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CITY OF SOUTH BEND - COUNCIL MEETING - November 26, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 14, 2018 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44553 thru Check #44576 - $35,670.47

4. CORRESPONDENCE

None

5. DECEMBER 24, 2018 COUNCIL MEETING

Councilor Williams made a motion cancelling the December 24, 2018 council meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1539 – ADOPTING 2019 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1539 – Adopting 2019 Final Budget as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little. Noes – Councilor Buchanan)

7. ORDINANCE #1540 – AMENDING, REPEALING & ADDING TO CHAPTER 8.20 – GARBAGE SERVICE (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1540 – Amending, Repealing & Adding to Chapter 8.20 – Garbage Service as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1541 – BOND AND INTERIM FINANCING FOR WTP UPGRADES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1541 – Bond and Interim Financing for WTP Upgrades to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

City Supervisor Houk announced that the City was recently awarded a Transportation Improvement Board Grant for improvements to Willapa Avenue and First Street to Rixon Road. The project award is $313,236. This will be done in conjunction with the 4th Street Project which is being funded by a Community Development Block Grant. There are at least six large projects planned for 2019. It will be a busy spring.

11. MAYOR’S REPORT
  • Mayor Struck explained that K D & S Environmental is scheduled to be here on December 17th to take care of the library abatement.
  • Mayor Struck noted that she will be out of the office on November 28th & 29th at an AWC Risk Management Services Agency Board Meeting and on December 5th & 6th at an AWC Employee Benefit Trust Board of Trustee meeting.
  • Mayor Struck announced that the city has purchased 300 commemorative coins to celebrate the City’s Sesquicentennial. The profits from the sale of the coins will be used to hold a celebratory event during Labor Day next year. The cost is $10.00 each and can be purchased at city hall.
12. COUNCIL COMMENTS
  • Councilor Williams asked if the 4th Street Reconstruction Project included water line replacement and City Supervisor Houk advised that yes it does.
  • Councilor Neve thanked Police Chief Eastham and his staff for watching over her home while she was out of town.
  • Councilor Davis asked if the city could move their legal notices to the Pacific County Press. Clerk/Treasurer Roberts advised she would look into it after the first of the year.
13. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again on Monday, December 10, 2018 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 14, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Sergeant Stigall and Clerk/Treasurer Roberts. Police Chief Eastham and City Supervisor Houk were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 22, 2018 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44500 thru Check #44552 - $358,661.12

Payroll - Check #24513 thru Check #24527 - $95,542.63 Including Direct Deposit

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2019 FINAL BUDGET

Mayor Struck opened the public hearing at 5:31 pm. Citizen Chris Thompson from 211 S Jackson explained the need to create a reserve fund by asking the department heads to cut a percentage from their budget. There were no additional comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1538 – PROPERTY TAX LEVY (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1538 – Property Tax Levy as presented. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1539 – ADOPTING 2019 BUDGET (FIRST READING)

Councilor Neve made a motion to move Ordinance #1539 – Adopting 2019 Final Budget to a second reading. The motion was seconded by Councilor Williams.

Councilor Buchanan felt that this process was incomplete. There was not time to talk about goals and that there was no public input. He would like to hear people’s ideas and what the other councilors feel or think. Councilor Davis asked when they would discuss ways to raise money. Mayor Struck noted that discussion can be held anytime not just during budget season. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little. Noes – Councilor Buchanan)

8. ORDINANCE #1540 – AMENDING, REPEALING & ADDING TO CHAPTER 8.20 – GARBAGE SERVICE (FIRST READING)

Councilor Neve made a motion to move Ordinance #1540 – Amending, Repealing & Adding to Chapter 8.20 – Garbage Service to a second reading. The motion was seconded by Councilor Davis.

Clerk/Treasurer Roberts gave a brief overview of the ordinance, explaining that this ordinance will go into effect when LeMays takes over the city’s garbage service. Generally it doesn’t change how garbage service is handled in the city, it just addresses garbage service from a third party standpoint.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

None

11. MAYOR’S REPORT
  • Mayor Struck read from Chapter 5 – Audience Participation/Addressing the Council, Section #5.3, 5.4 and 5.5 of the South Bend City Council Rules & Procedures Manual.
  • Mayor Struck reported that K D & S Environmental has completed their assessment of the South Bend Library and the abatement costs will be a bit under $17,000. The Friends of the Library will be paying for the abatement. They will work directly with K D & S Environmental.
12. COUNCIL COMMENTS
  • Councilor Buchanan pointed out that during the budget process he was never critical of any department. He thinks they are doing a good job.
  • Councilor Williams was happy with the news on the library!
  • Councilor Neve agreed – great news for the library!
  • Councilor Davis also agreed about the library.
13. EXECUTIVE SESSION – LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that there was a possibility that a decision would be made. Mayor Struck called the Executive Session to order at 5:46 PM for 15 minutes for the purpose of labor negotiations. Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Sergeant Stigall and Clerk/Treasurer Roberts were present.

Mayor Struck reconvened the meeting at 5:58 pm.

Councilor Little made a motion to accept the Teamster Union Local #252 Contract as presented. The motion was seconded by Councilor Neve.

For the purpose of transparency Mayor Struck provided those in attendance the following information about the union contract – It is a two year contract, in 2019 the employees will receive a 3.1% wage increase, an additional $5.00 per month Longevity and an additional $50.00 per month towards their health insurance. In 2020 the employees will receive a 3.0% wage increase and an additional $50.00 per month towards their health insurance.

Vote: Ayes-5, Noes-0, Absent-0

Executive sessions are done in accordance with RCW 42.30.080

14. ADJOURNMENT

The meeting was adjourned at 5:59 PM to meet again on Monday, November 26, 2018 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 27, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, Assistance Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Williams (excused) and Councilor Webber were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 13, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #43555 thru Check #43579 - $80,821.47

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – NOTICE OF INTENT TO APPLY – USDA RD FUNDING FOR WTP UPGRADES

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that the funding request is for filter replacement, a new bank (3rd set) of filters and a low pressure system for more efficient power use at the water treatment plant. There were no public comments and the public hearing was closed at 5:32 pm.

6. APPROVAL TO PURSUE USDA RD WTP UPGRADES FUNDING

Councilor Hall made a motion for Approval to Pursue USDA RD WTP Upgrades Funding. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

7. ORDINANCE #1528 – 2018 FINAL BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1528 – 2018 Final Budget as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

8. ORDINANCE #1529 – 2017 BUDGET AMENDMENTS (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1529 – 2017 Budget Amendments as presented. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

9. ITEMS FROM THE PUBLIC

Citizen Alan Ekrem explained that he has lived at 323 Pacific Avenue for 17 years and the speeding cars in front of his house has gotten out of hand. He is at his wits end and doesn’t know what to do. Police Chief Eastham reported that he had personally patrolled that area for a full week and only caught one person – a juvenile – going over the posted speed limit. Police Chief Eastham gave the juvenile a warning and has not seen him exceeding the speed limit since. Police Chief Eastham did note that his department applied for a grant to purchase a speed limit indicator but that they were turned down this year. He does intend to apply again in 2018. In the meantime Police Chief Eastham will contact the Pacific County Sheriff’s Department and see if they will let him borrow theirs for a short period of time and he will set it up along Pacific Avenue and see if it will help control some of the excess speed. Mr. Ekrem thanked Police Chief Eastham.

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham explained that this time of year it is important that people lock their cars, do not keep valuables in their vehicles or at least keep them out of sight and if you know that you are expecting a package & won’t be home during the day have a neighbor bring it in the house for you. Use common sense – theft is a crime of convenience!
  • City Supervisor Houk announced that the city was awarded a Transportation Improvement Board (TIB) Grant to repair Highway 101 to First Street and from First Street to Reed Street. The grant is $512,000 with a match of $1,900.00. This was a very welcome grant and will work in nicely with the improvements at the Cheney Ball Field.
11. MAYOR’S REPORT
  • Mayor Struck announced that she was very sad to hear about the passing of Bobbie Harmer. She was a great asset to the Chamber of Commerce as well as the Elks Lodge. She will be greatly missed.
  • Mayor Struck noted that she will be out of the office on Wednesday and Thursday (November 29th and 30th) attending an Association of Washington Cities (AWC) Risk Management Service Agency (RMSA) Board Meeting in Seattle.
12. COUNCIL COMMENTS
  • Councilor Hall asked about the status of the derelict boats. Police Chief Eastham noted that family members are working on two of the boats that have been an issue, Police Chief Eastham is trying to get the wife to take charge on one of the other boats and the issues in Eklund Park are currently being worked on.
  • Councilor Hall asked for an update on the derelict buildings and properties. City Supervisor Houk explained that one citation has been issues and the majority of the others have received two letters which is the maximum correspondence they receive before a citation is issued. Councilor Hall asked about the “junk yard” along Highway 101 near Jessie’s Seafood. City Supervisor Houk advised that he wasn’t aware of any issues in that area but said he would go take a look.
  • Councilor Hall asked if there had been any follow up on the insurance questions he had regarding the fire departments ability to generate revenue when they respond to calls outside of the city limits. Assistant Fire Chief McGee advised that Gary Schwiesow is looking into it.
  • Councilor Neve asked if the derelict building ordinance addressed bank repossessions and she was advised that bank repossessions are very difficult if not impossible to deal with. Banks will rarely if ever take responsibility for any type of clean up. The city crew can do clean up and then put a lien on the property for the cost but there is never a guarantee the city will recoup any of those costs. The same holds true when the city gets involved in any type of abatement of derelict properties and again it is unlikely that the city will ever recover their out-of-pocket expenses.
  • Councilor Neve thanked Police Chief Eastham and his officers for watching over her home while she was gone!
  • Councilor Neve mentioned that one of the volunteers at the Pacific County Historical Society and Museum recently was at Dennis Company in Raymond and as they were walking into the store found a $50.00 bill laying on the ground. After taking it into the store and looking closer at the bill it was determined that the bill was counterfeit. Police Chief Eastham advised that this has been a problem lately and everyone should check their bills closely.
  • Councilor Kuiken was excited to hear about the TIB grant and thanked those who were responsible for making that happen.
13. ADJOURNMENT

The meeting was adjourned at 5:54 PM to meet again at 5:30 PM on Monday, December 11, 2017 for the last regularly scheduled meeting of 2017 at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - November 13, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Hall, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk, and Deputy Clerk/Treasurer Porter. Clerk/Treasurer Roberts was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the October 23, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43494 thru Check #43554 - $497,541.16

Payroll - Check #24338 thru Check #24351 - $93,752.28 including Direct Deposit

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – WATER SYSTEM PLAN AMENDMENT

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that the Water System Plan needed to be amended to show the Water Treatment Plant upgrades in order for the Department of Health to review the upgrade plan. This needed to take place in order for the city to be eligible for grant funding. There were no public comments and the public hearing was closed at 5:32 pm.

6. APPROVE WATER SYSTEM PLAN AMENDMENTS

Councilor Hall made a motion to approve the Water System Plan Amendments. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

7. PUBLIC HEARING @ 5:32 PM – 2018 BUDGET

Mayor Struck opened the public hearing at 5:32 pm. There were no public comments and the public hearing was closed at 5:32 pm.

8. ORDINANCE #1528 – 2018 FINAL BUDGET (FIRST READING)

Councilor Hall made a motion to move Ordinance #1528 – 2018 Final Budget to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

9. ORDINANCE #1527 – AMENDING AND ADDING TO SBMC CHAPTER 8.20 – GARBAGE (SECOND READING)

There was a brief discussion on having garbage put in garbage bags before thrown in the cans. Councilor Kuiken made a motion accepting Ordinance #1527 – Amending and Adding to SBMC Chapter 8.20 Garbage. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

10. ORDINANCE #1526 – 2018 PROPERTY TAX LEVY (SECOND READING)

Councilor Williams made a motion accepting Ordinance #1526 – 2018 Property Tax Levy. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

11. ORDINANCE #1529 – 2017 BUDGET AMENDMENTS (FIRST READING)

Councilor Neve made a motion moving Ordinance #1529 – 2017 Budget Amendments to a second reading. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

12. ITEMS FROM THE PUBLIC

None

13. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department.
  • City Supervisor Houk advised that with all the wind we are having today it’s blowing over cans. A couple of the city crew guys were out as we speak cleaning catch basins.
  • City Supervisor Houk reported that the work Pacific County did cleaning up at the end of Central Avenue this past summer is working great.
14. MAYOR’S REPORT
  • Mayor Struck reported that the ballot count for Council Position #1 was too close to call. They will be doing a recount on November 28th.
  • Mayor Struck announced that she was very sad to hear of the passing of Citizen Tom Giacoma.
  • Mayor Struck congratulated Jan Davis, Dale Little and Patricia Neve on winning their respective council positions.
15. COUNCIL COMMENTS
  • Councilor Kuiken noted that he’s looking forward to seeing the new garbage truck on the road.
  • Councilor Kuiken advised to keep an eye out on the catch basins. If you see one that might need attention to please call city hall.
  • Councilor Williams also announced that he’s looking forward to seeing the new garbage truck on the road and to also keep an eye on the catch basins.
  • Councilor Neve congratulated the candidates that will be sitting on the council. She is looking forward to the next 4 years.
  • Councilor Hall noted that people that have been camping at the boat launch come from all over. The last one was from Kentucky.
  • Councilor Hall noted that the EMS Levy passed.
16. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again at 5:30 PM on Monday, November 27, 2017 for the next regularly scheduled meeting at South Bend City Hall.