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CITY OF SOUTH BEND - COUNCIL MEETING - June 25, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 11, 2018 regular meeting. The motion was seconded by Councilor Willliams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44180 thru Check #44214 - $159,807.71

4. CORRESPONDENCE

None

5. LEMAY – GARBAGE COLLECTION SERVICE

Mayor Struck presented the council with a rate sheet showing the garbage rates for LeMays of Grays Harbor along with the rates for garbage service that the city currently charges. LeMays has approached the city and is interested in taking over the city’s garbage service. They have agreed to pay the full purchase price (no depreciation) for the garbage truck and all of the carts that the city has purchased less a 10% depreciation. LeMay offers many options that the city does not and there is the potential for a great deal of savings for the residential customers. Councilor Little ask where the money would go from the purchase of the truck and carts and Clerk/Treasurer Roberts explained that the city owes $211,000 on the truck and the balance would more than likely end up in a capital reserve fund. Councilor Williams asked if it could go into current expense and Clerk/Treasurer Roberts advised him that she was 100% positive that it could not go into current expense. She explained that she will be getting direction from the State Auditor’s Office once the city receives the money to make sure that the money is allocated correctly. She did note that she would like to put a portion of the money into the mosquito fund since the city collected 9% excise tax on garbage that went into the mosquito fund and that would be going away. Following further discussion Councilor Neve made a motion to move forward with a garbage services contract with LeMays of Grays Harbor. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

Citizen Diantha Weilepp from 724 E Water Street and volunteer at the South Bend Timberland Regional Library asked that the city remember the need to maintain the library building when the city is looking at their budget. It provides many services to the citizens and the city needs to maintain the building.

Citizen James Samplawski from 505 Broadway Avenue read a prepared statement to the council requested that they keep the South Bend Police Department (SBPD) staffed at its current level and not consider any staff reductions. The SBPD provides outstanding service to the citizens of South Bend and a three person department is unacceptable.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that everything in his department is pretty normal for this time of year. He again reminded everyone to please lock your doors – your house AND cars! Reminding people that most burglaries happen during the day when people are at work.
  • City Supervisor Houk noted that things were going well overall for public works. The only issue currently is one of the pumps at pump station #1 (by Coast Seafood) is failing. It is either the pump or the motor, but the cost to repair it will be approximately $3,500 plus labor. There are two pumps at this pump station and both pumps will more than likely be replaced due to age & wear and tear.
8. MAYOR’S REPORT
  • Mayor Struck explained that she and Clerk/Treasurer Roberts would be out of the office from Tuesday June 26th through Friday June 29th at the annual AWC Conference which will be in Yakima this year. She noted that because they both sit on AWC boards that AWC pays for their registration, one night for a hotel and mileage so the overall savings is around $2,000 for the city.
  • Mayor Struck reported that the Washington Department of Transportation (WSDOT) has started working on Highway 101. Right now they are working on the ADA ramps and the anticipated date for them to start paving is Monday, July 9th.
9. COUNCIL COMMENTS
  • Councilor Buchanan asked what the difference was between reserved and unreserved funds. He noticed that Raymond had reserved funds and South Bend did not. Clerk/Treasurer Roberts gave him a brief explanation of what they were and why South Bend did not have any.
  • Councilor Buchanan was recently reading South Bend’s Comprehensive Plan and upon review noted that…”looking at section 10.3.5 law enforcement - provide a minimum staffing coverage of at least one officer from 6 am to 2 am so that’s 20.0 hours a day 7 days that’s 140.0 hours and we have four officers at a 40.0 hour work week that is 160.0 hours so the only point I’m making is that we are a little bit overstaffed on police offices.” Mayor Struck advised that the police department is not overstaffed and it would be very difficult to run that department with three people when you take into consideration vacation, sick leave and training.
  • Councilor Williams thanked James Samplawski for his comments regarding the police department. It was appreciated.
  • Councilor Neve also agreed with Councilor Williams regarding Mr. Samplawski’s comments.
  • Councilor Davis was happy to know that the citizens will have a recycling option with LeMays.
  • Councilor Little reiterated what he said at the last council meeting - he remembers the 2003 police department cut backs and that it was wrong then and it would be wrong again!
10. ADJOURNMENT

The meeting was adjourned at 6:04 PM to meet again at 5:30 PM on Monday, July 9, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 11, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk. Clerk/Treasurer Roberts and Councilor Williams were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 30, 2018 regular meeting. The motion was seconded by Councilor Davis.

During discussion Councilor Buchanan asked about the payment to Skid Steer Solutions. City Supervisor Houk advised that it was related to equipment previously purchased.

Councilor Buchanan asked about the payment to Creative Community Solutions. City Supervisor Houk and Mayor Struck advised that it’s an on-going consulting service/resource. Expenses are usually covered by grants and or according to the fee schedule for those seeking permits. Vote: Ayes-5, Noes-0, Absent-1

Vendors – Check #44141 thru Check #44179 - $92,628.95

Payroll - Check #24441 thru Check #24456 - $99,927.98 including Direct Deposit

4. CORRESPONDENCE

None

5. LETTER OF SUPPORT – NEW PACIFIC HARDWOODS

Mayor Struck explained that this allows her to write a letter of support to Community Development Block Grant supported by the Port of Willapa Harbor to apply for a grant to request upgrade and revitalize the new Pacific Hardwoods Mill that will benefit South Bend and Raymond with as many as 50 full-time jobs. A motion was made by Councilor Neve allowing Mayor Struck to write a letter of support to request upgrade and revitalize the new Pacific Hardwoods Mill. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-1

6. ITEMS FROM THE PUBLIC

Kelsey Hopstead from Road to Resiliency (R2R) is an arm of the Department of Health and have been operating since last August. Their meetings are held the first meeting of every month in the Commissioners Meeting Room. They spoke of their goals to reduce drug use and promote wellness with a program that covers the entire Pacific County. They work closely with the South Bend Police Department who have been instrumental in the recent drug take-back program. The USDA requires law enforcement participation.

R2R also informed that they have a class action program including student’s freshman and above that involves reading actual affidavits of offenses and sentences. It provides a peek into the reality of the consequences of behaviors. The South Bend Police Department were given the Rock Star award for their efforts in this area.

Jessica Verbooman with True North ESD 113 Agency works with South Bend School District and is the Prevention Intervention Treatment Specialist that focuses in the areas of drug and alcohol abuse. Mrs. Verbooman spoke of the importance of the involvement from the South Bend Police Department in the school. She explained that lots of the kids refer to the resource officers by their first name and many kids have a negative reaction to police officers because of experience or perception. These officers get to know the kids and show themselves to be trusted mentors and friends.

Mayor Struck thanked the Police Department for what they do for the community and for coaching a baseball team.

Citizen Linda Buchanan asked what the policy was on fireworks. Police Chief Eastham advised “legal” fireworks are allowed from 10:00 am to 10:00 pm on July 3rd, and from 10:00 am to midnight on July 4th. “Legal” fireworks are those sold within the city limits. Everything else is considered illegal, disorderly conduct and will be ticketed if caught in the act.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised in coordination with City Supervisor Houk, that he’s notified 8 people regarding overgrown grass or derelict boats. He explained that he’s received 2 responses back and the rest will receive a letter to be followed with a ticket if no efforts are made in cleaning up. If there is no action, the city will cut the grass which will result on a lien against the property.
  • Police Chief Eastham advised that there was a traffic emphasis this last weekend with graduation. There was a total of 19 hours between 4 officers. They had 65 traffic stops and wrote 25 tickets.
  • Police Chief Eastham recounted how in 2003 the police department went from having 4 officers to 3 due to budget cuts. He informed that it was exhausting time until the 4th officer was approved in 2006.
  • City Supervisor Houk advised that Washington State Department of Transportation is due to begin work on the Highway 101 overlay project on June 18th.
  • Councilor Buchanan asked City Supervisor Houk if the sidewalk alongside the river is part of the plan. He was advised that there might be an amount set aside.
8. MAYOR’S REPORT
  • Mayor Struck thanked Councilor Neve for taking the minutes while Clerk/Treasurer Roberts and Deputy Clerk/Treasurer were out.
  • Mayor Struck advised that she will be attending the Association of Washington Cities conference at the end of the month.
9. COUNCIL COMMENTS
  • Councilor Buchanan was happy to see the Comprehensive Plan on the website. He would like to see more public participation.
  • Councilor Buchanan was happy to listen to Police Chief Eastham’s input regarding police department personnel that cutting without a plan just does not work.
  • Councilor Davis noted that she was disappointed about how the “slush fund” just seemed to disappear without notice. Mayor Struck advised how the city did not replace certain key employees and by putting a Business and Occupation Tax in place. Other cuts have taken place along the way. The revenues are not keeping up with expenses.
  • Councilor Little advised he remembers the 2003 police department cut back and that it was a big mistake that should not be repeated.
10. ADJOURNMENT

The meeting was adjourned at 6:07 PM to meet again at 5:30 PM on Monday, June 25, 2018 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 26, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Sergeant Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken and Police Chief Eastham (Excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 12, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #43117 thru Check #43141 - $52,428.52

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – USDA RD GRANT APPLICATION FOR GARBAGE TRUCK

Mayor Struck opened the public hearing at 5:31 pm explaining that the public hearing was a requirement by the United States Department of Agriculture Rural Development (USDA RD) as part of the grant application process. The city is currently applying for a grant to help fund the purchase of a new garbage truck. Citizen Tom Giacoma asked if it was a federal or state grant and he was advised it would be a federal grant. Citizen Daryl Buchanan asked who was writing the grant and he was told that Clerk/Treasurer Roberts was handling it. Following a few general questions about the grant process Mayor Struck closed the public hearing at 5:34 pm.

6. RESOLUTION #2017-02 – JULY 3, 2017 ADDITIONAL HOLIDAY

Mayor Struck presented Resolution #2017-02 – July 3, 2017 Additional Holiday explaining that in past years when a holiday falls on a Tuesday or Thursday the city has closed on Monday or Friday. This happens once about every 6-10 years. Councilor Neve made a motion to accept Resolution #2017-02 – July 3, 2017 Additional Holiday as presented. The motion was seconded by Councilor Williams. Councilor Williams did suggest that all employees get the holiday expect employee Tim McGee and that he should work that day – just because! :) Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC
  • Citizen Daryl Buchanan again mentioned how nice the bathrooms and trail are maintained (101 and Summit) including what a nice job the city parks caretaker does keeping the city’s portion of the trail mowed. Mr. Buchanan mentioned that on a recent bike ride that was held from Chehalis to PeEll to Rainbow Falls some riders tried to ride back to our area using the trail but were not able to due to the trail not being in very good shape in some areas. Mayor Struck pointed out that those areas would be maintained by the county. Mr. Buchanan wondered where the city limits for South Bend was and City Supervisor Houk noted that it is at the Skidmore Slough Bridge as you are headed north.
  • Citizen Jan Davis asked about the city’s mosquito spraying and if the company (Three Rivers Mosquito & Vector Control) was spraying Sunday morning and if they were cognizant of bees. Mayor Struck advised that she was not aware of any spraying over the weekend unless they were spraying across the river around where the city’s old sewer lagoons used to be and that they are very aware of the bee issue and it has been discussed many times. Councilor Webber mentioned that this company is very conscientious and they usually spray in town in the evenings.
8. DEPARTMENT HEAD REPORTS
  • Sergeant Stigall gave a brief department update and also advised that the department is currently working on a sexual assault case. The suspect is currently being help in Pacific County Jail on $250,000 bail for Rape of a Child. Several search warrants have been issued/served and it is an ongoing investigation with many hours going into the case already. Sergeant Stigall noted that the STOP Grant, which helps pay for overtime for these types of cases, is very helpful.
  • Sergeant Stigall explained that currently there are many kids riding their bikes without helmets. The existing policy is when an officer seen someone riding without a helmet they are given a warning and if they didn’t comply and are caught again their bike is taken away. The Police Department felt that there had to be a better solution so the employees of the Police Department teamed up with the South Bend Fire Department and purchased 60 helmets. The police and fire department will do a coordinated program this weekend and begin handing out free helmets.
  • Sergeant Stigall noted that collisions have been up recently and he asked that everyone drive cautiously, carefully and to have a safe 4th of July.
  • Sergeant Stigall announced that there will be a Distracted Drivers Emphasis June 30 through July 5.
  • Sergeant Stigall reported that Patrick Jo will be graduating from the Police Academy on Wednesday, June 28th. Police Chief Eastham will be attending the graduation.
  • Citizen Jan Davis asked Sergeant Stigall if he had seen any U.S. Immigration and Customs Enforcement (ICE) patrols. Sergeant Stigall advised that no, he has not seen any in South Bend.
  • Clerk/Treasurer Roberts spoke briefly about some information that she received during the Association of Washington Cities Conference (AWC) she attended the previous week. One thing that she was unware of was that elected officials are not allowed to support or oppose ballot propositions during an open public meeting without certain criteria, i.e. advertising it as a public hearing and allowing both supporting and opposing viewpoints to be heard. Citizens running for an elected position are not allowed to discuss that at a council meeting and campaign signs are not allowed in employee or elected official vehicles parked at city hall. This is all considered use of a public facility for campaigns.
  • Clerk/Treasurer Roberts explained that during the Small Cities Advisory Board Committee meeting she attended during the AWC Conference she learning of a nonprofit group called Craft3 that helps fund failing side sewer or septic systems for low income citizens and others. She believes it would be very beneficial for a handful of South Bend citizens that have not been able to replace their side sewers due to the cost. The terms are very flexible and the interest rate is extremely reasonable. She noted that there are brochures at the front counter if anyone wanted more information.
9. MAYOR’S REPORT
  • Before the end of the Department Head Reports Mayor Struck reminded everyone that the city council meetings are for the city to conduct city business. She explained that she has been very lax lately and has allowed anyone in the audience to talk or comment at will, but lately it has gotten out of hand. From this point forward she asked that if someone from the audience has something that they want to say that they raise their hand and wait to be called upon. She also explained that she may or may not call on them depending where the council is at in the meeting. If they are called upon they need to speak their name for the record. There is a signup sheet to speak at the council meetings and it was suggested that it be used if there is something that a citizen wants to discuss during items from the public.
  • Mayor Struck showed off the plaque that the city received at the AWC Risk Management Dinner for lowing our L & I experience factor below the average 1%. This is a huge accomplishment for the city and it is a great example of how working safe really pays off.
10. COUNCIL COMMENTS
  • Councilor Hall asked if it was appropriate for him to just mention the EMS levy during levy season and Clerk/Treasurer Roberts advised him she would check with Municipal Research and let him know.
  • Councilor Hall asked about the status of the homeless project that was proposed on Broadway Street. (See September 12, 2016 & October 10, 2016 Council Minutes) Mayor Struck advised that she has spoken with Kathy Spoor, Pacific County Department of Community Development and as far as she knows it is still a go, but Mayor Struck has made multiple attempts to reach out to Craig Dublanko of the Coastal Community Action Program (CCAP) with no success.
  • Councilor Hall noted what a great job that Dave Williams, Parks Caretaker, is doing mowing and spraying for weeds. Nice job Dave!
  • Councilor Webber thanked the South Bend Police Department and pointed out what an amazing job they do when tasked with these difficult sexual assault cases. The department really sets the tone with their excellent work – very nice job!
  • Councilor Neve explained that she also attended the AWC Conference and thanked the city for cost sharing and to AWC for the scholarship. The conference definitely targeted larger cities. Councilor Neve noted that she attended sessions that were geared towards getting citizens involved without fear, but most ideas involved a great deal of very detailed and technical data.
  • Councilor Neve thanked the South Bend Police Department for watching her house while she was out of town. It was much appreciated!
  • Councilor Williams gave kudo’s to the police and public works departments. The city is in good hands! Councilor Williams noted that he is glad to hear about the helmet giveaway! So many little kids come flying out of the hedges on their bikes around the Pacific Pearl Apartments (330 Broadway Street) and none of them wear helmets – it is very dangerous and Councilor Williams is so afraid that one of these days one of those little ones is going to get hit.
11. ADJOURNMENT

The meeting was adjourned at 5:59 PM to meet again at 5:30 PM on Monday, July 10, 2017 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 12, 2017
1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve and Councilor Webber were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the May 22, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #43057 thru Check #43116 - $213,744.68

Payroll - Check #24260 thru Check #24276 - $99,650.16 Including Direct Deposit

4. CORRESPONDENCE

None

5. MEMORANDUM OF UNDERSTANDING – ROYAL HEIGHTS TRANSFER STATION

Mayor Struck requested the council’s permission to sign the Memorandum of Understanding between Pacific County, the City of Raymond, the City of South Bend and Royal Heights Transfer Station for an additional year.

Councilor Hall made a motion authorizing Mayor Struck to sign the Memorandum of Understanding with Royal Heights Transfer Station as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan asked that the City of South Bend consider recognizing Clayton (Katy) Kimura as the city’s first female Mayor. She served from 01/01/1972 until 01/01/1982 and was very influential in her day, inspiring girls as well as teachers. According to Ms. Buchanan she was even asked to be the Grand Marshall of the Indy 500 during this time. Councilor Hall thought that she may have even been the youngest mayor in the State at the time. After discussion Councilor Hall suggested that Ms. Buchanan think of wording for a plaque so when the city does find a place suitable to recognize Ms. Kimura wording for the plaque will be ready.
  • Citizen Daryle Buchanan advised that he was impressed how well the city is keeping the city’s end of the trail up including the addition of the bathrooms (101 and Summit).

    Mr. Buchanan spoke about what he presumed had been a discussion regarding the possibility of the city purchasing a new garbage truck during a previous council meeting. He advised that he had called Jay Alexander of Peninsula Sanitation and got some quotes on the cost of their garbage services, the cost of carts and other general information about the services that they provide. Councilor Hall advised Mr. Buchanan that the city had already ordered the truck that had been discussed at several previous council meetings (See January 23rd, March 13th & 27th, April 10th and May 8th Council Minutes) and that the city is not looking at other options.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief department update and also advised that traffic is getting heavier and people are getting more impatient so please drive cautiously.
  • City Supervisor Houk reported that the crew is busy working on various seasonal projects including mowing, ditching and knocking down shoulders to increase drainage. The crew is also doing some sewer line maintenance including jetting lines. Flushing of fire hydrants will start in a few days. The city has obtained a smoke machine and will be doing some Inflow and Infiltration testing of storm drains to look for areas that are adding storm water into the city’s sewer system.
  • Clerk/Treasurer Roberts presented the council with a list of citizens who participated in the 2017 spring clean. The total cost to the city was $3,547.20 which was $579.00 more than last year. After discussion it was suggested that next year the spring cleanup flyers suggest that citizens keep the weight to 2,000 pounds maximum.
  • Clerk/Treasurer Roberts announced that she would be out starting Wednesday the 14th having hand surgery and then would be attending AWC’s Annual Conference the week of the 19th.
8. MAYOR’S REPORT
  • Mayor Struck announced that she would also be attending AWC’s Annual Conference and that because she sits on the RMSA board AWC would be picking up all of her expenses to attend. Clerk/Treasurer Roberts noted that she sits on the Small Cities Advisory Board for AWC and that they would be picking up a good portion of the cost for her to attend as well. Mayor Struck noted that Councilor Neve would be attending the conference too and that Clerk/Treasurer Roberts was able to secure a scholarship for Councilor Neve so her only expense will be her per diem and room.
  • Mayor Struck reported that Come Play on Labor Day is progressing nicely. The parade applications were sent out via email with only six going by US mail. Technology is great!
  • Mayor Struck asked the council for some input regarding the “1/2 Bridge” along Highway 101. It is starting to look dirty and was wondering if painting it a different color other than white would help. A citizen had suggested off-white or perhaps gray. It was agreed by the council that white not off-white or gray is much needed especially during dreary winters.
9. COUNCIL COMMENTS
  • Councilor Hall again urged everyone that is running for a council position to please attend the council meetings. It is important!
  • Councilor Hall asked if there would be any issues with extra garbage with the new garage truck. City Supervisor Houk said that there would not, it would be handled the same way.
  • Councilor Hall reported that according to his payment envelopes there were 14 tent campers at the boat launch from May 1, 2017 to June 12, 2017. He is unable to know for sure if they are camping unless they note it on the envelope.
  • Councilor Williams thanked City Supervisor Houk and the city crew for trimming trees, brush and bushes in the area of 730 E. First Street. It was very much appreciated.
  • Councilor Kuiken pointed out that it is obvious that the city crew has been very busy and he is sure that City Supervisor Houk is glad that the weather has been cooperating!
10. ADJOURNMENT

The meeting was adjourned at 5:57 PM to meet again at 5:30 PM on Monday, June 26, 2017 for the next regularly scheduled meeting at South Bend City Hall.