CITY OF SOUTH BEND - COUNCIL MEETING - March 13, 2017

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the February 27, 2017 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42823 thru Check #42875 - $79,715.30

Payroll - Check #24215 thru Check #24229 - $86,538.42 Including Direct Deposit

4. CORRESPONDENCE

Clerk/Treasurer Roberts spoke very briefly about a flyer she supplied the council on the upcoming Small City Connectors sponsored by the Association of Washington Cities (AWC). These meetings are held around the state in April and May and she encouraged the council if anyone wanted to attend to please let her know. She also explained that if they ever seen meetings or events through AWC that they would like to participate in that she would gladly make arrangements for them to attend.

5. ORDINANCE #1520 – AMENDING PORTIONS OF CHAPTER 15.84 – BUILDING AND CONSTRUCTION-OF THE SBMC (FIRST READING)

Mayor Struck presented Ordinance #1520 – Amending Portions of Chapter 15.84 – Building and Construction-of the SBMC for its first reading. City Supervisor Houk explained that it has been some time since this particular portion of South Bend’s code had been updated and with the changes that are proposed it will not require continued updates, the code will update as the federal and state codes change. Councilor Williams made a motion to move Ordinance #15.84 – Building and Construction-of the SBMC to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk reported that the city’s garbage truck is really starting to fall apart. The repair and maintenance costs are crippling the garbage budget. Just in the last two plus months the city has spent over $15,000 in repairs with another $9,000 anticipated. The city has been looking into an automated truck which would greatly reduce the time the driver would spend on the garbage route which in turn would allow him more time to work with the crew on other projects. It would also decrease the wages in the garbage fund and certainly lessen the chances of injuries related to lifting over 900 cans of garbage every week. The cost to replace the truck and supply all of the citizens with a new garbage can would be approximately $350,000. The city would supply the first can, after that it would the homeowner’s responsibility to maintain/replace their can(s). City Supervisor Houk felt that if the city continues to pour money into the old garbage truck it will eventually have no resale value. The city currently could expect to get around $30,000. Councilor Williams wondered about keeping the old truck as a backup, but as it was pointed out the old truck would only be able to empty dumpsters it would not be able to do any of the residential route at all due to the possible new configuration of the truck (and the cans are not meant for a person to lift, they are too large and too heavy). City Supervisor Houk noted that the dumpsters would also be replaced as well. Following further discussion Councilor Neve made a motion authorizing the city to pursue funding to purchase a new garbage truck as well as the cans associated with the potential changeover with the understanding that all proposals will come back to the council for review and/or approval. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0
  • Clerk/Treasurer Roberts announced that her term as President of the Washington Municipal Clerks Association will begin on March 23, 2017 and along with that she will begin traveling to other states which will give her an opportunity to brag about what a beautiful city she works in and the great people she works with. She thanked Mayor Struck, the council and staff for their support and said even though she is nervous she is very excited to represent all of the city clerks for the State of Washington.
  • Assistant Fire Chief McGee reported that they had two calls recently. One involved a vehicle rollover just north of the Bone River Bridge which resulted in minor injuries. The second call was for a pellet stove fire which was put out quickly and there was no damage.
8. MAYOR’S REPORT
  • Mayor Struck explained that she and Clerk/Treasurer Roberts recently gave phone interviews to the editor of CityVision, a publication put out by AWC which will feature the City of South Bend along with the City of Moses Lake in an upcoming issue. The photographer for the publication will be in town on Tuesday, March 14th to do a photo shoot around town to go along with the story. Everyone agreed it was exciting to be recognized!
  • Mayor Struck reminded everyone that the committee for the annual Come Play on Labor Day festivities is starting their meetings. Their first one is Tuesday, March 14th at 5:30 pm at city hall. Everyone is welcome and if anyone would like to help or serve on a committee that would be wonderful!
  • Mayor Struck reminded everyone that the City’s spring cleanup week is May 8th through May 13th. You can take one free load of general waste to Royal Heights Transfer Station. You must take your utility bill and show proof that you pay for garbage in the City of South Bend for the load to be free.
9. COUNCIL COMMENTS
  • Councilor Williams thanked the Fire Department for attending the council meeting.
  • Councilor Williams noted his sadness about the condition of the garbage truck, but agreed you have to do, what you have to do.
  • Councilor Neve announced the arrival of her birthday on March 17th. Everyone wished her an early Happy Birthday! Happy Birthday Patricia!
  • Councilor Hall asked when construction would begin on the baseball field at Cheney Park (Community Park). It appears the timeline is around the end of May or the first part of June 2017 – after school is out.
  • Councilor Hall mentioned that he was recently out of town and forgot to ask Police Chief Eastham to keep an eye on the boat launch, but all was fine. There was not one customer during his absence.
  • Councilor Hall noted that the North Pacific County Emergency Management Services Board have a depreciation system/schedule and that they have money available when their vehicles need to be replaced. The board recently approved the purchase of $3 or $400,000 for a rescue rig and a crew cab vehicle for Naselle. Braun Northwest out of Chehalis, WA will be building the equipment and it takes almost a year to get the equipment from the time it is ordered.
10. EXECUTIVE SESSION – LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that more than likely a decision would be made upon returning from executive session. Mayor Struck called the Executive Session to order at 5:52 PM for 10 minutes for the purpose of labor negotiations. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 5:57 pm.

Councilor Kuiken made a motion to accept the two year Teamsters #252 Contract as presented which includes a 2.5% wage increase for 2017, 1.5% wage increase for 2018, a $250.00 onetime signing bonus for 2017 and a healthcare opener in 2018. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Executive sessions are done in accordance with RCW 42.30.080

11. ADJOURNMENT

The meeting was adjourned at 5:58 PM to meet again at 5:30 PM on Monday, March 27, 2017 for the next regularly scheduled meeting at South Bend City Hall.