2016-07 – Adopting Six Year Transportation Improvement Plan for 2017-2022 as presented. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

Citizen Paul J. DeMeo (1604 W First Street) asked what the status of the house was that is located at 1610 W. First Street (Heidi Keller’s Property). City Supervisor Houk responded that she had come in and renewed the expired building permit. Mr. DeMeo explained that the back porch is caving in, there are rodents coming from the house and there are a plethora of mosquitos due to the overgrown weeds/brush. City Supervisor Houk advised he will contact her again.

10. DEPARTMENT HEAD REPORTS

Police Chief Eastham mentioned the homicide, as reported in the local paper, was resolved with the subject set to be sentenced on August 5, 2016 to one count of homicide and one count of 3rd degree rape and will likely serve 20 years and then face deportation. Police Chief Eastham thanks police secretary Zoe Sowa for all of her hard work on this case as she did almost as much work as all of the offices put together. The whole department did an outstanding job.

City Supervisor Houk explained that the public works crew have been busy cleaning out Martin Creek Dam and Impoundment of organics and sediment. The water treatment plant was doing a CIP (acid wash) every 250 hours as opposed to every 1,000 hours because there was so much silt and sediment. When the project is completed it will return more water and should eliminate all of the organics in the impoundment. They are also replacing some screens and valves and adding some rip/rap to help stop the silt from sluffing into the impoundment. City Supervisor Houk did note that everything that could go wrong has gone wrong since they started working on this project. It was supposed to only take two days and they are into day five now. City Supervisor Houk thanked the crew for all of their hard work, noting it is dirty work and they are doing a great job.

11. MAYOR’S REPORT
  • Mayor Struck congratulated Clerk/Treasurer Roberts on becoming the Washington Municipal Clerks President Elect.
  • Mayor Struck congratulated all of the South Bend police officers for a great job on the homicide case and to all of the officers in blue for their work especially during the recent gut-wrenching police officer killings in Dallas and Baton Rouge. Mayor Struck explained that not only does she work around some amazing officers she has two sons that put on a uniform every day and it is tough knowing they could be in harm’s way every time they leave the house.
  • Mayor Struck pointed out that three pop-up restaurants have started up around the Ray Spurrell Walkway. It is great to see something new and exciting going on in that area.
  • Mayor Struck announced that the City of South Bend/Come Play on Labor Day would again have a booth at the Pacific County Fair (August 24-27).
  • Mayor Struck asked the council for permission for the Pitchwood Ale House to set up a beer garden at Cheney Park over Labor Day during the softball tournament. Councilor Neve made a motion allowing a beer garden at Cheney Park over Labor Day. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1
  • Police Chief Eastham noted that last year everything went off without a hitch.
12. COUNCIL COMMENTS
  • Councilor Webber asked when the city would be spraying for mosquitos again. She was advised that they sprayed July 18th & 19th and they will be back on August 1st and 2nd. Councilor Webber advised that the mosquitos around her place (603 W. First St) are terrible. She will send Edward Horvath from Three Rivers Mosquito and Vector Control an email so he knows there are issues in her neighborhood.
  • Councilor Neve also brought up the house that is located at 1610 W. First Street (Heidi Keller’s Property). Councilor Neve also explained that the back porch is caving in, there are rodents coming from the house and there are a plethora of mosquitos due to the overgrown weeds/brush.
  • Councilor Neve explained that Claudette Kelly who lives at 215 Central recently had her cat killed by a dachshund that is constantly running loose along with another small black and white dog. These dogs are not licensed and are always loose.
  • Councilor Neve thanked the South Bend Police Department for a job well done.
  • Councilor Olsen thanked the South Bend Police Department and the Public Works Department for jobs well done.
13. ADJOURNMENT

The meeting was adjourned at 6:31 PM to meet again at 5:30 PM on Monday, August 8, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - July 11, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve and Councilor Webber were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, the Consent Agenda and the minutes of the June 27, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #42149 thru Check #42191 - $65,121.42

Payroll – Check #24065 thru Check #42081 - $97,084.77 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1513 – ADDING CHAPTER 12.30 – TRANSPORTATION DEVELOPMENT (FIRST READING)

Mayor Struck presented Ordinance #1513 explained that the Transportation Improvement Board (TIB) recently began offering some new funding packages, but to quality the city had to have a “Complete Streets” ordinance in place. Generally “Complete Streets” is a guiding principle to design, operate and maintain the city’s streets and to promote safe and convenient access and travel for all users including pedestrians, bicyclists and people of all abilities including motor vehicle drivers. This ordinance meets TIB’s requirements.

Councilor Hall made a motion moving Ordinance #1513 – Adding Chapter 12.30 – Transportation Development to a second reading. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC

Citizen Tom Giacoma from 111 Maple wanted to give the Mayor and Council a heads up about the budget. Mr. Giacoma again believes that the fact that all three department heads have the same base pay is a travesty. The “clerk” should not make the same as the police chief. The department heads are being paid why too generously and he wanted to adamantly voice his protest.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham noted that the 4th of July was relatively quiet with only four fireworks complaints. The only real issue was the road work that was done south of South Bend on July 5th which nearly plugged up the town for most of the day.
  • Councilor Hall asked Police Chief Eastham about the derelict boats that he mentioned at the last council meeting (June 27, 2016). Police Chief Eastham explained that three were moved and two were brought back. Police Chief Eastham also explained that the derelict boat issue is complaint driven and he had not received any complaints about them. One problem with the current ordinance is that boats 14’ and over are considered derelict if they remain in one place for a year or longer, but if that boat is moved even once briefly then that year starts over again. Councilor Hall mentioned a boat at 1300 W. Robert Bush Drive that has been there well over a year that needs to be moved. Police Chief Eastham will contact the owner about removal.
  • Councilor Hall asked Police Chief Eastham about the property on Broadway with overgrown grass (See June 27, 2016 council minutes). Police Chief Eastham advised that he has attempted to contact the owner, but has not had much luck. He will continue to pursue cleanup of the property.
  • Councilor Hall asked Police Chief Eastham if he would please check on a boat that appears to be abandoned across the river from South Bend. It is in the water along Highway 105. Police Chief Eastham advised that he would contact the Sheriff’s Office about it.
  • City Supervisor Houk explained that the crew had spent much of the day laying asphalt. They did some patching and some repair around some storm drains were the road was damaged. They also did some work around the school to prepare for one-way traffic when school starts in the fall.
  • Councilor Hall asked City Supervisor Houk if Gray & Osborne, Inc. did a study regarding the changes at the school. City Supervisor Houk advised that they did and their recommendations were relatively no different than what the city already plans to do.
  • Councilor Hall asked about the building near 1011 W. Robert Bush Drive with the boarded up windows. City Supervisor Houk advised that he sent the property owner a compliance letter.
8. MAYOR’S REPORT

Mayor Struck reported that everything is coming together nicely for Come Play on Labor Day. Duck tickets and buttons are available if anyone would like some! The next committee meeting is Monday, July 18th at city hall beginning at 5:30 pm if anyone would like to attend.

9. COUNCIL COMMENTS
  • Councilor Hall explained that the next time there is a full council he would like to discuss spring cleanup.
  • Councilor Hall passed out four notes that were received at the boat launch for the council and mayor to read. Two of the notes contained positive feedback and two were less complimentary.
  • Councilor Hall responded to the request he had made at the last council meeting (June 27, 2016) regarding a social media policy for employees. Clerk/Treasurer Roberts sent Councilor Hall information that was provided by Municipal Research and Service Center (MRSC). According to MRSC the social media issue is very complicated. Mayor Struck agreed. It might be possible to have a policy that regulates an individual’s social media use outside of work, but it would quite likely be nearly impossible to write. Councilor Hall asked Clerk/Treasurer Roberts if she would check and see if there were any “best practices” that the city might be able to use. Mayor Struck explained that there is a very fine line when it comes to social media. She has counseled the staff and explained that what you like, share or pass on could reflect adversely on you – personally and professionally – and should be thoughtfully considered.
  • Councilor Hall will not be at the July 25, 2016 council meeting.
10. ADJOURNMENT

The meeting was adjourned at 5:52 PM to meet again at 5:30 PM on Monday, July 25, 2016 for the next regularly scheduled meeting at South Bend City Hall.