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CITY OF SOUTH BEND - COUNCIL MEETING - April 23, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 9, 2018 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44015 thru Check #44049 - $85,665.54

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Kathy Brown explained that she just received a letter from the city regarding a rental she has at 1157 Summit. The renters moved out leaving a water bill of $1,399.01 and according to the letter, as the property owner, she must pay the account in full by April 30, 2018 or a lien would be placed on the property. Clerk/Treasurer Roberts explained that unfortunately utility bills – water, sewer and garbage – stay with the property owner. She also suggested that anyone with rentals should have a copy of the utility bill sent to them each month so that they can stay informed about the bills. Ms. Brown questioned the city’s policy for shutoff’s when an account becomes delinquent and how a bill could get that large and still be allowed to remain on and active. Clerk/Treasurer Roberts advised that she would need to gather more information about the account before she could provide Ms. Brown with a detailed answer to those questions. Clerk/Treasurer Roberts will follow up with Ms. Brown via phone to discuss her concerns and find a resolution that is agreeable to Ms. Brown.

6. CENTRAL AVENUE SEWER LINE REPLACEMENT PROJECT – PROJECT ACCEPTANCE

Mayor Struck explained that this is more or less a formality, but something that needs to be done to allow the city to move forward with the final closeout of this project. All of the money has been expended and documentation has been completed. All of the legal issues have been resolved and the appropriate documents have been filed. Councilor Williams made a motion accepting the Central Avenue Sewer Line Replacement Project as complete. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. RESOLUTION #2018-04 – RECREATION AND CONSERVATION OFFICE (RCO) GRANT FOR CHENEY PARK FIELD LIGHTING

Mayor Struck presented Resolution #2018-04 – RCO Grant for Cheney Park Field Lighting. She explained that this allows her to sign the necessary paperwork to apply for the grant. Councilor Neve made a motion accepting Resolution #2018-04 – RCO Grant for Cheney Park Field Lighting as presented. The motion was seconded by Councilor Williams.

During discussion Councilor Davis asked if there was a match and Mayor Struck explained that there was a city match of 10% which might be covered by a private donor whom she didn’t feel comfortable naming. The city crew can also do some of the work which would be consider “in-kind” and that would also satisfy the 10% match. Councilor Neve asked if Mayor Struck had received the letter from the Kiwanis and she was advised no, she had not. Mayor Struck noted that the total cost of the project is $330,000. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1532 – AMENDING, REPEALING AND ADDING PORTIONS OF TITLE 15 UNIFIED DEVELOPMENT CODE AND TITLE 16 ZONING OF THE SOUTH BEND MUNICIPAL CODE (FIRST READING)

Mayor Struck presented Ordinance #1532 – Amending, Repealing and Adding Portions of Title 15 Unified Development Code and Title 16 Zoning of the South Bend Municipal Code for a first reading. Mayor Struck explained that the planning commission has been working on this for some time and it was required to put the city in compliance with the Growth Management Act. Councilor Neve made a motion moving Ordinance #1532 - Amending, Repealing and Adding Portions of Title 15 Unified Development Code and Title 16 Zoning of the South Bend Municipal Code to a second reading. The motion was seconded by Councilor Davis.

During discussion Councilor Neve had a question regarding a section on page 32 of the ordinance. Clerk/Treasurer Roberts suggested that Councilor Neve and any of the other councilors who had any questions, concerns or requests for changes to contact Kim Porter as she is the Planning Commission Secretary and she can pass on those questions, concerns or requests to the planning commission.Vote: Ayes-5, Noes-0, Absent-0

9. DECLINING CURRENT EXPENSE REVENUES

Mayor Struck asked if the council had any thoughts about ways to increase revenues in current expense after the discussion at the last council meeting (see April 9, 2018 minutes). The city is open to suggestions.

Councilor Neve wanted to make sure that any type of excise tax increase would be the same for eveyrone. She didn’t want to see anyone getting charged a lesser amount of tax than someone else. Councilor Neve was assured that any increase in the utility excise tax would include everyone in the City of South Bend.

Councilor Davis asked what it would save to shut city hall down one day a week – going to a 32 hour work week. Clerk/Treasurer Roberts advised that she had not put any numbers together on that because it would require negotiations with the union to reduce staff hours.

Councilor Williams noted that the excise tax hasn’t been raised since 1996 – 22 years – and he feels that the city and council needs to be more diligent about keeping current raises going. Annual or even semiannual incremental increases to keep up with inflation are much easier to justify and accept than waiting until the city is in a positon where something has to be raised $15-$20 just to keep the fund out of the red. It was noted that all of the utility ordinances – water, sewer and garage – have it written into them that they increase each year based on the CPI with the council’s approval. {The has been a part of the water, sewer and garbage ordinances since 2002 but has never been applied}

Councilor Buchanan pointed out that it appeared that the paper made an error in reporting when they mentioned that the city’s current expense fund was $55,000 in the red when it should have said $5,500.

Following further discussion the council asked if Clerk/Treasurer Roberts would provide the council with a breakdown of how a 5% utility excise tax increase would affect a utility bill – line by line. Clerk/Treasurer Roberts advised she would include that in their next council packet.

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham explained that his department has adopted a baseball team which didn’t have anyone to coach them and if anyone should receive any complaints about uniformed officers “playing” they are actually providing some great community policing. Police Chief Eastham said his staff approached him about doing it and he told them he didn’t care as long as he didn’t have to help coach! Zoe Sowa and Sergeant Stigall have taken the lead and it seems to be working very well. The feedback has been very positive.
  • City Supervisor Houk gave kudo’s to his crew for all of their hard work and diligence during the extraordinary amount of rainfall that the city had over the past couple of weeks. Over 5” in a 24 hour period at one point. There was no flooding and thanks to Pacific County Public Works who did a great deal of work at the end of Central Avenue last year there was no issues there either. Good job everyone!
  • City Supervisor Houk mentioned what a nice job that Parks Caretaker Dave Williams did at the Mill Pond for the opening day of juvenile fishing on April 14th. City Supervisor Houk took his daughter and said it was very nice with food, treats and prizes as well as some BIG fish were caught!
  • Clerk/Treasurer Roberts advised that she would not be at the May 14th council meeting and would then be out of town at her last WMCA sponsored trip to Norfolk Virginia starting May 19th.
11. MAYOR’S REPORT

None

12. COUNCIL COMMENTS
  • Councilor Neve noted that she thinks that the coaching is really wonderful and a perfect example of “Community Policing” done right.
  • Councilor Neve gave kudo’s to Officer Gonzalez as the school resource officer. He is doing a really great job!
  • Councilor Buchanan noted that the Washington State Parks and Recreation Commission will be holding a meeting at the Willapa Valley School on April 23rd starting at 6:30 pm. It is regarding the Willapa Hills Trails Project.
  • Councilor Buchanan asked about the status of Mary Rogers Pioneer Park (MRPP). Mayor Struck explained that the funding for MRPP through RCO is very unlikely as it is considered a want rather than a need. The grant funding through RCO is very competitive and this project is considered very small comparatively to other projects that are applied for. The project may be looked at again next year and possibly be done by the city on a much smaller scale, but for now it is on the backburner.
13. ADJOURNMENT

The meeting was adjourned at 6:09 PM to meet again at 5:30 PM on Monday, May 14, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - April 9, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 26, 2018 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43972 thru Check #44014 - $50,818.25

Payroll - Check #24412 thru Check #24426 - $99,010.31 Including Direct Deposit

4. CORRESPONDENCE
  1. Dale Beasley, President of the Coalition of Coastal Fisheries and Columbia River Crab Fisherman’s Association:
    Mayor Struck explained that Mr. Beasley had submitted a rather lengthy email to her and the council but it was sent to an incorrect email address which delayed its arrival. Mayor Struck proceeded to read a portion of the email which read as follows: “Please accept my sincere apology for my BIG mistake on the previous letter referencing Raymond and NOT South Bend. That mistake however do not diminish the request to oppose offshore oil drilling on the Washington Coast. You may or may not be aware of the fact that the Trump Administration is opening up most of the offshore waters in the entire United States to offshore oil drilling with its associated RISKS of a traumatic oil spill that would be particularly devastating to Pacific County which is the 4th most seafood dependent community in the nation. The people of Washington do not need nor do we want a Deepwater Horizon oil calamity on our door step. Washington has been a leader in protecting our valuable natural resources that was triggered initially by the massive Exxon Valdez oil spill in Alaska and at about the same time the Nestucca oil spill at Grays Harbor. Major reactions occurred in Washington that put on full display our state’s values to protect and preserve our coastal waters from such accidents; 1. The National Olympic National Marine Sanctuary which prohibits oil drilling on 60% of our coast. 2) Washington Ocean Resource Management Act which also prohibits oil drilling in state waters from 0-3 miles offshore the length of the coast back in 1989. 3. CCF entered the Grays Harbor Oil Terminal lawsuit at the Washington Supreme Court and received a 9-0 Decision against the initial Oil Terminal expansions that included ORMA in the permit process and a major victory for protecting and preserving our seafood dependent communities on the Pacific Coast of Washington, 4. Pacific County SMP prohibiting fixed structures including drilling rigs in offshore waters.” Councilor Neve noted that she felt that the next two sentences “Washington for example has the highest Mass Weather Index in the nation. In relative terms San Diego is a 10, Neah Bay is a 131” were important as well.

  2. Raymond Fire Department – Todd Strozyk
    Mayor Struck read the following letter for the record: “Mayor Struck – I would like to take this opportunity to express my department’s gratitude for the efforts of Chief Dave Eastham. On March 26th The Raymond Fire Department was dispatched to a residence in South Bend for an unconscious male. Chief Eastham, along with Pacific County Sheriff Deputy Jesse Eastham, both arrived ahead of our medic unit and began Cardio Pulmonary Resuscitation on the patient, who was unconscious and not breathing. This quick response and immediate action by Chief Eastham made the difference in this patient survival. This isn’t the first time that Chief Eastham has made a difference responding to an EMS call. He routinely responds to EMS calls in South Bend and has never been afraid to jump in and get “down and dirty”. On several occasions he had stepped in doing chest compressions during cardiac arrests, assisted with moving and lifting patients and help dealing with grieving families. Chief Eastham’s efforts set the example for all emergency personnel to follow. He is a true professional and truly cares about his community. We here at the Raymond Fire Department appreciate all his help. – Todd Strozyk, Fire Chief” Mayor Struck also thanked Police Chief Eastham for a job well done. A round of applause followed.
5. ITEMS FROM THE PUBLIC

The following citizens spoke in opposition to offshore oil drilling: Jon Burrows – 511 W. First Street, Sandy Harris – 515 Pacific, Bethany Barnard – 712 Minnesota, Stephanie Serrano – 316 Willapa, Harvest McCampbell – Raymond, Ezra McCampbell – Raymond and Key McMurry – Raymond.

Edward Horvath – Three Rivers Mosquito and Vector Control

Mr. Horvath gave a brief presentation about the city’s current mosquito program and the processes that he uses. He explained that he has been concentrating on larviciding which he feels will ultimately help control the mosquitoes better than anything, even fogging. He has treated over 400 catch basins which are huge breeding areas for mosquitoes. Mr. Horvath asked that everyone remain vigilant about removing any standing water around your property and if you have neighbors that have standing water on their property to encourage them to eliminate it. Mr. Horvath even spoke briefly about the use of drones for larviciding which he hopes to start using soon. Several questions were asked by the public including the use of bat boxes and swallows. Mr. Horvath explained the pros and cons of both. Mr. Horvath also explained which types of chemicals he uses for larviciding and for fogging. (Adulticides: Permethrin, Larvicides: Bacillus sphaericus & Bacillus thuringiensis, Catch Basins: Spinosad & Methoprene)

6. RESOLUTION #2018-03 – OPPOSITION OF OFFSHORE OIL AND GAS DRILLING

Prior to requesting a motion for passage of Resolution #2018-03 Mayor Struck suggested that the council take some time to discuss the resolution and how they felt about it. Mayor Struck explained that the resolution on the agenda was a scaled down version of the resolution that was passed by Pacific County. It is the same resolution that was passed by the City of Raymond. Councilor Neve expressed her desire to see more of the “original” resolution included. Councilor Buchanan explained that he just wants to get it done. Councilor Little would like to see one word changed in paragraph three from “would” to “could” and Councilor Williams felt that the city should adopt the original resolution – the one that the county passed. After further discussion Councilor Neve made a motion authorizing the passage of Resolution #2018-03 – Opposition of Offshore Oil and Gas Drilling – in the original format as was passed by Pacific County. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. AMENDING SOUTH BEND CITY COUNCIL RULES & PROCEDURES MANUAL (SECTION 4.8(4) ONLY)

Clerk/Treasurer Roberts presented the amendment to the South Bend Council Rules and Procedures Manual. She mentioned that they can remove the pages from their packet and replace the pages in the manual so it will be up-to-date. The only change is one paragraph regarding conflict of interest. The update makes it clearer and stronger regarding conflict of interest. Councilor Neve made a motion to accept the amendment as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

8. 1ST QUARTER 2018 REPORT AND DECLINING CURRENT EXPENSE REVENUES

Mayor Struck started the discussion explaining that there are only a few ways to increase revenue in current expense. One is to cut staff which would be pretty difficult since the city is running with limited staff now. Mayor Struck explained if it came to that the city would more than likely only be open 4 days a week. The discussion lead to the increase in taxes and what taxes are available to increase. Clerk/Treasurer Roberts explained that the city can increase the utility excise tax which is currently at 9% which is broken down as follows – 6% of water and sewer excise tax goes to current expense and 3% of water and sewer excise tax goes to the mosquito fund. All 9% of the excise tax on garbage goes to the mosquito fund. This tax has not been increased since 1992 when it went from 6% to 9% and the tax was added to garbage to fund the then new mosquito program. Discussion followed with the understanding that nothing would be resolved at this time, but that this would be an ongoing discussion so decisions could be made prior to budget season.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham explained that his jail budget has recently taken a real hit. He currently has someone serving 90 days @ $65 a day for his 3rd DUI. This is a mandatory jail sentence. If nothing else happens like this for the rest of the year he will be fine, but he just wanted to give the council a heads up that as things go you can’t predict what might happen.
  • City Supervisor Houk reported that the Department of Health (DOH) was recently on site and did a sanitary survey. They look at all systems. A written report will be provided within three weeks, but there was nothing critical noted while they were on site. The water treatment plant did have a pump go out the day that DOH showed up, but they had a spare one that they were able to hook up so all was fine.
10. MAYOR’S REPORT
  • Mayor Struck noted that Bob Hall came in and thanked the city for the rock at the boat launch. He said it looks very nice.
  • Mayor Struck announced the Dave Williams, Parks Caretaker, has been working hard at the Mill Pond for the opening day of youth fishing this weekend – April 14th from 7am – 10am. There will be food and prizes. Mayor Struck also noted that the Mill Pond will be stocked with bigger fish this year too.
11. COUNCIL COMMENTS
  • Councilor Little asked what the rock cost for the boat launch. Clerk/Treasurer Roberts advised the cost was $746.11. Councilor Little asked if the Department of Fish and Wildlife were being good neighbors at the launch and he was advised by City Supervisor Houk that yes, things are going very well and that they are happy to let us do whatever we need to do there.
  • Councilor Davis was glad to see everyone at the council meeting and suggested that if the citizens had any ideas of ways for the city to make money to please step up and let the city know!
  • Councilor Neve reported that she has a ditch issue at W. First and “A” Street. City Supervisor Houk advised he would check it out. She advised she was also glad to see a full house at the council meeting.
  • Councilor Williams was also glad to see everyone at the meeting.
  • Councilor Buchanan explained that he picked up a copy of the Water Upgrade Report from City Supervisor Houk and that it was worth reading and will be money well spent.
12. ADJOURNMENT

The meeting was adjourned at 6:30 PM to meet again at 5:30 PM on Monday, April 23, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - April 24, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Webber and Councilor Hall were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 10, 2017 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #42944 thru Check #42976 - $52,746.61

4. CORRESPONDENCE

None

5. OATH OF OFFICE – LUIS GONZALEZ

Clerk/Treasurer Roberts administered the Oath of Office and everyone welcomed newly commissioned Officer Luis Gonzalez. Clerk/Treasurer Roberts also read an email from absent Councilor Hall welcoming him and that he is glad to have Officer Gonzalez as part of the South Bend Police Dept.

6. ORDINANCE #1521 – ADOPTING THE UPDATED SHORELINE MASTER PROGRAM (SMP) AND AMENDING THE CITY OF SOUTH BEND COMPREHENSIVE PLAN (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1521 – Adopting the updated Shoreline Master Program (SMP) and amending the City of South Bend Comprehensive Plan as presented. The motion was seconded by Councilor Kuiken.
Vote: Ayes-3, Noes-0, Absent-2

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS

City Supervisor Houk explained that the Transportation Improvement Board (TIB) is offering cities $50,000 grants for pothole repair. There are some very specific criteria that is required to qualify for the grant and the crew has been busy documenting the pothole repairs that the city would like to make. The application is due by the end of May.

9. MAYOR’S REPORT

Mayor Struck announced that she will be attending the annual Labor Relations Institute in Yakima May 2nd through 5th.

10. COUNCIL COMMENTS

Councilor Kuiken congratulated Police Chief Eastham on his new officer and on finally starting to fill his empty positions.

11. ADJOURNMENT

The meeting was adjourned at 5:37 PM to meet again at 5:30 PM on Monday, May 8, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - April 10, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Webber, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Deputy Clerk/Treasurer Porter. Councilor Kuiken was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 27, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42896 thru Check #42943 - $91,945.67

Payroll - Check #24230 thru Check #24244 - $106,599.47 including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1521 – ADOPTING THE UPDATED SHORELINE MASTER PROGRAM (SMP) AND AMENDING THE CITY OF SOUTH BEND COMPREHENSIVE PLAN (FIRST READING) (ACTION)

Councilor Williams made a motion to accept Ordinance #1521 – Adopting the updated Shoreline Master Program (SMP) and amending the City of South Bend Comprehensive Plan as presented. The motion was seconded by Councilor Neve.
Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1522 – REPEALING PORTIONS OF CHAPTER 2.30 OF SBMC (FIRST READING) (ACTION)

After Mayor Struck gave a brief overview of Ordinance #1522 – Repealing Portions of Chapter 2.30 of SBMC, a motion was made by Councilor Neve to move to one reading only. Councilor Hall made a motion to repeal portions of Ordinance #1522 of Chapter 2.30 of SBMC. The motion was seconded by Councilor Neve.
Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

7A. ITEMS FROM THE PUBLIC – THREE RIVERS MOSQUITO AND VECTOR CONTROL

Edward Horvath advised the council that he has started larviciding the catch basins. So far he’s estimated 307 catch basins. Mr. Horvath stated that they redid the mosquito website. The complaints about mosquitoes from last year from the year prior have went down substantially. Mr. Horvath also advised that if they come across a residence that could potentially have issues with mosquitoes they are hanging door hangers to help notify of ways to clean up.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that the department has had an uptake on domestic violence calls, a couple car thefts and 1 burglary. Along with complaints with dogs at large.
  • City Supervisor Houk advised that he had received a quote for a new garbage truck. The quote came in at $348,000, which $64,000 of that is for new garbage cans. Mr. Houk reported that with a new garbage truck, the city would see approximately 40% reduction out of the garbage fund for wages and benefits. As the garbage truck driver would get more time to work with the crew on other projects. Mr. Houk spoke to a business in Alaska that purchased their garbage truck 2-3 years ago and they have had no issues with the truck.
  • City Supervisor Houk advised that the city crew was going to be doing some pavement patching on Cedar Street and Central Street tomorrow (April 11, 2017).
9. MAYOR’S REPORT

Mayor Struck advised that she went to AWC Lobby Day meeting in Olympia last week. She informed the Representatives to not forget about the small cities when looking at budgets.

10. COUNCIL COMMENTS

Councilor Hall noted that the article in the City Vision magazine was a very good article regarding South Bend.

11. ADJOURNMENT

The meeting was adjourned at 5:58 PM to meet again at 5:30 PM on Monday, April 24, 2017 for the next regularly scheduled meeting at South Bend City Hall.