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CITY OF SOUTH BEND - COUNCIL MEETING - September 24, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 10, 2018 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44400 thru Check #44435 - $45,659.64

4. CORRESPONDENCE

Mayor Struck read an email from Citizen Elizabeth Penoyar and letter from Citizen Sandy Moser expressing their concern over the closure of the South Bend Timberland Regional Library and why the library is so important. Mayor Struck read each correspondence in full for the record.

5. TIMBERLAND REGIONAL LIBRARY – ALLISON GRUBBS & ERIC LOWELL

Allison Grubbs, Public Services Manager; Sarah Ogden, District Manager and Eric Lowell, Finance and Business Manager of the Timberland Regional Library (TRL) were present to update the council on the recent emergency closure of the South Bend Timberland Regional Library. Ms. Grubbs spoke for the group explaining that unfortunately they did not have the final report from the Department of Labor & Industries (L & I) regarding the environmental assessment of the building. TRL has been advised verbally by L & I that the building does contain lead paint, asbestos and mold however the mold is not black mold which was a big concern. Ms. Grubbs also provided the council with a timeline of events which began in January 2018 that led up to the emergency closure of the library. When the final report is received from L & I TRL plans to hold a town hall meeting to allow all of the citizens to come and express their concerns, thoughts and ideas about the South Bend library.

Mayor Struck pointed to some information that she had documented on the white board in the council chambers for reference:

  1. Structural Assessment - $100,000
  2. Environment Assessment – In Progress
    (lead, asbestos, mold)
  3. Potential Funding:
    1. Grants
    2. Legislative Appropriation
    3. Private Funding
    4. Voter Approved Levy
    5. Bond

Mayor Struck then explained that it is ultimately up to TRL if the library is to remain in South Bend. She also pointed out that putting together a funding package to repair the building will take time. Right now there is no way to know how much or what a total project would even look like. Until that is known an entity cannot even start looking for funding. This will be a time intensive process and it is not unrealistic to think that this could easily take up to two years to put together especially since this building is on the historical register which will require additional steps and costs for repair.

Councilor Buchanan noted that lead was in paint before 1984. Ideas? Ms. Grubbs advised that because the official report is not back from L & I they have no information other than what they have already shared.

Councilor Davis asked if TRL plans to permanently close the library and Ms. Grubbs advised that no there are no plans yet, but TRL is looking at costs across TRL as a whole. Councilor Davis asked if the personnel would stay and she was advised that yes, they would. Councilor Davis asked if Ms. Grubbs would provide the council with the costs associated with the South Bend library and Mr. Lowell said he would provide that to the council. Councilor Neve also pointed out the historical register issue and the additional regulations associated with that designation. Mayor Struck reiterated that it slows down the process and increases costs. Councilor Buchanan noted that he has looked at the TRL budget and was wondering if this was a sudden decision? Ms. Grubbs explained how the rolls and responsibilities worked for buildings that are owned by other entities – those entities are responsible for the maintenance and custodial services of the building. She noted that the Naselle library is owned by TRL. Councilor Davis asked how long the library might be closed and if a place could be found temporarily could it be reopened elsewhere? Ms. Grubbs advised that decision would be up to the TRL Board. Councilor Little mentioned that in 2001 during a city budget crisis that the building was offered to TRL for purchase. Why doesn’t TRL purchase it now? Would TRL be willing to discuss it? Ms. Grubbs noted that it could be discussed but purchasing the building would be very unlikely at this time especially based on the information that TRL has about the building. Mr. Lowell also spoke up saying that taking on this building is more than likely not going to happen. Councilor Williams asked if there as a timeline for a decision and Ms. Grubbs said that there is not a timeline because they don’t have all of the information they need yet and TRL is still evaluating the overall library services in this area. It will ultimately be a board decision. Councilor Buchanan pointed out that everyone that works at the South Bend library has done a good job down here. Ms. Grubbs noted that she couldn’t agree more. The staff in South Bend is #1. Mayor Struck agreed and noted that Jenny Penoyar has done a wonderful job! In closing Ms. Grubbs explained that they wanted to honor their agreement to come down and speak with the council even though they didn’t have as much information as they had hoped to have. Councilor Neve asked if they still planned on having a town hall meeting and she was advised that yes, down the road one will be scheduled. Councilor Neve asked about the information that had been circulating about the closure of the library in Randle and Ms. Grubbs again pointed out that would be a TRL board decision and of now there has been no decision.

6. ITEMS FROM THE PUBLIC

The following citizens spoke regarding the emergency closure of the South Bend Timberland Regional Library (following their name and address is a brief recap of their 3 minute statement):

Claire Wolfe, 721 Pacific – the library is the soul of the town; Bob Hall, 309 N Harrison & a TRL Trustee – refuted some misinformation regarding the library closure that had been circulating on Facebook; Carole Watson, TRL Retiree – bookmobile wasn’t successful years ago and Lacey/Olympia & Olympia/Tumwater have full service library’s 5 miles apart [TRL’s potential reason for closing the South Bend Library & merging Raymond and South Bend libraries together-they are five miles apart]; Sandy Harris, 515 Pacific – the city needs to take care of the building so the library can return to it; Jerry Porter, 1815 Garfield (Raymond) – uses both libraries and he encouraged the city and TRL to work together to keep them open; Dennis LeMaster – he came to complain, but he learned something; Lisa Barile, 6666 US Highway 101 – five miles would be a hardship for many people as there are those that use the library that don’t or can’t drive as well as school children that rely on the library every day; Linda Buchanan, 212 S Jackson – she used it all of the time when she taught school, the library is very important; Reggie Phillip, 315 W First St – when her and her partner retired here the library was where they first felt safe and at home; Chris Thompson, 211 S Jackson – it is budget time, create a fund for maintenance for the library; Diantha Weilepp, 724 E Water – she presented Mayor Struck with 135 signatures supporting the library (117 South Bend, 14 Raymond, 4 Bay Center) as well as multiple printouts of various potential funding/grant organizations. She restated her desire to keep the library open; Jana Johnson, 302 “C” Street – lots of people love the library. She understands they are a financial drain, but it would be a loss of a community service and as an investor in this community she does not want to see that happen; Kate O’Neal, 806 W First Street – she moved a lot as a child/teenager and everything was always strange, but the libraries. That is where she has always felt safe; Bruce Weilepp, 724 E Water – libraries make our country great. We need to keep it open; Rebecca Chaffee 10 Washington Cemetery Road (Raymond) – it is very difficult to get services back once a city loses them; Karen Tully, 852 Fowler Street (Raymond) – as an author the libraries were instrumental in helping her get her books noticed and they supported her with book readings, signings and publications. She also supports the youth programs at both libraries; Joelle Springer, 829 Minnesota – please tell us what we, the citizens, need to do to make it appealing to TRL to stay; Helaina Kennedy, 509 Pine Street – many might not realize that WorkSource has closed and the library has taken on those services. People now rely on the library to look for work and apply for jobs. They need to have that resource.

Mayor Struck thanked everyone for coming. She appreciated those that shared their personal stories about how the library has impacted their lives and for speaking so passionately about why the South Bend library is important to the community.

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that the crew has been doing some drainage work on Harrison Avenue between Broadway and Water Street to try and alleviate some drainage problems in that area.
  • City Supervisor Houk also noted that the crew has been doing some jetting of cross culverts and culverts before the rains start.
8. MAYOR’S REPORT

Mayor Struck announced that the city has received notification that they have been awarded a Community Development Block Grant for $710,650 for the 4th Street Reconstruction Project. It will rebuild the roadway on 4th Street between Pacific Avenue and Willapa Avenue. This project components include: Reconstruction of approximately 680 lineal feet of roadway rebuild, construction of a sidewalk on one side of the roadway, construct limited storm water improvements, install approximately 680 lineal feet of 8” PVC water main and the installation of two new fire hydrants.

9. COUNCIL COMMENTS
  • Councilor Buchanan explained that he grew up with the library and with budget priorities the city can afford it and he hoped that the town would step up and help do some of the work that needs to be done. Mayor Struck yet again pointed out that as a historical building there are a great deal of restrictions and anything that is done to this building must be approved first. Plus any abatement in the building must be done by a certified contractor who specializes in those types of abatements i.e. asbestos removal, lead paint removal, etc.
  • Councilor Williams noted that no one wants to lose the library and everyone on the council will work hard to keep it.
  • Councilor Neve agreed with Councilor Williams pointing out that she grew up in libraries. She also doesn’t believe that a single councilor wants to see the library close.
  • Councilor Davis mentioned that her first job was at the library. Councilor Davis thinks the city needs to do whatever they need to do as long as TRL will have us. Again, Mayor Struck noted that TRL provides the services, the final decision is theirs.
  • Councilor Little agreed with the rest of his fellow councilors that the library is a huge priority. The will is there, now to find a way.
  • Councilor Little asked City Supervisor Houk if there will be a lapse in the work that is going on above him as there is a great deal of heavy truck traffic on the road in front of his house (636 E Water) and with the rainy season coming he isn’t sure if the road will stand up to that kind of weight. City Supervisor Houk advised him that, as of now, all of the truck traffic is done up there.
10. ADJOURNMENT

The meeting was adjourned at 6:32 PM to meet again at 5:30 PM on Monday, October 8, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 10, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 27, 2018 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44359 thru Check #44399 - $69,497.26

Payroll - Check #24485 thru Check #24498 - $98,713.52 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1535 – AMENDING CHAPTER 3.13 BUSINESS LICENSES (FIRST READING)

Councilor Williams made a motion to accept Ordinance #1535 – Amending Chapter 3.13 Business Licenses as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1536 – AMENDING AND ADDING TO CHAPTER 2.50 PUBLIC RECORDS ACT (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1536 – Amending and Adding to Chapter 2.50 Public Records Act as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1537 – 2018 BUDGET AMENDMENTS (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1537 – 2018 Budget Amendments as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

Citizen Margaret Payne at 322 W First Street expressed her concern about the wrong way traffic along “Payne’s Alley” or West First Street. There was a wreck at Highway 101 and Ferry Street which had created a backup on Highway 101 and people were impatient and started using Payne’s Alley going the wrong way. She said she personally witnessed at least 10 vehicles traveling the wrong direction and it seems that they always go much faster than those that are going the correct way. Police Chief Eastham noted that all of the law enforcement officers were busy with the accident and no one was available to monitor that issue, but that he was aware of the problem.

Citizen Diantha Weilepp from 724 E Water Street spoke regarding the closing of the South Bend Library. Ms. Weilepp was under the impression that the Department of Labor and Industries (L & I) had closed the library, but Mayor Struck explained that Timberland Regional Library (TRL) had made the decision to close the library while they wait for L & I’s report on the condition of the building. The report has not been received as of yet. Mayor Struck explained that two representatives from TRL will be attending the September 24, 2018 council meeting to give the council an update on the plans for the South Bend Library. She also noted that TRL will be hosting a Town Hall Meeting for the public to weigh in on the library issue. Councilor Neve asked about the study that Gray & Osborne, Inc. did on the library. Mayor Struck advised that yes, there was a structural study done and it came back with a cost of $100,000 for repairs. L & I is doing an environmental inspection per TRL’s request. City Supervisor Houk believes that they be looking at any structural issues as well. A lengthy back and forth discussion with the public, the council and Mayor Struck about the library followed at various points throughout the remainder of the meeting.

Citizen Jana Johnson who lives at 302 “C” Street questioned the city’s codes regarding the purchase of large homes by businesses who then provide those homes for their workers. As an example this particular home is seven bedrooms which could easily house up to 14+ people and she is wondering if this is addressed in the city’s code since it could cause issues with parking among other things in an area that is all single family homes. City Supervisor Houk advised that he is aware of this particular situation and it would require a conditional use permit which would then go to the Board of Adjustments for approval with conditions or it might not be approved at all.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that South Bend survived another Labor Day. Overall everything went well. Traffic seemed a bit worse than previous few years, but there seemed to be less people. He noted that he will be addressing drinking at Cheney Park next year. It wasn’t contained like it is required and/or approved by the council to be. Next year it will be. A total of 18 hours of overtime for that weekend will be paid by an overtime grant.
  • City Supervisor Houk explained that the crew has been busy ditching and doing some sewer pump maintenance in preparation for the fall and winter season.
  • City Supervisor Houk advised that Pacific Sunset should be submitting their final plat for their project at the top of Broadway Avenue very soon. Once it is approved they will start building homes there.
  • City Supervisor Houk noted that the parks caretaker trailer is going to be torn down in about a week. There was some asbestos in the trailer so it will have to be abated prior to the demolition.
10. MAYOR’S REPORT
  • Mayor Struck announced that she had received information from Rory Calhoun, Washington State Recreation & Conservation (RCO) Grants Manager that the Cheney Park field lighting grant that the city applied for ranked 22 out of 51 projects. For our project to get funded they will need to receive at least $7,133,000 and have applied for $12,000,000. RCO seems fairly confident that the field lighting project will get funded.
  • Mayor Struck noted that she will be leaving for Walla Walla on Tuesday, September 11th for the annual Association of Washington Cities Mayor’s Exchange. She will be out of the office until Monday, September 17th.
  • During the library discussion Mayor Struck candidly explained that she had met with the two representatives that will be attending the September 24, 2018 council meeting and it is Mayor Struck’s impression that TRL is looking at consolidation of the South Bend and Raymond libraries. What that might look like, none of us knows. Mayor Struck also pointed out that during the 24th council meeting that TRL will be here to inform the council where things stand at that time and it will not be a time for a back and forth debate with the public. That is what the town hall meeting that TRL will facilitate will be for.
11. COUNCIL COMMENTS
  • Councilor Davis noted that the library is very important to her.
  • Councilor Davis pointed out that she was glad to see the parks caretaker trailer go away.
  • Councilor Neve mentioned that the Kiwanis did very well over Labor Day weekend. They had 58 participates for their poker paddle, sold lots of raffle tickets for the kayak and they had lots of people attend their Sunday Kiwanis Breakfast.
  • Councilor Buchanan mused that maybe Labor Day is changing.
  • Councilor Buchanan pointed out that the library is important and the city needs to save it. The $100,000 is there but no one wants to hear it. The money would come from the overstaffed police department.
  • Councilor Williams noted that it is important to understand that this is a TRL decision not a city decision.
12. ADJOURNMENT

The meeting was adjourned at 6:09 PM to meet again at 5:30 PM on Monday, September 24, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 25, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Hall was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 11, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #43366 thru Check #43398 - $218,000.44

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department since the last council meeting.
  • City Supervisor Houk reported on the transmission line break on Highway 105 that happened on September 13, 2017. Approximately 100 Baleville residents lost water service for most of the afternoon and evening but the crew work exceptionally hard to get them back on line. Because the line lost pressure the Department of Health issued a boil water advisory for all Baleville residents which was lifted after two days – one day earlier than expected. City Supervisor Houk recognized his crew as well as the office staff for all of their hard work during that time. City Supervisor Houk also thanked the City of Raymond for providing the city with water while the crew got everything put back together.
  • Clerk/Treasurer Roberts mentioned that she had just returned from the Oregon Association of Municipal Recorders Conference which was held in Newport, Oregon. She noted that it was a good conference and the weather wasn’t too bad either.
7. MAYOR’S REPORT
  • Mayor Struck noted that there is an opening on the planning commission if anyone knew of someone that might be interested.
  • Mayor Struck reminded everyone that there will be a candidate’s forum on October 5th starting at 6pm. It will be held at the Willapa Harbor Chamber of Commerce building (916 W First Street, South Bend). This will be for the North Pacific County candidates only.
8. COUNCIL COMMENTS
  • Councilor Webber noted it was good to see a room full of people. Please keep coming to the meetings!
  • Councilor Neve agreed with Councilor Webber that she was also glad to see such a good turnout, but would like to see more! She also pointed out that she would really like to see the Hispanic community attend the council meetings.
  • Councilor Neve encouraged everyone to attend the candidate’s forum that Mayor Struck mentioned as well.
  • Councilor Kuiken has noticed how nice several of the roads are now that the some of the city’s potholes have been filled. It has really made a difference. The company [Naselle Rock & Asphalt] did a very nice job.
9. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:43 PM for 15 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts were in attendance. Michael Tierney (Tierney & Correa, P.C.) attended via telephone.

Mayor Struck reconvened the meeting at 6:02 pm.

Executive sessions are done in accordance with RCW 42.30.080

10. ADJOURNMENT

The meeting was adjourned at 6:02 PM to meet again at 5:30 PM on Monday, October 9, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 11, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Neve, Councilor Webber, Councilor Hall, Assistant Fire Chief McGee, Sergeant Stigall and Clerk/Treasurer Roberts. Councilor Williams (excused), Police Chief Eastham and City Supervisor Houk were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the Agenda Mayor Struck requested an amendment to the agenda adding item # 4A – Shoreline Management Permit

A motion was made by Councilor Neve to approve the Amended Agenda, Consent Agenda and the minutes of the August 28, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #43318 thru Check #43365 - $150,168.07

Payroll - Check #24308 thru Check #24323 - $96,869.41 Including Direct Deposit

4. CORRESPONDENCE

None

4A. SHORELINE MANAGEMENT PERMIT

Mayor Struck presented the Shoreline Management Permit and explained that based on the Findings of Fact, the Planning Commission makes the following conclusion and recommendations to the City Council: The finds of fact show consistency of the project with the City of South Bend Shoreline Master Program, the Comprehensive Plan, and other city development regulations. The Planning Commission recommends that the city council approve this application for a Substantial Development Permit as presented in the Joint Aquatic Resource Permit Application (JARPA) and drawings submitted by Coast Seafood Company.

The Project Summary is as follows:

  • Removal of an existing 3,942 SF concrete wastewater containment on-grade slab and replacement with a larger 6,714 SF Slab;
  • Removal of a secondary wastewater tank and replaced with a 192”X84”X160” tank that has a particulate separator, pump system and chemical treatment system;
  • Installation of two 96-gallon collection vaults and French drains, with oil/water separators.

Councilor Hall made a motion to accept the Shoreline Management Permit as presented and recommended by the Planning Commission. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS

Sergeant Stigall gave a brief report on the Come Play on Labor Day festivities. He advised that all went well and thanked the Raymond Police Department and the Pacific County Sheriff’s Department for their help during the parade on Sunday. It was very much appreciated.

7. MAYOR’S REPORT

Mayor Struck reported that she also felt like Come Play on Labor Day was successful. After all of the bills were paid they are in the black so she considered that an achievement. She thanked the South Bend Police Department as well as the city crew for all of their work. There is a great deal of work that is done behind the scenes that people don’t see and it is also much appreciated.

8. COUNCIL COMMENTS
  • Councilor Kuiken thought it was a fun weekend. The fireworks were a great display and he participated in the fire patrol at the fireworks location and everything went very smoothly even as dry as it was.
  • Councilor Hall was curious about the mosquito spraying before Labor Day. Mayor Struck explained that Three Rivers Mosquito & Vector Control started spraying prior to the weekend, but Ed Horvath’s four-wheeler broke down and there was no place locally to get parts so he wasn’t able to finish. He was about 50% done when he broke down. He was back and sprayed on September 10th and 11th.
  • Councilor Hall advised that he would not be at the next (September 25th) council meeting.
9. ADJOURNMENT

The meeting was adjourned at 5:39 PM to meet again at 5:30 PM on Monday, September 25, 2017 for the next regularly scheduled meeting at South Bend City Hall.