CITY OF SOUTH BEND - COUNCIL MEETING - September 26, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 12, 2016 regular meeting. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42358 thru Check #42384 - $201,025.45

5. FIRE CHIEF TODD STROZYK – EMS VEHICLE PRESENTATION

Mayor Struck introduced Raymond Fire Chief Todd Strozyk. Fire Chief Strozyk thanked everyone for asking him to come and speak and he then introduced Will Ariss, Paramedic/Firefighter for the Raymond Fire Department. Fire Chief Strozyk explained that Councilor Hall was the South Bend representative on the North Pacific County Emergency Management Services (NPCEMS) Board which is Taxing District #1 and is comprised of the South Bend, Raymond, Willapa Valley and Naselle School District boundaries. Fire Chief Strozyk went on to explain how their services work, how the funds are received and how equipment is paid for. It was also explained that an EMS levy must be held each year and this year the estimated amount was set at $100,000 back in July, but it appears that EMS will need less than what will be levied which has been the case for several years. After explaining what their call volumes were in 2015 and where they are for 2016 Fire Chief Strozyk thanked the South Bend Police Department and the South Bend Volunteer Fire Department for the assistance and noted that it has been a great working relationship.

The council then adjourned at 5:40 pm to view the newest ambulance brought into service. The meeting reconvened at 5:50 pm.

Mayor Struck thanked Fire Chief Strozyk for a great presentation.

6. RESOLUTION #2016-08 – INTERLOCAL AGREEMENT-AWC AND CITY OF SOUTH BEND

Mayor Struck presented Resolution #2016-08. Councilor Williams made a motion accepting Resolution #2016-08 – Interlocal Agreement-AWC and City of South Bend as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1514 – REPEALING & RE-ESTABLISHING SBMC CHAPTER 14.15 (FIRST READING)

Mayor Struck presented Ordinance #1514 for its first reading. Councilor Hall made a motion moving Ordinance #1514 – Repealing & Re-establishing SBMC Chapter 14.15 to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1516 – AMENDING PORTIONS OF SBMC CHAPTER 13.05 (FIRST READING)

Mayor Struck presented Ordinance #1516 for its first reading. Councilor Neve made a motion moving Ordinance #1516 – Amending Portions of SBMC Chapter 13.05 to a second reading. The motion was seconded by Councilor Williams.

Clerk/Treasurer Roberts explained that this new process provides a “soft” credit check for people to establish utility services instead of providing a letter of credit. It also cleans up the section regarding low income discounts. Vote: Ayes-5, Noes-0, Absent-0

9. CUSTODIAL SERVICES CONTRACT

Mayor Struck explained that we have a new person doing the city’s janitorial work. The previous janitor cleaned the fire hall one time a month for an extra $12.00, but that information was not included in the contract. This new contract now contains that information, otherwise the contract is exactly the same as the previous contract.

Councilor Hall made a motion accepting the Custodial Services Contract as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that the Central Street Sewer Improvement Project is finally winding down. NOVA Contracting, Inc. had planned to asphalt today, but they had some truck issues so the plan is for tomorrow. There is some restoration work planned that includes tree replacement and asphalt which will be done soon.
  • City Supervisor Houk noted that the city applied for several Transportation Improvement Grants (TIB) two of which are sidewalk projects – 1. Central Avenue to Willapa Avenue and 2. Kendrick Street to Weir Street, Highway 101 to First Street. The city should hear something around the end of November if funding is approved.
  • City Supervisor Houk then explained that the city also applied for two Safe Routes to School grants for 1. Jefferson Street Sidewalk – Highway 101 to Broadway Avenue & East Water Street to First Street and 2. Madison Street Sidewalk – Highway 101 to First Street. Those grant awards will not be announced until June 2017.
  • Councilor Neve asked City Supervisor Houk if there was a manhole issue on Central Street and he advised that yes, there was an elevation issue and it will be addressed.
12. MAYOR’S REPORT
  • Mayor Struck reported that Sheila Lee-Johnston from the Department of Commerce recently was in the office auditing the grant for the Central Street Sewer Improvement Project and Mayor Struck was pleased to report that all of the paperwork was in order.
  • Mayor Struck announced that the city hired Kelly Spoor to fill the Garbage Truck Driver position that came open when Jace Ekman left to go work for the City of Raymond. Kelly started training September 26, 2016.
  • Mayor Struck reminded everyone about the upcoming budget workshop that is scheduled for October 12, 2016 at 5:30 pm. She noted that the public is welcome to attend, but the council would not be taking any public comment. It is strictly a workshop for the council and no decisions would likely be made. The public will have an opportunity to comment on the proposed budget at the October 24th and November 14th council meetings.
13. COUNCIL COMMENTS
  • Councilor Hall announced that he would not be at the October 24, 2016 council meeting.
  • Councilor Neve just wanted everyone to know she is looking forward to Halloween."ö!
  • Councilor Williams explained that he worked with the EMS group and they are a great bunch of guys.
14. ADJOURNMENT

The meeting was adjourned at 6:00 PM to meet again at 5:30 PM on Monday, October 10, 2016 for the next regularly scheduled meeting at South Bend City Hall.