CITY OF SOUTH BEND - COUNCIL MEETING - June 12, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve and Councilor Webber were absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the May 22, 2017 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #43057 thru Check #43116 - $213,744.68

Payroll - Check #24260 thru Check #24276 - $99,650.16 Including Direct Deposit

4. CORRESPONDENCE

None

5. MEMORANDUM OF UNDERSTANDING – ROYAL HEIGHTS TRANSFER STATION

Mayor Struck requested the council’s permission to sign the Memorandum of Understanding between Pacific County, the City of Raymond, the City of South Bend and Royal Heights Transfer Station for an additional year.

Councilor Hall made a motion authorizing Mayor Struck to sign the Memorandum of Understanding with Royal Heights Transfer Station as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan asked that the City of South Bend consider recognizing Clayton (Katy) Kimura as the city’s first female Mayor. She served from 01/01/1972 until 01/01/1982 and was very influential in her day, inspiring girls as well as teachers. According to Ms. Buchanan she was even asked to be the Grand Marshall of the Indy 500 during this time. Councilor Hall thought that she may have even been the youngest mayor in the State at the time. After discussion Councilor Hall suggested that Ms. Buchanan think of wording for a plaque so when the city does find a place suitable to recognize Ms. Kimura wording for the plaque will be ready.
  • Citizen Daryle Buchanan advised that he was impressed how well the city is keeping the city’s end of the trail up including the addition of the bathrooms (101 and Summit).

    Mr. Buchanan spoke about what he presumed had been a discussion regarding the possibility of the city purchasing a new garbage truck during a previous council meeting. He advised that he had called Jay Alexander of Peninsula Sanitation and got some quotes on the cost of their garbage services, the cost of carts and other general information about the services that they provide. Councilor Hall advised Mr. Buchanan that the city had already ordered the truck that had been discussed at several previous council meetings (See January 23rd, March 13th & 27th, April 10th and May 8th Council Minutes) and that the city is not looking at other options.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief department update and also advised that traffic is getting heavier and people are getting more impatient so please drive cautiously.
  • City Supervisor Houk reported that the crew is busy working on various seasonal projects including mowing, ditching and knocking down shoulders to increase drainage. The crew is also doing some sewer line maintenance including jetting lines. Flushing of fire hydrants will start in a few days. The city has obtained a smoke machine and will be doing some Inflow and Infiltration testing of storm drains to look for areas that are adding storm water into the city’s sewer system.
  • Clerk/Treasurer Roberts presented the council with a list of citizens who participated in the 2017 spring clean. The total cost to the city was $3,547.20 which was $579.00 more than last year. After discussion it was suggested that next year the spring cleanup flyers suggest that citizens keep the weight to 2,000 pounds maximum.
  • Clerk/Treasurer Roberts announced that she would be out starting Wednesday the 14th having hand surgery and then would be attending AWC’s Annual Conference the week of the 19th.
8. MAYOR’S REPORT
  • Mayor Struck announced that she would also be attending AWC’s Annual Conference and that because she sits on the RMSA board AWC would be picking up all of her expenses to attend. Clerk/Treasurer Roberts noted that she sits on the Small Cities Advisory Board for AWC and that they would be picking up a good portion of the cost for her to attend as well. Mayor Struck noted that Councilor Neve would be attending the conference too and that Clerk/Treasurer Roberts was able to secure a scholarship for Councilor Neve so her only expense will be her per diem and room.
  • Mayor Struck reported that Come Play on Labor Day is progressing nicely. The parade applications were sent out via email with only six going by US mail. Technology is great!
  • Mayor Struck asked the council for some input regarding the “1/2 Bridge” along Highway 101. It is starting to look dirty and was wondering if painting it a different color other than white would help. A citizen had suggested off-white or perhaps gray. It was agreed by the council that white not off-white or gray is much needed especially during dreary winters.
9. COUNCIL COMMENTS
  • Councilor Hall again urged everyone that is running for a council position to please attend the council meetings. It is important!
  • Councilor Hall asked if there would be any issues with extra garbage with the new garage truck. City Supervisor Houk said that there would not, it would be handled the same way.
  • Councilor Hall reported that according to his payment envelopes there were 14 tent campers at the boat launch from May 1, 2017 to June 12, 2017. He is unable to know for sure if they are camping unless they note it on the envelope.
  • Councilor Williams thanked City Supervisor Houk and the city crew for trimming trees, brush and bushes in the area of 730 E. First Street. It was very much appreciated.
  • Councilor Kuiken pointed out that it is obvious that the city crew has been very busy and he is sure that City Supervisor Houk is glad that the weather has been cooperating!
10. ADJOURNMENT

The meeting was adjourned at 5:57 PM to meet again at 5:30 PM on Monday, June 26, 2017 for the next regularly scheduled meeting at South Bend City Hall.