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CITY OF SOUTH BEND - COUNCIL MEETING - September 26, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 12, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42358 thru Check #42384 - $201,025.45

5. FIRE CHIEF TODD STROZYK – EMS VEHICLE PRESENTATION

Mayor Struck introduced Raymond Fire Chief Todd Strozyk. Fire Chief Strozyk thanked everyone for asking him to come and speak and he then introduced Will Ariss, Paramedic/Firefighter for the Raymond Fire Department. Fire Chief Strozyk explained that Councilor Hall was the South Bend representative on the North Pacific County Emergency Management Services (NPCEMS) Board which is Taxing District #1 and is comprised of the South Bend, Raymond, Willapa Valley and Naselle School District boundaries. Fire Chief Strozyk went on to explain how their services work, how the funds are received and how equipment is paid for. It was also explained that an EMS levy must be held each year and this year the estimated amount was set at $100,000 back in July, but it appears that EMS will need less than what will be levied which has been the case for several years. After explaining what their call volumes were in 2015 and where they are for 2016 Fire Chief Strozyk thanked the South Bend Police Department and the South Bend Volunteer Fire Department for the assistance and noted that it has been a great working relationship.

The council then adjourned at 5:40 pm to view the newest ambulance brought into service. The meeting reconvened at 5:50 pm.

Mayor Struck thanked Fire Chief Strozyk for a great presentation.

6. RESOLUTION #2016-08 – INTERLOCAL AGREEMENT-AWC AND CITY OF SOUTH BEND

Mayor Struck presented Resolution #2016-08. Councilor Williams made a motion accepting Resolution #2016-08 – Interlocal Agreement-AWC and City of South Bend as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1514 – REPEALING & RE-ESTABLISHING SBMC CHAPTER 14.15 (FIRST READING)

Mayor Struck presented Ordinance #1514 for its first reading. Councilor Hall made a motion moving Ordinance #1514 – Repealing & Re-establishing SBMC Chapter 14.15 to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1516 – AMENDING PORTIONS OF SBMC CHAPTER 13.05 (FIRST READING)

Mayor Struck presented Ordinance #1516 for its first reading. Councilor Neve made a motion moving Ordinance #1516 – Amending Portions of SBMC Chapter 13.05 to a second reading. The motion was seconded by Councilor Williams.

Clerk/Treasurer Roberts explained that this new process provides a “soft” credit check for people to establish utility services instead of providing a letter of credit. It also cleans up the section regarding low income discounts. Vote: Ayes-5, Noes-0, Absent-0

9. CUSTODIAL SERVICES CONTRACT

Mayor Struck explained that we have a new person doing the city’s janitorial work. The previous janitor cleaned the fire hall one time a month for an extra $12.00, but that information was not included in the contract. This new contract now contains that information, otherwise the contract is exactly the same as the previous contract.

Councilor Hall made a motion accepting the Custodial Services Contract as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that the Central Street Sewer Improvement Project is finally winding down. NOVA Contracting, Inc. had planned to asphalt today, but they had some truck issues so the plan is for tomorrow. There is some restoration work planned that includes tree replacement and asphalt which will be done soon.
  • City Supervisor Houk noted that the city applied for several Transportation Improvement Grants (TIB) two of which are sidewalk projects – 1. Central Avenue to Willapa Avenue and 2. Kendrick Street to Weir Street, Highway 101 to First Street. The city should hear something around the end of November if funding is approved.
  • City Supervisor Houk then explained that the city also applied for two Safe Routes to School grants for 1. Jefferson Street Sidewalk – Highway 101 to Broadway Avenue & East Water Street to First Street and 2. Madison Street Sidewalk – Highway 101 to First Street. Those grant awards will not be announced until June 2017.
  • Councilor Neve asked City Supervisor Houk if there was a manhole issue on Central Street and he advised that yes, there was an elevation issue and it will be addressed.
12. MAYOR’S REPORT
  • Mayor Struck reported that Sheila Lee-Johnston from the Department of Commerce recently was in the office auditing the grant for the Central Street Sewer Improvement Project and Mayor Struck was pleased to report that all of the paperwork was in order.
  • Mayor Struck announced that the city hired Kelly Spoor to fill the Garbage Truck Driver position that came open when Jace Ekman left to go work for the City of Raymond. Kelly started training September 26, 2016.
  • Mayor Struck reminded everyone about the upcoming budget workshop that is scheduled for October 12, 2016 at 5:30 pm. She noted that the public is welcome to attend, but the council would not be taking any public comment. It is strictly a workshop for the council and no decisions would likely be made. The public will have an opportunity to comment on the proposed budget at the October 24th and November 14th council meetings.
13. COUNCIL COMMENTS
  • Councilor Hall announced that he would not be at the October 24, 2016 council meeting.
  • Councilor Neve just wanted everyone to know she is looking forward to Halloween."ö!
  • Councilor Williams explained that he worked with the EMS group and they are a great bunch of guys.
14. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, October 10, 2016 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 12, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Sargent Stigall and Clerk/Treasurer Roberts. City Supervisor Houk and Police Chief Eastham were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 22, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42304 thru Check #42357 - $97,251.81

Payroll – Check #24099 thru Check #24115 - $96,468.85 Including Direct Deposit

4. CORRESPONDENCE

Department of Ecology – Regional Wastewater Treatment Plant: Mayor Struck read a portion of a letter from the Department of Ecology congratulating the Regional Wastewater Treatment Plant for receiving the 2015 “Wastewater Treatment Plant Outstanding Performance” award. Of approximately 300 wastewater treatment plants statewide only 119 achieved full compliance with their National Pollutant Discharge Elimination System (NPDES) permit in 2015.

5. ITEMS FROM THE PUBLIC
  • Citizen Greg Hinz spoke briefly regarding the field at Cheney (Community) Park. He would like to start working on the field which would include doing some plowing and leveling as well as removal of some of the fencing. Mayor Struck explained that soil samples have been taken at the park and until those results come back nothing can be done with the field. Mayor Struck explained that this project is a joint project between the City and the South Bend School District, which is taking the lead, and everyone would need to work together on the project. From her understanding the Cheney Foundation may be a large funder of the project. Councilor Hall asked if the school was doing the financing and Mayor Struck explained that the city would do no significant financing of the project other than maybe some man hours by the crew or piping if needed. Mayor Struck did note that the city has requested some grant funding to improve the street and parking in that area which would certainly add nicely to the project.
  • Mayor Struck introduced Craig Dublanko, Chief Executive Officer and Lucy Machowek, Chief Financial Officer from the Coastal Community Action Program (CCAP). Mr. Dublanko presented the McKinney Vento Homeless Housing Project that is planned for the 600 block of Broadway Street in South Bend. The housing project will consist of four one-bedroom apartments in two stand-alone duplexes and four two-bedroom apartments in two stand-alone duplexes. The target population will be homeless individuals and families who meet the current Housing and Urban Development (HUD) definition of homeless: they must have been homeless (living on the street with no shelter) for 12 months of the last three years. The rent will be subsidized by the McKinney Vento division of HUD and will provide funding for a case manager to be proactive in the client’s path to stability. CCAP will be the owner and operator of the facility and there will be a similar project of ten units in South Pacific County. CCAP would like to break ground by the middle of October 2016 with a completion date estimated to be the first quarter of 2017.
  • Councilor Hall asked if there would be a veteran preference for the housing and Mr. Dublanko advised that currently under the McKinney Vento program there is not a veteran’s preference, but that is something that CCAP is discussing with HUD. Councilor Hall asked if there would be drug addicts allowed and Mr. Dublanko explained that there will be staff to help with outreach services for the tenants, but they would not be required to be clean and sober. Councilor Webber asked if people would be brought in from other areas to occupy the new homes and she was advised that no, there would not be people from out of the area brought in to fill the homes unless for some reason there was no response and they sat empty for a long period of time, but Mr. Dublanko did not see or expect that to happen. Councilor Neve expressed her concern about the proximity to the school and also wondered how a person proved they had been homeless. Mr. Dublanko noted that CCAP had not reached out to the school about the project yet and as far as proving your homelessness as much information as possible is verified and the rest is taken on the person’s word. Mr. Dublanko agreed that there was a great deal of gray area when it came to the verification portion. Councilor Williams asked what would stop a single person from getting a place and then allowing 4 or 5 additional people from moving in with them. Mr. Dublanko explained that there is a legal group located in Seattle called the Northwest Justice Project that keeps a very close eye on these types of projects and represents low income people and makes sure that their rights as a tenant are not violated. This makes CCAP’s job a little more difficult and restricts what they can and cannot do as far as who can and cannot live there as well as if there are additional people living in an apartment. The Northwest Justice Project watches these projects and housing programs very closely for compliance of the Landlord/Tenant Act at no cost to the renter. A few additional questions were asked and answered. The council and staff thanked Mr. Dublanko and Ms. Machowek for attending and providing them with the information on the project.
6. DEPARTMENT HEAD REPORTS
  • Police Sargent Stigall reported that Come Play on Labor Day went well and was relatively quiet. He thanked the Raymond Police Department and the Pacific County Sheriff’s Office for their assistance over the weekend. It wouldn’t be possible without the help of these agencies!
  • Mayor Struck reported for City Supervisor Houk who was absent that the Central Street Sewer Improvement Project was moving along finally. The pipe laying should be done this week and with clean up everything should be wrapped and finished in the next two or three weeks.
  • Clerk/Treasurer Roberts requested the council’s permission to surplus a 1996 Chevrolet Pickup that is now longer needed by the public works department per City Supervisor Houk request. Councilor Hall made a motion to surplus the 1996 Chevrolet Pickup as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0
7. MAYOR’S REPORT
  • Mayor Struck reported that the city received notice that they have been awarded a Community Development Block Grant (CDBG) for $750,000 for the Fliess Creek Activation Project however it is contingent on getting the loan/grant package from the Department of Health’s Drinking Water State Revolving Fund (DWSRF) which is being applied for now.
  • Mayor Struck explained that the city is currently advertising for a garbage truck driver. Employee Jace Ekman left the city’s employment on September 9, 2016 to work for the City of Raymond.
  • Mayor Struck thanked the city crew for all of their hard work getting everything set up and ready for Come Play on Labor Day. She also thanked the Labor Day Committee for all of their hard work as well. Everyone agreed it was a very successful weekend! Mayor Struck also noted that almost all of the duck tickets were sold!
8. COUNCIL COMMENTS
  • Councilor Olsen thanked the Labor Day Committee, City Crew and the Police Department for a great celebratory weekend!
  • Councilor Williams agreed with Councilor Olsen.
  • Councilor Neve also agreed with Councilor Olsen. She noted that the Kiwanis breakfast was successful, there were 43 kayakers for the poker paddle on Monday morning and Craig Stephens won the Kayak, purchasing the last ticket prior to the drawing!
  • Councilor Webber explained that she wasn’t in town over Labor Day, but heard that is was a very nice event.
  • Councilor Hall explained that Fire Chief Strozyk would be attending the September 26th council meeting to show off the department’s newest ambulance.
  • Councilor Hall noted that he had recently talked with Jerry Bowman, curator of the Northwest Carriage Museum in Raymond and Mr. Bowman told him that the museum has had over 8,000 visitors so far this year.
  • Councilor Hall gave a brief update on the boat launch and then noted that to date the boat launch has had a little over 100 overnight visitors.
9. ADJOURNMENT

The meeting was adjourned at 6:01 PM to meet again at 5:30 PM on Monday, September 26, 2016 for the next regularly scheduled meeting at South Bend City Hall.