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CITY OF SOUTH BEND - COUNCIL MEETING - June 26, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Sergeant Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken and Police Chief Eastham (Excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 12, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #43117 thru Check #43141 - $52,428.52

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – USDA RD GRANT APPLICATION FOR GARBAGE TRUCK

Mayor Struck opened the public hearing at 5:31 pm explaining that the public hearing was a requirement by the United States Department of Agriculture Rural Development (USDA RD) as part of the grant application process. The city is currently applying for a grant to help fund the purchase of a new garbage truck. Citizen Tom Giacoma asked if it was a federal or state grant and he was advised it would be a federal grant. Citizen Daryl Buchanan asked who was writing the grant and he was told that Clerk/Treasurer Roberts was handling it. Following a few general questions about the grant process Mayor Struck closed the public hearing at 5:34 pm.

6. RESOLUTION #2017-02 – JULY 3, 2017 ADDITIONAL HOLIDAY

Mayor Struck presented Resolution #2017-02 – July 3, 2017 Additional Holiday explaining that in past years when a holiday falls on a Tuesday or Thursday the city has closed on Monday or Friday. This happens once about every 6-10 years. Councilor Neve made a motion to accept Resolution #2017-02 – July 3, 2017 Additional Holiday as presented. The motion was seconded by Councilor Williams. Councilor Williams did suggest that all employees get the holiday expect employee Tim McGee and that he should work that day – just because! :) Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC
  • Citizen Daryl Buchanan again mentioned how nice the bathrooms and trail are maintained (101 and Summit) including what a nice job the city parks caretaker does keeping the city’s portion of the trail mowed. Mr. Buchanan mentioned that on a recent bike ride that was held from Chehalis to PeEll to Rainbow Falls some riders tried to ride back to our area using the trail but were not able to due to the trail not being in very good shape in some areas. Mayor Struck pointed out that those areas would be maintained by the county. Mr. Buchanan wondered where the city limits for South Bend was and City Supervisor Houk noted that it is at the Skidmore Slough Bridge as you are headed north.
  • Citizen Jan Davis asked about the city’s mosquito spraying and if the company (Three Rivers Mosquito & Vector Control) was spraying Sunday morning and if they were cognizant of bees. Mayor Struck advised that she was not aware of any spraying over the weekend unless they were spraying across the river around where the city’s old sewer lagoons used to be and that they are very aware of the bee issue and it has been discussed many times. Councilor Webber mentioned that this company is very conscientious and they usually spray in town in the evenings.
8. DEPARTMENT HEAD REPORTS
  • Sergeant Stigall gave a brief department update and also advised that the department is currently working on a sexual assault case. The suspect is currently being help in Pacific County Jail on $250,000 bail for Rape of a Child. Several search warrants have been issued/served and it is an ongoing investigation with many hours going into the case already. Sergeant Stigall noted that the STOP Grant, which helps pay for overtime for these types of cases, is very helpful.
  • Sergeant Stigall explained that currently there are many kids riding their bikes without helmets. The existing policy is when an officer seen someone riding without a helmet they are given a warning and if they didn’t comply and are caught again their bike is taken away. The Police Department felt that there had to be a better solution so the employees of the Police Department teamed up with the South Bend Fire Department and purchased 60 helmets. The police and fire department will do a coordinated program this weekend and begin handing out free helmets.
  • Sergeant Stigall noted that collisions have been up recently and he asked that everyone drive cautiously, carefully and to have a safe 4th of July.
  • Sergeant Stigall announced that there will be a Distracted Drivers Emphasis June 30 through July 5.
  • Sergeant Stigall reported that Patrick Jo will be graduating from the Police Academy on Wednesday, June 28th. Police Chief Eastham will be attending the graduation.
  • Citizen Jan Davis asked Sergeant Stigall if he had seen any U.S. Immigration and Customs Enforcement (ICE) patrols. Sergeant Stigall advised that no, he has not seen any in South Bend.
  • Clerk/Treasurer Roberts spoke briefly about some information that she received during the Association of Washington Cities Conference (AWC) she attended the previous week. One thing that she was unware of was that elected officials are not allowed to support or oppose ballot propositions during an open public meeting without certain criteria, i.e. advertising it as a public hearing and allowing both supporting and opposing viewpoints to be heard. Citizens running for an elected position are not allowed to discuss that at a council meeting and campaign signs are not allowed in employee or elected official vehicles parked at city hall. This is all considered use of a public facility for campaigns.
  • Clerk/Treasurer Roberts explained that during the Small Cities Advisory Board Committee meeting she attended during the AWC Conference she learning of a nonprofit group called Craft3 that helps fund failing side sewer or septic systems for low income citizens and others. She believes it would be very beneficial for a handful of South Bend citizens that have not been able to replace their side sewers due to the cost. The terms are very flexible and the interest rate is extremely reasonable. She noted that there are brochures at the front counter if anyone wanted more information.
9. MAYOR’S REPORT
  • Before the end of the Department Head Reports Mayor Struck reminded everyone that the city council meetings are for the city to conduct city business. She explained that she has been very lax lately and has allowed anyone in the audience to talk or comment at will, but lately it has gotten out of hand. From this point forward she asked that if someone from the audience has something that they want to say that they raise their hand and wait to be called upon. She also explained that she may or may not call on them depending where the council is at in the meeting. If they are called upon they need to speak their name for the record. There is a signup sheet to speak at the council meetings and it was suggested that it be used if there is something that a citizen wants to discuss during items from the public.
  • Mayor Struck showed off the plaque that the city received at the AWC Risk Management Dinner for lowing our L & I experience factor below the average 1%. This is a huge accomplishment for the city and it is a great example of how working safe really pays off.
10. COUNCIL COMMENTS
  • Councilor Hall asked if it was appropriate for him to just mention the EMS levy during levy season and Clerk/Treasurer Roberts advised him she would check with Municipal Research and let him know.
  • Councilor Hall asked about the status of the homeless project that was proposed on Broadway Street. (See September 12, 2016 & October 10, 2016 Council Minutes) Mayor Struck advised that she has spoken with Kathy Spoor, Pacific County Department of Community Development and as far as she knows it is still a go, but Mayor Struck has made multiple attempts to reach out to Craig Dublanko of the Coastal Community Action Program (CCAP) with no success.
  • Councilor Hall noted what a great job that Dave Williams, Parks Caretaker, is doing mowing and spraying for weeds. Nice job Dave!
  • Councilor Webber thanked the South Bend Police Department and pointed out what an amazing job they do when tasked with these difficult sexual assault cases. The department really sets the tone with their excellent work – very nice job!
  • Councilor Neve explained that she also attended the AWC Conference and thanked the city for cost sharing and to AWC for the scholarship. The conference definitely targeted larger cities. Councilor Neve noted that she attended sessions that were geared towards getting citizens involved without fear, but most ideas involved a great deal of very detailed and technical data.
  • Councilor Neve thanked the South Bend Police Department for watching her house while she was out of town. It was much appreciated!
  • Councilor Williams gave kudo’s to the police and public works departments. The city is in good hands! Councilor Williams noted that he is glad to hear about the helmet giveaway! So many little kids come flying out of the hedges on their bikes around the Pacific Pearl Apartments (330 Broadway Street) and none of them wear helmets – it is very dangerous and Councilor Williams is so afraid that one of these days one of those little ones is going to get hit.
11. ADJOURNMENT

The meeting was adjourned at 5:59 PM to meet again at 5:30 PM on Monday, July 10, 2017 for the next regularly scheduled meeting at South Bend City Hall.