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CITY OF SOUTH BEND - COUNCIL MEETING - July 10, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, City Attorney Will Penoyar, Assistance Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 26, 2017 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #43142 thru Check #43176 - $43,102.28

Payroll - Check #24277 thru Check #24292 – $98,719.35 Including Direct Deposit

4. CORRESPONDENCE

None

5. BID RESULTS – TRANSPORTATION IMPROVEMENT BOARD (TIB) EMERGENCY PAVEMENT REPAIR PROJECT

Mayor Struck presented the bid results for the TIB Emergency Pavement Repair Project which were received on July 6, 2017. The results were:

Naselle Rock and Asphalt Company, Naselle, WA      $44,795.40
Engineer’s Estimate $45,000.00
AA Asphalting, LLC, Sumner, WA $59,944.50
Lakeside Industries, Inc., Aberdeen, WA $67,575.00

 

Councilor Neve expressed her concern about accepting the low bidder after the issues the city had with the low bidder for the Central Avenue Project. Councilor Neve was assured that this project did not have any reconstruction. It would be strictly pothole repair and that Naselle Rock and Asphalt Company was very reputable and have done work for the city in the past and there has never been any issues.

Following a brief discussion Councilor Williams made a motion to accept the bid results as presented and award the project to lower bidder Naselle Rock and Asphalt Company, Naselle, WA. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC
  • Citizen Shawn Clevenger (711 Minnesota) asked if there would ever be any relief on citizens utility bills. Mr. Clevenger wondered how people, especially senior citizens, pay their bills in South Bend. Mayor Struck explained that the city has done everything that has been possible and there just isn’t anything out there that will help reduce the city’s utility rates. Councilor Williams noted that Mayor Struck has worked very hard to try and get back fill monies but there just is no legislative funding available for completed projects. Citizen Stephanie Serrano (316 Willapa) asked if there were reduced rates for seniors and she was advised that yes the city does offer reduced rates for senior/low income residents. Citizen Jan Davis (215 Alder) asked how many additional houses would the city need to help offset or reduce the current utility rates and Mayor Struck estimated it would take at least 80-100 additional homes.
  • Citizen Daryl Buchanan once again mentioned how nice the trail is maintained (101 and Summit) in South Bend. He noted that there is some interest by several individuals who would like to see the county’s portion of the trail maintained better and those individuals will be meeting at Grays Harbor College in Raymond to try and get it going.
  • Citizen Daryl Buchanan mentioned that he had recently went to the city shop to dump some used oil at the Pacific County’s recycle dump that is located at the city shop. During that time he also went into the shop and spoke with the city crew about mowing and he was advised that the city crew spends a great deal of time mowing ditches and the shoulders of the roads. Mr. Buchanan wasn’t sure that the city had a mower so he was glad to find out that they did. He also spoke briefly about riding his bike in the wood and found out he was trespassing.
  • Mayor Struck took a moment to respectfully request that items from the public be kept to comments, concerns or issues that are relevant to the City of South Bend.
  • Citizen Joe Brignone spoke briefly stating that he is really pleased with the water quality in South Bend.
  • Citizens Kevin & Linda King (514 Pacific) requested that a speed limit sign be put in at the front end of Pacific Avenue to try and help control speeding cars in front of their neighborhood. Ms. King also presented the council and staff a list of neighbors that are also in favor of adding a speed limit sign that is inside the city limits on Pacific Avenue. It was explained by Ms. King that there is currently a speed limit sign at the end of Pacific but it is in the county and mostly hidden by tree branches. Police Chief Eastham agreed that there should be a speed limit sign added to that road. Mayor Struck advised that the city will take a look.
7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that July 4th was relatively quiet. His department did receive more fireworks complaints than normal, but Police Chief Eastham felt it was because of how the holiday fell this year which stretched out the holiday weekend. Mayor Struck and the council agreed that next year the city needs to do a better job of posting and communication the times when fireworks are legal in South Bend. Pacific County posted incorrect information on their website about the City which lead to some confusion as well. Citizen Linda Buchanan asked if there was something that defined what “safe and sane” fireworks were. Police Chief Eastham advised that anything that is sold at the local fireworks stand is legal and considered “safe and sane”. Citizen Joe Brignone pointed out that bottle rockets never land where they are shot from. Police Chief Eastham noted that the bottom line was that no one was hurt, nothing burned down and there was no damage to the city docks.
  • Police Chief Eastham explained that the investigation of the sexual assault case that Sergeant Stigall reported on at the June 26, 2017 council meeting is complete. The department is waiting on lab results and forensic interviews and the next step will be a trial. The victims are 10 and 13 years old.
  • Clerk/Treasurer Roberts administered the Oath of Office and everyone welcomed newly commissioned Officer Patrick Jo.
  • Councilor Hall asked Police Chief Eastham if his department knew who was responsible for the broken windows on “A” Street. Police Chief Eastham advised that his department knows who is to blame but the parents are denying their child’s involvement so there is not much else that can be done.
  • City Supervisor Houk reported that the garbage truck is again having issues. This time it could be the transmission which could cost $8-$10,000 to repair.
  • City Supervisor Houk explained that there are some wooden grates at the boat launch that have deteriorated and will need to be replaced. The current grates will be replaced with steel and will cost approximately $3,600. There is money in the Dock Fund to cover the cost.
  • City Supervisor Houk noted that the crew has been busy repairing water leaks. When they aren’t working on water leaks they are busy working on the summer maintenance schedule.
8. MAYOR’S REPORT

None

9. COUNCIL COMMENTS
  • Councilor Hall wanted to thank the city crew for mowing from Harrison Avenue towards Raymond on Highway 101. It looks much better and the visibility is greatly improved.
  • Councilor Hall spoke with Fire Chief Todd Strozyk and Councilor Hall was advised that his department would have no issues with gates. They can easily get where they need to go by using tools, if needed, that they always have on board. (See May 22, 2017 Council Minutes)
  • Councilor Neve asked what the status was of the new restaurant at the previous 101 Public House (1015 W Robert Bush Drive). She was advised that is not going to be a restaurant, it is a photography studio & website design company called Emma Rose Company.
  • Councilor Kuiken congratulated Police Chief Eastham on his new officer and that his department is now fully staffed! Councilor Kuiken also thanked the city crew for all of their hard work, it really shows around town.
10. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:04 PM for 10 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, City Attorney Will Penoyar and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:14 pm.

Executive sessions are done in accordance with RCW 42.30.080

11. ADJOURNMENT

The meeting was adjourned at 6:14 PM to meet again at 5:30 PM on Monday, July 24, 2017 for the next regularly scheduled meeting at South Bend City Hall.