CITY OF SOUTH BEND - COUNCIL MEETING - February 22, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Webber was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 8, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41777 thru Check #41812 - $62,338.53

4. CORRESPONDENCE

Mayor Struck explained that she had two items of correspondence however they pertained to Agenda Item #8 – First Street/School Traffic Revision and would be discussed at that time.

5. ITEMS FROM THE PUBLIC

None

6. PACIFIC SUNSET PRELIMINARY PLAT

A motion was made by Councilor Hall to accept the Pacific Sunset Preliminary Plat as presented. The motion was seconded by Councilor Williams.

During discussion Councilor Olsen asked what kind of homes would be built there – would it be just lots for sale or would homes be built and then sold. City Supervisor Houk explained that the project will be in two pods – 12 single family residences in the first pod and 11 single family residences in the second pod for a total of 23 homes. Vote: Ayes-4, Noes-0, Absent-1

7. 2015 4TH QUARTER BUDGET REPORT SUMMARY

Mayor Struck presented the 2015 4th quarter budget report and explained each funds beginning and ending fund balance. General questions were asked and answered.

8. FIRST STREET/SCHOOL TRAFFIC REVISION

Mayor Struck opened up the discussion about the proposed traffic revision at the South Bend School and Police Chief Eastham pointed out the drawing of the proposed changes that he had made on the white board. Mayor Struck then read an email from an unnamed citizen expressing their concern about the safety of children on First Street during school drop off and pick up hours. Mayor Struck explained that she had also received one additional written comment from Citizen Bob Davis who lives at 501 E. First Street who is opposed to one-way traffic on First Street.

On Tuesday, February 16th Mayor Struck noted that there was a meeting with Jon Tienhaara, South Bend High School Superintendent, Gary Wilson, Maintenance Supervisor for South Bend High School, Police Chief Eastham and Mayor Struck to discuss the congestion issue and possible solutions. All parties agreed that the best, most practical solution was to make E. First Street one way from Jefferson Street to Monroe Street (northbound) and reconfigure the traffic flow in that area.

Mayor Struck explained that at this time she wanted the council to think about it and she also wanted time for citizens to weigh in on the proposal with a decision on the proposal to come at the next council meeting. Councilor Hall asked if it would remain one-way all year long and he was advised yes, it would be permanent. Councilor Williams asked if this could be done on a trial basis and he was advised that of course things can be put back like they were if it didn’t work. Mayor Struck explained that she really feels that the city should move forward with this design and see how it works and not consider it a temporary fix, but know that it can be tweaked if need be. Councilor Neve suggested speed bumps, but as Police Chief Eastham pointed out speed is not the issue, congestion is the problem. Further discussion followed and no decisions was made.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham pointed out that if he made the impression at the last council meeting (February 8, 2016) that previous Mayor Church had told him not to enforce the cell phone law then he needed to clarify some information. The prior administrations – Mayor Heinicke and Mayor Church both asked that his department take a “soft approach” to the cell phone law. Police Chief Eastham reiterated that he has NEVER been ordered to do or not do anything by the previous administration and had they tried he would not have complied. If this officers want to issue a warning instead of a citation, that is at their discretion. Normally a person will get one warning before they get a citation. Police Chief Eastham noted that he hasn’t had a discussion with this administration, but if the council wants his department to take a “hard approach” then he is at their disposal.
  • City Supervisor Houk reported that the drainage issue on Kendrick and First Street should be fixed by tomorrow which will alleviate the flood water issues at and around 106 E. First Street. City Supervisor Houk advised that these projects typically don’t go that well, but this one has been surprisingly successful!
  • City Supervisor Houk explained that the repairs at Highway 101 and Central Avenue that were done by NOVA Contracting, Inc. on February 11th were a complete failure and they will be trying again when they can get asphalt.
10. MAYOR’S REPORT

Mayor Struck announced that the city recently met with Pacific County and the Department of Fish and Wildlife regarding the county property located at the end of Central Avenue which is the area that causes flooding along Central Avenue during heavy rains. Suggestions to alleviate the flooding issues are being discussed.

Mayor Struck asked that in the future if the audience had a question or comment regarding the council proceedings that they raise their hand to be called upon. She explained that she tries to run rather informal meetings, but it is important that people respect the councils need to conduct business in an orderly fashion.

11. COUNCIL COMMENTS
  • Councilor Hall mentioned that several months ago he had noted that the North Pacific County EMS Board would be reducing the special levy request from $460,000 to $360,000 which was confirmed recently in the paper.
  • Councilor Hall reported that someone recently cut the lock off of the Sani-Can donation box at the boat launch. The lock is being replaced with a more sturdy lock.
  • Councilor Neve asked City Supervisor Houk if he had a chance to look into painting a yellow center line on the road coming down from the hospital (Cedar Street). City Supervisor Houk advised that it would be done when the weather improved. Councilor Olsen asked if the bags (straw waddles used for erosion control) would be removed too and she was advised that yes, they would be.
  • Councilor Williams wished Mayor Struck good luck tomorrow.
  • Councilor Olsen also wished Mayor Struck good luck! Mayor Struck thanked everyone for the good wishes and then explained that she was going in to have both of her knees replaced in the morning.
12. ADJOURNMENT

The meeting was adjourned at 6:17 PM to meet again at 5:30 PM on Monday, March 14, 2016 for the next regularly scheduled meeting at South Bend City Hall.