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CITY OF SOUTH BEND - COUNCIL MEETING - May 9, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts. Councilor Williams was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Webber to approve the Agenda, Consent Agenda and the minutes of the April 25, 2016 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #41971 thru Check #42014 - $86,644.64

Payroll – Check #24031 thru Check #24046 - $96,010.01 Including Direct Deposit

4. CORRESPONDENCE

None

5. RESOLUTION #2016-06 – SETTING OF PUBLIC HEARING – ALLEY VACATION

Mayor Struck presented the resolution and explained that the public hearing is scheduled for May 23, 2016 beginning at 5:35 pm at which time the parties involved in the request will be present and would be able to answer questions should there be any. Councilor Olsen made a motion accepting Resolution #2016-06 – Setting of Public Hearing-Alley Vacation as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1511 – AMENDING & REPEALING PORTIONS OF SBMC 8.20 (FIRST READING)

Mayor Struck presented the ordinance and explained that the changes in the ordinance did not include any rate increases. The changes were items that needed to be amended and repealed for clarification and the ordinance had not been updated for some time. Councilor Neve made a motion moving Ordinance #1511 – Amending & Repealing Portions of SBMC 8.20 to a second reading. The motion was seconded by Councilor Olsen. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC
  • Citizen Doug Petit addressed the council and provided the council and staff with a handout regarding some issues that he is currently having with his neighbors. Mr. Petit and his brother Norris purchased the house at 329 W. First Street (Payne’s Alley) because it was a rental and was causing some issues in the neighborhood due to the people that were renting and hanging around the house. After they purchased it the South Bend Fire Department used it as a practice burn. The debris has since been removed and additional work has been done to the lot as well as some work for a road. The neighbors are opposed to the work that has been done to use a portion of the road (Laughton Street), but that area is public right-of-way and has not been vacated so the public has the right to use it. City Supervisor Houk explained that he would be meeting with all parties involved on Wednesday, May 11th at 9 am to see if the issues could be resolved. Mr. Petit thanked the council for their time and hoped that they would support what he and his brother are trying to do.
  • South Bend Business Owner Don Alber of Jesse’s Seafood and Plant Manager Ryan Dockter addressed the council regarding the water rates in South Bend. Mr. Alber passed out a breakdown of water costs by City for 6,500,000 of water per month using several other cities for comparison. Mr. Alber explained that the water rates are creating a hardship for the company and hoped that the city would work with them to come up with some type of plan to help lower their water costs. Mayor Struck explained that she had met with Mr. Alber regarding their concerns and that there are cities that have tiered rate structures for large water users. Mayor Struck also explained that the City of South Bend had to purchase water from the City of Raymond in 2015 and will again in 2016 until Fliess Creek and the water treatment plant upgrades are complete which won’t be until at least the summer of 2017. Currently the water fund is running in the red and Mayor Struck felt that until the city could actually see what Jesse’s usage was going to be she didn’t feel comfortable putting the water fund into further arrears. She explained that she is more than willing to work with them to come up with a plan and look at the numbers as the year progresses and the city begins to prepare for 2017. Councilor Olsen remarked that she really wanted to make sure that the city does whatever it can to help provide relief. Councilor Webber also felt that the city needed to do whatever it could as soon as it could. Mayor Struck wanted to make it very clear that whatever decisions are made they would not be just for Jesse’s Seafood. It would be something that would affect all very high volume water users which could easily include Coast Seafood and South Bend Products.
8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that civil service testing was held on Wednesday, May 4th with a total of 4 applicants. All four passed the written, but only two passed the physical abilities test. Those two will go before the Civil Service Oral Board on Wednesday, May 11th and then a hiring roster will be created. Police Chief Eastham did note that to date he has not received a letter of resignation from Officer Miskell because the Pacific County Sheriff’s Office has yet to offer Officer Miskell a job. Police Chief Eastham believes it will happen any day though.
  • City Supervisor Houk reported that the crew has continued working on the jetting of Highway 101 and during that process it was discovered that the outfall by Coast Oyster was completely plugged. It is now open and clear which should make a huge difference during the rainy season.
9. MAYOR’S REPORT
  • Mayor Struck explained that she had recently seen some information come through about difference cities that have added verbiage to their fireworks ordinances that allow them to ban fireworks during periods of extreme fire danger. Mayor Struck asked the council if this was something that they would like to see the City of South Bend do because it would need to be done before the end of June to make it effective for 2017. This particular ordinance has to be in place for one year before it can be acted upon. It was agreed that it would probably be in the city’s best interest to at least have it in place just in case.
  • Mayor Struck noted that the city currently has a number of grants in the works including the Recreation and Conservation Office (RCO) Grant for Mary Rogers Pioneer Park which she and City Supervisor Houk will be doing a presentation on next Monday, May 16th in Olympia. Other grants in the works is a Safe Routes to School Grant for sidewalks near the school, Community Development Block Grant (CDBG) through the Department of Commerce for Fliess Creek and a Drinking Water State Revolving Fund (DWSRF) Grant through the Department of Ecology also for Fliess Creek.
10. COUNCIL COMMENTS

Councilor Neve asked City Supervisor Houk if there was a start day for NOVA Contracting, Inc. to start ditching by the Pacific County Annex (1216 W. Robert Bush Drive) and Jean Shaudy’s (217 Central Avenue) property. City Supervisor Houk explained that a tentative date of mid-May is being discussed but nothing has been made definite. Once they do start the plan is to begin on Central Avenue and then move to the ditching. Once they start they have 38 days before substantial completion. City Supervisor Houk also noted that he is aware of the concerns of the Pacific County Historical Society and Museum and their building and NOVA Contracting, Inc. will take that into consideration once they start ditching.

11. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, May 23, 2016 for the next regularly scheduled meeting at South Bend City Hall.