CITY OF SOUTH BEND - COUNCIL MEETING - November 28, 2016

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk, Police Chief Eastham, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the November 14, 2016 regular meeting. The motion was seconded by Councilor Olsen. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #42534 thru Check #42561 - $71,067.41

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – CENTRAL STREET SEWER IMPROVEMENT PROJECT CLOSEOUT

Mayor Struck opened the public hearing at 5:31 pm. There was no public in attendance. Councilor Neve asked for City Supervisor Houk’s thoughts on the project and City Supervisor Houk advised that he was disappointed in the whole process. City Supervisor Houk explained that the Pacific County Dept. of Public Works was currently working on paving the alley between the Pacific County Annex Building and Security State Bank.

Councilor Neve made a motion accepting the funding portion of the Community Development Block Grant (CDBG) funded Central Street Sewer Improvement Project as complete. The motion was seconded by Councilor Webber. Vote: Ayes-5, Noes-0, Absent-0

There were no further comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1517 – ADOPTION OF 2017 BUDGET (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1517 – Adoption of 2017 Budget as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1518 – GARBAGE RATE INCREASE (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1518 – Garbage Rate Increase as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

8. COUNCIL POSITION #1

Mayor Struck explained the process to fill Council Position #1 due to Councilor Olsen’s resignation (effective December 31, 2016) at the November 14, 2016 council meeting. (See SBMC 2.05.020 Vacancies) The city declared the position open (11/14/16) with a public notice in the Willapa Harbor Herald which was published on November 16th and November 23rd. Reading of the candidates read at the second regular meeting – 11/28/16 and at the third regular meeting any additional names of candidates are read and a vote for candidates – 12/12/16

Mayor Struck read the names of the current candidates – Wyatt Kuiken & Rick Meyer.

The current and any additional candidates will get a letter asking them to attend the December 12th council meeting along with the questions that will be asked during the interview process.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Ryan Miskell’s last day will be December 14th. He has accepted a position with the Raymond Police Department. He explained that his department will be very short staffed for the next five months, but they will make it work.
  • City Supervisor Houk pointed out that Nova Contracting, Inc. have not been back to complete the sidewalk restoration for the Central Street Sewer Improvement Project because they are not equipped to do the work and there is currently no local contractors available to assist them.
11. MAYOR’S REPORT

Mayor Struck noted that she will be attending the Association of Washington Cities Mayors Exchange on January 18th in Olympia. It is an opportunity for mayors to gather in Olympia for a special lobby day and to engage in a daylong session to network with fellow mayors, share news from home and glean best practices as well as interact with legislators on important city issues.

12. COUNCIL COMMENTS
  • Councilor Hall mentioned to Police Chief Eastham that he has noticed that Wyatt Kuiken (Transportation Supervisor, South Bend School District) mentions on social media almost daily that cars are going the wrong way in front of the school. Police Chief Eastham explained that there has been some issues since the barricade was removed at E First and Monroe, but that the issues seem to be working themselves out. Police Chief Eastham did note that people are still parking in the fire lane which is a problem, but he is in contact with the school and he is working with them to get any issues taken care of. Councilor Hall did note that it seems to be working well even with the few glitches. Police Chief Eastham agreed, pointing out that the congestion in that area has been cut in half, at least.
  • Councilor Neve reminded everyone about South Bend’s Christmas Tree Lighting and the arrival of Santa along with his helpers Mickie and Minnie Mouse on Friday, December 2nd at 6 pm at the city dock (next to the Elixir). There will be gift bags for the kids!
  • Councilor Williams was glad to see two candidates step up to fill the vacant council position.
  • Councilor Olsen reminded everyone to attend the Raymond Lighted Christmas Parade on Saturday, December 3rd at 6pm.
13. EXECUTIVE SESSION – POTENTIAL LITIGATION & LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 5:45 PM for 20 minutes for the purpose of potential litigation and labor negotiations. Councilor Olsen, Councilor Williams, Councilor Neve, Councilor Webber, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts were in attendance. Also in attendance by conference call was Paul Correa of Tierney & Blakney, P.C.

Mayor Struck reconvened the meeting at 6:05 pm.

Executive sessions are done in accordance with RCW 42.30.080

14. ADJOURNMENT

The meeting was adjourned at 6:05 PM to meet again at 5:30 PM on Monday, December 12, 2016 for the next regularly scheduled meeting at South Bend City Hall.