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CITY OF SOUTH BEND - COUNCIL MEETING - October 23, 2017

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, Police Chief Eastham, City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Hall was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Mayor Struck requested an amendment to the agenda – adding item #6A – Executive Session – Potential Litigation

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the October 9, 2017 regular meeting & October 11, 2017 budget workshop. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #43450 thru Check #43493 - $97,011.64

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2018 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. Clerk/Treasurer Roberts pointed out that the city is NOT increasing anyone’s property taxes, the city doesn’t have that authority. The city is only requesting an additional 1% of what is collected which amounts to $2,405 additional dollars for 2018. There were no public comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1526 – 2018 PROPERTY TAX LEVY (FIRST READING)

Councilor Williams made a motion to move Ordinance #1526 – 2018 Property Tax Levy to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6A. EXECUTIVE SESSION – POTENTIAL LITIGATION

Prior to adjourning to Executive Session Mayor Struck advised that there was a possibility that a decision would be made. Mayor Struck called the Executive Session to order at 5:33 PM for 15 minutes for the purpose of potential litigation. Councilor Kuiken, Councilor Williams, Councilor Neve, Councilor Webber, City Supervisor Houk and Clerk/Treasurer Roberts were in attendance. Michael Tierney (Tierney & Correa, P.C.) was also in attendance.

Mayor Struck reconvened the meeting at 5:46 pm.

Executive sessions are done in accordance with RCW 42.30.080

7. CENTRAL AVENUE SETTLEMENT

Councilor Neve made a motion to accept the Offer of Judgement of $13,750.00 for the Central Avenue Settlement. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

8. TIB 2017 EMERGENCY PAVEMENT REPAIR PROJECT – ACCEPT AS COMPLETE

Councilor Williams made a motion accepting the Transportation Improvement Board (TIB) 2017 Emergency Pavement Repair Project as complete. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1

9. ORDINANCE #1527 – AMENDING AND ADDING TO SBMC CHAPTER 8.20 – GARBAGE (FIRST READING)

Mayor Struck presented Ordinance #1527 – Amending and Adding to the SBMC Chapter 8.20 – Garbage for its first reading explaining that these changes are required because of the new garbage truck and carts that the city has now. It was reiterated by Clerk/Treasurer Roberts that this ordinance only adds and amends portions of the ordinance that affect the general operation of garbage service. It does NOT include a rate increase. Councilor Kuiken made a motion moving Ordinance #1527 – Amending and Adding to SBMC Chapter 8.20 – Garbage to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

10. ORDINANCE #1525 – USDA RD GARBAGE TRUCK FUNDING ACCEPTANCE (ONE READING ONLY)

Councilor Neve made a motion accepting Ordinance #1525 – USDA RD Garbage Truck Funding Acceptance as presented with one reading only. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1

11. ACCEPTANCE OF GARBAGE TRUCK – USDA RD REQUIREMENT

Councilor Webber made a motion accepting the new garbage truck. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

12. 2018 PROPOSED BUDGET

Clerk/Treasurer Roberts presented the council with the proposed 2018 budget.

13. ITEMS FROM THE PUBLIC

Citizen Joe Brignone asked if the citizens would be notified when the new carts would be delivered so they could be home if they had any questions. City Supervisor Houk said that it would be done in stages and he was sure that if Mr. Brignone had any questions that the crew would be happy to answer them.

Citizen Daryle Buchanan mentioned that he was disappointed with the coverage by the newspapers of the candidate’s forum.

14. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department.
  • Clerk/Treasurer Roberts announced that she will be attending her last out of state conference as President of the Washington Municipal Clerks Association. She will leave on November 10th for Anchorage, Alaska. She will not be at the November 13th council meeting but Deputy Clerk/Treasurer Porter will do just fine filling in for her.
15. MAYOR’S REPORT

NONE

16. COUNCIL COMMENTS
  • Councilor Neve reminded everyone to VOTE!
  • Councilor Neve asked what the plan was for the last meeting in December since the council normally cancels it. After some discussion Councilor Neve made a motion to cancel the December 25, 2017 council meeting. The motion was seconded by Councilor Webber. Vote: Ayes-4, Noes-0, Absent-1
  • Councilor Williams asked when the garbage truck would be put into service and City Supervisor Houk advised it would be sometime around the end of November to the first part of December. Councilor Williams asked if the council could get a look at the truck at the next meeting and City Supervisor Houk said he would see that it was brought over to city hall that evening.
  • Councilor Kuiken noted that exciting things are happening in South Bend – a new garbage truck, new baseball field and LED street lights! Lots of positive things!
17. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, November 13, 2017 for the next regularly scheduled meeting at South Bend City Hall.