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CITY OF SOUTH BEND - COUNCIL MEETING - January 10, 2022

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Clerk/Treasurer Roberts at 5:30 pm.

2. OATH OF OFFICE, ROLL CALL

Clerk/Treasurer Roberts administered the Oath of Office swearing in Mayor Struck and Councilor Jan Davis, Position #5 and Councilor Clarence Williams, Position #5 followed by roll call. Members present: Councilor Kuiken, Councilor Manlow, Councilor Davis, Councilor Williams, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Mayor Struck requested an amendment to the agenda adding Item #15A – Resolution #2022-01 – Emergency Declaration. A motion was made by Councilor Manlow to approve the amended Agenda, the Consent Agenda and the minutes of the December 13, 2021 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47109 thru Check #47191 – $566,620.08 Including EFT Payments

Payroll - Check #24996 thru Check #25002 - $142,006.27 Including Direct Deposit

4. CORRESPONDENCE
  • Thank you from PUD #2 for the city’s support of their successful grant application for broadband.
  • Thank you from the South Bend School District for the city’s excellent support during the recent flooding.
5. ITEMS FROM THE PUBLIC

Citizen Johna Cochran (317 Central) expressed her displeasure with the city regarding the recent flooding in her neighborhood. Citizen Chad Jones (5 Giles Lane) complimented the city on what he felt was an excellent job communicating to the public during the recent storms.

Scott McDougall, Director of Pacific County Emergency Management spoke briefly regarding his departments outreach to various agencies for flood cleanup assistance to the community. Mr. McDougall also gave kudos to the City of South Bend and Mayor Struck for working so hard during the flood and for the mayor’s excellent community support.

6. CONTRACT FOR DOCK REPAIR – QUIGG BROS., INC.

Councilor Williams made a motion accepting the Contract for Dock Repair – Quigg Bros., Inc. as presented. Motion carried. Motion passed unanimously.

7. PROFESSIONAL SERVICES CONTRACT – PROSECUTING ATTORNEY

Councilor Manlow made a motion accepting the Professional Services Contract – Prosecuting Attorney as presented. Motion carried. Motion passed unanimously.

8. PROFESSIONAL SERVICES CONTRACT – INDIGENT CRIMINAL DEFENDANTS

Councilor Davis made a motion accepting the Professional Services Contract – Indigent Criminal Defendants as presented. Motion carried. Motion passed unanimously.

9. PROFESSIONAL SERVICES CONTRACT – CLERK/TREASURER

Councilor Manlow made a motion accepting the Personal Services Contract – Clerk/Treasurer as presented. Motion carried. Motion passed unanimously.

10. PROFESSIONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Manlow made a motion accepting the Personal Services Contract – Chief of Police as presented. Motion carried. Motion passed unanimously.

11. PROFESSIONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Councilor Williams made a motion accepting the Personal Services Contract – City Supervisor/Building Inspector as presented. Motion carried. Motion passed unanimously.

12. PLANNING COMMISSION APPOINTMENT

Councilor Williams made a motion confirming Mayor Struck’s appointment of Kelly Spoor to the Planning Commission. Motion carried. Motion passed unanimously.

13. 2022 MAYOR PRO TEM

Councilor Williams made a motion appointing Councilor Manlow as Mayor Pro Tem for 2022. Motion carried. Motion passed unanimously.

14. 2022 COUNCIL COMMITTEE’S

The Councilors agreed to remain on the committees as they currently stand.

Mayor Struck
            Chair – Streets
            Chair – Public Works
            Chair – Finance

Council Position #1
Wyatt Kuiken
            *Fire Dept.
            *Docks/Parks
            *Finance
 

Council Position #2
Darrin Manlow (Mayor Pro Tem)
            *Streets
            *Police

Council Position #3
Patricia Neve
            *Finance
            *Public Works
            *RWCC

Council Position #4
Jan Davis
            *Fire Dept.
            *Public Works
            *Parks 

Council Position #5
Clarence Williams
            *Police
            *Streets

15. 2021 HARBOR MASTER REPORT

Former Harbor Master Bob Hall presented the council with a Harbor Master Report for their review.

15a. RESOLUTION #2022-01 – EMERGENCY DECLARATION

Councilor Williams made a motion accepting Resolution #2022-01 – Emergency Declaration as presented. Motion carried. Motion passed unanimously.

16. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked City Supervisor Houk and his crew as well as Clerk/Treasurer Roberts and the city hall crew for all of their work during the recent storm/flooding.
  • City Supervisor Houk gave an overview of the recent snow storm followed by heavy rains and flooding as well as his crew’s response before, during and after the storms.
17. MAYOR’S REPORT

Mayor Struck thanked Police Chief Stigall and his officers, City Supervisor Houk and his crew and Clerk/Treasurer Roberts and her staff for all of their work during the storm.

18. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman provided a suggestion that is used in Salt Lake City when their snow melts and the city creates “roads” with sandbags to divert the water to prevent flooding.

19. COUNCIL COMMENTS
  • Councilor Davis reiterated what others said. The City of South Bend and Mayor Struck did a great job and felt that the city got through the flooding as well as it could. We are lucky to live here.
  • Councilor Williams thanked all again for their hard work during the storm.
  • Councilor Kuiken thanked the city crew for all of their help keeping Koplitz Field House from flooding. The community really came together and worked hard to save the gym!
20. FUTURE AGENDA TOPICS

None

21. ADJOURNMENT

The meeting was adjourned at 6:31 PM to meet again on Monday, January 24, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Shoreline Master Program Periodic Review

Public Comment Period and Public Hearing

 

The City of South Bend and the Washington Department of Ecology are accepting comments on a periodic review of the City of South Bend shoreline master program (SMP) under RCW 90.58.080(4). The city has prepared draft SMP amendments to keep the SMP current with changes in state law, changes in other city plans and regulations, and other changed local circumstances.

Public comments will be accepted from December 22, 2021 to January 24, 2022 at 5 p.m. A joint local-state public hearing is set for 5:30 PM, January 18, 2022, via Zoom at:

https://us06web.zoom.us/j/8338073662?pwd=WWRBYk00dmtXRVdmUVVGaHNmT0RYQT09

Meeting ID: 833 807 3662 Passcode: 530183

Send comments to city staff member Lisa Smith. Comments sent to the city will be forwarded to the Department of Ecology. Proposed amendments to the City of South Bend SMP are available for review at https://www.southbend-wa.gov/smp-quick-link and the City of South Bend City Hall at 1102 W First Street, South Bend, WA 98586.

CITY OF SOUTH BEND - COUNCIL MEETING - December 13, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm.

2. OATH OF OFFICE, ROLL CALL

Clerk/Treasurer Roberts administered the Oath of Office swearing in new councilor Clarence Williams, Council Position #5 followed by roll call. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the November 22, 2021 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47065 thru Check #47108 – $216,943.48 Including EFT Payments

Payroll - Check #24989 thru Check #24995 - $119,385.08 Including Direct Deposit

4. CORRESPONDENCE

None

5. BETTER BEACHES & BYWAYS/FIREWORKS – TABLED FROM NOVEMBER 22, 2021 COUNCIL MEETING

Citizens Barb Bolden, Craig Spredeman and Linda Buchanan provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Neve made a motion to ban fireworks in the city limits of South Bend. Hearing no second the motion was not considered.

6. ORDINANCE #1569 – BAN EXTENSION (ONE READING ONLY)

Councilor Neve made a motion accepting Ordinance #1569 – BAN Extension as presented. Motion carried. Motion passed unanimously.

7. NEW HIRE VACCINATION POLICY

Citizens Craig Spredeman and Aaragon Markwell provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Davis made a motion to approve the New Hire Vaccination Policy. Motion carried. Vote: Ayes-2, Noes-3, Absent-0 (Ayes-Councilor Neve, Councilor Davis. Noes-Councilor Kuiken, Councilor Manlow, Councilor Williams)

8. ITEMS FROM THE PUBLIC

Citizen Bob Hall thanked the city for replacing the biking signs along Karl’s Wall. He also mentioned that some people might not know two-way traffic is once again allowed at the South Bend School.

Citizen Craig Spredeman asked for an update on the city docks and Clerk/Treasurer Roberts advised that the contract with Quigg Brothers will be on the agenda for approval in January 2022. He questioned the mobile speed device on Central and Police Chief Stigall answered his questions.

Citizen Linda Buchanan noted that in the pictures for the recent “Shop with a Cop” that some of the people involved/participating in the event were not wearing masks.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked everyone that was involved in the “Shop with a Cop” event. Four families in South Bend participated. It is a wonderful event and the kids really enjoy it.
  • City Supervisor Houk reported that the Adams Street Project (TIB Funded) is nearing completion. There are just a couple of issues to be resolved.
10. MAYOR’S REPORT

Mayor Struck reported that the tree lighting at the Boondocks Market Place was very nice over the past weekend. She also thanked Carl & Teresa Arriss for spearheading the replacement of the Christmas lights throughout downtown. They look beautiful.

11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Councilor Hall suggested that working scientists are more knowledgeable about COVID-19.

12. COUNCIL COMMENTS
  • Councilor Neve also loves the new lights. She wished everyone happy holidays and encouraged everyone – self, loved ones and neighbors to get vaccinated.
  • Councilor Williams advised that he is happy to be back on the council.
  • Councilor Davis requested that “Items from the Public” on the agenda be moved so that is above all of the agenda items. She too likes the new lights, welcomed Councilor Williams and is glad to see another business in South Bend – Boondocks Market Place.
  • Councilor Manlow welcomed Councilor Williams and is also glad to see that, as a council, they can agree to disagree yet still remain cordial and respectful of one another’s opinions.
  • Councilor Kuiken thinks the new Christmas lights look great. He missed the tree lights. He thanked the city crew in advance knowing that this time of year is always busy when there is snow in the forecast. He also welcomed Councilor Williams.
13. FUTURE AGENDA TOPICS

None

14. EXECUTIVE SESSION – POTENTIAL REAL ESTATE PURCHASE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:31 PM for 20 minutes for the purpose of a potential real estate purchase. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:51 pm.

Executive sessions are done in accordance with RCW 42.30.080

15. ADJOURNMENT

The meeting was adjourned at 6:52 PM to meet again on Monday, January 10, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - November 22, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts. Police Chief Stigall was absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion to approve the Agenda, the Consent Agenda and the minutes of the November 8, 2021 regular meeting Mayor Struck requested an amendment to the agenda moving Item #5 – New Hire Vaccination Police DRAFT to #7a.

Councilor Neve made a motion to approve the amended Agenda, the Consent Agenda and the minutes of the November 8, 2021 regular meeting. The motion was seconded by Councilor Hall. Motion passed unanimously.

Vendors - Check #47038 thru Check #47064 – 538,199.45 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1568 – 2022 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1568. The motion was seconded by Councilor Davis. Motion passed unanimously.

5. NEW HIRE VACCINATION POLICY DRAFT

MOVED TO 7A

6. BETTER BEACHES & BYWAYS

Per Councilor Davis’ request at the November 8, 2021 council meeting the Better Beaches & Byways information was included on the agenda. Following discussion, it was tabled until the December 13, 2021 council meeting.

7. ITEMS FROM THE PUBLIC

Citizen Aaragon Markwell spoke regarding his opinion about the new hire vaccination policy.

Citizen Loran Bergerson provided additional information about his property at 424 Central as well as his neighbor’s property at 410 and 414 Central.

Citizen Chris Thompson again expressed his desire that the city purchase electronic speed devices which he has priced at under $4,000. He also stated his feelings about the new hire vaccination policy.

Citizen Craig Spredeman noted his feeling about the new hire vaccination policy as well as the discussion during Better Beaches & Byways.

7A. NEW HIRE VACCINATION POLICY DRAFT

Mayor Struck presented the DRAFT New Hire Vaccination Policy. Following discussion, no changes were made to the draft. It will be presented for approval at the December 13, 2021 council meeting.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall gave kudos to the Dollar General for training their staff to watch for gift card scams. There were three attempts in the last month that they caught, called the police and his officers responded and talked to the individuals before they became victims!
  • City Supervisor Houk reported that the city received notice that they had been approved for a Transportation Improvement Grant (TIB) for Broadway Avenue. A $543,000 grant with no match.
  • Councilor Hall asked who is responsible for keeping the crosswalks striped. City Supervisor Houk advised that is normally the Dept of Transportations job, but the “Steve Russell” crossing is the city’s responsibility.
  • Councilor Hall requested the status of the two derelict boats at the West end of town as well as the parking issues and storage containers that are located all over town. City Supervisor Houk advised that he and Police Chief Stigall are working on it.
9. MAYOR’S REPORT
  • Mayor Struck thanked Councilor Hall for his many years of service as councilor. Councilor Hall has been a voice of reason, wisdom and knowledge and it has been appreciated.
  • Per Councilor Hall’s request Mayor Struck contacted the auditor’s office regarding the length of time between counting of votes and certification. It has to do with anonymity at the end of the count.
  • Mayor Struck wished everyone a Happy Thanksgiving.
10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman again expressed his opinion regarding the new hire vaccination policy.

11. COUNCIL COMMENTS
  • Councilor Neve requested a status update on the buildings, properties, etc. that Police Chief Stigall and City Supervisor Houk are working on. City Supervisor Houk advised he would send her the information.
  • Councilor Neve wished everyone a Happy Thanksgiving and get vaccinated.
  • Councilor Manlow gave kudos to the city for all of their work on securing the TIB grants.
  • Councilor Manlow thanked Councilor Hall for his service on the council.
  • Councilor Davis expressed her concern about the two-way traffic in front of the South Bend school.
  • Councilor Davis is extremely disappointed with the community right now.
  • Councilor Hall suggested that the city spend money on a portable electronic speed sign so it can be moved to different areas as needed.
  • Councilor Hall wished everyone a Happy Thanksgiving.
  • Councilor Kuiken thanked Councilor Hall for being level headed and for his knowledge. He also thanked the city crew and the police department for their good work.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The meeting was adjourned at 6:29 PM to meet again on Monday, December 13, 2021, for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Draft

CITY OF SOUTH BEND - COUNCIL MEETING - December 13, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm.

2. OATH OF OFFICE, ROLL CALL

Clerk/Treasurer Roberts administered the Oath of Office swearing in new councilor Clarence Williams, Council Position #5 followed by roll call. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the November 22, 2021 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47065 thru Check #47108 – $216,943.48 Including EFT Payments

Payroll - Check #24989 thru Check #24995 - $119,385.08 Including Direct Deposit

4. CORRESPONDENCE

None

5. BETTER BEACHES & BYWAYS/FIREWORKS – TABLED FROM NOVEMBER 22, 2021 COUNCIL MEETING

Citizens Barb Bolden, Craig Spredeman and Linda Buchanan provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Neve made a motion to ban fireworks in the city limits of South Bend. Hearing no second the motion was not considered.

6. ORDINANCE #1569 – BAN EXTENSION (ONE READING ONLY)

Councilor Neve made a motion accepting Ordinance #1569 – BAN Extension as presented. Motion carried. Motion passed unanimously.

7. NEW HIRE VACCINATION POLICY

Citizens Craig Spredeman and Aaragon Markwell provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Davis made a motion to approve the New Hire Vaccination Policy. Motion carried. Vote: Ayes-2, Noes-3, Absent-0 (Ayes-Councilor Neve, Councilor Davis. Noes-Councilor Kuiken, Councilor Manlow, Councilor Williams)

8. ITEMS FROM THE PUBLIC

Citizen Bob Hall thanked the city for replacing the biking signs along Karl’s Wall. He also mentioned that some people might not know two-way traffic is once again allowed at the South Bend School.

Citizen Craig Spredeman asked for an update on the city docks and Clerk/Treasurer Roberts advised that the contract with Quigg Brothers will be on the agenda for approval in January 2022. He questioned the mobile speed device on Central and Police Chief Stigall answered his questions.

Citizen Linda Buchanan noted that in the pictures for the recent “Shop with a Cop” that some of the people involved/participating in the event were not wearing masks.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked everyone that was involved in the “Shop with a Cop” event. Four families in South Bend participated. It is a wonderful event and the kids really enjoy it.
  • City Supervisor Houk reported that the Adams Street Project (TIB Funded) is nearing completion. There are just a couple of issues to be resolved.
10. MAYOR’S REPORT

Mayor Struck reported that the tree lighting at the Boondocks Market Place was very nice over the past weekend. She also thanked Carl & Teresa Arriss for spearheading the replacement of the Christmas lights throughout downtown. They look beautiful.

11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Councilor Hall suggested that working scientists are more knowledgeable about COVID-19.

12. COUNCIL COMMENTS
  • Councilor Neve also loves the new lights. She wished everyone happy holidays and encouraged everyone – self, loved ones and neighbors to get vaccinated.
  • Councilor Williams advised that he is happy to be back on the council.
  • Councilor Davis requested that “Items from the Public” on the agenda be moved so that is above all of the agenda items. She too likes the new lights, welcomed Councilor Williams and is glad to see another business in South Bend – Boondocks Market Place.
  • Councilor Manlow welcomed Councilor Williams and is also glad to see that, as a council, they can agree to disagree yet still remain cordial and respectful of one another’s opinions.
  • Councilor Kuiken thinks the new Christmas lights look great. He missed the tree lights. He thanked the city crew in advance knowing that this time of year is always busy when there is snow in the forecast. He also welcomed Councilor Williams.
13. FUTURE AGENDA TOPICS

None

14. EXECUTIVE SESSION – POTENTIAL REAL ESTATE PURCHASE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:31 PM for 20 minutes for the purpose of a potential real estate purchase. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:51 pm.

Executive sessions are done in accordance with RCW 42.30.080

15. ADJOURNMENT

The meeting was adjourned at 6:52 PM to meet again on Monday, January 10, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - October 25, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken was absent. (excused)

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion to approve the Agenda, the Consent Agenda and the minutes of the October 11, 2021 regular meeting and October 14, 2021 Budget Workshop Councilor Hall requested an amendment to the agenda adding Item #7a – Hybrid Council Meetings.

Councilor Neve made a motion to approve the amended Agenda, the Consent Agenda and the minutes of the October 11, 2021 regular meeting and October 14, 2021 Budget Workshop. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46972 thru Check #47003 - $265,070.28 Including EFT Payments

3. CORRESPONDENCE

Clerk/Treasurer Roberts advised the council that she had sent them some information from Better Beaches and Byways per their request earlier in the day. If for some reason they didn’t receive it to please let her know and she would resend it.

4. PUBLIC HEARING @ 5:32 PM – 2022 PROPERTY TAX LEVY

Clerk/Treasurer Roberts gave a brief overview of the Property Tax Levy. Citizen Craig Spredeman asked a question regarding the requirement by granting agencies that cities levy the full 1% each year. Clerk/Treasurer Roberts explained what she felt their reasoning was. There was no further public comment and the public hearing was closed at 5:39 pm.

5. ORDINANCE #1565 – 2022 PROPERTY TAX LEVY (FIRST READING)

Councilor Neve made a motion to move Ordinance #1565 – 2022 Property Tax Levy to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1566 – SETTING THE MAYORS SALARY (SECOND READING)

Councilor Hall made a motion accept Ordinance #1566 – Setting the Mayors Salary as presented. The motion was seconded by Councilor Neve Vote: Ayes-4, Noes-0, Absent-1

7. ORDINANCE #1567 – 2021 BUDGET AMENDMENTS (FIRST READING)

Councilor Neve made a motion to move Ordinance #1567 – 2021 Budget Amendments to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

7a. HYBRID COUNCIL MEETINGS

Councilor Hall Councilor Hall made a motion to resume council meetings in a hybrid format. The motion was seconded by Councilor Neve.

During discussion Mayor Struck expressed her concern about coming back into open public meetings too soon. The COVID-19 numbers are still not good, even though they are dropping, they are still significantly higher than they should be. She explained that she sits on many boards and committees and none of them have resumed in person or hybrid meetings. Clerk/Treasurer Roberts reminded everyone that if the council decides to go to hybrid council meetings all persons attending those meetings will be required to wear a mask at all times, regardless of their vaccination status. Following further discussion Mayor Struck called for a vote. Vote: Ayes-3, Noes-1, Absent-1 (Ayes – Councilor Neve, Councilor Davis, Councilor Hall and Noes – Councilor Manlow)

South Bend Council Meetings will begin hybrid meetings effective November 8, 2021.

8. 3RD QUARTER BUDGET REPORT

Clerk/Treasurer Roberts advised that she recently mailed the 3rd Quarter Budget Report to the council and if they had any questions to please let her know.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Police Chief Stigall about the complaints regarding derelict buildings and boats. Police Chief Stigall advised that it is on his list and he is working on it.
  • Councilor Davis asked Police Chief Stigall about the excess cars parked in her neighborhood and if the city had a parking limit rule. Police Chief Stigall advised he would look into it and that since that is the hospital route it needs to be addressed.
  • Councilor Hall asked City Supervisor Houk about the status of the Adams Street Project. City Supervisor Houk advised that the weather has been an issue of late, but the contractor plans to open it up in the next few days even though the road won’t be marked yet.
  • Councilor Manlow asked City Supervisor Houk if the log boom/pier behind Davis Insurance had been repaired. City Supervisor Houk advised that Quigg Brothers was able to pop it back up and now the process of replacing it has begun. The city is waiting on cost estimates for the logs and other materials. Once that has been received then the city can move forward with replacement.
  • Clerk/Treasurer Roberts gave a brief update on the city docks that were damaged. The permitting process is in the works but taking time. The contract has had its finally review and should be in Quigg Brothers hands for signature soon.
11. MAYOR’S REPORT

Mayor Struck asked the council to cancel the last meeting in December since there is rarely if any business to conduct at that meeting. Councilor Neve made a motion to cancel the December 27, 2021 council meeting. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

12. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman noted that he feels it was a bad choice to move to hybrid meetings. It is too soon.

13. COUNCIL COMMENTS
  • Councilor Hall doesn’t understand why the city can’t release info on who, by percentage, is vaccinated. Mayor Struck advised she is not going to do it.
  • Councilor Hall noted that the Raymond High School’s district website has some very good COVID-19 information.
  • Councilor Davis would like to see that new hires for the city are required to be vaccinated as a condition of employment.
14. FUTURE AGENDA TOPICS

New Hires & Vaccination Requirement

15. ADJOURNMENT

The meeting was adjourned at 6:04 PM to meet again on Monday, November 8, 2021 for the next regularly scheduled council meeting at South Bend City Hall & via Zoom (Hybrid) unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - October 11, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 27, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46933 thru Check #46971 - $391,314.07 Including EFT Payments

Payroll - Check #24975 thru Check #24981 - $127,188.91 Including Direct Deposit

3. CORRESPONDENCE

a. WA State Office of Minority & Women’s Business Enterprises

Clerk/Treasurer Roberts explained that the city has been paying this Political Subdivision Fee for years but this year this letter was included with the invoice and was addressed to the city council so she included it in the packet for their information.

4. ORDINANCE #1564 – AMENDING SOUTH BEND’S COMPREHENSIVE PLAN (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1564 – Amending South Bend’s Comprehensive Plan as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1566 – SETTING THE MAYORS SALARY (FIRST READING)

Councilor Neve made a motion to move Ordinance #1566 – Setting the Mayors Salary to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

6. SOUTH BEND HIGH SCHOOL TRAFFIC – ONE WAY vs TWO WAY

Following a brief discussion Councilor Manlow made a motion to return E First Street in front of the South Bend High School to two-way traffic. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

7. FIREWORKS SURVEY

Mayor Struck opened the discussion about options for changes to the current fireworks ordinance based on information gleaned from the fireworks survey conducted by the city. Following discussion Mayor Struck requested a motion to ban aerial fireworks. No motion was made and there was no further discussion. The city’s fireworks ordinance will remain unchanged.

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall explained that the South Bend High School shop class under the direction of Aaron Blevins is building a cover over the back entrance to the police department. Previously awarded COVID-19 money paid for the supplies and the shop class builds it for experience.
  • City Supervisor Houk reported that there was recent damage to the pier/log boom that protects the docks. This is located behind Davis Insurance and the city has already reached out to Quigg Brothers, Inc. for repair estimates.
  • Clerk/Treasurer Roberts ask the council if they had any questions regarding the audit information that was sent to them. No questions were asked.
10. MAYOR’S REPORT
  • Mayor Struck advised that she will be away from the office the rest of the week as well as next Monday and Tuesday. She has zoom meetings almost every day and then she will be doing projects around the house.
  • Mayor Struck noted that based on the recent COVID-19 numbers it appears that we have finally turned the corner. The Pacific County Health Department feels that we have hit our peak.
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
  • Councilor Davis would like to put up a small memorial at Mary Rogers Pioneer Park for those Pacific County residents that have lost their lives due to COVID-19. Mayor Struck asked if it would be temporary and she was advised yes, just small white flags. Mayor Struck suggested it go along the fence line or be attached to the fence so the parks caretaker could still mow if needed. The council was in agreement and Councilor Neve advised that she would help.
  • Councilor Hall mentioned Life flight Network as he has heard that some ERs are having people sign up before they are airlifted out to cover the cost of the transfer.
  • Councilor Manlow asked City Supervisor Houk about the damages to the pier/log boom. City Supervisor Houk explained that one pier appears to have rusted and tipped over and two piers where the boom is are sinking but the city is just not sure at this point. It is just a guess until Quigg Brothers, Inc. can come and assess it.
  • Councilor Neve mentioned that several months ago she had suggested a “Peace Pole” for Mary Rogers Pioneer Park. She would love to see the city explore the idea. Just something simple like “May Pease Rain Upon the Earth” in any language. Mayor Struck asked how tall they were and Councilor Neve advised about 5 feet tall. Mayor Struck felt that was doable.
13. FUTURE AGENDA TOPICS

None

14. ADJOURNMENT

The meeting was adjourned at 5:57 PM to meet again on Monday, October 25, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Updated December 10, 2021


What is a Shoreline Master Program?

The City of South Bend Shoreline Master Program (SMP) is a set of policies and regulations required by state law that has three basic principles:

  • Encourages reasonable and appropriate development of shorelines with an emphasis on water dependent uses;
  • Protects the natural resources and character of the shorelines, the land, vegetation, wildlife, water, and aquatic life within shoreline environment; and,
  • Promotes public access and provides opportunities to enjoy the aesthetic qualities of the natural shorelines and recreational activities in shoreline areas.

Link to the City of South Bend 2017 Shoreline Master Program


Where does the Shoreline Master Program apply?

The jurisdiction of the SMP applies to the following areas within the city limit boundaries:

  • The aquatic areas waterward from the ordinary high-water mark, which includes the Willapa River, Potter Slough, and Skidmore Slough
  • The narrow band of land 200 feet upland from the ordinary high-water mark of the Willapa River, Potter Slough, and Skidmore Slough
  • Any wetlands associated with the Willapa River, Potter Slough, and Skidmore Slough

Link to the Shoreline Jurisdiction Map

Since the adoption of the city’s 2017 SMP, the city has issued only one substantial development permit and one letter of exemption within shoreline jurisdiction.

 

Required Periodic Review

The Shoreline Management Act (SMA) requires the city to review, and revise if necessary, its SMP on an eight-year schedule under state law (RCW 90.58.080). This review ensures the SMP stays current with changes with state laws and rules, remains consistent with other city plans and development regulations, and reflects changed circumstances, new information, or improved data.

While most of the updates required by the state during this periodic review are relatively minor, the new Ocean Resource Management Act (ORMA) requirements represent the biggest change to the city’s SMP.  You can learn more about Washington State’s Ocean Management program by visiting the Department of Ecology’s web page.

Link to the Department of Ecology’s Ocean Management Program

 

New Draft SMP Ready for Public Review

The City of South Bend Planning Commission recently released a draft document for public review that incorporates all required Washington State laws and rules.  Included with the draft SMP are two checklists – one for the Ocean Management rule changes and another that covers all other laws and rules that now need to be in the SMP.  These checklists are handy for pinpointing where you can find these changes in the new draft.  The Draft SMP below is in Track Changes format so you can see all changes in the document.

Link to revised City of South Bend Master Program Draft

Link to Ocean Management Checklist

Link to Periodic Review Checklist

 

Submitting Comments and Public Hearing on SMP Draft

The City of South Bend Planning Commission is now seeking public comment on the Draft SMP.  You may submit comments on the Draft SMP from December 22, 2021 until 5:00 PM, January 24, 2022.  Please send your comments to Lisa Smith here.

In addition, the Planning Commission will hold a public hearing on the Draft SMP via Zoom beginning at 5:30 PM, January 18, 2022.  You can join the hearing by using the link below:

https://us06web.zoom.us/j/8338073662?pwd=WWRBYk00dmtXRVdmUVVGaHNmT0RYQT09

Meeting ID: 833 807 3662

Passcode: 530183

One tap mobile: +12532158782,,8338073662#,,,,*530183#

Link to Public Hearing Legal Notice

There will be a presentation by the city followed by an opportunity for those in attendance to share their comments on the draft.  Interested parties may continue to provide comments to the Planning Commission until the close of the comment period on January 24, 2022.

Next Steps

  1. After conclusion of public comment period on January 24, 2022, the Planning Commission will meet on February 22, 2022 to consider all comment received, including those from the Department of Ecology and other state agencies. The Planning Commission will consider any proposed changes to the Draft SMP and then make a recommendation to the City Council regarding any action.

  2. Before the draft SMP goes before the City Council, the city will submit the document to the Department of Ecology for the Initial Determination of Consistency. This allows the department to conduct a formal review of the document for consistency with all state laws and rules.  The department may make recommendations for changes or simply state approve its consistency.  Any substantive changes may require the draft SMP to go back before the Planning Commission for consideration and recommendation.

  3. Once the Department of Ecology and the city are satisfied with the Draft SMP, it will then go before the City Council for adoption.  This may occur sometime in April or early May.  Upon adoption, the city then forwards the SMP and all related materials to the department for their final approval.

 

Please visit this site often as there maybe updates to schedules and draft documents.

 

For more information:

Please contact Dennis Houk, City Supervisor, here or (360) 875-5571

CITY OF SOUTH BEND - COUNCIL MEETING - September 27, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Hall was absent. (Excused)

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 13, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46905 thru Check #46932 - $547,082.70 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1564 – AMENDING SOUTH BEND’S COMPREHENSIVE PLAN (FIRST READING)

Councilor Neve made a motion to move Ordinance #1564 – Amending South Bend’s Comprehensive Plan to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

5. FIREWORKS SURVEY

Mayor Struck presented the results of the fireworks survey: The city received 185 responses. 60 people supported a full ban, 54 no aerial and 71 no change. Mayor Struck noted that 114 people want some kind of change and asked the council what they would like to see. A lengthy discussion followed. It was agreed that the council would like to know what the timeline is for ordering the fireworks that are sold in the fireworks stand each year in South Bend. Clerk/Treasurer Roberts advised she would contract Peggy Pearson who organizes the booth for Willapa Harbor Helping Hands and let the council know by email. Councilor Kuiken asked for some statistics on how many fires and or injuries have been caused over the last 10 years by fireworks in South Bend. Police Chief Stigall agreed to gather that information. The topic will be on the agenda at the next council meeting, October 11th, for further discussion. No decisions were made.
fireworks results 2021

6. ITEMS FROM THE PUBLIC

Citizen Linda Buchanan at 212 S Jackson thanked the city and public works crew for the “Children at Play” signs in her neighborhood. It is appreciated.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall explained that calls have picked up a bit – about 35% compared to last year at this time, but that is to be expected due to COVID-19.

  • City Supervisor Houk noted that the water treatment plant upgrades are going well. There has been some delay with supplies but the big-ticket items are on site.

  • City Supervisor Houk explained that the Adams Street Project is ahead of schedule but the rain has slowed things down a bit. Asphalt is planned for next week.

  • Councilor Manlow asked City Supervisor Houk about the flooding around the Dollar General during the recent heavy rains. City Supervisor Houk advised that it was due to construction and it will be remedied.

  • Councilor Manlow asked City Supervisor Houk about the fence around the parking area of the building at 734 W Robert Bush Drive. Councilor Manlow wondered if it met the city’s fence requirements and City Supervisor Houk advised that no it really doesn’t. He was just glad to see it fenced off so you couldn’t see the mess in the parking lot, but he will talk to the owner about it.

  • Clerk/Treasurer Roberts advised the council that she would be putting an ordinance on the agenda at the next meeting to increase the mayor’s salary by $100 per month. It hasn’t been increased since 2012. She just wanted to give the council a heads up so they could be thinking about it and it wasn’t a surprise.
8. MAYOR’S REPORT
  • Mayor Struck advised that she recently received two emails asking for letters of support from the city/council regarding 1) PUD #2 is applying for grant funding for broadband and 2) Pacific County is seeking a grant to update their Shoreline Master Program.

    Councilor Neve made a motion authorizing Mayor Struck to submit letters of support from the city and the council for both projects. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1

  • Mayor Struck explained that the street in front of the South Bend School (E First Street) will be on the agenda at the next meeting. It is currently one way and it has been suggested to go back to two ways.
9. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Linda Buchanan asked what the public vote was on the fireworks survey, she logged in late. Mayor Struck shared that information with her.

10. COUNCIL COMMENTS
  • Councilor Neve thanked all of those that worked to clear driveways and roads during the recent windstorm. It was appreciated. City Supervisor Houk noted that there were a lot of trees and limbs down on the Raymond/South Bend Road.

  • Councilor Kuiken noted that all of the city projects are looking good. The road project around the school will really be a nice improvement.
11. FUTURE AGENDA TOPICS

None

12. ADJOURNMENT

The meeting was adjourned at 5:53 PM to meet again on Monday, October 11, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - September 13, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 23, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46857 thru Check #46904 - $328,691.33 Including EFT Payments

Payroll - Check #24968 thru Check #24974 - $124,809.93 Including Direct Deposit

3. CORRESPONDENCE

None

4. ORDINANCE #1562 – AMENDING SBMC 3.10 – UTILITY EXCISE TAX (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1562 – Amending SBMC 3.10 – Utility Excise Tax as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-1, Absent-0
(Vote – Ayes: Councilor Kuiken, Councilor Manlow, Councilor Neve and Councilor Hall. Noes: Councilor Davis)

5. ORDINANCE #1563 – ADDING TO TITLE 15 PARKING OF RECREATIONAL VEHICLES AND BOATS, SITTING OF CARGO CONTAINERS & SEMITRAILERS AND AMENDING SBMC 15.08.040 TEMPORARY USE PERMITS (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1563 – Adding to Title 15 Parking of Recreational Vehicles and Boats, Sitting of Cargo Containers & Semitrailers and Amending SBMC 15.08.040 Temporary Use Permits as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. CHENEY BALLFIELD LIGHTING PROJECT – ACCEPTING PROJECT AS COMPLETE

Councilor Neve made a motion to accept the Cheney Park Ballfield Lighting Project as complete. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

7. 2022 BUDGET CALENDAR

Clerk/Treasurer Roberts presented the council with the 2022 Budget Calendar and suggested that at least two budget workshops be set in October. Following discussion, it was agreed to meet at 4:00 pm on Thursday, October 14th and Thursday, October 28th. Councilor Hall asked that the two candidates for Council Position #5 be asked to attend the workshop. Clerk/Treasurer Roberts advised she would let them know.

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall reported that Labor Day was quiet with no issues.
  • Clerk/Treasurer Roberts gave the council an update on the audit explaining that the city would be receiving a finding on the Federal portion of the audit. The city did not have a Federal Procurement Policy in place which was a requirement effective in 2012. The city has not had a federal audit in 14 years. Clerk/Treasurer Roberts then explained that the city would also be receiving a finding regarding how the investments were accounted for financially. They were documented in the city’s annual financial report but the interest earned is not part of the city’s financials. Even though the amount is under the “audit accountability threshold” the audit manager still feels it deserves a finding rather than a management letter. Clerk/Treasurer Roberts advised that she has already notified the auditor that she would be filing an appeal.
10. MAYOR’S REPORT
  • Mayor Struck reported that Come Play on Labor Day was done and in the books for another year.
  • Mayor Struck reminded everyone to work safe – stay safe!
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
  • Councilor Neve really enjoyed the parade on Labor Day and thought that there were a lot of people on the streets!
  • Councilor Neve noted that 46% of the people in Pacific County still refuse to get vaccinated. Sad.
  • Councilor Neve again reminded everyone – Mask it or Casket!
  • Councilor Hall thought that Larry Bale took a great picture of Councilor Neve in the old fire truck during the parade.
  • Councilor Hall noted that the city spent a great deal of money on the body cameras and Tasers but he recently was given a demonstration and it was amazing. The police department is very lucky to have these new tools.
  • Councilor Hall announced that he potentially may be absent for the next two council meetings.
  • Councilor Kuiken really felt like that Labor Day was well attended and that Mary Rogers Pioneer Park was a great place for the weekend events. It really looked nice.
  • Councilor Manlow also reiterated what Councilor Kuiken said about Mary Rogers Pioneer Park. It is a great place and it gets used a lot. Councilor Manlow also felt that Labor Day went really well and that there were more people than he thought there would be.
  • Councilor Davis is tired of hearing the helicopters coming and going from Willapa Harbor Hospital. She prays for everyone inside them.
13. FUTURE AGENDA TOPICS

None

14. ADJOURNMENT

The meeting was adjourned at 6:02 PM to meet again on Monday, September 27, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.