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CITY OF SOUTH BEND - COUNCIL MEETING - April 11, 2022

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1-2. CALL TO ORDER AND Pledge of Allegiance

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Corcoran, Councilor Davis (via Zoom), Councilor Williams, City Supervisor Houk, Police Chief Stigall, Clerk/Treasurer Roberts and Clerk/Treasurer Sowa.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Corcoran to approve the Agenda, the Consent Agenda and the minutes of the March 28, 2022, regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47349 thru Check #47384 – $77,019.47 Including EFT Payments

Payroll - Check #25017 thru Check #25023- $138,982.61 Including Direct Deposit

4. CORRESPONDENCE

News Release letter from U.S. Small Business Administration as a reminder on the disaster loan deadline that will be April 18, 2022

5. ITEMS FROM THE PUBLIC

Mike Nordin from the Pacific Conservation District spoke about adding the City of South Bend into the District Boundary plan and some potential grant funding that they are looking at from the University of Washington. This would be a grant to help with funding for flooding, drainage, and sea level rise. The Mayor and council would like more information regarding the grant and process and Mike will be added to the agenda for the April 25, 2022 meeting.

6. RESOLUTION #2022-05 AUTHORIZING INVESTMENTS-LGIP

Councilor Corcoran made a motion adopting the resolution as presented. Motion carried. Motion passed unanimously.

7. ORDINANCE 1575-SHORELINE MASTER PLAN (FIRST READING)

Councilor Williams made a motion to move the plan onto a second reading. Motion carried. Motion passed unanimously.

8. SPRING CLEAN UP

Councilor Corcoran made a motion approving Spring Clean Up May 16-21, 2022. Motion carried. Motion passed unanimously.

9. DEPARTMENT HEAD REPORTS

Police Chief Stigall asked that if people would like to report something that they call the office or dispatch so that the department is aware of the complaint and it can be handled. When people post on social media, they are unable to handle the complaints.

City Supervisor Houk reported that things are really starting to pick up and that they are all staying busy.

Clerk/Treasurer Roberts reported that Zoe is doing a good job there is a lot to learn and she is doing well in her training.

10. MAYOR’S REPORT
  • Mayor Struck reported that she will be out of the office for a week starting Wednesday. She will check her email once a day and have her phone with her in case of an emergency.
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
    • Councilor Manlow thanked Chief Stigall for his report he really appreciated it.
    • Councilor Corcoran would really like to see the jail cell down by the Steam Donkey get used for fundraising or something. Ryan and Kevin McMurray are helping with the restoration and painting of it. Ryan is also helping Don with some supports for the Steam Donkey that need to replaced.

Councilor Williams said that there use to be a men’s group that did the jail fundraiser over the Labor Day weekend and it was a huge success and a lot of fun. He also thanked Chief Stigall he found his report very interesting.

13. FUTURE AGENDA TOPICS

None

14. ADJOURNMENT

The meeting was adjourned at 5:52 PM to meet again on Monday, April 25, 2022 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 28, 2022

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1-2. CALL TO ORDER AND Pledge of Allegiance

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Corcoran (via Zoom), Councilor Davis (via Zoom), Councilor Williams, City Supervisor Houk, Police Chief Stigall, Clerk/Treasurer Roberts and incoming Clerk/Treasurer Sowa.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Kuiken to approve the Agenda, the Consent Agenda and the minutes of the March 14, 2022, regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47328 thru Check #47348 – $87,440.55 Including EFT Payments
Check #47218 VOIDED and replaced by Check #47327

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. RESOLUTION #2022-04 ADOPTING THE FINALIZED PACIFIC COUNTY HAZARD MITIGATION PLAN

Councilor Williams made a motion adopting the finalized plan as presented. Motion carried. Motion passed unanimously.

7. PLANNING COMMISSION APPOINTMENT- MARCELINA MEDINA

Councilor Corcoran made a motion accepting the appointment of Marcelina Medina to the planning commission. Motion carried. Motion passed unanimously.

8. APPROVAL OF THE DRAFT SHORELINE MASTER PROGRAM

Councilor Manlow made a motion accepting the draft of the Shoreline Master Program as presented. Motion carried. Motion passed unanimously.

9. DEPARTMENT HEAD REPORTS

Police Chief Stigall announced that he is now a man down as of today. Officer Johnson worked his last day today. Chief Stigall is advertising and hiring for an Entry Level Police Officer.

City Supervisor Houk explained that the marine floats for the dock were approved and that Quigg Brothers is working to get a material list together so they can schedule to get started at the dock.

Clerk/Treasurer Roberts reported that the ARPA funding that the city received can now be used in current expense. There was a final ruling that if cities get 10 million or less in funding that they are able to use those funds in current expense. This will now free up the $50,000.00 that was set aside for Cheney Park.

10. MAYOR’S REPORT
  • Mayor Struck reported that she was able to get the Hometown Grant application for Cheney Park submitted.
  • Mayor Struck is still working to prepare a grant application through RCO for the purchase of the Triplett Property.
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
  • Councilor Corcoran mentioned that she is selling her house on 1st Street, she had an offer on her house the prospective buyer withdrew the offer based on their view of the city.
  • Councilor Davis agrees that the city could use a little sprucing up. She was also wondering how the Parks Survey was going. Clerk/Treasurer Roberts explained that John Kliem is the one that is tracking that information.
  • Councilor Manlow thanked City Supervisor Houk for the new stop sign that was put up at Water and Jefferson.
  • Councilor Kuiken has his fingers crossed for a new officer in the police department.
13. FUTURE AGENDA TOPICS

None

14. ADJOURNMENT

The meeting was adjourned at 5:45 PM to meet again on Monday, April 11, 2022 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - March 14, 2022

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1-2. CALL TO ORDER AND Pledge of Allegiance

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Corcoran, Councilor Davis (via Zoom), Councilor Williams (via Phone), City Supervisor Houk, Police Chief Stigall, Clerk/Treasurer Roberts and incoming Clerk/Treasurer Sowa.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Corcoran to approve the Agenda, the Consent Agenda and the minutes of the February 28, 2022, regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47287 thru Check #47326 – $155,985.25 Including EFT Payments

Payroll - Check #25010 thru Check #25016 - $124,700.60 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC
  • Barbara Nitis, Public Information Officer for the U.S. Small Business Administration provided the council and staff with an overview of the Small Business Administration Disaster Loan program that is available to citizens that were affected by the flooding in January 2022.
  • Scott McDougall, Director of Emergency Management Services for Pacific County advised the council that Pacific County’s Hazard Mitigation Plan has been approved by the Federal Emergency Management Administration (FEMA) and all 24 entities, including the City of South Bend will be asked to approve the plan. Clerk/Treasurer Roberts will provide the council with the link so they can review the plan prior to the March 28th council meeting.
  • Citizen Craig Spredeman asked if the speed sign on Central Avenue slowed people down and if the data it generated was kept. Police Chief Stigall advised that it slowed people down while it was there, but he received a complaint about people speeding again and no there was no data generated.
6. MOU – CITY OF SOUTH BEND / HAVA

Councilor Corcoran made a motion the Memorandum of Understanding as presented. Motion carried. Motion passed unanimously.

7. ACCEPT PROJECT AS COMPLETE – ADAMS STREET RECONSTRUCTION

Councilor Corcoran made a motion accepting the Adams Street Reconstruction Project as complete. Motion carried. Motion passed unanimously.

8. RESOLUTION #2022-03 – RECREATION AND CONSERVATION OFFICE (RCO) APPLICATION

Councilor Corcoran made a motion accepting Resolution #2022-03 as presented. Motion carried. Motion passed unanimously.

9. DEPARTMENT HEAD REPORTS

Police Chief Stigall requested the councils’ permission to surplus a 2013 Ford Explorer. Councilor Corcoran made a motion authorizing the surplus of the Ford Explorer. Motion carried. Motion passed unanimously.

Police Chief Stigall announced the hiring of Eva Kanick as the new Police Clerk. Ms. Kanick worked for the city for 23 years. She left 11 years ago to work for the Pacific County Sheriff’s Office. She is replacing Zoe Sowa who is moving into the Clerk/Treasurer position when Clerk/Treasurer Roberts retires.

City Supervisor Houk explained that the crew recently dealt with a sink hole on Broadway Avenue. It was a collapsed storm drain. The city was awarded a Transportation Improvement Grant for that area and the grant has the money needed to make the necessary repairs. Engineering on this project will begin soon. The award was $560,672 with no match.

City Supervisor Houk announced that the city awarded the engineering services for the Department of Transportation Safe Streets project to Gray & Osborne, Inc.

10. MAYOR’S REPORT
  • Mayor Struck welcomed Zoe Sowa to her first official council meeting.
  • Mayor Struck advised that she has submitted a letter of interest to the Cheney Foundation for $30,000 to help assist home owners in South Bend replace insulation that had to be removed due to flooding in January.
  • Mayor Struck explained that she has applied to the Pacific Council of Governments (PCOG) for $40,000 of .09 monies to provide a match for the steps replacement at the library.
  • Mayor Struck noted that she has applied to Recreation Conservation Organization (RCO) to fund the playground equipment at Cheney Park. The cost for the playground equipment is $100,000 and the city has set aside $50,000 of COVID-19 money and she hopes that RCO will fund the additional $50,000.
  • Lastly, Mayor Struck will be working with Gray & Osborne, Inc. to help prepare a grant application through RCO for the purchase of the Triplett Property.
  • Mayor Struck reminded everyone to fill out the parks survey! A hard copy can be picked up at city hall or you can go to the city’s website and fill one out on line. John Kliem who is preparing the city’s comprehensive plan would really like to see at least 50-75 surveys completed!
  • Mayor Struck reported that the large drop boxes that the city had brought in for flood damaged debris have been removed.
11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

12. COUNCIL COMMENTS
  • Councilor Davis thanked Mayor Struck for all of her grant writing. She welcomed Eva back and hi to Zoe.
  • Councilor Manlow asked for a brief overview of the .09 monies that were mentioned in Mayor Struck comments. Mayor Struck explained.
  • Councilor Corcoran welcomed Zoe and Eva.
13. FUTURE AGENDA TOPICS

None

14. EXECUTIVE SESSION – POTENTIAL REAL ESTATE PURCHASE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:15 PM for 15 minutes for the purpose of a potential real estate purchase. Councilor Kuiken, Councilor Manlow, Councilor Corcoran, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall, Clerk/Treasurer Roberts and incoming Clerk/Treasurer Sowa were in attendance.

Mayor Struck reconvened the meeting at 6:18 pm.

Executive sessions are done in accordance with RCW 42.30.080

15. ADJOURNMENT

The meeting was adjourned at 6:19 PM to meet again on Monday, March 28, 2022 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 28, 2022

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Corcoran, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, the Consent Agenda and the minutes of the February 14, 2022 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47270 thru Check #47286 – $100,176.93 Including EFT Payments

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

None

5. ORDINANCE #1574 – AMENDING SBMC CHAPTER 8.05 FIREWORKS (SECOND READING)

Councilor Corcoran made a motion accepting Ordinance #1574 as presented. Motion carried. Motion passed unanimously.

6. PROCLAMATION – RED CROSS MONTH

Councilor Williams made a motion proclaiming March 2022 as Red Cross Month. Motion carried. Motion passed unanimously.

7. PERSONAL SERVICES CONTRACT – CLERK/TREASURER

Councilor Corcoran made a motion accepting the Personal Services Contract for the Clerk/Treasurer as presented. Motion carried. Motion passed unanimously.

8. DEPARTMENT HEAD REPORTS

None

9. MAYOR’S REPORT

Mayor Struck explained that she recently took a walking tour of the city as part of the “REDS” (Regional Economic Diversification Summits) group and Reimagining the Willapa. The end goal is to come together with a strategic plan for potential areas of revitalization and then to present those ideas to possible funding agencies.

10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

11. COUNCIL COMMENTS
  • Councilor Corcoran thanked City Supervisor Houk and Police Chief Stigall for always being there when needed. They are appreciated.
  • Councilor Kuiken is thankful there is no flooding due to the heavy rain that the city is currently receiving.
  • Councilor Williams requested confirmation that the mask mandate would be lifted on March 12th and that the city would be returning to in-person council meetings. Mayor Struck advised that the mandate will be lifted on March 12th and that in-person council meetings will resume on March 14th but a zoom link will still be published for each meeting so anyone – council, staff or the public – can attend virtually if they like.
  • Councilor Manlow asked City Supervisor Houk if he would please check the stop sign at Water and Jefferson Street. It is faded and hard to read. Councilor Manlow asked for an explanation of the Public Works Trust Fund and the information that was recently sent out by the Association of Washington Cities regarding it. Mayor Struck provided a brief overview. Councilor Manlow asked for an update on the Triplett property. Mayor Struck provided an update regarding funding options and deadlines.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The meeting was adjourned at 5:45 PM to meet again on Monday, March 14, 2022 for the next regularly scheduled council meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 14, 2022

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts. Councilor Neve was absent (excused).

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, the Consent Agenda and the minutes of the January 24, 2022 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47214 thru Check #47269 – $227,171.73 Including EFT Payments

Payroll - Check #25003 thru #25009 - $133,547.56 Including Direct Deposit

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

Kelly Rupp, Managing Principal of Lead to Results, LLC provided the council with an excellent power point presentation regarding “Housing” …What/Why/How?

5. ORDINANCE #1570 – AMENDING CHAPTER 3.55 SBMC CREDIT PURCHASES (SECOND READING)

Councilor Manlow made a motion accepting Ordinance #1570 as presented. Motion carried. Motion passed unanimously.

6. ORDINANCE #1571 – WATER RATE INCREASE (SECOND READING)

Councilor Williams made a motion accepting Ordinance #1571 as presented. Motion carried. Motion passed unanimously.

7. ORDINANCE #1572 – SEWER RATE INCREASE (SECOND READING)

Councilor Williams made a motion accepting Ordinance #1572 as presented. Motion carried. Motion passed unanimously.

8. ORDINANCE #1573 – STORM WATER COLLECTION RATE INCREASE (SECOND READING)

Councilor Manlow made a motion accepting Ordinance #1573 as presented. Motion carried. Motion passed unanimously.

9. ORDINANCE #1574 – AMENDING SBMC CHAPTER 8.05 FIREWORKS (FIRST READING)

Councilor Manlow made a motion moving Ordinance #1574 to a second reading. Motion carried. Motion passed unanimously.

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall reported that the police vehicle that was ordered last year and funded by a USDA RD grant has a deliver date of April 2022. He was spoken with a representative from USDA RD and it will not affect the grant that the city was awarded in 2021 to pay for the vehicle.
  • City Supervisor Houk advised that the city, Rognlin’s and Lakeside Industries met regarding pitting issues on Adams Street. It was agreed to wait and watch it develop further before any action is taken.
  • City Supervisor Houk explained that all of the access roads that were washed out or made impassable during the storms in January have been repaired or are nearing completion.
  • City Supervisor Houk announced that the shear boom log has been put in place along with a new piling behind Davis Insurance, which had deteriorated over time. This protects the city dock.
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11. MAYOR’S REPORT
  • Mayor Struck suggested that the city resume in person council meetings beginning with the March 14, 2022 meeting. If anyone is still uncomfortable meeting in person there will be a zoom link to attend virtually. Clerk/Treasurer Roberts advised that there will always been an opportunity to attend virtually from now on.
  • Mayor Struck reported that John Kliem from Creative Community Solutions is working on the city’s Parks Plan and as part of that update is conducting a survey. He is asking South Bend citizens to go to the city’s website and complete the survey or to stop at city hall and pick up a paper copy. These surveys are an important part of the parks plan and are viewed by the approving agencies.
  • Mayor Struck announced that Zoe Sowa, Police Clerk, was promoted to Clerk/Treasurer and will begin training on March 1st.
  • Mayor Struck advised that grant season is beginning. Recreation and Conservation Office (RCO) grants open this week. The Cheney Foundation has offered insulation assistance for homeowners who were affected by the floods in January. Mayor Struck will provide a “Letter of Ask” to the Cheney Foundation and the money will be distributed by the Kiwanis. The funding should be available beginning in June.
12. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

13. COUNCIL COMMENTS
  • Councilor Davis thanked Kelly Rupp for his presentation.
  • Councilor Williams asked about the vacant building – 1112 W Robert Bush Drive. He was advised that it may have a potential buyer. He asked about the status of the city docks. Clerk/Treasurer Roberts advised that everything is in place for them to be repaired. There is just one permit that is holding everything up. The docks are made off site and brought in completed so it won’t take long once the final permit is in place. He advised that he is in favor of going back to in person meetings but suggested that the public not be allowed. He was advised that was not an option as it violated the open public meeting act.
  • Councilor Kuiken was glad to hear about the docks. He is glad that public works has a new and improved dump truck. He was happy to hear that the police vehicle is potentially on its way to being delivered and congratulations to Clerk/Treasurer Roberts replacement.
14. FUTURE AGENDA TOPICS

None

15. ADJOURNMENT

The meeting was adjourned at 6:28 PM to meet again on Monday, February 28, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - January 24, 2022

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, Police Chief Stigall and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the amended Agenda, the Consent Agenda and the minutes of the January 10, 2022 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47192 thru Check #47213 – $88,600.08 Including EFT Payments

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

None

5. ORDINANCE #1570 – AMENDING CHAPTER 3.55 SBMC CREDIT PURCHASES (FIRST READING)

Councilor Williams made a motion moving Ordinance #1570 to a second reading. Motion carried. Motion passed unanimously.

6. ORDINANCE #1571 – WATER RATE INCREASE (FIRST READING)

Councilor Neve made a motion moving Ordinance #1571 to a second reading. Motion carried. Motion passed unanimously.

7. ORDINANCE #1572 – SEWER RATE INCREASE (FIRST READING)

Councilor Neve made a motion moving Ordinance #1572 to a second reading. Motion carried. Motion passed unanimously.

8. ORDINANCE #1573 – STORM WATER COLLECTION RATE INCREASE (FIRST READING)

Councilor Neve made a motion moving Ordinance #1573 to a second reading. Motion carried. Motion passed unanimously.

9. RESOLUTION #2022-02 – APPOINTMENT OF AGENT TO RECEIVE CLAIMS

Councilor Williams made a motion accepting Resolution #2022-02 as amended – removing the first “Whereas”. Motion carried. Motion passed unanimously.

10. DEPARTMENT HEAD REPORTS

None

11. MAYOR’S REPORT
  • Mayor Struck thanked Team Rubicon which is an international non-government organization specializing in disaster response, for helping South Bend citizens who were impacted by flooding in early January. They have done a heck of a job and Mayor Struck wanted to thank them publicly.
  • Mayor Struck advised that she had been in contact with Pacific County Emergency Management Director Scott McDougall and Pacific County will not meet the FEMA threshold for disaster relief so we were especially blessed to have Team Rubicon here.
12. PUBLIC COMMENT - CURRENT AGENDA ITEMS

None

13. COUNCIL COMMENTS
  • Councilor Manlow gave kudos to Mr. McDougall as well for all of his had work. He and Team Rubicon were all over his neighborhood asking citizens if they had any flood damage that they could help with. Councilor Manlow as thanked Police Chief Stigall for his annual department report. Nice job!
  • Councilor Williams also thanked Police Chief Stigall for his report. Councilor Williams reiterated his desire to see that the city increase the utility rates annually by the CPI as it is written in the ordinances instead of waiting so long between increases.
  • Councilor Davis thanked Police Chief Stigall for his report.
  • Councilor Kuiken thanked Police Chief Stigall for his report and also thanked Team Rubicon. They were great to work with – they slept in the gym at the high school and used the shower facilities. We were very lucky to have them.
14. FUTURE AGENDA TOPICS

None

15. ADJOURNMENT

The meeting was adjourned at 5:53 PM to meet again on Monday, February 14, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - January 10, 2022

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Clerk/Treasurer Roberts at 5:30 pm.

2. OATH OF OFFICE, ROLL CALL

Clerk/Treasurer Roberts administered the Oath of Office swearing in Mayor Struck and Councilor Jan Davis, Position #5 and Councilor Clarence Williams, Position #5 followed by roll call. Members present: Councilor Kuiken, Councilor Manlow, Councilor Davis, Councilor Williams, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Mayor Struck requested an amendment to the agenda adding Item #15A – Resolution #2022-01 – Emergency Declaration. A motion was made by Councilor Manlow to approve the amended Agenda, the Consent Agenda and the minutes of the December 13, 2021 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47109 thru Check #47191 – $566,620.08 Including EFT Payments

Payroll - Check #24996 thru Check #25002 - $142,006.27 Including Direct Deposit

4. CORRESPONDENCE
  • Thank you from PUD #2 for the city’s support of their successful grant application for broadband.
  • Thank you from the South Bend School District for the city’s excellent support during the recent flooding.
5. ITEMS FROM THE PUBLIC

Citizen Johna Cochran (317 Central) expressed her displeasure with the city regarding the recent flooding in her neighborhood. Citizen Chad Jones (5 Giles Lane) complimented the city on what he felt was an excellent job communicating to the public during the recent storms.

Scott McDougall, Director of Pacific County Emergency Management spoke briefly regarding his departments outreach to various agencies for flood cleanup assistance to the community. Mr. McDougall also gave kudos to the City of South Bend and Mayor Struck for working so hard during the flood and for the mayor’s excellent community support.

6. CONTRACT FOR DOCK REPAIR – QUIGG BROS., INC.

Councilor Williams made a motion accepting the Contract for Dock Repair – Quigg Bros., Inc. as presented. Motion carried. Motion passed unanimously.

7. PROFESSIONAL SERVICES CONTRACT – PROSECUTING ATTORNEY

Councilor Manlow made a motion accepting the Professional Services Contract – Prosecuting Attorney as presented. Motion carried. Motion passed unanimously.

8. PROFESSIONAL SERVICES CONTRACT – INDIGENT CRIMINAL DEFENDANTS

Councilor Davis made a motion accepting the Professional Services Contract – Indigent Criminal Defendants as presented. Motion carried. Motion passed unanimously.

9. PROFESSIONAL SERVICES CONTRACT – CLERK/TREASURER

Councilor Manlow made a motion accepting the Personal Services Contract – Clerk/Treasurer as presented. Motion carried. Motion passed unanimously.

10. PROFESSIONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Manlow made a motion accepting the Personal Services Contract – Chief of Police as presented. Motion carried. Motion passed unanimously.

11. PROFESSIONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Councilor Williams made a motion accepting the Personal Services Contract – City Supervisor/Building Inspector as presented. Motion carried. Motion passed unanimously.

12. PLANNING COMMISSION APPOINTMENT

Councilor Williams made a motion confirming Mayor Struck’s appointment of Kelly Spoor to the Planning Commission. Motion carried. Motion passed unanimously.

13. 2022 MAYOR PRO TEM

Councilor Williams made a motion appointing Councilor Manlow as Mayor Pro Tem for 2022. Motion carried. Motion passed unanimously.

14. 2022 COUNCIL COMMITTEE’S

The Councilors agreed to remain on the committees as they currently stand.

Mayor Struck
            Chair – Streets
            Chair – Public Works
            Chair – Finance

Council Position #1
Wyatt Kuiken
            *Fire Dept.
            *Docks/Parks
            *Finance
 

Council Position #2
Darrin Manlow (Mayor Pro Tem)
            *Streets
            *Police

Council Position #3
Patricia Neve
            *Finance
            *Public Works
            *RWCC

Council Position #4
Jan Davis
            *Fire Dept.
            *Public Works
            *Parks 

Council Position #5
Clarence Williams
            *Police
            *Streets

15. 2021 HARBOR MASTER REPORT

Former Harbor Master Bob Hall presented the council with a Harbor Master Report for their review.

15a. RESOLUTION #2022-01 – EMERGENCY DECLARATION

Councilor Williams made a motion accepting Resolution #2022-01 – Emergency Declaration as presented. Motion carried. Motion passed unanimously.

16. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked City Supervisor Houk and his crew as well as Clerk/Treasurer Roberts and the city hall crew for all of their work during the recent storm/flooding.
  • City Supervisor Houk gave an overview of the recent snow storm followed by heavy rains and flooding as well as his crew’s response before, during and after the storms.
17. MAYOR’S REPORT

Mayor Struck thanked Police Chief Stigall and his officers, City Supervisor Houk and his crew and Clerk/Treasurer Roberts and her staff for all of their work during the storm.

18. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman provided a suggestion that is used in Salt Lake City when their snow melts and the city creates “roads” with sandbags to divert the water to prevent flooding.

19. COUNCIL COMMENTS
  • Councilor Davis reiterated what others said. The City of South Bend and Mayor Struck did a great job and felt that the city got through the flooding as well as it could. We are lucky to live here.
  • Councilor Williams thanked all again for their hard work during the storm.
  • Councilor Kuiken thanked the city crew for all of their help keeping Koplitz Field House from flooding. The community really came together and worked hard to save the gym!
20. FUTURE AGENDA TOPICS

None

21. ADJOURNMENT

The meeting was adjourned at 6:31 PM to meet again on Monday, January 24, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Shoreline Master Program Periodic Review

Public Comment Period and Public Hearing

 

The City of South Bend and the Washington Department of Ecology are accepting comments on a periodic review of the City of South Bend shoreline master program (SMP) under RCW 90.58.080(4). The city has prepared draft SMP amendments to keep the SMP current with changes in state law, changes in other city plans and regulations, and other changed local circumstances.

Public comments will be accepted from December 22, 2021 to January 24, 2022 at 5 p.m. A joint local-state public hearing is set for 5:30 PM, January 18, 2022, via Zoom at:

https://us06web.zoom.us/j/8338073662?pwd=WWRBYk00dmtXRVdmUVVGaHNmT0RYQT09

Meeting ID: 833 807 3662 Passcode: 530183

Send comments to city staff member Lisa Smith. Comments sent to the city will be forwarded to the Department of Ecology. Proposed amendments to the City of South Bend SMP are available for review at https://www.southbend-wa.gov/smp-quick-link and the City of South Bend City Hall at 1102 W First Street, South Bend, WA 98586.

CITY OF SOUTH BEND - COUNCIL MEETING - December 13, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm.

2. OATH OF OFFICE, ROLL CALL

Clerk/Treasurer Roberts administered the Oath of Office swearing in new councilor Clarence Williams, Council Position #5 followed by roll call. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the November 22, 2021 regular meeting. Motion carried. Motion passed unanimously.

Vendors - Check #47065 thru Check #47108 – $216,943.48 Including EFT Payments

Payroll - Check #24989 thru Check #24995 - $119,385.08 Including Direct Deposit

4. CORRESPONDENCE

None

5. BETTER BEACHES & BYWAYS/FIREWORKS – TABLED FROM NOVEMBER 22, 2021 COUNCIL MEETING

Citizens Barb Bolden, Craig Spredeman and Linda Buchanan provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Neve made a motion to ban fireworks in the city limits of South Bend. Hearing no second the motion was not considered.

6. ORDINANCE #1569 – BAN EXTENSION (ONE READING ONLY)

Councilor Neve made a motion accepting Ordinance #1569 – BAN Extension as presented. Motion carried. Motion passed unanimously.

7. NEW HIRE VACCINATION POLICY

Citizens Craig Spredeman and Aaragon Markwell provided public testimony and Citizen Stephanie Serrano provided written public testimony. Following council discussion Councilor Davis made a motion to approve the New Hire Vaccination Policy. Motion carried. Vote: Ayes-2, Noes-3, Absent-0 (Ayes-Councilor Neve, Councilor Davis. Noes-Councilor Kuiken, Councilor Manlow, Councilor Williams)

8. ITEMS FROM THE PUBLIC

Citizen Bob Hall thanked the city for replacing the biking signs along Karl’s Wall. He also mentioned that some people might not know two-way traffic is once again allowed at the South Bend School.

Citizen Craig Spredeman asked for an update on the city docks and Clerk/Treasurer Roberts advised that the contract with Quigg Brothers will be on the agenda for approval in January 2022. He questioned the mobile speed device on Central and Police Chief Stigall answered his questions.

Citizen Linda Buchanan noted that in the pictures for the recent “Shop with a Cop” that some of the people involved/participating in the event were not wearing masks.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall thanked everyone that was involved in the “Shop with a Cop” event. Four families in South Bend participated. It is a wonderful event and the kids really enjoy it.
  • City Supervisor Houk reported that the Adams Street Project (TIB Funded) is nearing completion. There are just a couple of issues to be resolved.
10. MAYOR’S REPORT

Mayor Struck reported that the tree lighting at the Boondocks Market Place was very nice over the past weekend. She also thanked Carl & Teresa Arriss for spearheading the replacement of the Christmas lights throughout downtown. They look beautiful.

11. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Councilor Hall suggested that working scientists are more knowledgeable about COVID-19.

12. COUNCIL COMMENTS
  • Councilor Neve also loves the new lights. She wished everyone happy holidays and encouraged everyone – self, loved ones and neighbors to get vaccinated.
  • Councilor Williams advised that he is happy to be back on the council.
  • Councilor Davis requested that “Items from the Public” on the agenda be moved so that is above all of the agenda items. She too likes the new lights, welcomed Councilor Williams and is glad to see another business in South Bend – Boondocks Market Place.
  • Councilor Manlow welcomed Councilor Williams and is also glad to see that, as a council, they can agree to disagree yet still remain cordial and respectful of one another’s opinions.
  • Councilor Kuiken thinks the new Christmas lights look great. He missed the tree lights. He thanked the city crew in advance knowing that this time of year is always busy when there is snow in the forecast. He also welcomed Councilor Williams.
13. FUTURE AGENDA TOPICS

None

14. EXECUTIVE SESSION – POTENTIAL REAL ESTATE PURCHASE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:31 PM for 20 minutes for the purpose of a potential real estate purchase. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Williams, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:51 pm.

Executive sessions are done in accordance with RCW 42.30.080

15. ADJOURNMENT

The meeting was adjourned at 6:52 PM to meet again on Monday, January 10, 2022 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - November 22, 2021

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts. Police Chief Stigall was absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the motion to approve the Agenda, the Consent Agenda and the minutes of the November 8, 2021 regular meeting Mayor Struck requested an amendment to the agenda moving Item #5 – New Hire Vaccination Police DRAFT to #7a.

Councilor Neve made a motion to approve the amended Agenda, the Consent Agenda and the minutes of the November 8, 2021 regular meeting. The motion was seconded by Councilor Hall. Motion passed unanimously.

Vendors - Check #47038 thru Check #47064 – 538,199.45 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1568 – 2022 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1568. The motion was seconded by Councilor Davis. Motion passed unanimously.

5. NEW HIRE VACCINATION POLICY DRAFT

MOVED TO 7A

6. BETTER BEACHES & BYWAYS

Per Councilor Davis’ request at the November 8, 2021 council meeting the Better Beaches & Byways information was included on the agenda. Following discussion, it was tabled until the December 13, 2021 council meeting.

7. ITEMS FROM THE PUBLIC

Citizen Aaragon Markwell spoke regarding his opinion about the new hire vaccination policy.

Citizen Loran Bergerson provided additional information about his property at 424 Central as well as his neighbor’s property at 410 and 414 Central.

Citizen Chris Thompson again expressed his desire that the city purchase electronic speed devices which he has priced at under $4,000. He also stated his feelings about the new hire vaccination policy.

Citizen Craig Spredeman noted his feeling about the new hire vaccination policy as well as the discussion during Better Beaches & Byways.

7A. NEW HIRE VACCINATION POLICY DRAFT

Mayor Struck presented the DRAFT New Hire Vaccination Policy. Following discussion, no changes were made to the draft. It will be presented for approval at the December 13, 2021 council meeting.

8. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall gave kudos to the Dollar General for training their staff to watch for gift card scams. There were three attempts in the last month that they caught, called the police and his officers responded and talked to the individuals before they became victims!
  • City Supervisor Houk reported that the city received notice that they had been approved for a Transportation Improvement Grant (TIB) for Broadway Avenue. A $543,000 grant with no match.
  • Councilor Hall asked who is responsible for keeping the crosswalks striped. City Supervisor Houk advised that is normally the Dept of Transportations job, but the “Steve Russell” crossing is the city’s responsibility.
  • Councilor Hall requested the status of the two derelict boats at the West end of town as well as the parking issues and storage containers that are located all over town. City Supervisor Houk advised that he and Police Chief Stigall are working on it.
9. MAYOR’S REPORT
  • Mayor Struck thanked Councilor Hall for his many years of service as councilor. Councilor Hall has been a voice of reason, wisdom and knowledge and it has been appreciated.
  • Per Councilor Hall’s request Mayor Struck contacted the auditor’s office regarding the length of time between counting of votes and certification. It has to do with anonymity at the end of the count.
  • Mayor Struck wished everyone a Happy Thanksgiving.
10. PUBLIC COMMENT - CURRENT AGENDA ITEMS

Citizen Craig Spredeman again expressed his opinion regarding the new hire vaccination policy.

11. COUNCIL COMMENTS
  • Councilor Neve requested a status update on the buildings, properties, etc. that Police Chief Stigall and City Supervisor Houk are working on. City Supervisor Houk advised he would send her the information.
  • Councilor Neve wished everyone a Happy Thanksgiving and get vaccinated.
  • Councilor Manlow gave kudos to the city for all of their work on securing the TIB grants.
  • Councilor Manlow thanked Councilor Hall for his service on the council.
  • Councilor Davis expressed her concern about the two-way traffic in front of the South Bend school.
  • Councilor Davis is extremely disappointed with the community right now.
  • Councilor Hall suggested that the city spend money on a portable electronic speed sign so it can be moved to different areas as needed.
  • Councilor Hall wished everyone a Happy Thanksgiving.
  • Councilor Kuiken thanked Councilor Hall for being level headed and for his knowledge. He also thanked the city crew and the police department for their good work.
12. FUTURE AGENDA TOPICS

None

13. ADJOURNMENT

The meeting was adjourned at 6:29 PM to meet again on Monday, December 13, 2021, for the next regularly scheduled council meeting via Zoom unless otherwise announced.