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CITY OF SOUTH BEND - COUNCIL MEETING - August 23, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 9, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46833 thru Check #46856 - $341,197.04 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1562 – AMENDING SBMC 3.10 – UTILITY EXCISE TAX (FIRST READING)

Councilor Neve made a motion to move Ordinance #1562 – Amending SBMC 3.10 – Utility Excise Tax to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-1, Absent-0
(Vote – Ayes: Councilor Kuiken, Councilor Manlow, Councilor Neve and Councilor Hall. Noes: Councilor Davis)

5. ORDINANCE #1563 – ADDING TO TITLE 15 PARKING OF RECREATIONAL VEHICLES AND BOATS, SITTING OF CARGO CONTAINERS & SEMITRAILERS AND AMENDING SBMC 15.08.040 TEMPORARY USE PERMITS (FIRST READING)

Councilor Neve made a motion to move Ordinance #1563 – Adding to Title 15 Parking of Recreational Vehicles and Boats, Sitting of Cargo Containers & Semitrailers and Amending SBMC 15.08.040 Temporary Use Permits to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

6. PROFESSIONAL SERVICES AGREEMENT – CREATIVE COMMUNITY SOLUTIONS

Councilor Neve made a motion to accept the Professional Services Agreement – Creative Community Solutions as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that one of the city’s transmission lines blew on Friday, August 13th from the Light Creek Impoundment to the water treatment plant. It has since been repaired.
  • Councilor Hall asked City Supervisor Houk about the completion date for the Broadway Avenue project (Adams Street – Transportation Improvement Board (TIB) Funded). City Supervisor Houk advised that it has a 35 (working) day completion date and the project started on Monday, August 16th. The changes to the approach to Highway 101 was a Washington State Department of Transportation requirement.
  • Clerk/Treasurer Roberts advised the council that the State Auditor began auditing the city as of Monday, August 16th. Everything is being done remotely so the process is very time consuming for her since all of the documents that are being requested have to be scanned in and emailed. The cost will be $17,250.
9. MAYOR’S REPORT
  • Mayor Struck advised everyone that she will be out at the fair most of Thursday, Friday and Saturday sitting at the City/Labor Day booth.
  • Mayor Struck reported that plans from Come Play on Labor are in full swing!
10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman asked for help to understand the part about landscaping in Ordinance #1563. Mayor Struck explained that only applies to Cargo Containers and Semitrailers on private property.

11. COUNCIL COMMENTS
  • Councilor Neve advised that she will also be at the fair next week. She will probably be the only one from the museum as she is having a hard time finding volunteers to work.
  • Councilor Hall noted that activity has picked up at the boat launch. Recently there were over 30 boats at the launch but the fish counter advised there were only 15 fish caught that day. He also noted that the city’s limited recreational dock area (the part that isn’t damaged) is a bit over demand right now, but he is working on addressing the issue.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The meeting was adjourned at 5:53 PM to meet again on Monday, September 13, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - August 9, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the July 26, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46806 thru Check #46832 - $74,037.17 Including EFT Payments
Check #46508 VOIDED & Replaced with Check #46805

Payroll - Check #24961 thru Check #24967 - $125,196.02 including Direct Deposit

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

Citizen Linda Buchanan (212 S Jackson) ask if a “Children at Play” sign could be placed on Cowlitz between Harrison & S Jackson Street. City Supervisor Houk advised he would take care of it.

5. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall noted that he has begun purchasing items for the new police car that the city will be purchasing with the USDA RD grant. The car has been ordered and it will be about 6-8 weeks before it will arrive.
  • City Supervisor Houk advised that the contractor (Rognlin’s) has been issued their Notice to Proceed on the Adams Street Project. They should be staging by August 16th and the project is estimated to take 35 days. This project is funded by the Transportation Improvement Board. (TIB)
  • City Supervisor Houk reported that the Water Treatment Plant upgrades are moving forward. Right now, the biggest issue is getting materials which is an issue everywhere.
  • City Supervisor Houk explained that recently a main line burst and often when that happens it can shock the system, creating smaller leaks throughout the system which is exactly what has happened. The crew has been busy fixing numerous smaller leaks since. The water loss to date is over 400,000 gallons.
  • Clerk/Treasurer Roberts explained that there will be an ordinance on the next agenda renewing the city tax that is charged on utilities. The original ordinance was for two years and it expires at the end of 2021. The new ordinance does add an additional 1% to the 2% that is already being collected. She wanted the council to be aware of this so they had time to consider the changes. She explained that the additional 1% would amount to approximlatey $1.37 per person, per month
    Councilor Hall made a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • Clerk/Treasurer Roberts gave a quick update on the docks. According to Quigg Brothers, the Association of Washington Cities and Marine Floats the city is looking at fall for repairs to begin on the docks.
6. MAYOR’S REPORT

Mayor Struck reminded everyone that is very, very dry and to please be extra careful.

7. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

8. COUNCIL COMMENTS
  • Councilor Kuiken is excited for Come Play on Labor Day. It will be nice to see everyone out and about again.
  • Councilor Manlow asked if public works ever did anything regarding English Ivy. City Supervisor Houk advised that there is not too much of it in the public right-of-way, but when they do see it, they try and take care of it.
  • Councilor Manlow asked Assistance Fire Chief McGee if he had anything to report for the Fire Department and he was advised that no, it is just business as usual.
  • Councilor Neve asked about a recent brush fire and she was advised that it was small and it was taken care of. Someone burning when they should not have been and it got away from them. She thanked the Fire Department for a job well done.
  • Councilor Davis mentioned that the yard at a house near her is a real fire hazard. The grass, including tansy, is a foot high.
  • Councilor Hall reported that the Emergency Management Services (EMS) Board are meeting at the Pacific County Courthouse Annex and have prepared a budget of $500,000. The last few years they were able to roll back the amount requested (70% is paid by the tax payers and 30% comes from forest dollars). Unfortunately, the Department of Natural Resources made a calculation error and have requested $70,000 back from their allocation. A roll back is not likely this time.
  • Councilor Hall noted that there have been 200 nights of camping and/or RVing at the boat launch so far this year. He also read a thank you note that was left by a camper that thought the area was very nice
9. FUTURE AGENDA TOPICS

None

10. ADJOURNMENT

The meeting was adjourned at 5:45 PM to meet again on Monday, August 23, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - July 26, 2021

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve (via Zoom), Councilor Davis, Councilor Hall, Police Chief Stigall (via Zoom), City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Manlow to approve the Agenda, the Consent Agenda and the minutes of the July 12, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46780 thru Check #46804 - $230,486.88 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2022-2027

Mayor Struck opened the public hearing and read the Six Year Transportation Improvement Plan for 2022-2027 for the record.

Project TitleProject DescriptionRoad NameBegin TerminiEnd TerminiPhase Start Date
Broadway Ave Road reconstruction (No sidewalk) Broadway Ave Quincy Street East End 2022
Second Street Road reconstruction (No sidewalk) Storm drainage Second Street Cedar Street End 2022
First Street Road reconstruction and widening, add sidewalk on one side. Storm drainage. First Street A Street C Street 2022
Rixon Road Road reconstruction (no sidewalk) Storm drainage. Rixon Road Willapa Avenue Apartment Entrance 2023
Jefferson Street Road reconstruction and widening, add sidewalk on one side. Storm drainage. Jefferson Street SR 101 First Street 2023
First Street Road reconstruction and widening. Storm drainage. First Street Jackson Street Harrison Street 2023
Pacific Avenue Road reconstruction and widening, add sidewalk on one side. Storm drainage. Pacific Avenue 2nd Street City Limits 2024
Madison Street Road Reconstruction and widening, add sidewalk on one side. Storm drainage Madison Street SR 101 First Street 2025
Summit Avenue Road reconstruction and widening, add sidewalk on one side. Storm drainage. Summit Avenue SR 101 Ohio Avenue 2025
Washington Street Road reconstruction and widening, add sidewalk on one side. Storm drainage Washington Street Third Street Water Street 2026
Raymond South Bend Road Road reconstruction and widening. Storm drainage Raymond South Bend Road Harrison Street City Limits 2027

Citizen Craig Spredeman confirmed that sidewalks were the homeowner’s responsibility and then asked if there was funding for citizens to maintain their sidewalks and he was advised that no, there was not.

There was no further public comment and the public hearing was closed at 5:34 pm.

6. RESOLUTION #2021-03 – ADOPTION OF THE SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2022-2027

Councilor Hall made a motion to approve Resolution #2021-03 – Adoption of the Six Year Transportation Improvement Plan for 2022-2027 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. FIREWORKS DISCUSSION

A general fireworks discussion was held regarding fireworks. No decisions were made. Mayor Struck advised that she would like to have an advisory vote – allowing the citizens to weigh in by voting to: 1) leave the fireworks as they are, 2) ban arial fireworks except at the boat launch or 3) ban fireworks completely. This advisory vote would be done through our website as well as paper ballots included in their utility bills. The city has already discussed how it would work and how to avoid duplicate voting. The council was in agreement that this would be a good option to see how the citizens feel. No timeline was discussed.

8. LABOR DAY BEER GARDEN – CHENEY PARK

Councilor Hall made a motion to authorize The Pitchwood Ale House to operate a beer garden during Labor Day weekend at Cheney Park. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall noted that there was a joint meeting between the Raymond and South Bend Police Departments on Friday, July 23rd. They discussed the new legislature and also went through some training together. Everyone is still learning what the new legislative rules mean, but they will work through it.
  • City Supervisor Houk advised that there will be an Adams Street pre-construction meeting with the city, contractor and the engineers on Thursday, July 29th. The city should also receive a contract schedule at that time. This project is funded by the Transportation Improvement Board. (TIB)
  • Clerk/Treasurer Roberts provided the council with a timeline for advertising and interviewing for her replacement. Advertising will begin November 22nd and close on December 23rd. Interviews will be the week of January 10, 2022. The new hire would start on March 1, 2022.
  • Clerk/Treasurer Roberts reported that the city would start imposing last charges and begin shut offs for nonpayment effective September 1, 2021. The city has not done either since March of 2020.
  • Clerk/Treasurer Roberts explained that the city has been under a COVID-19 Emergency Executive Order that was first established on March 23, 2020 and extended on August 20, 2020. Many things have changed since this Emergency Executive Order was issued. To prevent the city from being out of compliance Clerk/Treasurer Roberts asked the council for a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021.
  • Councilor Hall made a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • Clerk/Treasurer Roberts gave a quick update on the docks. According to Quigg Brothers, the Association of Washington Cities and Marine Floats the city is looking at fall for repairs to begin on the docks.
11. MAYOR’S REPORT

Mayor Struck reminded everyone that is very, very dry and to please be extra careful.

12. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

13. COUNCIL COMMENTS
  • Councilor Kuiken is excited for Come Play on Labor Day. It will be nice to see everyone out and about again.
  • Councilor Manlow asked if public works ever did anything regarding English Ivy. City Supervisor Houk advised that there is not too much of it in the public right-of-way, but when they do see it, they try and take care of it.
  • Councilor Manlow asked Assistance Fire Chief McGee if he had anything to report for the Fire Department and he was advised that no, it is just business as usual.
  • Councilor Neve asked about a recent brush fire and she was advised that it was small and it was taken care of. Someone burning when they should not have been and it got away from them. She thanked the Fire Department for a job well done.
  • Councilor Davis mentioned that the yard at a house near her is a real fire hazard. The grass, including tansy, is a foot high.
  • Councilor Hall reported that the Emergency Management Services (EMS) Board are meeting at the Pacific County Courthouse Annex and have prepared a budget of $500,000. The last few years they were able to roll back the amount requested (70% is paid by the tax payers and 30% comes from forest dollars). Unfortunately, the Department of Natural Resources made a calculation error and have requested $70,000 back from their allocation. A roll back is not likely this time.
  • Councilor Hall noted that there have been 200 nights of camping and/or RVing at the boat launch so far this year. He also read a thank you note that was left by a camper that thought the area was very nice.
14. FUTURE AGENDA TOPICS

None

15. ADJOURNMENT

The meeting was adjourned at 6:12 PM to meet again on Monday, August 9, 2021 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - July 12, 2021

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the June 28, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46738 thru Check #46779 - $194,735.82 Including EFT Payments

Payroll - Check #24954 thru Check #24960 - $125,707.20 Including EFT Payments

4. CORRESPONDENCE

None

5. SHORELINE APARTMENTS CONSOLIDATED PERMIT – PLANNING COMMISSION RECOMMENTDATION

Mayor Struck opened the discussion by reading the Summary of Recommendations which were as follows:

  1. Amend the Comprehensive Plan Future Land Use Map to redesignate parcels 71015039015 and 71015039022 from the Downtown and Commercial District to the Neighborhood District;
  2. Amend SBMC 15.20.050 (Official Zoning Map) to redesignate parcels 71015039015 and 71015039022 from the Downtown and Commercial District to the Neighborhood District; and
  3. Approve a Conditional Use Permit for the construction of a 15-unit apartment on parcels 71015039015 and 71015039022 as provided in the application.

John Kliem of Creative Community Solutions appeared via Zoom and spoke briefly about the recommendations.

Councilor Hall made a motion to accept the Planning Commissions recommendations as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. BID ACCEPTANCE – ADAMS STREET RECONSTRUCTION PROJECT

The city’s engineers, Gray & Osborne, Inc., submitted the bid information for the Adams Street Reconstruction Project.

Engineer’s Estimate - $599,940.00Rognlin’s, Inc. (Aberdeen, WA) - $633,000.00

Gray & Osborne, Inc. recommended that the single bidder, Rognlin’s, Inc. be awarded the contract.

Councilor Hall made a motion to award the Adams Street Reconstruction Project to Rognlin’s, Inc. as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

Citizen Craig Spredeman requested that notices for planning commission meetings & their public hearings be more transparent.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall noted that the 4th of July was relatively quiet and overall a pretty good weekend. They had a total of nine complaints of which five were officer generated.
  • Police Chief Stigall explained that there are many changes coming down with the new legislation regarding how police officers do their job. The department is still navigating through all of the changes but one thing that is certain is that policing is not what it used to be.
  • City Supervisor Houk explained that the crew is busy with the typical summer projects.
  • City Supervisor Houk was pleased to announce that the city was awarded a $477,100 Department of Transportation 2021-2023 Safe Routes to School Program Grant. It is for Madison Street sidewalk improvements. It has been in the works for several years and should start sometime in November of 2022.
  • City Supervisor Houk advised that he has been working with the Transportation Improvement Board (TIB) on some potential street grants.
  • Clerk/Treasurer Roberts reminded everyone how important it is to take internet security seriously. Don’t click on a link you don’t recognize and don’t open attachments from anyone you aren’t familiar with. Cyber attacks are costing small businesses and municipalities millions of dollars every day. We don’t want to become one of those statistics.
9. MAYOR’S REPORT

Mayor Struck reported that Jim Sayce, Director of the Port of Willapa Harbor, recently announced that a company is finalizing a deal with the port to start making pellets at the old Mayr Brothers Mill in Raymond. They will employee 34 people.

10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

11. COUNCIL COMMENTS
  • Councilor Hall noted that on July 3rd there were hardly any fireworks in his neighborhood, but on the 4th, it was steady for several hours.
  • Councilor Hall recently saw a picture of Sergeant Gonzales helping build a fence (Fences for Fido) at a local residence in South Bend. Community Policing at its finest. Nice job.
  • Councilor Hall mentioned some comments on Facebook recently and Police Chief Stigall’s response was super informative and handled very professionally.
  • Councilor Davis advised that she would like to work with City Supervisor Houk, Mayor Struck and the Parks Committee (Councilor Kuiken) as she navigates the various plans for the parks.
  • Councilor Neve thanked Police Chief Stigall and his crew for overseeing the fireworks ban. The fireworks lasted about 3 minutes in her neighborhood and then it was over with and done.
  • Councilor Neve mentioned that Debbie Oaks, PUD Commissioner, recently spoke at the Kiwanis meeting and announced that the PUD will be offering fiber optics broad band which will be a nice benefit to our area.
  • Councilor Manlow wondered about the mosquito spraying. What the schedule was, etc. because they are really bad. Clerk/Treasurer Roberts explained that if he (or anyone) goes to the city’s website and clicks on the mosquito link they will find the mosquito spraying scheduling. She also explained that there is a place to submit a complaint about the mosquitos there too. She has tried to explain this process to several citizens over the past few weeks and has received a lot of push back about us asking them to do our job, but if you look at the form on line you will see it is very much geared towards each individual citizen and asks questions that no one at city hall can effectively answer. Ed from Three Rivers Mosquito and Vector Control takes every complaint he receives very seriously and also looks at those complaints and the areas that they come from to see areas of most need. Clerk/Treasurer Roberts would really like the citizens of South Bend to understand how important it is to take the time to go to that site and fill out the form. No one at city hall is trying to get out of doing “their job”.
  • Councilor Kuiken appreciated the fireworks discussion.
12. FUTURE AGENDA TOPICS

Fireworks - General Discussion

13. ADJOURNMENT

The meeting was adjourned at 6:06 PM to meet again on Monday, July 26, 2021 for the next regularly scheduled council meeting at South Bend City Hall.

Draft

CITY OF SOUTH BEND - COUNCIL MEETING - June 28, 2021

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall (via Zoom), City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken (excused) and Police Chief Stigall were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the June 14, 2021 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Check #46716 thru Check #46737 - $23,090.72 Including EFT Payments

4. CORRESPONDENCE

None

5. 2015-2021 COMPREHENSIVE PARK PLAN

Councilor Davis requested that the parks plan be on the agenda for general discussion. She feels that having family friendly parks are extremely important for South Bend and she is working on putting together a parks group to work on improving the city’s parks. It was suggested that since the majority of the South Bend School grounds are locked up and aren’t easily accessible to the public anymore that maybe a representative, i.e., Superintendent Jon Tienhaara, from the school could come to a council meeting to participate in the discussion about parks and the need for more family friendly areas.

6. PROPOSED AMENDMENTS TO SBMC TITLE 15

Mayor Struck explained that during a previous update to South Bend Municipal Code (SBMC) Title 15 there was a section on cargo containers and semitrailers that was inadvertently left out. This amendment is to address that. Councilor Manlow felt that the four-hour limit on Page 2, under #3 A. was prohibitive. Following further discussion, it was agreed that four hours was not public friendly. Twenty-four hours would be better for overnight visitors. Councilor Manlow made a motion to accept the proposed amendments to SBMC Title 15 as presented with the change from four hours to twenty-four hours on Page 2, under #3 A. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. RATE ADJUSTMENT – LEMAYS OF GRAYS HARBOR

Councilor Neve made a motion to authorize Mayor Struck to sign the Rate Adjustments from LeMays of Grays Harbor as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

8. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan noted that during the parks discussion it was mentioned that is difficult to get the citizens involved. Ms. Buchanan suggested that the city reach out and invite various organizations and businesses to get involved on the city level, that maybe inviting them would encourage them to be involved. She was glad to see that Councilor Davis has ideas and is working on it.
  • Citizen Caroline Allee explained that she is passionate about the parks and would like to see more community involvement – Community Watch or Neighborhood Watch. Mayor Struck – See Something, Say Something.
  • Citizen Craig Spredeman mentioned a grant, No Child Left Inside, that was mentioned earlier in the meeting and his knowledge of how grants work.
9. DEPARTMENT HEAD REPORTS

None

10. MAYOR’S REPORT
  • Mayor Struck explained that the South Bend Fire Hall was open as a cooling station on Sunday. Two Red Cross volunteers, Kellie Beverly (Gresham, OR) & Kim Falk (Troutdale, OR), came down to offer assistance, snacks and cold water for anyone that needed it. Unfortunately, no one took advantage of it. Mayor Struck noted that there are no Red Cross volunteers in our area and suggested if anyone was interested in volunteering to give the Red Cross a call.
  • Mayor Struck announced that she had issued an emergency order earlier in the day banning fireworks inside the city limits of South Bend due to the extreme fire danger. The ordinance allowing the city to ban fireworks was required to be in place one year in advance of the order. The City of South Bend passed the ordinance in 2016.
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
  • Councilor Hall mentioned that he had checked the signage at the Mill Pond and it says exactly what it should say. People who fish there should be aware of what the requirements are. At a previous council meeting a citizen mentioned that the signage at the Mill Pond was inadequate.
  • Councilor Hall thanked Mayor Struck for having the foresight to pass the fireworks ordinance and he suggested that the information be posted at the local fireworks stand.
  • Councilor Hall asked how many officers would be on duty during the 4th of July and suggested that as many as possible should work, regardless of overtime, so the fireworks ban can be strictly enforced. Mayor Struck noted that it will be enforced, she has talked to Police Chief Stigall at length about it.
  • Councilor Davis attended the ground breaking of the new Willapa Center in Raymond. It will be very nice and was excited to see so many people there. The Joint Pacific County Housing Authority (JPCHA) will be closing the Pacific Place Apartments soon.
  • Councilor Neve gave kudos to Police Chief Stigall for keeping everyone up-to-date on what is happening. He is doing a great job.
  • Councilor Manlow thanked Mayor Struck for putting the fireworks ban in place. People don’t realize how easily even the safe and sane fireworks can burn a house down.
13. FUTURE AGENDA TOPICS

None

14. ADJOURNMENT

The meeting was adjourned at 6:16 PM to meet again on Monday, July 12, 2021 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - June 14, 2021

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the May 24, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Check #46666 thru Check #46715 - $424,988.65 Including EFT Payments

Check #24947 thru Check #24953 - $120,590.17 Including EFT Payments

4. CORRESPONDENCE

None

5. OATH OF OFFICE – OFFICER JOHNSON

Clerk/Treasurer Roberts administered the Oath of Office and Officer Johnson’s father, Mike Johnson, pinned his badge. It was followed by a round of applause and congratulations for a job well done.

6. REASSIGNMENT OF ORIGINAL GRAY & OSBORNE, INC. CONTRACT

Dominic Miller and Eric Noah from Gray & Osborne, Inc. (G & O) were in attendance to speak on the reassignment of the original G & O contract for the Water Treatment Plant Upgrade. The additional amount requested was broken down as follows - $63,000 Design and $94,000 Construction Management for a total of $158,000. Mr. Miller explained that this particular project has been ongoing for 4-5 years (partially due to COVID-19) and because of the complexity and specialized type of membranes needed this project required two different bids for the work that is being done at the plant. Evoqua for the membranes and McClure & Sons, Inc. for the actual construction. Two agencies – USDA RD and the Department of Commerce are funding the project which also makes the reporting much more detailed and difficult. The additional money will come from the USDA RD portion of the funding which is a loan. Following discussion Councilor Neve made a motion to accept the Contract Reassignment as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1561 – VACATING A PORTION OF THE ALLEY RIGHT OF WAY (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1561 – Vacating a Portion of the Alley Right of Way as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. MEMORANDUM OF UNDERSTANDING – ADJUSTED RATE TO THE ROYAL HEIGHTS TRANSFER STATION AGREEMENT

Councilor Neve made a motion to authorize Mayor Struck to sign the Memorandum of Understanding – Adjusted Rate to the Royal Heights Transfer Station Agreement. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

9. LAND SALE AGREEMENT – MILL POND

Councilor Neve made a motion to approve the Land Sale Agreement for the Mill Pond. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

10. NEXTREQUEST – PUBLIC RECORDS MANAGEMENT

Clerk/Treasurer Roberts presented information to the council regarding the need for a public records management system. Following discussion Councilor Neve made a motion to approve the contract with NextRequest for their Public Records Management System. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

11. ITEMS FROM THE PUBLIC

Citizen Craig Spredeman suggested that our parks be better labeled and also when and where the public can provide input about the parks.

12. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall advised that he is glad to finally be fully staffed and that Sergeant Gonzalez, South Bend’s Field Training Officer (FTO) is providing positive feedback on Officer Johnson.
  • Police Chief Stigall announced that USDA RD awarded the Police Department the grant for a new police vehicle. It is a 75% grant with a 25% match. As soon as he gets the go ahead, he will get the vehicle ordered.
  • Police Chief Stigall reported that he has been working with Axon Enterprises and they will be flying here from Arizona to provide the necessary training as well as the setup for the body camaras that were approved at the May 10, 2021 council meeting.
  • City Supervisor Houk reported that the water treatment plant upgrade is going well and is on schedule.
  • City Supervisor Houk announced that the Transportation Improvement Board (TIB) Project on Adams Street should be going out for bid soon.
  • City Supervisor Houk was happy to report that the field lighting project at Cheney Ball Field is done and working well. This project was funded by a Recreation and Conservation Office (RCO) Grant, the Cheney Foundation and the South Bend High School.
  • City Supervisor Houk explained that the city crew has been working one person down since 2014 when Dale Hammrich left. The position was not filled because of budget constraints at the time. The city brought in a part time parks person periodically, but the crew has more than they can handle with the day-to-day projects and the parks have suffered. City Supervisor Houk requested the council’s permission to bring the part time parks worker on full time to help alleviate the backlog with parks and to help assist the crew during the downtime when the parks don’t require as much work. Following discussion Councilor Hall made a motion to reinstate the full-time position in public works, moving the current part time parks worker into that position. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • Councilor Hall asked City Supervisor Houk what the status of the docks was. Clerk/Treasurer Roberts provided a brief update explaining that the city is waiting for a signed contract from Quigg Bros, Inc. Permitting is in the works though.
  • Councilor Hall asked City Supervisor Houk for an update on the Yellow Deli. City Supervisor Houk advised that he gets a call about once a month to do a locate, but other than that not much has been happening. They still haven’t obtained a building permit. Vote: Ayes-5, Noes-0, Absent-0
  • Clerk/Treasurer Roberts requested the council’s permission to surplus the councilors old Chrome Books since they all have their new iPads now. Councilor Hall made a motion authorizing the surplus of the Chrome Books. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0
13. MAYOR’S REPORT

Mayor Struck explained that she had requested $30,000 from the .09 money through Pacific County to help fund the First Street Park repairs but it was denied. She still plans to apply for an RCO grant in 2022 but she does not think it will be funded. The city applied twice for funding for the Mary Rogers Pioneer Park to no avail. The projects are just too small for RCO funding. Mayor Struck suggested that those interested in seeing the city parks improved form a citizens group to fundraise, similar to what the library has done. Councilor Davis asked if it would be okay if she put together a group and she was advised sure as long as it remained separate from the city and only two of the five councilors were on it.

14. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman asked how the city planned to support the Mill Pond now that the city has purchased it. Mayor Struck suggested that he call or come into the office and she would be glad to answer any questions he might have.

15. COUNCIL COMMENTS
  • Councilor Hall urged all city staff to get vaccinated. He understands it is a personal choice but two thirds of all COVID-19 cases are from North Pacific County.
  • Councilor Hall noted that there hasn’t been many boats at the boat launch, but there has been some RV’s and tent campers. He and Police Chief Stigall have been keeping an eye on the RVs to make sure they don’t overstay.
  • Councilor Hall noted that Jenny Penoyar is now the manager of the Raymond and South Bend Library. Timberland Regional Library put about $100,000 into the Raymond Library along with about $120,000 worth of staff time for much needed repairs. It looks very nice.
  • Councilor Davis asked if citizen Craig Spredeman would like to help put together a Parks Citizens Group.
  • Councilor Neve announced that the Kiwanis will not be having their annual Poker Paddle during Come Play on Labor Day this year and they are still debating on whether they will have their annual pancake breakfast.
  • Councilor Manlow asked if the city and the South Bend School had come to an agreement about who is responsible for keeping Cheney Park clean. City Supervisor Houk advised that yes, they have and an agreement is being written up. Mesh has also been ordered to help keep the birds out of the kitchen area of the park.
  • Councilor Kuiken agreed that they are working on getting through the agreement. He noted that there has been so much vandalism at Cheney Park it is just terrible. Kicked in gates, broken locks, holes kick into the walls, the list goes on and on.
16. FUTURE AGENDA TOPICS

Comprehensive Parks Plan

17. ADJOURNMENT

The meeting was adjourned at 6:43 PM to meet again on Monday, June 28, 2021 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - May 24, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, the Consent Agenda and the minutes of the May 10, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Check #46647 thru Check #46665 - $646,361.91 Including EFT Payments

3. CORRESPONDENCE

None

4. PUBLIC HEARING @ 5:31 PM – COMMUNITY DEVELOPMENT BLOCK GRANT – GENERAL PURPOSE GRANT

The public hearing was opened at 5:31 pm. Mayor Struck explained that a Spanish interpreter was available if anyone needed assistance and then she gave a brief overview of what the grant was for. There was no public in attendance and the public hearing was closed at 5:32 pm.

5. ORDINANCE #1561 – VACATING A PORTION OF THE ALLEY RIGHT OF WAY (FIRST READING)

Councilor Hall made a motion to move Ordinance #1561 – Vacating a portion of the Alley Right of Way to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. MEMORANDUM OF UNDERSTANDING – CITY OF SOUTH BEND & PACIFIC COUNTY HEALTH & HUMAN SERVICES

Councilor Neve made a motion to accept the Memorandum of Understanding between the City of South Bend & Pacific County Health & Human Services. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS

Clerk/Treasurer Roberts gave a brief update on the reopening of city hall and the guidance that has been provided by the Department of Labor and Industries as well as Municipal Research and Service Center.

9. MAYOR’S REPORT

Mayor Struck announced that city hall will be opening back up fully on June 1st, all of the staff will return to a normal schedule and council meetings will be back in the council chambers on Monday, June 14th.

10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

11. COUNCIL COMMENTS
  • Councilor Neve mentioned that the Pacific County Historical Society and Museum will be extending their hours to 11am – 3pm effective June 14th.
  • Councilor Neve gave a brief summary of the Finance Committee meeting that was held on May 19th. Councilor Kuiken, Mayor Struck and Clerk/Treasurer Roberts were also in attendance. Councilor Neve noted that all funds were in alignment with the budget. All of the questions that the committee had were answered by Clerk/Treasurer Roberts or Mayor Struck. Councilor Kuiken agreed that everything looked great and thanked both of them for doing a great job keeping the city in line.
  • Councilor Manlow asked how long the MOU with the Health Department (See Item #6) was for. Mayor Struck explained that as far as she understood it would be paying for three months or $6,000 for past use. She didn’t expect that the firehall would be needed in the future as COVID-19 vaccinations and testing is slowly winding down.
  • Councilor Hall commented that on a recent journey through the Prosser and Yakima Valley he passed several Dollar General’s and they all have no store front windows. He was disappointment to see that the one in South Bend will be the same way.
  • Councilor Davis reported that she was at Cheney Park over the weekend and the pavilion is still a mess. City Supervisor Houk advised that he spoke to Jon Tienhaara and he was advised that the school is responsible for the park maintenance. Since it is obviously not resolved Mayor Struck and/or City Supervisor Houk will follow up with the school.
  • Councilor Kuiken thanked the city crew for doing such a nice job with the lighting install at Cheney Park. There was very low impact to the field and it was appreciated.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The Zoom meeting was adjourned at 5:47 PM to meet again on Monday, June 14, 2021 for the next regularly scheduled council meeting.

CITY OF SOUTH BEND - COUNCIL MEETING - May 10, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall (logged in immediately after roll call), Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the April 26, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46610 thru Check #46646 - $51,987.87 Including EFT Payments

Payroll - Check #24940 thru Check #24946 - $122,417.86 Including Direct Deposits

3. CORRESPONDENCE

None

4. SURPLUS OF OLD GARBAGE TRUCK

Councilor Neve made a motion authorizing the surplus of the city’s old garbage truck. The motion was seconded by Councilor Manlow. During discussion it was noted that the garbage truck was sold to the City of Raymond for $8,000. They were desperate as their truck was broke down and repairs were out at least 30 days. This was the City of South Bend’s garbage truck prior to the truck that was purchased in 2017 which was subsequently sold to LeMay’s when the city’s garbage service was outsourced. Vote: Ayes-5, Noes-0, Absent-0

5. LEXIPOL POLICY

Police Chief Stigall explained that the police departments policy is decades old with very few updates over the years. Lexipol is composed of attorneys, risk management professionals, policy advisors and experts on policy issues. They put out policy recommendations based off of new legislation and best practices. When new legislation is passed that changes aspects of the police departments job, the policy gets updated and notifications are sent out to the employees that there is an update. It tracks training to insure employees are up to date on any policy changes. Police Chief Stigall noted that he feels that it would be a liability to continue to operate under the departments current policies. It was also noted that the Association of Washington Cities will pay ½ of the cost of Lexipol as they support the city having this type of policy oversight. Following discussion Councilor Neve made a motion accepting the Lexipol proposal as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-1, Absent-0 (Vote – Ayes: Councilor Kuiken, Councilor Manlow, Councilor Neve and Councilor Hall. Noes: Councilor Davis)

6. AXON-TASER/BODY CAMERAS

Police Chief Stigall reported that HB 1223 requires all police departments to record interviews/interrogations. Currently the department does not have a way to do that effectively. Upon research Police Chief Stigall explained that he found that AXON provides a package deal with includes Tasers/Body Cameras/Unlimited Storage/Redaction Software/Licensing for all of the equipment. He explained the many options that would be available with the program and the replacement of both the tasers as well as the cameras over a period of time at no cast. Following discussion Councilor Hall made a motion to accept the AXON proposal as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC
  • Citizen Craig Spredeman asked about the garbage truck and was advised it was the old truck, not the truck that was purchased by LeMay’s.
  • Mr. Spredeman noted that Police Chief Stigall mentioned that he didn’t look for other companies when he spoke about Lexipol and he did a search on his phone and found another company while he was sitting at the meeting. He wondered why other alternatives were not looked at.
  • Citizen Linda Buchanan noted that the picnic shelter at Cheney Park is filthy! The garbage is overflowing and there is bird poop everywhere. It looks terrible. City Supervisor Houk advised he would have the city crew take care of it.
  • Citizen Linda Buchanan asked the council if they receive an email from a citizen, i.e., her do they normally respond back or just read and then delete them? A brief discussion followed.
8. DEPARTMENT HEAD REPORTS

None

9. MAYOR’S REPORT
  • Mayor Struck announced that city hall will be opening back up fully on June 1st, all of the staff will return to a normal schedule and council meetings will be back in the council chambers.
  • Mayor Struck reported that plans for Come Play on Labor Day are in full swing. Everything will be as normally as possible with fireworks, vendors and the annual parade on Sunday.
  • Mayor Struck reminded everyone who’s council positions (#3, #4 & #5) are up that filing week is May 17th through 21st. The Mayors position is also up this year.
10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

11. COUNCIL COMMENTS
  • Councilor Davis requested that when the various committee’s meet that a summary of that meeting be presented at the council meeting.
  • Councilor Hall noted that there was some discussion on Facebook regarding the police items that were on the agenda. Most were positive, but a few were critical before they even knew what they were talking about. Councilor Hall appreciated Police Chief Stigall’s calm, cool and professional responses.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The Zoom meeting was adjourned at 6:24 PM to meet again on Monday, May 24, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 26, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Administrative Assistant Porter. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk, Administrative Assistant Porter and Clerk/Treasurer Roberts (via telephone).

(Note: Councilor Manlow, Councilor Neve and Councilor Davis had periodic connection issues. Those issues are noted in the minutes if it affected the vote. Councilor Neve was not able to fully connect until Item # 10 – Council Comments)

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, the Consent Agenda and the minutes of the April 12, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46587 thru Check #46609 - $83,229.09 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1559 – TRANSFER OF $36,173.31 FROM UTILITY FUND (601) TO WATER FUND (401)

Councilor Hall made a motion to move Ordinance #1559 – Transfer of $36,173.31 from Utility Fund (601) to Water Fund (401) to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1 (Councilor Manlow had audio issues but was able to vote verbally in the office which was heard by Administrative Assistance Porter who was in the office to help facilitate the meeting. She indicated during the Zoom meeting that she heard his verbal vote)

5. ORDINANCE #1560 – AMENDING SBMC CHAPTER 3.30 ESTABLISHING A MUNICIPAL COURT TRUST FUND (620) AND A STATE MISCELLANEOUS FEE FUND (634)

Councilor Hall made a motion to approve Ordinance #1559 – Transfer of $36,173.31 from utility Fund (601) to Water Fund (401) and Ordinance #1560 – Amending SBMC Chapter 3.30 Establishing a Municipal Court Trust Fund (620) and a State Miscellaneous Fee Fund (634) as presented with one reading only. The motion was seconded by Councilor Davis. (Councilor Davis then frozen up and was not available for the vote) Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked Sergeant Gonzalez for holding down the fort while he was on vacation. The department was in good hands and it was appreciated.
  • Police Chief Stigall noted that Drug Takeback which was held on April 24th took in 61 ½ lbs. of medication!
  • Police Chief Stigall reported that total calls for his department are up 75% compared to the same time period last year.
  • City Supervisor Houk announced that the Water Treatment Plant Upgrade is going well. The contractor, McClure and Sons, Inc., should begin mobilization April 26-28th.
  • City Supervisor Houk explained that Rognlin’s, Inc. should begin installing the lights at Cheney Park around April 28th.
  • City Supervisor Houk noted that the city has been working with the Dollar General and the Washington Department of Transportation on the design and plan for the rapid flashing beacon that will be installed at Adams Street to the Dollar General.
  • City Supervisor Houk reported that the city has been talking with the new owners of the mill pond about possibly purchasing the property. The city has had an access agreement with several previous owners which gets complicated.
8. MAYOR’S REPORT
  • Mayor Struck suggested that due to the unstable COVID-19 numbers that the city not move to hybrid meetings in May as was proposed at the April 12th meeting. She suggested the city wait until June. Everyone agreed that it was wise to wait.
  • Mayor Struck explained that Councilor Hall ask to be removed from the Finance Committee since his term as councilor is up at the end of the year and he doesn’t plan to run for re-election. Mayor Struck spoke with Councilor Kuiken and he has agreed to sit on the Finance Committee.
  • Mayor Struck reported that the Capital Budget for the 19th Legislative District was released and the South Bend School received $361,000 to upgrade the football field, Raymond received $2.1 backfill money for the Willapa Center because the project came in overbudget. This will allow that project to move forward and the American Legion in Raymond received $88,000 to upgrade their upstairs apartments for additional housing.
9. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

10. COUNCIL COMMENTS
  • Councilor Hall noted that he will be out of town for the May 10th council meeting in case he is not able to log on.
  • Councilor Kuiken asked about the status of the dock repairs. City Supervisor Houk explained that the city is still in the permitting process, but the city has issued a shorelines exemption permit for the project. Clerk/Treasurer Roberts noted that a contract prepared by Quigg Bros., Inc. has been sent to our city attorney and to Gray and Osborne, Inc. for review. They have both provided feedback and it is now with AWC for review. Once AWC provides their input it will go back to Quigg for finalization.
  • Councilor Manlow noted that it is amazing how many people have been using Mary Rogers Pioneer Park with the nice weather!
  • Councilor Neve apologized for not being able to attend the whole meeting. Her computer was giving her fits. She encouraged everyone to continue to make up, social distance and wash hands! There are counties that are at risk of moving back to Phase 1!
  • Councilor Davis agreed with Councilor Manlow about Mary Rogers Pioneer Park and also agreed with Councilor Neve – Mask Up!
11. FUTURE AGENDA TOPICS

None

12. ADJOURNMENT

The Zoom meeting was adjourned at 5:50 PM to meet again on Monday, May 10, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 12, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the Agenda, Consent Agenda and Approval of the Minutes Mayor Struck advised that Items #10a – COVID-19 and City Staff- Councilor Hall and #10b – Cheney Park Ball Field Signage – Councilor Hall under Council Comments would be moved under Item #5 Spring Cleanup – Item #5a – COVID-19 and City Staff- Councilor Hall and #5b – Cheney Park Ball Field Signage – Councilor Hall

A motion was made by Councilor Hall to approve the amended Agenda, the Consent Agenda and the minutes of the March 22, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46537 thru Check #46583 - $137,288.09 Including EFT Payments

Payroll - Check #24933 thru Check #24939 - $119,197.07 Including Direct Deposits

3. CORRESPONDENCE

None

4. PUBLIC HEARING @ 5:32 PM – ALLEY VACATION

John Kliem from Creative Community Solutions explained that La Center Holdings LLC has petitioned the city to vacate the alley between Lots 18-21 and 22-25, Block 39 of the South Bend Plat, 1st Addition to South Bend. This section of the alley measures 16 feet wide by 109 feet long, or 1,744 square feet. The petitioner owns property on both sides of the alley.

Mr. Kliem has placed a value of $5,979.14 on the section of property requested to be vacated.

Citizen Craig Spredeman asked for clarification on how this type of process works, from the time the application is submitted until approval. Mayor Struck suggested that he contact City Supervisor Houk at city hall or Mr. Kliem since this was a public hearing regarding just the vacation of the alley, not the complete process.

Citizen Joyce Prior (516 N. Quincy) asked where the requested alley vacation was. Mr. Kliem then shared his screen to allow for clarification. It was noted by staff that the alley is only plated, not maintained. Ms. Prior also asked what would stop them from eventually taking all of the alley. City Supervisor Houk advised that per city code they couldn’t do that without all of the property owners’ approval.

Citizen Melody Hardy (621 Oregon) asked if she would gain property by this vacation. She was advised that this doesn’t go to her property, there will still be an alley behind her property (plated only, not maintained)

Following additional general discussion, the public hearing was closed at 5:52pm.

4. ALLEY VACATION – COUNCIL DISCUSSION

Councilor Hall asked that a google map link be added to the notices in the future, in addition to tax sifter.

Councilor Hall suggested that as the city moves forward with the conditional use permit that there be a requirement for fencing around the property. Mr. Kliem advised that the city code requires that already.

Councilor Hall suggested that the city take into consideration runoff from this project and any type of drainage issue. City Supervisor Houk noted that this is also addressed in the city’s code.

There was a question of design and Mr. Kliem advised that design plans haven’t been submitted yet, but when they are, they will be on the city’s website along with dates for the planning commission meetings and the public comment periods.

After council discussion Mayor Struck asked for a motion to bring an alley vacation ordinance forward for consideration. Councilor Neve made a motion to bring said ordinance forward as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

5. SPRING CLEAN UP

Councilor Neve made a motion to approve South Bend Spring Clean up for June 14-19, 2021. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

5a. COVID-19 AND CITY STAFF – COUNCILOR HALL

Councilor Hall asked what is going on with the city staff? Is everyone still alternating? Mayor Struck explained that yes, everyone is still on staggered shifts. On June 1st the city will go back to their regular schedule. Councilor Hall asked if public works was staggering shifts too and was advised by City Supervisor Houk that yes, they are unless it is urgent and then they social distance the best they can.

5b. CHENEY PARK BALL FIELD SIGNAGE – COUNCILOR HALL

Councilor Hall explained that he has brought up the signage issue at Cheney Park twice. To date the signs have not been done as he has suggested.

Councilor Hall made a motion that two new signs be put up at Cheney Park, paid for by the school, that say Cheney Park, City of South Bend, South Bend Schools and a reservation contact phone number. The motion was seconded by Councilor Davis.

Following discussion Mayor Struck noted that the city has no authority to make the school put up signage at their cost, but the city can ask them.

Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

Katie Lindstrom – Pacific County Dept of Health

Mayor Struck introduced Ms. Lindstrom who gave a brief presentation about the current status of COVID-19 vaccinations in Pacific County. She shared her screen with various COVID-19 related information.

As of April 12th, 34.8% have received their 1st vaccination and 26% have received their 2nd dose.

As of April 15th, everyone 16 and older will be eligible to get vaccinated.

Pacific County has retired their waitlist. There are links available to book an appointment. New flyers will be going up soon. www.pacificcountycovid19.com has all of the latest information including a list of clinics where you can get vaccinated. You can also call 360-875-9407 Monday-Friday from 8am until 4pm to book an appointment.

Cowlitz, Whitman and Pierce counties moved back to Phase 2 due to increased cases. Pacific County will stay at Phase 3 for now and will be re-evaluated in three weeks. Everyone needs to continue to social distance.

Councilor Neve asked about a “vaccine passport” to fly and she was advised that, if something like that is required, your vaccination card should be sufficient, but if it isn’t the Health Department can print off something for you if needed.

Councilor Hall suggested better signage at the Port of Willapa Harbor in the future as it was hard to find the right location. Ms. Lindstrom advised that they were aware of the issue and already have a plan in place to improve signage.

Councilor Hall asked if the health department tracks those who have had COVID-19 and then get vaccinated. Ms. Lindstrom advised that no, they don’t track that information.

Councilor Manlow mentioned that he had COVID-19 but was surprised to hear that he could get it again. Mr. Lindstrom pointed out that yes, it can and does happen. Some are more symptomatic, some less. Some get very sick.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall announced that his department is partnering with the R2R (Road to Resiliency) Coalition for their drug takeback. It will be held on April 24th in front of Pioneer Grocery from 10am until 2pm.
  • Police Chief Stigall noted that he will be out of the office the week of April 19th and Sergeant Gonzalez will be overseeing his department.
  • Clerk/Treasurer Roberts advised she will be out of the office the week of April 26th but will be attending the council meeting while she is gone.
  • Clerk/Treasurer Roberts announced that everything is set up and ready to go for the council to start attending “hybrid” meetings. You are welcome to continue to zoom or you can come to city hall for meetings. This will start the first meeting in May – May 10th. The city will continue to offer council meetings via zoom link. It has some great options and benefits.
8. MAYOR’S REPORT

Mayor Struck pointed out that she will be out of the office until April 26th. She will still be available via phone or email if necessary.

9. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

10. COUNCIL COMMENTS
  • Councilor Hall took us on a trip down memory lane discussing various businesses in South Bend that have come and gone since the 1970’s. There were many that have gone over the years, but not many that have come and stayed. At previous council meetings it had been mentioned by citizens that there should be rules to prevent businesses like the Dollar General from coming to South Bend. Councilor Hall is not sure what we would have had or wanted if that would have been the thinking back in the 1970’s and 1980’s.
  • Councilor Manlow thanked Mayor Struck for having Katie Lindstrom from the Pacific County Health Department attend the council meeting. It was appreciated.
11. FUTURE AGENDA TOPICS

None

12. ADJOURNMENT

The Zoom meeting was adjourned at 6:39 PM to meet again on Monday, April 26, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.