CITY OF SOUTH BEND - COUNCIL MEETING - March 27, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Webber and City Supervisor Houk were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion Clerk/Treasurer Roberts made an amendment to the consent agenda – adding Check #42895 which replaced Check #42837 which was voided.

A motion was made by Councilor Hall to approve the Agenda, the Revised Consent Agenda and the minutes of the March 13, 2017 regular meeting and the March 17, 2017 emergency meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #42876 thru Check #42895 - $39,942.39 and Voided Check #42837

4. CORRESPONDENCE

None

5. ORDINANCE #1520 – AMENDING PORTIONS OF CHAPTER 15.84 – BUILDING AND CONSTRUCTION-OF THE SBMC (SECOND READING)

Councilor Williams made a motion accept Ordinance #15.84 – Building and Construction-of the SBMC as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Luis Gonzalez is now officially on the road and is doing a nice job.

  • Clerk/Treasurer Roberts requested the council’s permission to surplus a 1984 FMC Street Sweeper which has reached the end of its life. Councilor Neve made a motion to surplus the 1984 FMC Street Sweeper as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

  • Assistant Fire Chief McGee reported that they had only one call recently. It involved a non-injury vehicle accident near the Bone River Bridge.
8. MAYOR’S REPORT
  • Mayor Struck presented a memorandum from Siew Tan, P.E. of Pangoe, Inc. and Eric Noah, of Gray & Osborne, Inc. regarding the Electric Light Creek Dam Landslide. On March 20, 2017 Siew Tan and Eric Noah visited the site to assess the landslide and site conditions and to present recommendations to secure the site if practical. The following was their recommendation: “We recommend that work in this area remain suspended until this site has time to sufficiently dry out. Additional slide activity is a significant possibility. Repairs should not take place until the risk of slide activity is diminished.”

“Water main repair should include armoring the exposed section of water main. This can be accomplished in one of two ways: 1) bury the water main, or 2) armor the water main in such a way as to protect it from possible future slide activity in the area where the water main is unburied.”

“The current water main is exposed because it lies on the surface of the overflow spillway apron, which is poured in concrete to reduce erosion on the downstream side of the dam. In order to complete Alternative No. 1, this thickened concrete would have to be sawcut and re- poured over the installed buried new raw water main. This would not allow access to the water main if problems occurred in the future. We recommend Alternative No. 2 to armor the water main by securing it between large concrete blocks for the length of the exposed water main. The recommended concrete blocks are the Ultra-block type (2.5 ft. x 2.5 ft. x 5 ft.). The area between the blocks, where the water main would be located can be backfilled with gravel or covered with a precast concrete panel. The concrete blocks should be attached to the existing concrete apron by embedding rebar dowels into the apron and setting the blocks onto the dowels, or other similar methods.”

  • Mayor Struck also explained that the city had received several calls from concerned residents that feared that the area along Cowlitz/Quincy Street would experience a catastrophic failure when heavy load vehicles including school buses transit the roadway so while Siew Tan and Eric Noah were in town evaluating the Light Creek Slide the city had them assess the condition of the roadway and adjacent hillside below the roadway where Cowlitz Street and Quincy Street meet. The following was their recommendation: “It is our opinion that no roadway improvements are necessary at this time since there is no indication of failure.”

“The manner in which the concrete wall was installed appears to be under engineered. However, it has been in place for an estimated 20 years and does not show signs of imminent failure. If the city elects to correct the road shoulder and install an adequate guardrail and/or replace the visual guardrail that currently exists, then the city should revisit re-construction of the concrete block wall at the toe of the slope. Re-construction of the wall would include removal of the existing wall. The city should survey property boundaries and construct the new wall entirely with the city’s right-of-way or obtain an easement from the property owner (not recommended). The existing concrete blocks can be reused, although there are concrete blocks made that better suit the conditions at this location (Ultra-block). These newer blocks allow for angles to be incorporated into the wall, which would be needed to corner around the existing house. In addition, the newer blocks key into one another (like Lego-blocks) and allow for a batter on the wall. A batter is essentially the leaning of the wall back into the slope, instead of the wall being vertical. This provides much more stability. A batter of 6:1 (vertical:horizontal) is common for block walls where the blocks exceed 6 feet in height.”

“For a new wall, the bottom course of blocks should be embedded approximately half the height of the first course. The batter on the blocks should be 6:1. Blocks should be placed so that every third or fourth block is rotated 90° so that block forms an “L” with the block to either side. The long side of the block juts into the soil behind the wall and flush with the wall’s face on the opposing side (facing the house). Drainage would be installed behind the wall at the bottom course of blocks. The slope behind the wall would be graded to 2:1 or 3:1 up to the guardrail in the road’s shoulder. It is likely that the top one or two tiers of blocks would no longer be needed for the new wall. In order to reduce costs, the existing blocks could be utilized for the new wall; however, as stated previously, there are distinct advantages to utilizing the new engineering block technology.”

  • Mayor Struck explained that a sales representative for the garbage truck that the city is looking at was in the office late last week and would be submitting a proposal by the end of the month.

  • Mayor Struck noted that she would be attending the Association of Washington Cities Lobby Days on April 3rd. City officials are invited to Olympia to tell legislators that strong cities are the key to a great state. Pacific County Commissioner Lisa Olsen will be attending with her.
9. COUNCIL COMMENTS
  • Councilor Hall noted that he was quoted correctly during the March 13th council meeting about the EMS purchases; however the costs that were mentioned were actually less than what was presented.

  • Councilor Neve noted that many people pass through the Pacific County Historical Society and Museum (1008 W Robert Bush Drive) and she hears nothing but positive comments about how friendly the people of South Bend are. She said the guest book is full of amazing compliments!

  • Councilor Kuiken is glad that the police department is finally starting to get staffed again.
10. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again at 5:30 PM on Monday, April 10, 2017 for the next regularly scheduled meeting at South Bend City Hall.