CITY OF SOUTH BEND - COUNCIL MEETING - July 11, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve and Councilor Webber were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, the Consent Agenda and the minutes of the June 27, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #42149 thru Check #42191 - $65,121.42

Payroll – Check #24065 thru Check #42081 - $97,084.77 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1513 – ADDING CHAPTER 12.30 – TRANSPORTATION DEVELOPMENT (FIRST READING)

Mayor Struck presented Ordinance #1513 explained that the Transportation Improvement Board (TIB) recently began offering some new funding packages, but to quality the city had to have a “Complete Streets” ordinance in place. Generally “Complete Streets” is a guiding principle to design, operate and maintain the city’s streets and to promote safe and convenient access and travel for all users including pedestrians, bicyclists and people of all abilities including motor vehicle drivers. This ordinance meets TIB’s requirements.

Councilor Hall made a motion moving Ordinance #1513 – Adding Chapter 12.30 – Transportation Development to a second reading. The motion was seconded by Councilor Olsen. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC

Citizen Tom Giacoma from 111 Maple wanted to give the Mayor and Council a heads up about the budget. Mr. Giacoma again believes that the fact that all three department heads have the same base pay is a travesty. The “clerk” should not make the same as the police chief. The department heads are being paid why too generously and he wanted to adamantly voice his protest.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham noted that the 4th of July was relatively quiet with only four fireworks complaints. The only real issue was the road work that was done south of South Bend on July 5th which nearly plugged up the town for most of the day.
  • Councilor Hall asked Police Chief Eastham about the derelict boats that he mentioned at the last council meeting (June 27, 2016). Police Chief Eastham explained that three were moved and two were brought back. Police Chief Eastham also explained that the derelict boat issue is complaint driven and he had not received any complaints about them. One problem with the current ordinance is that boats 14’ and over are considered derelict if they remain in one place for a year or longer, but if that boat is moved even once briefly then that year starts over again. Councilor Hall mentioned a boat at 1300 W. Robert Bush Drive that has been there well over a year that needs to be moved. Police Chief Eastham will contact the owner about removal.
  • Councilor Hall asked Police Chief Eastham about the property on Broadway with overgrown grass (See June 27, 2016 council minutes). Police Chief Eastham advised that he has attempted to contact the owner, but has not had much luck. He will continue to pursue cleanup of the property.
  • Councilor Hall asked Police Chief Eastham if he would please check on a boat that appears to be abandoned across the river from South Bend. It is in the water along Highway 105. Police Chief Eastham advised that he would contact the Sheriff’s Office about it.
  • City Supervisor Houk explained that the crew had spent much of the day laying asphalt. They did some patching and some repair around some storm drains were the road was damaged. They also did some work around the school to prepare for one-way traffic when school starts in the fall.
  • Councilor Hall asked City Supervisor Houk if Gray & Osborne, Inc. did a study regarding the changes at the school. City Supervisor Houk advised that they did and their recommendations were relatively no different than what the city already plans to do.
  • Councilor Hall asked about the building near 1011 W. Robert Bush Drive with the boarded up windows. City Supervisor Houk advised that he sent the property owner a compliance letter.
8. MAYOR’S REPORT

Mayor Struck reported that everything is coming together nicely for Come Play on Labor Day. Duck tickets and buttons are available if anyone would like some! The next committee meeting is Monday, July 18th at city hall beginning at 5:30 pm if anyone would like to attend.

9. COUNCIL COMMENTS
  • Councilor Hall explained that the next time there is a full council he would like to discuss spring cleanup.
  • Councilor Hall passed out four notes that were received at the boat launch for the council and mayor to read. Two of the notes contained positive feedback and two were less complimentary.
  • Councilor Hall responded to the request he had made at the last council meeting (June 27, 2016) regarding a social media policy for employees. Clerk/Treasurer Roberts sent Councilor Hall information that was provided by Municipal Research and Service Center (MRSC). According to MRSC the social media issue is very complicated. Mayor Struck agreed. It might be possible to have a policy that regulates an individual’s social media use outside of work, but it would quite likely be nearly impossible to write. Councilor Hall asked Clerk/Treasurer Roberts if she would check and see if there were any “best practices” that the city might be able to use. Mayor Struck explained that there is a very fine line when it comes to social media. She has counseled the staff and explained that what you like, share or pass on could reflect adversely on you – personally and professionally – and should be thoughtfully considered.
  • Councilor Hall will not be at the July 25, 2016 council meeting.
10. ADJOURNMENT

The meeting was adjourned at 5:52 PM to meet again at 5:30 PM on Monday, July 25, 2016 for the next regularly scheduled meeting at South Bend City Hall.