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CITY OF SOUTH BEND - COUNCIL MEETING - May 23, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Chief Eastham, City Supervisor Houk, and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

*Prior to the motion Clerk/Treasurer Roberts requested an amendment to the consent agenda. Northwest Administrators, Inc. Check #42039 was voided and replaced by Check #42053. The amount was amended to $4,678.17 from $5,848.66 for a revised total of $388,022.80.

A motion was made by Councilor Neve to approve the Agenda, the amended Consent Agenda and the minutes of the May 9, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42015 thru Check #42052 - $389,193.29*

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:35 PM – ALLEY VACATION

Mayor Struck opened the public hearing at 5:35 pm. City Supervisor Houk explained that the alley vacation request was located near Joyce & Mark Kidd and Linda Ginther’s residences, near 56 Madison Street (East End Fire Hall). There are currently no utilities in the alley with no future plans for use of the alley. Councilor Hall asked what the city’s recommendation was and City Supervisor Houk advised him that the city did not oppose the vacation. South Bend Citizen Steve Rogers asked if there would ever be a potential need for the city to use the alley for utilities and he was advised no, there would not. Those requesting the vacation will be paying ½ of the fair market value of the property which will be $1,968.00. Councilor Neve requested that in the future, besides the official description, if there could be a clearer description of where the actual property is located. After some discussion City Supervisor Houk agreed to provide the council with a Mapsifter copy of the area along with the other documents. There was no additional comments. The public hearing was closed at 5:39 pm.

6. ORDINANCE #1511 – AMENDING & REPEALING PORTIONS OF SBMC 8.20 (SECOND READING)

Councilor Williams made a motion approving Ordinance #1511 – Amending & Repealing Portions of SBMC 8.20 as presented. The motion was seconded by Councilor Neve.

During discussion Councilor Hall asked City Supervisor Houk if he could explain why there was a need for the changes. City Supervisor Houk briefly went over the various changes and explained that the majority of the changes were more “housekeeping” items that did not affect the majority of the citizens. Councilor Hall questioned the section about dead animals and it was explained that if you have a dead rat, put it in a plastic sack and throw it in your garbage can. This section was geared more to those that use their garbage cans for large animal waste during hunting season. Councilor Hall questioned the low income language and Clerk/Treasurer Roberts noted that she would review it prior to publication. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1512 – AMENDING PORTIONS OF SBMC 8.05 (FIRST READING)

Mayor Struck presented the ordinance and explained that this was the information that she presented to the council at the May 9, 2016 council meeting. She also reminded everyone that this cannot be enforced until it has been in place for one full year.

Councilor Hall made a motion accepting Ordinance #1512 – Amending Portions of SBMC 8.05 as presented with one reading only. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham requested the councils permission to surplus two 2007 Ford Crown Victoria police vehicles. Councilor Neve made a motion authorizing the surplus of the vehicles as requested. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0
  • Police Chief Eastham announced that he has asked the civil service board to extend the current hiring roster (May 11, 2016) for an entry level police officer be extended for an additional year, for a total of two years, as Officer Miskell will not be leaving after all. The council and staff all agreed that they were glad that Officer Miskell would be staying on with the city!
  • City Supervisor Houk reported that he had spoken with Gray & Osborne, Inc. (G & O) and they felt that NOVA Contracting, Inc. would probably start back to work on the Central Avenue project this week, but G & O was not sure exactly when this week.
  • Clerk/Treasurer Roberts explained that she had received a call from the Washington Municipal Clerks Association (WMCA) and the person that current holds the position of President Elect recently announced that she must step down due to family issues. WMCA has asked if Clerk/Treasurer Roberts would consider stepping into that positon. When taking on this position it is important to get the support of the council and mayor because the president elect and president require time away from the office. Travel expenses are paid by WMCA. The council and mayor all agreed that they felt it was a great opportunity and gave Clerk/Treasurer Roberts their full support. Thank you!
10. MAYOR’S REPORT
  • Mayor Struck received a call from Josh Jewell from the Department of Social and Health Services thanking the South Bend Police & Fire Department for their participation in Foster Parent Appreciation Day. Mr. Jewell said it was so well received and everyone from the City was so kind and patient with all of the kids. Kudo’s to all involved. Police Chief Eastham pointed out that Officer Miskell did this on his own time.
  • Mayor Struck reported that she and City Supervisor Houk gave the city’s initial Mary Rogers Pioneer Park presentation to the Recreation and Conservation Office (RCO) Board. The final presentation will be done in August. She feels like the presentation went very well with only a few minor suggested changes. Mayor Struck believes the city has a real shot at getting the grant. Mayor Struck mentioned later in the meeting that the Chinook Tribe will be adding art work to the park as well. The city increased the grant request by $20,000 for the art work and the Chinook Tribe will be responsible for the grant match involved in that additional request.
11. COUNCIL COMMENTS

Councilor Williams stated that during the recent spring cleanup when South Bend citizens were able to take one free truck load to the dump he witnessed someone bring a truck load of concrete foundation material to the dump. Councilor Williams asked if Royal Heights Transfer Station charged the city by the pound, if so did the city put any weight restrictions on the cleanup. Clerk/Treasurer Roberts advised him that yes, we are charged by weight and no, we have not had any restrictions during spring cleanup per se. It was also brought up about individuals using social media asking to use other people’s water bills so they could take multiple loads to the dump. After some discussion it was agreed that these issues need to be considered/addressed prior to advertising for next year’s spring cleanup. Clerk/Treasurer Roberts will provide the council with the cost and weight of this year’s spring cleanup when she gets the bill from Royal Heights.

Councilor Neve noted that over the last several months there have been some discussions at a number of council meetings about pedestrians crossing at Highway 101 and Willapa Avenue. Councilor Neve said the overwhelming consensus among the citizens is for NO signal there.

Councilor Hall commented that he noticed that the donation thermometer for Mary Rogers Pioneer Park has been growing and he asked what the growth was attributed to. Mayor Struck explained that the majority of the increase was due to in-kind work that would be done by the city crew should the city get the grant. It is not from the sale of memorial bricks however. It was decided to not sell any more bricks until the city finds out if the project gets funded. If it is funded then the memorial brick project will move forward otherwise money would have to be refunded if the project falls through.

12. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, June 13, 2016 for the next regularly scheduled meeting at South Bend City Hall.