CITY OF SOUTH BEND - COUNCIL MEETING - September 12, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, Police Sargent Stigall and Clerk/Treasurer Roberts. City Supervisor Houk and Police Chief Eastham were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 22, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42304 thru Check #42357 - $97,251.81

Payroll – Check #24099 thru Check #24115 - $96,468.85 Including Direct Deposit

4. CORRESPONDENCE

Department of Ecology – Regional Wastewater Treatment Plant: Mayor Struck read a portion of a letter from the Department of Ecology congratulating the Regional Wastewater Treatment Plant for receiving the 2015 “Wastewater Treatment Plant Outstanding Performance” award. Of approximately 300 wastewater treatment plants statewide only 119 achieved full compliance with their National Pollutant Discharge Elimination System (NPDES) permit in 2015.

5. ITEMS FROM THE PUBLIC
  • Citizen Greg Hinz spoke briefly regarding the field at Cheney (Community) Park. He would like to start working on the field which would include doing some plowing and leveling as well as removal of some of the fencing. Mayor Struck explained that soil samples have been taken at the park and until those results come back nothing can be done with the field. Mayor Struck explained that this project is a joint project between the City and the South Bend School District, which is taking the lead, and everyone would need to work together on the project. From her understanding the Cheney Foundation may be a large funder of the project. Councilor Hall asked if the school was doing the financing and Mayor Struck explained that the city would do no significant financing of the project other than maybe some man hours by the crew or piping if needed. Mayor Struck did note that the city has requested some grant funding to improve the street and parking in that area which would certainly add nicely to the project.
  • Mayor Struck introduced Craig Dublanko, Chief Executive Officer and Lucy Machowek, Chief Financial Officer from the Coastal Community Action Program (CCAP). Mr. Dublanko presented the McKinney Vento Homeless Housing Project that is planned for the 600 block of Broadway Street in South Bend. The housing project will consist of four one-bedroom apartments in two stand-alone duplexes and four two-bedroom apartments in two stand-alone duplexes. The target population will be homeless individuals and families who meet the current Housing and Urban Development (HUD) definition of homeless: they must have been homeless (living on the street with no shelter) for 12 months of the last three years. The rent will be subsidized by the McKinney Vento division of HUD and will provide funding for a case manager to be proactive in the client’s path to stability. CCAP will be the owner and operator of the facility and there will be a similar project of ten units in South Pacific County. CCAP would like to break ground by the middle of October 2016 with a completion date estimated to be the first quarter of 2017.
  • Councilor Hall asked if there would be a veteran preference for the housing and Mr. Dublanko advised that currently under the McKinney Vento program there is not a veteran’s preference, but that is something that CCAP is discussing with HUD. Councilor Hall asked if there would be drug addicts allowed and Mr. Dublanko explained that there will be staff to help with outreach services for the tenants, but they would not be required to be clean and sober. Councilor Webber asked if people would be brought in from other areas to occupy the new homes and she was advised that no, there would not be people from out of the area brought in to fill the homes unless for some reason there was no response and they sat empty for a long period of time, but Mr. Dublanko did not see or expect that to happen. Councilor Neve expressed her concern about the proximity to the school and also wondered how a person proved they had been homeless. Mr. Dublanko noted that CCAP had not reached out to the school about the project yet and as far as proving your homelessness as much information as possible is verified and the rest is taken on the person’s word. Mr. Dublanko agreed that there was a great deal of gray area when it came to the verification portion. Councilor Williams asked what would stop a single person from getting a place and then allowing 4 or 5 additional people from moving in with them. Mr. Dublanko explained that there is a legal group located in Seattle called the Northwest Justice Project that keeps a very close eye on these types of projects and represents low income people and makes sure that their rights as a tenant are not violated. This makes CCAP’s job a little more difficult and restricts what they can and cannot do as far as who can and cannot live there as well as if there are additional people living in an apartment. The Northwest Justice Project watches these projects and housing programs very closely for compliance of the Landlord/Tenant Act at no cost to the renter. A few additional questions were asked and answered. The council and staff thanked Mr. Dublanko and Ms. Machowek for attending and providing them with the information on the project.
6. DEPARTMENT HEAD REPORTS
  • Police Sargent Stigall reported that Come Play on Labor Day went well and was relatively quiet. He thanked the Raymond Police Department and the Pacific County Sheriff’s Office for their assistance over the weekend. It wouldn’t be possible without the help of these agencies!
  • Mayor Struck reported for City Supervisor Houk who was absent that the Central Street Sewer Improvement Project was moving along finally. The pipe laying should be done this week and with clean up everything should be wrapped and finished in the next two or three weeks.
  • Clerk/Treasurer Roberts requested the council’s permission to surplus a 1996 Chevrolet Pickup that is now longer needed by the public works department per City Supervisor Houk request. Councilor Hall made a motion to surplus the 1996 Chevrolet Pickup as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0
7. MAYOR’S REPORT
  • Mayor Struck reported that the city received notice that they have been awarded a Community Development Block Grant (CDBG) for $750,000 for the Fliess Creek Activation Project however it is contingent on getting the loan/grant package from the Department of Health’s Drinking Water State Revolving Fund (DWSRF) which is being applied for now.
  • Mayor Struck explained that the city is currently advertising for a garbage truck driver. Employee Jace Ekman left the city’s employment on September 9, 2016 to work for the City of Raymond.
  • Mayor Struck thanked the city crew for all of their hard work getting everything set up and ready for Come Play on Labor Day. She also thanked the Labor Day Committee for all of their hard work as well. Everyone agreed it was a very successful weekend! Mayor Struck also noted that almost all of the duck tickets were sold!
8. COUNCIL COMMENTS
  • Councilor Olsen thanked the Labor Day Committee, City Crew and the Police Department for a great celebratory weekend!
  • Councilor Williams agreed with Councilor Olsen.
  • Councilor Neve also agreed with Councilor Olsen. She noted that the Kiwanis breakfast was successful, there were 43 kayakers for the poker paddle on Monday morning and Craig Stephens won the Kayak, purchasing the last ticket prior to the drawing!
  • Councilor Webber explained that she wasn’t in town over Labor Day, but heard that is was a very nice event.
  • Councilor Hall explained that Fire Chief Strozyk would be attending the September 26th council meeting to show off the department’s newest ambulance.
  • Councilor Hall noted that he had recently talked with Jerry Bowman, curator of the Northwest Carriage Museum in Raymond and Mr. Bowman told him that the museum has had over 8,000 visitors so far this year.
  • Councilor Hall gave a brief update on the boat launch and then noted that to date the boat launch has had a little over 100 overnight visitors.
9. ADJOURNMENT

The meeting was adjourned at 6:01 PM to meet again at 5:30 PM on Monday, September 26, 2016 for the next regularly scheduled meeting at South Bend City Hall.