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CITY OF SOUTH BEND - COUNCIL MEETING - December 10, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 26, 2018 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44577 thru Check #44624 - $195,347.08

Payroll - Check #24528 thru Check #24541 - $94,989.46 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1541 – BOND AND INTERIM FINANCING FOR WTP UPGRADES (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1541 – Bond and Interim Financing for WTP Upgrades as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1542 – BUDGET AMENDMENTS (ONE READING ONLY)

Councilor Neve made a motion to accept Ordinance #1542 – Budget Amendments as presented with one reading only. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC
  • Jenny Penoyar, Manager of the South Bend Library, gave a brief update on the status of the library. If everything remains on track the library should reopen on January 2, 2019.
  • Citizen Linda Buchanan suggested that the city council and city hall staff visit the Holiday Store at the South Bend Elementary School on Tuesday, December 11th or Wednesday, December 12th.
8. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that is has been “business as usual” for his department. Sergeant Stigall then provided a brief report on a program called Class Action that the South Bend Police Department is partnering with Road to Resilience and True North on. This partnership provides an evidence based program for high school freshman on alcohol abuse. It is a two week program and it will be provided again in the spring for the rest of the freshman class that didn’t attend this session.

9. MAYOR’S REPORT

None

10. COUNCIL COMMENTS

None

11. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again on Monday, January 14, 2019 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - December 11, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, Assistance Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 27, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43606 thru Check #43656 - $189,513.09 (Check #43580 thru #43605 Voided)

Payroll - Check #24352 thru Check #24365 - $98,132.51 Including Direct Deposit

4. CORRESPONDENCE

None

5. SWEARING IN OF MAYOR/COUNCILORS

Clerk/Treasurer Roberts performed the swearing in of Mayor Struck, Councilor Buchanan (Position #1), Councilor Neve (Position #3) Councilor Davis (Position #4) and Councilor Little (Position #5).

6. RESOLUTION #2017-05 – INTERFUND LOAN – HUD FUND TO GARBAGE FUND

Mayor Struck presented Resolution #2017-05 – Interfund Loan – HUD Fund to Garbage Fund explaining that the city was required to fund $75,000 of the total cost of the new garbage truck/carts and this loan provides for that funding. The $100,000 loan has an 11 month payback at 0.1% interest and will be paid back quicker as funds allow. Councilor Neve made a motion to accept Resolution #2017-05 – Interfund Loan – HUD Fund to Garbage Fund as presented. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Police Chief Eastham to give a brief report on the recent marijuana raid that happened in Grays Harbor County as well as several other areas in Thurston County. Police Chief Eastham explained that two officers and one reserve office from his department assisted in the raid in Grays Harbor County over a two day period. It resulted in over 45 arrests as well as over $450,000 in cash and gold bullion were confiscated. Police Chief Eastham noted that it was a huge undertaking and a great deal of work. Grays Harbor County was very thankful for the additional help. It is believed that this is part of a group of Chinese Nationalists. Councilor Hall asked if the houses would be seized. Police Chief Eastham explained that if the houses were owned by those that end up getting prosecuted that yes the houses will be seized and then more than likely put up for auction.
  • City Supervisor Houk noted that there was a storm drain collapse on Broadway Avenue on December 2nd which created a sink hole. Everything was repaired and cleaned up on December 6th. There was a slight delay repairing it because the city had to wait until a contractor with the appropriate equipment was available to assist with the repairs.
  • City Supervisor Houk reported that on Sunday, December 10th there was a main line break on Pacific Avenue that caused 9 homes on Pacific and 20 homes on “B” Street to lose pressure. Per Department of Health requirements they were notified and those homes ONLY were issued a boil water advisory. The water main break was fixed that night and Chris Orkney the water treatment plant operator is in the process of sending in the necessary water samples and is waiting for the department of health to lift the advisory.
  • Councilor Hall asked if there was some information that the staff could provide on the recycle bins that used to be near the South Bend School gym. Clerk/Treasurer Roberts explained that she had just spoken with Pacific County regarding the bins that were at the school and she had received the following information – the bins cost the county approximately $11,000 per year, the State provided (when there was a capital budget) 75% of the funding and the county paid the balance of 25%, even if the funding would not have been cut the bins would have been pulled from the school location due to misuse and mess and lastly if or when they are returned to South Bend the bins will no longer accept plastic and paper. Councilor Neve then spoke saying that Steve Rogers, President of the Pacific County Historical Society has been in contact with the county and has offered some property that they own for the bins. Since funding has not been restored by the State and there are still a few things that would have to be worked out to use the Pacific County Historical Society’s property everything is still in the discussion stage.
9. MAYOR’S REPORT
  • Mayor Struck thanked the outgoing councilors for their years of service to the City of South Bend! Councilor Hall – 30+ years, Councilor Webber – 10 years and Councilor Kuiken – 1 year. Councilor Neve has served 6 years and will be starting another 4 year term.
  • Mayor Struck reminded everyone that the next council meeting will be January 8, 2018. The December 25, 2017 council meeting has been cancelled.
10. COUNCIL COMMENTS
  • Councilor Hall wanted to acknowledge all of the victors that came to many if not all of the council meetings once they decided to run for a council position.
  • Councilor Hall also thanked Mayor Struck for her great leadership during his tenure.
  • Councilor Hall explained that the recent North Pacific County Emergency Medical Services – NPCEMS – levy that requested $460,000 will only need $400,000.
  • Councilor Webber explained that it has been a privilege working with many mayors over the years, but especially Mayor Struck. Councilor Webber thanked her for being such a great leader and allowing her to serve.
  • Councilor Neve is looking forward to four more years and to working with the new councilors that are coming on board.
  • Councilor Neve is happy to see all of the beautifully decorated windows throughout town. It really dresses up our city and makes is so inviting! Thanks “Handsome Kent” aka Kent Huggins!
  • Councilor Neve noted that she loves working with Mayor Struck. She is even and cool and Councilor Neve very much respects that.
  • Councilor Neve wished Happy Holidays to everyone.
  • Councilor Williams noted that he will miss the councilors that are leaving, but is also looking forward to the new ones coming on board. Councilor Williams also pointed out that he too agrees that Mayor Struck is a great leader.
  • Councilor Kuiken thanked the council for their support over the last year and he welcomed the new councilors. Councilor Kuiken asked them to please keep the best interest of the community in mind, listen to the community and to do what is right for the city.
11. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again at 5:30 PM on Monday, January 8, 2018 for the next regularly scheduled meeting at South Bend City Hall.