The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

Prior to the approval of the Agenda, Consent Agenda and Approval of the Minutes Mayor Struck advised that Items #10a – COVID-19 and City Staff- Councilor Hall and #10b – Cheney Park Ball Field Signage – Councilor Hall under Council Comments would be moved under Item #5 Spring Cleanup – Item #5a – COVID-19 and City Staff- Councilor Hall and #5b – Cheney Park Ball Field Signage – Councilor Hall

A motion was made by Councilor Hall to approve the amended Agenda, the Consent Agenda and the minutes of the March 22, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46537 thru Check #46583 - $137,288.09 Including EFT Payments

Payroll - Check #24933 thru Check #24939 - $119,197.07 Including Direct Deposits

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John Kliem from Creative Community Solutions explained that La Center Holdings LLC has petitioned the city to vacate the alley between Lots 18-21 and 22-25, Block 39 of the South Bend Plat, 1st Addition to South Bend. This section of the alley measures 16 feet wide by 109 feet long, or 1,744 square feet. The petitioner owns property on both sides of the alley.

Mr. Kliem has placed a value of $5,979.14 on the section of property requested to be vacated.

Citizen Craig Spredeman asked for clarification on how this type of process works, from the time the application is submitted until approval. Mayor Struck suggested that he contact City Supervisor Houk at city hall or Mr. Kliem since this was a public hearing regarding just the vacation of the alley, not the complete process.

Citizen Joyce Prior (516 N. Quincy) asked where the requested alley vacation was. Mr. Kliem then shared his screen to allow for clarification. It was noted by staff that the alley is only plated, not maintained. Ms. Prior also asked what would stop them from eventually taking all of the alley. City Supervisor Houk advised that per city code they couldn’t do that without all of the property owners’ approval.

Citizen Melody Hardy (621 Oregon) asked if she would gain property by this vacation. She was advised that this doesn’t go to her property, there will still be an alley behind her property (plated only, not maintained)

Following additional general discussion, the public hearing was closed at 5:52pm.

Councilor Hall asked that a google map link be added to the notices in the future, in addition to tax sifter.

Councilor Hall suggested that as the city moves forward with the conditional use permit that there be a requirement for fencing around the property. Mr. Kliem advised that the city code requires that already.

Councilor Hall suggested that the city take into consideration runoff from this project and any type of drainage issue. City Supervisor Houk noted that this is also addressed in the city’s code.

There was a question of design and Mr. Kliem advised that design plans haven’t been submitted yet, but when they are, they will be on the city’s website along with dates for the planning commission meetings and the public comment periods.

After council discussion Mayor Struck asked for a motion to bring an alley vacation ordinance forward for consideration. Councilor Neve made a motion to bring said ordinance forward as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to approve South Bend Spring Clean up for June 14-19, 2021. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall asked what is going on with the city staff? Is everyone still alternating? Mayor Struck explained that yes, everyone is still on staggered shifts. On June 1st the city will go back to their regular schedule. Councilor Hall asked if public works was staggering shifts too and was advised by City Supervisor Houk that yes, they are unless it is urgent and then they social distance the best they can.

Councilor Hall explained that he has brought up the signage issue at Cheney Park twice. To date the signs have not been done as he has suggested.

Councilor Hall made a motion that two new signs be put up at Cheney Park, paid for by the school, that say Cheney Park, City of South Bend, South Bend Schools and a reservation contact phone number. The motion was seconded by Councilor Davis.

Following discussion Mayor Struck noted that the city has no authority to make the school put up signage at their cost, but the city can ask them.

Vote: Ayes-5, Noes-0, Absent-0

Katie Lindstrom – Pacific County Dept of Health

Mayor Struck introduced Ms. Lindstrom who gave a brief presentation about the current status of COVID-19 vaccinations in Pacific County. She shared her screen with various COVID-19 related information.

As of April 12th, 34.8% have received their 1st vaccination and 26% have received their 2nd dose.

As of April 15th, everyone 16 and older will be eligible to get vaccinated.

Pacific County has retired their waitlist. There are links available to book an appointment. New flyers will be going up soon. www.pacificcountycovid19.com has all of the latest information including a list of clinics where you can get vaccinated. You can also call 360-875-9407 Monday-Friday from 8am until 4pm to book an appointment.

Cowlitz, Whitman and Pierce counties moved back to Phase 2 due to increased cases. Pacific County will stay at Phase 3 for now and will be re-evaluated in three weeks. Everyone needs to continue to social distance.

Councilor Neve asked about a “vaccine passport” to fly and she was advised that, if something like that is required, your vaccination card should be sufficient, but if it isn’t the Health Department can print off something for you if needed.

Councilor Hall suggested better signage at the Port of Willapa Harbor in the future as it was hard to find the right location. Ms. Lindstrom advised that they were aware of the issue and already have a plan in place to improve signage.

Councilor Hall asked if the health department tracks those who have had COVID-19 and then get vaccinated. Ms. Lindstrom advised that no, they don’t track that information.

Councilor Manlow mentioned that he had COVID-19 but was surprised to hear that he could get it again. Mr. Lindstrom pointed out that yes, it can and does happen. Some are more symptomatic, some less. Some get very sick.

• Police Chief Stigall announced that his department is partnering with the R2R (Road to Resiliency) Coalition for their drug takeback. It will be held on April 24th in front of Pioneer Grocery from 10am until 2pm.
• Police Chief Stigall noted that he will be out of the office the week of April 19th and Sergeant Gonzalez will be overseeing his department.
• Clerk/Treasurer Roberts advised she will be out of the office the week of April 26th but will be attending the council meeting while she is gone.
• Clerk/Treasurer Roberts announced that everything is set up and ready to go for the council to start attending “hybrid” meetings. You are welcome to continue to zoom or you can come to city hall for meetings. This will start the first meeting in May – May 10th. The city will continue to offer council meetings via zoom link. It has some great options and benefits.

Mayor Struck pointed out that she will be out of the office until April 26th. She will still be available via phone or email if necessary.

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• Councilor Hall took us on a trip down memory lane discussing various businesses in South Bend that have come and gone since the 1970’s. There were many that have gone over the years, but not many that have come and stayed. At previous council meetings it had been mentioned by citizens that there should be rules to prevent businesses like the Dollar General from coming to South Bend. Councilor Hall is not sure what we would have had or wanted if that would have been the thinking back in the 1970’s and 1980’s.
• Councilor Manlow thanked Mayor Struck for having Katie Lindstrom from the Pacific County Health Department attend the council meeting. It was appreciated.

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The Zoom meeting was adjourned at 6:39 PM to meet again on Monday, April 26, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

Prior to the approval of the Agenda, Consent Agenda and Approval of the Minutes Clerk/Treasurer Roberts advised that there was an amendment to the Consent Agenda. The new amount was $198,776.93 and an additional Check #46536 was added, payable to Rognlin’s, Inc for $6,042.00.

A motion was made by Councilor Neve to approve the Agenda, the amended Consent Agenda and the minutes of the March 8, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46510 thru Check #46536 - $198,776.93 Including EFT Payments

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John Kliem from Creative Community Solutions gave a brief overview of the alley vacation and the process that will be involved including the planning commission as well as the city council as this goes through the required processes.

Councilor Hall made a motion to accept Resolution #2021-02 – Setting a Public Hearing for Alley Vacation as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

• Mayor Struck introduced the new Pacific County Transit Director, Michael Wagner. Mr. Wagner gave a presentation on the current status of the Pacific County Transit including the rerouting of traffic due to the landslide on SR401. The issue has been addressed and the route has not been eliminated. Mr. Wagner wanted everyone to know that Dial-a-Ride is not just available for those that are over 65 and/or the disabled. It can be used to get to work, appointments, etc. The trolly bus will be back in business. It will run in Long Beach during the summer months and in our area in the fall/winter months. Lastly Mr. Wagner explained that as of 2030 there will be a federal mandate that all buses run on non-fossil fuels. Electric or some other options are being looked at including hydrogen fuel cells. Councilor Hall asked if the transit has looked at using smaller buses and Mr. Wagner advised that yes, it is being looked at.
• Citizen Craig Spredeman asked if the city and/or the planning commission looked at the Shoreline Master Plan to consider changes that would not allow businesses to build in locations that maybe citizens didn’t want them to. Example Dollar General. Mayor Struck explained that those plans are always a work in progress. They are revised approximately every 5 years and those citizens that would like to see changes to those plans, including the comprehensive plan, need to attend the planning commission meetings and make their ideas known. These plans are not updated except on a specifically scheduled rotation.

• Police Chief Stigall advised that Officer Johnson is about ½ way through the police academy as is doing well. Police Chief Stigall is looking forward to being fully staffed in a few months.
• City Supervisor Houk explained that the “Notice to Proceed” has been signed for the Water Treatment Plant upgrades. The start date is April 5th and it has a 130-day substantial completion time line.
• City Supervisor Houk reported that the raw water transmission line at the Martin Creek impoundment was damaged a couple of weeks ago. The crew along with Ashley Construction is doing the repairs. They are about 3 days into the fix which should take about a week which is ahead of what was anticipated. When this is repaired it will replace the last section of steel pipe there. From the treatment plant to the impoundment will be C900 PVC pipe.
• Clerk/Treasurer again thanked the office staff for covering for her while she was out of the office. Today is her first day back and it is good to be back.

• Mayor Struck reported that 20% of Pacific County has been fully vaccinated for COVID-19 and at least 10% have received their first vaccine. Washington State moves to Phase 3 today which means restaurants can go to 50% capacity (was 25%) as well as other businesses can reopen and/or have less restrictions.
• Mayor Struck explained that her plan for city hall reopening will be mid-June. COVID-19 vaccines should be readily available for everyone by May. To allow everyone to get the vaccine if they choose, including the waiting time between the first and second vaccine would put the timeline right around June at which time the city would resume full operations. Mayor Struck explained that people are still being assisted if they come to the door. They are allowed inside if necessary. It is rare though that people need or want to come in. No one is turned away or ever refused service.

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• Councilor Davis asked Mayor Struck if she would please read the information that she had sent them regarding some information that was circulating on Facebook about areas of contamination from the wastewater treatment plant (outfall). Clerk/Treasurer Roberts had the information and read it for the record, “I spoke with Dept of Health this morning and want to provide you with an update on this. Looking at the DOH Shellfish map, there are a couple of area with closures – a red, hatched area out on the coast and a second, brown area near the mouth of the river where it empties into the bay.
  The red, hatched area is a closure due to domoic acid. This is a naturally occurring biotoxin and is unrelated to discharges from the regional treatment plant. I’m not an expert, but I would expect this closure to be lifted at some point when the biotoxin is no longer in the area.
  The brown area is a closure related to potential risks of discharge from the regional treatment plant if an upset were to occur. It’s important to note that the closure is based on potential risks (not actual discharges), in order to ensure protection of human health. This closure was actually established upon data from the old treatment systems in South Bend and Raymond and has been in place for a long time. I don’t expect this area to be reopened any time soon, although DOH could re-assess the extent of the closed area at some point in time if the re-evalute the risk associated with the newer regional treatment facility.
  I hope this provides some clarity for you.” Steve – Department of Ecology
• Councilor Neve announced that she has now had her second vaccine and had no reaction! She reminded everyone that the Pacific County Historical Society and Museum reopens on April 2nd. All of the front desk workers have been fully vaccinated and are anxious to get back to volunteering!
• Councilor Hall commented about the Facebook discussion regarding the map and the brown areas. (See Councilor Davis’ comment) He mentioned the time that the sewer line that runs under the river failed and that the city’s insurance company paid the canneries that were forced to shut down until it was fixed.
• Councilor Hall thanked Police Chief Stigall for finally facilitating the removal of the boats along Highway 101 that have been an eyesore for at least 10 years.
• Councilor Hall reported that he and Councilor Manlow recently had another Police Committee Meeting. In the past the structure has been weak but their meetings have been good.
• Councilor Hall explained that the expanded access that Timberland Regional Library has discussed will probably not happen in South Bend. There are too many variables in South Bend that could create an issue.
• Councilor Hall noted that the Timberland Regional Library Board has approved the purchase of two book mobiles. It will probably take 1 to 1 ½ years before they will be on the road though.

REVIEW OF COVID-19 & STAFF (COUNCILOR HALL)

The Zoom meeting was adjourned at 6:12 PM to meet again on Monday, April 12, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Notice of Hearing
Alley Vacation Petition by La Center Holdings, LLC

La Center Holdings LLC has petitioned the city to vacate the alley between Lots 18 – 21 and 22-25, Block 39 of the South Bend Plat, 1st Addition to South Bend. This section of the alley measures 16 feet wide by 109 feet long, or 1,744 square feet. The petitioner owns property on both sides of the alley.

The South Bend City Council will hold a hearing on the proposed vacation on April 12, 2021 beginning at 5:35 PM. Any person may provide oral or written comment at the hearing via Zoom. The Zoom link to the public hearing is as follows:

https://us02web.zoom.us/j/89547366416?pwd=OHgvN2xDeGM5VjR2bjFkOGV5KytBZz09
Meeting ID: 895 4736 6416 Passcode: 009391.

Please submit written comments to the city no later than 4:00 PM April 12, 2021, South Bend City Hall, PO Box 9, South Bend, WA 98586 or email them to Dee Roberts

If you have questions, please contact Dennis Houk, City Supervisor, at (360) 875-5571 or by email.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the February 22, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46482 thru Check #46509 - $32,579.20 Including EFT Payments

Payroll - Check #24926 thru Check #24932 - $113,181.27 Including Direct Deposits

None

Mayor Struck opened the public hearing at 5:32pm. There was no public comment and the public hearing was closed at 5:32pm.

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• City Supervisor Houk explained that the dock repair is moving forward. Marine Floats Corporation out of Tacoma has begun the permitting process on behalf of the city.
• City Supervisor Houk noted that the pre-construction meeting for the Water Treatment Plant Upgrade project went well last week. The city, Gray & Osborne, Inc., the contractor (McClure & Sons, Inc.) and both funding agencies (USDA RD and Dept of Commerce-CDBG) attended. Due to concerns about equipment lead time the “Notice to Proceed” has been postponed for 30 days. This will allow more time for submittals. The contract completion time is 130 days after the ”Notice to Proceed” is signed.
• City Supervisor Houk mentioned that the Dollar General is getting underway with ground work and utilities. All of the permitting has been approved and secured. Councilor Hall asked what the orange and white flags were for on the Harbor Rock property. City Supervisor Houk advised that he suspected they were utility locates.
• City Supervisor Houk reported that the city crew along with the Washington Department of Transportation and a contractor removed several danger trees last week which included some along Highway 101 South, a couple on “D” Street going to the Mill Pond and a couple at the Boat Launch.
• City Supervisor Houk announced that the restrooms at Mary Rogers Pioneer Park are almost ready to open. They will open either late this week or on Monday. There are a couple of items that will be delivered this week that need to be installed inside the restrooms. The city plans to install security cameras at the Park in the near future as well.
• City Supervisor Houk explained that the guardrail at Pump Station #2 (Highway 101 & Kendrick) was severely damaged. Whatever hit it severed most of the posts. It has been repaired.
• City Supervisor Houk reported that the Adams Street Reconstruction Project should go out for bid by March 22nd. This is a Transportation Improvement Board (TIB) funded project that was awarded two years ago but was postponed due to a shortfall in TIB funds. The total cost of the project is $762,710 and it goes from Highway 101 to Water Street (3 blocks). It is for asphalt reconstruction and sidewalks on the west side of Adams to First Street. The city was also able to get a crossing at Adams and Highway 101 with rapid flashing beacons. The cost will be covered by the Dollar General, but will tie in with the Adams Street Reconstruction Project. On a side note, the crew was able to install a new water main in this area in preparation of this reconstruction project.
• Clerk/Treasurer thanked the office staff for covering for her while she has been quarantined. If all goes as planned, she will be back in the office on Monday, March 15th.

• Mayor Struck mentioned the closing of the Alder House, which was announced today. Personally, she hopes that someone steps in and takes the building over, either as a drug treatment facility or for the homeless. Both of which are desperately needed.
• Mayor Struck announced that there are currently 41 active COVID-19 cases in Pacific County. It has been reported that by May/June everyone that wants a vaccine should be able to get one. Twenty-four percent of the population of Pacific County has been vaccinated.
• Mayor Struck advised the council that the preliminary numbers that have be released by the State of Washington show that the City is in line for approximately $303,000 in new stimulus money. This money has not been appropriated yet, the city has no idea what the parameters will be for spending it or the timeline for the use of it.

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• Councilor Manlow asked for clarification on which areas the Adams Street Reconstruction project would encompass which City Supervisor Houk provided.
• Councilor Neve reminded everyone that the Pacific County Historical Society and Museum would be reopening on Friday, April 2nd. Masks and gloves will be required (and provided if needed) and a limited amount of people will be allowed in the lobby. The volunteers are ready to get back to work.
• Councilor Hall thanked City Supervisor Houk and the crew for their quick response to his request to have two danger trees removed at the boat launch.
• Councilor Kuiken noted that it was great to see two very worthwhile grants in the works – the TIB grant and the grant for a new police care. He is proud to sit on the council and appreciates the staff for all of their hard work obtaining them.

None

The Zoom meeting was adjourned at 5:49 PM to meet again on Monday, March 22, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 8, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46451 thru Check #46481 - $88,187.55 Including EFT Payments

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Prior to opening the public hearing Mayor Struck noted that a Spanish interpreter was available should anyone from the public need assistance.

Mayor Struck opened the public hearing at 5:33pm. She explained that the 4th Street Reconstruction Project was complete and this was an opportunity for the South Bend citizens to comment on the project. There was no public comment and the public hearing was closed at 5:33pm.

Councilor Neve made a motion to accept Ordinance #1558 – Amending Chapter 15.20.270 – Off Street Parking as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to accept the Southwest Washington Regional Transportation Planning Organization Interlocal Agreement as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to accept Resolution #2021-01 – Adopting the SWRTPO Interlocal Agreement as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck proclaimed March 2021 as Red Cross Month. She read the Proclamation for the record.

Citizen Craig Spredeman requested some gravel on Pine Street.

• Police Chief Stigall explained that the Pacific County Joint Drug Task Force served three search warrants recently all of which were successful. Police Chief Stigall noted that it is nice to see results and great teamwork among all of the agencies.
• Councilor Hall asked Police Chief Stigall about the digital speed signs. Police Chief Stigall explained that they were put up by the Department of Transportation not by his department. From what he understands they are only intended to be up for a limited amount of time, maybe a couple of weeks.
• City Supervisor Houk pointed out that the weather has been pounding the city and keeping the crew busy. The crew has been diligent, staying on top of the snow, ice and constant rain.
• Clerk/Treasurer Roberts noted that she just finished the last of the public records requests that she had been inundated with. Between the public records requests and information gathering requests prior to that she had approximately 50 requests from one individual.

• In response to the discussion that was held at the February 8, 2021 council meeting Mayor Struck explained that she has been reviewing various grant options for the First Street park. She plans to apply for .09 funding with an application deadline of April 2021. The city could expect to receive around $25,000 if approved and generally that money is used as leverage when applying for funding from the Washington State Recreation and Conservation Office (RCO). Those applications are not due until 2022. You do get extra points when you have matching funds available, but Mayor Struck is not sure how successful the city will be securing funding through RCO. The city tried twice to fund Mary Rogers Pioneer Park through RCO and was denied both times because they considered the project too small. These are very competitive grants and typically only large projects tend to get funded. First Street Park is not any bigger than Mary Rogers Pioneer Park. The city will try though.
• Mayor Struck announced that Teresa Ariss’s fundraiser to replace the Christmas lights in South Bend was very successful. She was able to raise all of the funds necessary and she recently ordered 28 lights to go up along Highway 101 over Christmas. Nice job Teresa!
• Councilor Hall asked if the city had an update on the docks. Clerk/Treasurer Roberts explained that she had been in contact with Matt Zepeda from Quigg Brothers, and they will be starting the application process for replacement of the docks. The city’s insurance has agreed to pay for the replacement of the docks, but there are a few pieces of the project that the third-party insurance company has questions about. They have hired an “expert” to review the dock to determine what they feel was the cause of the failure of the dock.

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• Councilor Neve happily announced that the Pacific County Historical Society and Museum would be reopening on April 2nd. All of the volunteers will be vaccinated and are anxious to get back to business.
• Councilor Manlow thanked the Public Works crew for a great job, in spite of the weather!
• Councilor Manlow asked Mayor Struck if there was any updates on the COVID-19 trends? Mayor Struck explained that there are only 7 active cases right now which is very good. There is only approximately 200 on the vaccine wait list with over 1,000 vaccinated. South County had twice as many on the wait list, but they are getting there too.
• Councilor Davis updated the council and staff on the Joint Pacific County Housing Authority (JPCHA) happenings. The purchase of Pacific Place closes in May. The housing project in Raymond went to bid and came in $2,000,000 to $5,000,000 over bid due to lumber prices which have went up 140%. They are currently looking for additional funding, possibly through the State Legislature. They were ready to break ground so this will no doubt delay the project.

None

The Zoom meeting was adjourned at 5:57 PM to meet again on Monday, March 8, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall (logged in at 5:34), Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken was absent (excused).

Prior to the approval of the agenda, consent agenda and approval of the minutes Clerk/Treasurer Roberts advised that there was a change to the consent agenda. The dollar amounts on the last three items - #46448, 49, and 50 were switched around. The total dollar amount did not change, just the three items should read as follows - #46448 - $60.00, #46449 - $181.01 and #46450 - $334.03.

A motion was made by Councilor Neve to approve the Agenda, amended Consent Agenda and the minutes of the January 25, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #46412 thru Check #46450 - $283,537.33 Including EFT Payments

Payroll - Check #24919 thru Check #24925 - $120,535.96 including Direct Deposits

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Councilor Neve made a motion to move Ordinance #1558 – Amending Chapter 15.20.270 – Off Street Parking to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Councilor Hall requested that the budgeted wages be added to the 2021 Budget that is on the city’s website and be included in future budgets. Clerk/Treasurer Roberts advised it will be added.

Citizen Craig Spredeman suggested that reflectors be added to the corners of the fencing at Mary Rogers Pioneer Park. Mayor Struck advised that her and City Supervisor Houk had already been discussing that very issue. It is in the works.

• City Supervisor Houk reported that he met with Gray and Osborne, Inc. and the City of Raymond at the Regional Wastewater Treatment Plant regarding the settlement issues there. There are 24 items that the cities plan to prioritize and will then determine what items that the cities can do and what items will need to be contracted out. Councilor Neve mentioned that she would have liked to have been included in the meeting so that the information could have been documented since she is the secretary for the Regional Wastewater Coordinating Committee. City Supervisor Houk advised that it was more of a preliminary meeting, but he would be happy to send her all of the information that was discussed.
• City Supervisor Houk noted that the crew is getting the equipment ready for the adverse weather that is predicted.
• Councilor Hall again asked City Supervisor Houk about the water that was running down the alley between Jackson and Water Street. The area is completely dry. City Supervisor Houk explained that it just depends on the weather. A permanent fix would require a re-slope of the area and installing a French drain. It would be a serious undertaking.
• Councilor Hall thanked City Supervisor Houk and the public works crew for the gravel at the boat launch.
• Councilor Hall inquired about the Yellow Deli and the building plans that are on the city website. He wondered if it will be one building or two. City Supervisor Houk advised it will be one.
• Councilor Davis asked City Supervisor Houk what the status of the Dollar General was, and City Supervisor Houk advised that everything has been approved and groundbreaking should begin by spring.

• Mayor Struck announced that she had officially received Clerk/Treasurer Roberts resignation letter. The council had also received a copy a few days prior to the meeting.
• Mayor Struck was disheartened that the county only received 100 COVID-19 vaccines. She knows that a lot of pressure is being applied to the state for a more equitable distribution system.

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• Councilor Hall provided the councilors and staff with the 2020 Boat Launch and Dock Info. Boat Launch - $9,030.00, 180 RV nights, 62 tent campers and Docks $1,125.00
• Councilor Hall explained that he had received a few inquires about the various council committees and he explained that over the years he had only been a part of a few meetings. They are not utilized much. Only two councilors can attend and normally the appropriate department head attends as well. Bottom line is that they rarely occur.
• Councilor Davis reported that the capital needs assessment at the Willapa Landing Apartments has been completed. The Joint Pacific County Housing Authority (JPCHA) has not received a report from that assessment yet. The Pacific Place Apartments in South Bend has been purchased by JPCHA.
• Councilor Davis suggested that the city consider doing something at the First Street park to honor Katie Kimura, former (and the first female) Mayor of the City of South Bend. A brief discussion followed. Mayor Struck explained that this park is on the city’s radar. It needs repair/serious work. It will no doubt require a grant to make the necessary improvements.
• Councilor Neve feels that the city has so many parks and none of them are ever used. The city needs to make them look like we care about them.

None

The Zoom meeting was adjourned at 6:06 PM to meet again on Monday, February 22, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda with an amendment – moving Item #7 – Personal Services Contract – Chief of Police to Item #9 and moving Item #9 – Personal Services Contract – Clerk/Treasurer to Item #7, Consent Agenda and the minutes of the January 11, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46388 thru Check #46411 - $57,212.47 Including EFT Payments

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Mayor Struck explained that the council needed to appoint a Mayor Pro Tem for 2021. Councilor Neve had previously held that position. Councilor Hall made a motion appointing Councilor Neve as Mayor Pro Tem for 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck presented the 2020 Council Committee’s for review:

Following a brief discussion, the council agreed to remain on the same committees for 2021.

Councilor Neve made a motion accepting the Contract for Legal Services for Indigent Criminal Defendants as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion accepting the Contract for Professional Services for City Prosecuting Attorney as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract - Clerk/Treasurer to read - $69,950.00. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract – City Supervisor/Building Inspector to read - $69,950.00. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract – Chief of Police to read $73,000.00 and maximum banked comp time to 300 hours. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

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• Police Chief Stigall reported that Officer Johnson is at the police academy, his officers are busy and everything is business as usual.
• City Supervisor Houk noted that the fence is up at Mary Rogers Pioneer Park. There will be a small area that is not fenced now but will be done for more protection of the grass. Security camaras are being installed for the area and once that is complete then the city will open the public restrooms. Public restrooms signs are also ordered for Highway 101.
• City Supervisor Houk will be meeting with the City of Raymond and Gray & Osborne, Inc. tomorrow at the Regional Wastewater Treatment Plant to review the settlement issues at the plant. There will be a discussion to see if any of the settlement mitigation can be done by the cities at a more reasonable cost.

Mayor Struck provided a brief report on the Forensic Investigations Council Meeting that she attended on January 22nd. The Association of Washington Cities submitted Mayor Struck’s name for appointment to the council. Governor Inslee approved the appointment.

Citizen Craig Spredeman appreciated the transparency of the Personal Services Contracts.

• Councilor Neve reported on her new Peace Pole and the Peace Pole Project. She was wondering if maybe the city would consider one of them.
• Councilor Kuiken gave kudos to the city crew for getting ready for the upcoming freezing weather that is predicted.
• Councilor Hall asked Mayor Struck when the Alder House would be getting vaccinated. She advised she did not have any other information than what she reported at the last meeting, but she would ask again after her meeting with Pacific County Emergency Management on Wednesday.
• Councilor Hall advised that it took him 56 calls but he is vaccinated. It was a smooth, well organized process.
• Councilor Davis reported that her and Phil are scheduled for their COVID vaccinations on Friday, January 29th.
• Councilor Manlow noticed that the Christmas Lights Fundraiser that was discussed at the January 11, 2021 council meeting is over $7,000. It appears to be doing well. Mayor Struck commented that the city received confirmation that the city cannot contribute funds to the project.

Budget Info

The Zoom meeting was adjourned at 6:09 PM to meet again on Monday, February 8, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the December 14, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46327 thru Check #46387 - $301,987.29 Including EFT Payments

Payroll - Check #24908 thru Check #24918 - $144,649.71 Including Direct Deposit

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Councilor Hall asked what the process was for the benches that are located around town. Clerk/Treasurer Roberts explained that all of the benches are numbered and have an identified owner. As the benches deteriorate, they are removed and the owner is notified that they are being removed. The owner has the option to replace the bench at their expense if they chose to do so. Councilor Hall noted that some are in pretty bad shape now but are still in place. Clerk/Treasurer Roberts advised him to provide her with a list and she will let the owners know that they can either fix them up or they will be removed.

Councilor Neve made a motion to accept the 4th Street Reconstruction Project as physically complete. The motion was seconded by Councilor Kuiken.

Physical Complete does not imply the City’s acceptance of the work or the contract.

Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck gave a brief overview of the Planning Commissions proposed amendment to South Bend Municipal Code (SBMC) 15.20.270 to eliminate all off-street parking requirements for parcels bordering Robert Bush Drive/US 101 between Central Avenue and Ferry Street. The Planning Commission recommends that the City Council approve the proposed amendment to SBMC 15.20.270, Off-Street Parking, Subsections A and B.

Councilor Neve made a motion accepting the Planning Commissions recommendation as presented. The motion was seconded by Councilor Kuiken. Vote: Vote: Ayes-5, Noes-0, Absent-0

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• Police Chief Stigall reported that Officer Johnson reported to the Police Academy on January 5th. Generally, all is going well in his department.
• Police Chief Stigall addressed an email that he had sent the council regarding his upcoming contract renewal. He asked the council to consider some changes including a wage increase of $650.00 per month. Following a brief discussion Clerk/Treasurer Roberts advised the council that they needed for forgo a motion until the contract was presented to them for approval since the email was not part of their council packet.
• Councilor Hall suggested that Police Chief Stigall start getting together with the Police Committee occasionally. The police committee members are Councilor Manlow and Councilor Hall.
• City Supervisor Houk noted that winter weather is upon us and we have been seeing a lot of rain with a great deal more expected in the next 48 hours. The crew has been busy preparing and City Supervisor Houk feels that they did an excellent job during the last deluge.
• Councilor Hall asked if City Supervisor Houk would please check the boat launch and see about adding some gravel to the area.
• Clerk/Treasurer Roberts announced that she has decided to take early retirement. She will retire May 6, 2022 which will give the city plenty of time to prepare for her departure.
• Clerk/Treasurer Roberts advised that she would also be submitting a request for an increase to her salary.

• Mayor Struck expressed her disappointment in the new regional COVID-19 plan that Governor Inslee has laid out. She would like to draft a letter to the Governor and would like the council’s support. The council unanimously supported the idea of the letter.
• Mayor Struck reminded everyone that the State Legislative Session started today.
• Councilor Hall asked if the Alder House and/or the Nursing Home has been getting vaccines. Mayor Struck advised that she was not sure. She did note that county wide 300 1A people have been vaccinated. Mayor Struck would have additional information on Wednesday, January 13th. Councilor Hall asked if she would let him know any additional vaccination information that she gets.

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• Councilor Kuiken noted that it was good to see everyone and he has seen the city crew out and about busily working as well the police department.
• Councilor Manlow agreed with Councilor Kuiken and also is so thankful for the drainage improvements that have been made. It has made such a difference regarding flooding in his area – it is a real victory.
• Councilor Davis asked about a letter that Phil received requesting donations for the holiday lights. She questioned why the city wasn’t helping to pay for the lights. Mayor Struck advised that the lights have never belonged to the city nor were they ever purchased by the city. To purchase them now might be a gift of public funds, but the city would look into and report back at a later date.
• Councilor Davis hoped that the police department as well as the sheriff’s office were prepared for any issues that might arise in the next couple of weeks.
• Councilor Neve loved Police Chief Stigall’s annual report.
• Councilor Neve explained that the Kiwanis had also discussed the holiday lighting issue and will be making a donation, but she was not sure how much.
• Councilor Neve gave kudos to the crew for all of their hard work during the rainy weather.
• Councilor Neve also gave kudos to the PUD for keeping the lights on during the latest wind storm.
• Councilor Hall asked Councilor Kuiken about the grass field next to the play shed at the school that is consistently under water. Councilor Kuiken explained that the contractor is on the hook to finish that area and provide water mitigation in the spring.
• Councilor Hall will be providing the council with a 2020 boat launch revenue report at the next meeting.
• Councilor Hall asked if the council would ever see Tim McGee again as a representative of the Fire Department? Mayor Struck noted that both Police Chief Stigall and City Supervisor Houk are part of the command staff of the fire department and could more than likely answer any questions the council might have about the fire department.

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The Zoom meeting was adjourned at 6:10 PM to meet again on Monday, January 25, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve was absent.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the November 23, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46268 thru Check #46326 - $141,230.83 Including EFT Payments

Payroll - Check #24901 thru Check #24907 - $104,861.75 Including Direct Deposit

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Citizen Craig Spredeman thanked the city for the CARES Grant for his business Light in Motion Show Control, LLC.

• Councilor Hall asked City Supervisor Houk if he had any estimates on how many travel trailers were being lived in within the residential areas of South Bend. Police Chief Stigall advised that he was aware of at least five.
• Councilor Hall asked City Supervisor Houk if the city still offered community service and he was advised by Police Chief Stigall and Clerk/Treasurer Roberts that it is available but rarely if ever taken advantage of.
• Councilor Hall noticed that the restrooms at the bottom of Summit Street were open. He wondered how long they had been open and was advised they were reopened on Tuesday, December 8th. Mayor Struck noted that the restrooms at Mary Rogers Pioneer Park will not open until the park is completed. There is still some fencing to be installed which will be done sometime after the first of the year.

• Mayor Struck noted that she had received several thank you notes from the CARES Grant recipients.
• Mayor Struck pointed out that the PUD has installed the Christmas Lanterns along Highway 101 and they look very nice.
• She wished everyone a Merry Christmas and thanked the council for their service.
• Councilor Hall asked Mayor Struck about the difference in the COVID-19 reporting numbers between the Pacific County Health Department and what is reported in the Seattle Times. Mayor Struck explained that she believes, but is not completely certain, that it is because Pacific County no longer does the PCR test if someone tests positive with the rapid test. Councilor Hall then ask about the reporting by zip code. Mayor Struck explained that it is where you get your mail, regardless of where you might live in the city. If you live in Eklund Park, but have a Raymond mailing address it will be reported under the 98577 zip code.
• Councilor Hall advised that he had asked some time ago if the sign at the Cheney Park Ball Field could contain contact information as well as indicate it is a joint project between the city and the South Bend High School. City Supervisor Houk advised he would take care of it.

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• Councilor Hall wished everyone a Merry Christmas and a Happy New Year.
• Councilor Davis wished everyone a Merry Christmas and a Happy New Year. Stay Safe.
• Councilor Manlow wished everyone a Merry Christmas and a Happy New Year. He also noted that he has really enjoyed his time on the council.

Benches

The Zoom meeting was adjourned at 5:43 PM to meet again on Monday, January 11, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the November 9, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46236 thru Check #46266 - $173,335.19 Including EFT Payments

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None

Councilor Neve made a motion to approve Ordinance #1556 – 2021 Budget as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to approve Ordinance #1557 – 2020 Budget Amendments as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Following a brief explanation of the Pacific County Joint Drug Task Force (JDTF) by Police Chief Stigall Councilor Hall made a motion authorizing Mayor Struck to sign the Interlocal Agreement. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

• Police Chief Stigall thanked the council for their support of the JDTF Interlocal Agreement.
• City Supervisor Houk advised Councilor Hall that he had surveyed the city regarding derelict building (See November 9, 2020 Council Minutes) and he noted approximately 15 derelict buildings. Eight have already received notices and the other seven have not yet been notified.
• Councilor Davis asked City Supervisor Houk about the status of the Yellow Deli and City Supervisor Houk advised that they are in the permitting process right now and the rest is on hold waiting for the Planning Commission meeting that is scheduled for December 7th.
• Councilor Davis asked City Supervisor Houk about the status of the Dollar General and she was advised that they have put in their submittals for review but they have not come back from the engineers yet. The rest is in limbo.

• Mayor Struck explained that she had done a general survey of the local businesses and there are definitely winners and losers during this pandemic. Forty two percent of businesses surveyed felt insecure about their survivability and that was before these current restrictions.
• Mayor Struck reported that Pacific County continues to see increases in COVID-19 cases. It is pretty bad right now.

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• Councilor Davis would like to see the city put together an ordinance that would ban large groups from joining or gathers within the city. Following a brief discussion Clerk/Treasurer Roberts advised that she would get a legal opinion.
• Councilor Hall noted that the Governor sets restrictions, but does not provide any type of enforcement tools. The United States is not real strong on these kinds of restrictions compared to other countries.
• Councilor Hall gave kudo’s to Police Chief Stigall for his quick response when he was needed at the Boat Launch.
• Councilor Hall read a note that was left at the Boat Launch on November 12th thanking the city for providing a reasonably nice place to stay while they traveled through our area.
• Councilor Hall was recently tailgated while driving through South Bend. The person that was tailgating him was subsequently stopped and he was hoping it was for following too close, but the driver actually was cited for several violations including speeding, no insurance and expired tabs.
• Councilor Manlow thanked Police Chief Stigall for the law enforcement update. It was really appreciated. He also suggested that if anyone had questions about staffing of the police department that they should sit down with Police Chief Stigall and talk to him. Councilor Manlow explained that he had done just that about a year ago and it was very informative.
• Councilor Manlow asked about a letter that the council received from Mike Geer-Wagenblast. He was unclear exactly what the letter meant. Clerk/Treasurer Roberts advised that Councilor Neve knows him and that he often attends the Kiwanis meetings and she will talk to him and see what he wants.
• Councilor Neve also thanked Police Chief Stigall for his department update, it was very nice. She noted that she had talked to Police Chief Eastham prior to his retirement about department staffing and it was very enlightening. She suggested that if anyone has questions about staffing that they should talk to Police Chief Stigall.
• Councilor Kuiken thanked the city crew for the great job they are doing. He often sees them out cleaning drains and making sure the city stays well maintained. He also thanked Police Chief Stigall and his crew for doing a great job as well. He was notified one night last week by an officer that one of the High School doors was unlocked. He responded and they did a walk through to make sure everything was secure. Their work is appreciated.

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The Zoom meeting was adjourned at 5:58 PM to meet again on Monday, December 14, 2020 for the next regularly scheduled council meeting via Zoom unless otherwise announced.