CITY OF SOUTH BEND - COUNCIL MEETING - February 27, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the February 13, 2017 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42791 thru Check #42822 - $51,063.38

4. CORRESPONDENCE

None

5. DEPARTMENT OF ECOLOGY REVIEW OF FINAL DRAFT SHORELINE MASTER PROGRAM

Mayor Struck presented the final draft of the Shoreline Master Program (SMP). Mayor Struck reviewed the changes that were recommended and/or required by the Department of Ecology (DOE). If the council agrees to the proposed changes, the DOE will issue its Conditional Approval of the SMP. The city can then adopt the SMP by ordinance, forwarding both the SMP and ordinance to DOE. Upon receipt, DOE will then publish a Notice of Final Action, which triggers a 60-day appeal period. The SMP goes into effect at the date of publication. Following a brief discussion Councilor Neve made a motion to accept the changes to the Draft Shoreline Master Program as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

6. FLIESS CREEK SOURCE REDEVELOPMENT PROJECT – PROJECT FUNDING SUCCESS AND ACTION PLAN (GRAY & OSBORNE, INC.)

Mayor Struck presented the Fliess Creek Source Redevelopment Project Funding Success and Action Plan information as submitted by Gray & Osborne, Inc. (G & O). Mayor Struck explained that at the time (2015) the city really felt that they needed to pursue an additional water source for the seafood canneries because at that time the city wasn’t able to supply all the water necessary without buying water from Raymond (intertie). Since that time the weather has been cooperating with much wetter weather and the canneries are not using nearly as much water as they were. During a recent conversation with all three of the canneries they didn’t feel it would be cost effective for the city to move forward with the Fliess Creek project because they don’t feel that they will need that additional water like was needed in the past. The engineering costs for this project were $80,000 which the city has been paying “out of pocket” and over half of that came out of the 2016 budget. Based on this information Mayor Struck recommended that the city pull any requests for funding of this project and wait and see what the future brings. She also noted that raising rates to fund this project is not an option. Councilor Hall asked what the funding cycle was for the Drinking Water State Revolving Fund and he was advised it was a yearly cycle. Mayor Struck also explained that there will be money in the Centennial Fund this year and that could also be a funding source in the future. Councilor Hall asked if this also included the expansion of the water treatment plant and he was advised that no, that is a completely separate project and that project is moving forward.

Councilor Hall made a motion to accept Mayor Struck recommendation to withdraw the city’s request for funding of the Fliess Creek Source Redevelopment Project as presented. The motion was seconded by Councilor Neve.Vote: Ayes-5, Noes-0, Absent-0

7. SPRING CLEANUP DISCUSSION

Mayor Struck explained that the city is preparing for this year’s spring cleanup and wanted the councils input as there was some discussion last year about how some citizen’s abused the program. Should the city curtail spring cleanup? Councilor Williams noted that he was one of the councilors that had concerns, but as long as the city didn’t lose (or are taken advantage of) then he didn’t have an issue with keeping the program the same as it was. Clerk/Treasurer Roberts explained that she would present the council with a side by side comparison with last years and this year’s numbers after spring cleanup is over so they can compare numbers. Following a brief discussion Councilor Williams made a motion to continue spring cleanup with no changes. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS

Police Chief Eastham reported that his last new hire, Patrick Jo, is now at the Police Academy and has experienced some one on one time with his TAC (Teacher, Administrator, Councilor) Officer. Luis Gonzalez will be graduating from the academy on March 22nd and then Police Chief Eastham said he will be ready for some time off! Councilor Hall noted that the students at South Bend School will be glad to see Luis as well when he starts working as the Teen Action Coalition representative.

10. MAYOR’S REPORT

Mayor Struck reported about her time at the Association of Washington Cities City Action Days which she attended in Olympia on February 15 & 16. As was expected there was plenty of gloom and doom while listening and speaking with the various legislators. Much of the available funding will be going to schools due to the McCleary Decision (See January 23, 2017 Minutes). Most funding requests have been put on hold until 2018. Policy bills like public records requests, water bills and lodging tax are too early to know what their outcome will be. Councilor Neve asked if Mayor Struck had seen anything come through about the proposed lodging tax and Mayor Struck explained that she had just seen an email prior to the council meeting but felt it was premature to discuss anything about it at that time.

11. COUNCIL COMMENTS
  • Councilor Hall ask Councilor Kuiken how many first responders the South Bend Fire Department had. Councilor Kuiken believed that there were three or four. To become a first responder now requires a great deal of time with multiple hours/days of training and once you are trained you must re-certify each year. Most people are very unlikely or unwilling to commit to that kind of time for an unpaid/volunteer job plus most if not all already have a full time job and cannot commit to taking that much time off to test and train.
  • Police Chief Eastham also expressed his problem getting reserve officers because it has become the same kind of issue with him. To become a reserve officer now an individual must go to class for several months on their own time to do a job that pays nothing. This is something that was put forth by larger agencies that don’t need reserves. Mayor Struck mentioned that maybe this is something that should be a talking point with the legislature for next year. Requirements for first responders and police reserves that are much less stringent for smaller cities would be a great benefit.
  • Councilor Kuiken pointed out that first responders, even with training, are very limited on what they can do – they can only control bleeding, open an airway and provide oxygen (if they have it). They cannot administer anything.
  • Councilor Neve announced that as of March 16th she has lived in the City of South Bend for a decade and she loves it here! She also mentioned that she is seeing more visitors coming through town.
  • Councilor Williams brought up the subject of having a fireman present at a city council meeting – at least once in a while. Mayor Struck explained that the subject has been broached with the fire department and it was noted by them that there are two members of the fire department, City Supervisor Houk and Councilor Kuiken that attend every council meeting so it was felt that the fire department was well represented. Councilor Neve mentioned that since the fire department is doing their annual fund drive that perhaps they should let the council know what they use the funds they raise for. Councilor Kuiken explained that the money is used for scholarships (as many as three in a year have been awarded), items for the annual Labor Day Parade, Halloween for the kids and various other items that aren’t in the fire departments budget.
11. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, March 13, 2017 for the next regularly scheduled meeting at South Bend City Hall.