CITY OF SOUTH BEND - COUNCIL MEETING - July 24, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Police Chief Eastham, City Supervisor Houk, Michael Tierney (Tierney & Correa, P.C.), Assistance Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the July 10, 2017 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #43177 thru Check #43212 - $70,671.39

4. CORRESPONDENCE

Mayor Struck read two messages regarding the Legislatures recent failure to pass a capital budget.

The Association of Washington Cities noted that critical funding for city projects appropriated through the capital budget included:

  • Public Works Trust Fund – Legislators were poised to fund a Public Works Trust Fund loan list for the first time since the 2011-2013 budget
  • Department of Ecology’s water quality grants and loans
  • Drinking Water State Revolving Loan Fund
  • Washington Wildlife and Recreation Program grants
  • Housing Trust Fund
  • Behavioral health facilities
  • Numerous other projects important to individual cities

The Washington State Recreation and Conservation Office (RCO) noted, “If you have been following the disappointing news from Olympia, you know that the legislature did not pass a capital budget before the end of their 3rd special session.” They also said that if the city has a project or contract that was expected to funded in the near term, all of those are on hold until they receive a capital budget or until they get authority to spend any federal funds they were expecting. Mayor Struck explained that the city does have an application with RCO for Pioneer Park. There was some doubt if it would be funded as the project did not end up high on the ranking list but there have been some years when all projects have been funded.

5. PUBLIC HEARING @ 5:33 PM – SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2018 THROUGH 2023

Mayor Struck opened the public hearing at 5:33 pm. She read the proposed project schedule:

2018
First Street (Weir street to kendrick street)
Kendrick Street (Highway 101 to First Street)

2019
WEST 4TH STREET (WILLAPA AVENUE TO PACIFIC AVENUE)

2020
ADAMS STREET (HIGHWAY 101 TO WATER STREET)
PACIFIC AVENUE (WEST 4TH AVENUE TO FIRST STREET)

2021
WASHINGTON STREET (WATER STREET TO EAST 3RD STREET)
MADISON STREET (HIGHWAY 101 TO FIRST STREET)

2022
JEFFERSON STREET (HIGHWAY 101 TO FIRST STREET)
FIRST STREET (A STREET TO C STREET)

2023
FIRST STREET (JACKSON STREET TO HARRISON STREET)
JACKSON STREET (OREGON AVENUE TO MONTANA AVENUE)

Citizen Daryl Buchanan asked if these were grant funded projects and Mayor Struck explained that these are only PROPOSED projects by the city. They are not funded at all yet. The city will apply for grant funding but there is not guarantee they will be funded. He asked if there is a match and Mayor Struck noted that each project does have a match but each one is different based on the amount of funding that is required to do the project.

There was no additional public comment. The public hearing was closed at 5:37 pm.

6. RESOLUTION #2017-03 – SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2018 THROUGH 2023

Councilor Williams made a motion to accept Resolution #2017-03 – Six-Year Transportation Improvement Plan for 2018 through 2023 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-3, Noes-0, Absent-2

7. ITEMS FROM THE PUBLIC

Citizen Daryl Buchanan announced that there will be a rails to trails meeting at the Grays Harbor College in Raymond on Wednesday, July 26th beginning at 5:30 pm. The group will be discussing the need for trail repairs from Raymond to Menlo.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief department update noting that there is a lot of “mind numbing” traffic right now. Police Chief Eastham also explained that he was just notified that the Washington State Criminal Justice Training Center reimbursed the police department $20,836.82 for manpower replacement while Officer Gonzalez and Officer Jo where at the police academy which was very welcome news.
  • City Supervisor Houk mentioned that the carts for the new garbage truck will be arriving on Tuesday, July 25th.
  • City Supervisor Houk advised that he did a walk around with Gray & Osborne, Inc. and a representative from the Transportation Improvement Board (TIB) looking at the various projects on the city’s six-year road plan that the city hopes to get funded.
  • City Supervisor Houk advised that he has the speed limit sign for Pacific Avenue and it will be going up soon. (See July 10, 2017 Council Minutes)
  • City Supervisor Houk noted the Emergency Pavement Repair Project funded by TIB is just awaiting the signatures of the contractor and then that project will begin.
  • City Supervisor Houk explained that the stainless steel grating for the docks is here and should be installed by the end of the week. The crew has also been adding some non-skid paint at the recreational dock as needed.
  • City Supervisor Houk announced that Justin Moran recently passed his Water Treatment Plant Operator 1 testing which was a huge accomplishment. Mr. Moran also recently received his Professional Operators Endorsement which is something new and he is the first one in this area to have one. Great job Justin!
  • Clerk/Treasurer Roberts explained that she has been working on updating the employee policy manual which included a section for the council. The council section has now been removed and is a stand-alone policy which has been proofed by Mayor Struck and after a few minor changes are made will be sent out to the council for review. Clerk/Treasurer Roberts hopes to have it on the agenda in August for adoption.
  • Assistant Fire Chief McGee noted that they have only had two fire calls in the last two weeks and both were false alarms! Thank goodness!
9. MAYOR’S REPORT

Mayor Struck explained that as a board member of the Association of Washington Cities (AWC) Risk Management Service Agency (RMSA) they have a board retreat every 4 years so she will be out of the office from Wednesday July 26th through Friday July 28th.

10. COUNCIL COMMENTS
  • Councilor Kuiken noted that the fence along the half bridge (Highway 101) is looking very nice as it is getting a painting facelift.
  • Councilor Williams asking about the ability to access the online training through AWC and Clerk/Treasurer Roberts explained that there are currently issues and until they are resolved no one will be able to get to the training they need. She advised she will let everyone know when the training is available.
  • Councilor Williams noted that he thinks that this is probably the best year that the city has ever had as far as mosquitos are concerned. Mayor Struck agreed, but did note that there are still some areas with issues but overall it is much improved. Mayor Struck explained that when Ed Horvath from Three Rivers Mosquito & Vector Control started working for the city he explained that it might take two or three years to get our mosquito issue under control but after that the city should see a major improvement. Mr. Horvath has been extremely proactive going to houses with mosquito issues and finding standing water, tires with water and/or empty flower pots with water and he takes the time to educate the citizen(s) on ways to control them on their own property. Between that and larviciding it is finally making a difference!
  • Councilor Neve agreed that the mosquito problem is much better and noted that for those that know her, know that she has had mosquito issues for a very long time.
  • Councilor Neve thanked Police Chief Eastham and his department for keeping an eye on her place while she is gone. It makes leaving much nicer when you know your home is being watched!
11. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:48 PM for 20 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, City Supervisor Houk, Police Chief Eastham, Michael Tierney and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:09 pm.

Executive sessions are done in accordance with RCW 42.30.080

12. ADJOURNMENT

The meeting was adjourned at 6:10 PM to meet again at 5:30 PM on Monday, August 14, 2017 for the next regularly scheduled meeting at South Bend City Hall.