The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken was absent. (excused)

Prior to the motion to approve the Agenda, the Consent Agenda and the minutes of the October 11, 2021 regular meeting and October 14, 2021 Budget Workshop Councilor Hall requested an amendment to the agenda adding Item #7a – Hybrid Council Meetings.

Councilor Neve made a motion to approve the amended Agenda, the Consent Agenda and the minutes of the October 11, 2021 regular meeting and October 14, 2021 Budget Workshop. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46972 thru Check #47003 - $265,070.28 Including EFT Payments

Clerk/Treasurer Roberts advised the council that she had sent them some information from Better Beaches and Byways per their request earlier in the day. If for some reason they didn’t receive it to please let her know and she would resend it.

Clerk/Treasurer Roberts gave a brief overview of the Property Tax Levy. Citizen Craig Spredeman asked a question regarding the requirement by granting agencies that cities levy the full 1% each year. Clerk/Treasurer Roberts explained what she felt their reasoning was. There was no further public comment and the public hearing was closed at 5:39 pm.

Councilor Neve made a motion to move Ordinance #1565 – 2022 Property Tax Levy to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Councilor Hall made a motion accept Ordinance #1566 – Setting the Mayors Salary as presented. The motion was seconded by Councilor Neve Vote: Ayes-4, Noes-0, Absent-1

Councilor Neve made a motion to move Ordinance #1567 – 2021 Budget Amendments to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Councilor Hall Councilor Hall made a motion to resume council meetings in a hybrid format. The motion was seconded by Councilor Neve.

During discussion Mayor Struck expressed her concern about coming back into open public meetings too soon. The COVID-19 numbers are still not good, even though they are dropping, they are still significantly higher than they should be. She explained that she sits on many boards and committees and none of them have resumed in person or hybrid meetings. Clerk/Treasurer Roberts reminded everyone that if the council decides to go to hybrid council meetings all persons attending those meetings will be required to wear a mask at all times, regardless of their vaccination status. Following further discussion Mayor Struck called for a vote. Vote: Ayes-3, Noes-1, Absent-1 (Ayes – Councilor Neve, Councilor Davis, Councilor Hall and Noes – Councilor Manlow)

South Bend Council Meetings will begin hybrid meetings effective November 8, 2021.

Clerk/Treasurer Roberts advised that she recently mailed the 3rd Quarter Budget Report to the council and if they had any questions to please let her know.

None

• Councilor Hall asked Police Chief Stigall about the complaints regarding derelict buildings and boats. Police Chief Stigall advised that it is on his list and he is working on it.
• Councilor Davis asked Police Chief Stigall about the excess cars parked in her neighborhood and if the city had a parking limit rule. Police Chief Stigall advised he would look into it and that since that is the hospital route it needs to be addressed.
• Councilor Hall asked City Supervisor Houk about the status of the Adams Street Project. City Supervisor Houk advised that the weather has been an issue of late, but the contractor plans to open it up in the next few days even though the road won’t be marked yet.
• Councilor Manlow asked City Supervisor Houk if the log boom/pier behind Davis Insurance had been repaired. City Supervisor Houk advised that Quigg Brothers was able to pop it back up and now the process of replacing it has begun. The city is waiting on cost estimates for the logs and other materials. Once that has been received then the city can move forward with replacement.
• Clerk/Treasurer Roberts gave a brief update on the city docks that were damaged. The permitting process is in the works but taking time. The contract has had its finally review and should be in Quigg Brothers hands for signature soon.

Mayor Struck asked the council to cancel the last meeting in December since there is rarely if any business to conduct at that meeting. Councilor Neve made a motion to cancel the December 27, 2021 council meeting. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Citizen Craig Spredeman noted that he feels it was a bad choice to move to hybrid meetings. It is too soon.

• Councilor Hall doesn’t understand why the city can’t release info on who, by percentage, is vaccinated. Mayor Struck advised she is not going to do it.
• Councilor Hall noted that the Raymond High School’s district website has some very good COVID-19 information.
• Councilor Davis would like to see that new hires for the city are required to be vaccinated as a condition of employment.

New Hires & Vaccination Requirement

The meeting was adjourned at 6:04 PM to meet again on Monday, November 8, 2021 for the next regularly scheduled council meeting at South Bend City Hall & via Zoom (Hybrid) unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 27, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46933 thru Check #46971 - $391,314.07 Including EFT Payments

Payroll - Check #24975 thru Check #24981 - $127,188.91 Including Direct Deposit

a. WA State Office of Minority & Women’s Business Enterprises

Clerk/Treasurer Roberts explained that the city has been paying this Political Subdivision Fee for years but this year this letter was included with the invoice and was addressed to the city council so she included it in the packet for their information.

Councilor Neve made a motion to accept Ordinance #1564 – Amending South Bend’s Comprehensive Plan as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to move Ordinance #1566 – Setting the Mayors Salary to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Following a brief discussion Councilor Manlow made a motion to return E First Street in front of the South Bend High School to two-way traffic. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck opened the discussion about options for changes to the current fireworks ordinance based on information gleaned from the fireworks survey conducted by the city. Following discussion Mayor Struck requested a motion to ban aerial fireworks. No motion was made and there was no further discussion. The city’s fireworks ordinance will remain unchanged.

None

• Police Chief Stigall explained that the South Bend High School shop class under the direction of Aaron Blevins is building a cover over the back entrance to the police department. Previously awarded COVID-19 money paid for the supplies and the shop class builds it for experience.
• City Supervisor Houk reported that there was recent damage to the pier/log boom that protects the docks. This is located behind Davis Insurance and the city has already reached out to Quigg Brothers, Inc. for repair estimates.
• Clerk/Treasurer Roberts ask the council if they had any questions regarding the audit information that was sent to them. No questions were asked.

• Mayor Struck advised that she will be away from the office the rest of the week as well as next Monday and Tuesday. She has zoom meetings almost every day and then she will be doing projects around the house.
• Mayor Struck noted that based on the recent COVID-19 numbers it appears that we have finally turned the corner. The Pacific County Health Department feels that we have hit our peak.

None

• Councilor Davis would like to put up a small memorial at Mary Rogers Pioneer Park for those Pacific County residents that have lost their lives due to COVID-19. Mayor Struck asked if it would be temporary and she was advised yes, just small white flags. Mayor Struck suggested it go along the fence line or be attached to the fence so the parks caretaker could still mow if needed. The council was in agreement and Councilor Neve advised that she would help.
• Councilor Hall mentioned Life flight Network as he has heard that some ERs are having people sign up before they are airlifted out to cover the cost of the transfer.
• Councilor Manlow asked City Supervisor Houk about the damages to the pier/log boom. City Supervisor Houk explained that one pier appears to have rusted and tipped over and two piers where the boom is are sinking but the city is just not sure at this point. It is just a guess until Quigg Brothers, Inc. can come and assess it.
• Councilor Neve mentioned that several months ago she had suggested a “Peace Pole” for Mary Rogers Pioneer Park. She would love to see the city explore the idea. Just something simple like “May Pease Rain Upon the Earth” in any language. Mayor Struck asked how tall they were and Councilor Neve advised about 5 feet tall. Mayor Struck felt that was doable.

None

The meeting was adjourned at 5:57 PM to meet again on Monday, October 25, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

Updated December 10, 2021

What is a Shoreline Master Program?

The City of South Bend Shoreline Master Program (SMP) is a set of policies and regulations required by state law that has three basic principles:

• Encourages reasonable and appropriate development of shorelines with an emphasis on water dependent uses;
• Protects the natural resources and character of the shorelines, the land, vegetation, wildlife, water, and aquatic life within shoreline environment; and,
• Promotes public access and provides opportunities to enjoy the aesthetic qualities of the natural shorelines and recreational activities in shoreline areas.

Link to the City of South Bend 2017 Shoreline Master Program

Where does the Shoreline Master Program apply?

The jurisdiction of the SMP applies to the following areas within the city limit boundaries:

• The aquatic areas waterward from the ordinary high-water mark, which includes the Willapa River, Potter Slough, and Skidmore Slough
• The narrow band of land 200 feet upland from the ordinary high-water mark of the Willapa River, Potter Slough, and Skidmore Slough
• Any wetlands associated with the Willapa River, Potter Slough, and Skidmore Slough

Link to the Shoreline Jurisdiction Map

Since the adoption of the city’s 2017 SMP, the city has issued only one substantial development permit and one letter of exemption within shoreline jurisdiction.

Required Periodic Review

The Shoreline Management Act (SMA) requires the city to review, and revise if necessary, its SMP on an eight-year schedule under state law (RCW 90.58.080). This review ensures the SMP stays current with changes with state laws and rules, remains consistent with other city plans and development regulations, and reflects changed circumstances, new information, or improved data.

While most of the updates required by the state during this periodic review are relatively minor, the new Ocean Resource Management Act (ORMA) requirements represent the biggest change to the city’s SMP.  You can learn more about Washington State’s Ocean Management program by visiting the Department of Ecology’s web page.

Link to the Department of Ecology’s Ocean Management Program

New Draft SMP Ready for Public Review

The City of South Bend Planning Commission recently released a draft document for public review that incorporates all required Washington State laws and rules.  Included with the draft SMP are two checklists – one for the Ocean Management rule changes and another that covers all other laws and rules that now need to be in the SMP.  These checklists are handy for pinpointing where you can find these changes in the new draft.  The Draft SMP below is in Track Changes format so you can see all changes in the document.

Link to revised City of South Bend Master Program Draft

Link to Ocean Management Checklist

Link to Periodic Review Checklist

Submitting Comments and Public Hearing on SMP Draft

The City of South Bend Planning Commission is now seeking public comment on the Draft SMP.  You may submit comments on the Draft SMP from December 22, 2021 until 5:00 PM, January 24, 2022.  Please send your comments to Lisa Smith here.

In addition, the Planning Commission will hold a public hearing on the Draft SMP via Zoom beginning at 5:30 PM, January 18, 2022.  You can join the hearing by using the link below:

https://us06web.zoom.us/j/8338073662?pwd=WWRBYk00dmtXRVdmUVVGaHNmT0RYQT09

Meeting ID: 833 807 3662

Passcode: 530183

One tap mobile: +12532158782,,8338073662#,,,,*530183#

Link to Public Hearing Legal Notice

There will be a presentation by the city followed by an opportunity for those in attendance to share their comments on the draft.  Interested parties may continue to provide comments to the Planning Commission until the close of the comment period on January 24, 2022.

Next Steps

1. After conclusion of public comment period on January 24, 2022, the Planning Commission will meet on February 22, 2022 to consider all comment received, including those from the Department of Ecology and other state agencies. The Planning Commission will consider any proposed changes to the Draft SMP and then make a recommendation to the City Council regarding any action.
   
   
2. Before the draft SMP goes before the City Council, the city will submit the document to the Department of Ecology for the Initial Determination of Consistency. This allows the department to conduct a formal review of the document for consistency with all state laws and rules.  The department may make recommendations for changes or simply state approve its consistency.  Any substantive changes may require the draft SMP to go back before the Planning Commission for consideration and recommendation.
   
   
3. Once the Department of Ecology and the city are satisfied with the Draft SMP, it will then go before the City Council for adoption.  This may occur sometime in April or early May.  Upon adoption, the city then forwards the SMP and all related materials to the department for their final approval.

Please visit this site often as there maybe updates to schedules and draft documents.

For more information:

Please contact Dennis Houk, City Supervisor, here or (360) 875-5571

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Hall was absent. (Excused)

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the September 13, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46905 thru Check #46932 - $547,082.70 Including EFT Payments

None

Councilor Neve made a motion to move Ordinance #1564 – Amending South Bend’s Comprehensive Plan to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Mayor Struck presented the results of the fireworks survey: The city received 185 responses. 60 people supported a full ban, 54 no aerial and 71 no change. Mayor Struck noted that 114 people want some kind of change and asked the council what they would like to see. A lengthy discussion followed. It was agreed that the council would like to know what the timeline is for ordering the fireworks that are sold in the fireworks stand each year in South Bend. Clerk/Treasurer Roberts advised she would contract Peggy Pearson who organizes the booth for Willapa Harbor Helping Hands and let the council know by email. Councilor Kuiken asked for some statistics on how many fires and or injuries have been caused over the last 10 years by fireworks in South Bend. Police Chief Stigall agreed to gather that information. The topic will be on the agenda at the next council meeting, October 11th, for further discussion. No decisions were made.

Citizen Linda Buchanan at 212 S Jackson thanked the city and public works crew for the “Children at Play” signs in her neighborhood. It is appreciated.

• Police Chief Stigall explained that calls have picked up a bit – about 35% compared to last year at this time, but that is to be expected due to COVID-19.
  
  
• City Supervisor Houk noted that the water treatment plant upgrades are going well. There has been some delay with supplies but the big-ticket items are on site.
  
  
• City Supervisor Houk explained that the Adams Street Project is ahead of schedule but the rain has slowed things down a bit. Asphalt is planned for next week.
  
  
• Councilor Manlow asked City Supervisor Houk about the flooding around the Dollar General during the recent heavy rains. City Supervisor Houk advised that it was due to construction and it will be remedied.
  
  
• Councilor Manlow asked City Supervisor Houk about the fence around the parking area of the building at 734 W Robert Bush Drive. Councilor Manlow wondered if it met the city’s fence requirements and City Supervisor Houk advised that no it really doesn’t. He was just glad to see it fenced off so you couldn’t see the mess in the parking lot, but he will talk to the owner about it.
  
  
• Clerk/Treasurer Roberts advised the council that she would be putting an ordinance on the agenda at the next meeting to increase the mayor’s salary by $100 per month. It hasn’t been increased since 2012. She just wanted to give the council a heads up so they could be thinking about it and it wasn’t a surprise.

• Mayor Struck advised that she recently received two emails asking for letters of support from the city/council regarding 1) PUD #2 is applying for grant funding for broadband and 2) Pacific County is seeking a grant to update their Shoreline Master Program.
  
  Councilor Neve made a motion authorizing Mayor Struck to submit letters of support from the city and the council for both projects. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-1
  
  
• Mayor Struck explained that the street in front of the South Bend School (E First Street) will be on the agenda at the next meeting. It is currently one way and it has been suggested to go back to two ways.

Citizen Linda Buchanan asked what the public vote was on the fireworks survey, she logged in late. Mayor Struck shared that information with her.

• Councilor Neve thanked all of those that worked to clear driveways and roads during the recent windstorm. It was appreciated. City Supervisor Houk noted that there were a lot of trees and limbs down on the Raymond/South Bend Road.
  
  
• Councilor Kuiken noted that all of the city projects are looking good. The road project around the school will really be a nice improvement.

None

The meeting was adjourned at 5:53 PM to meet again on Monday, October 11, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 23, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46857 thru Check #46904 - $328,691.33 Including EFT Payments

Payroll - Check #24968 thru Check #24974 - $124,809.93 Including Direct Deposit

None

Councilor Hall made a motion to accept Ordinance #1562 – Amending SBMC 3.10 – Utility Excise Tax as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-1, Absent-0
(Vote – Ayes: Councilor Kuiken, Councilor Manlow, Councilor Neve and Councilor Hall. Noes: Councilor Davis)

Councilor Hall made a motion to accept Ordinance #1563 – Adding to Title 15 Parking of Recreational Vehicles and Boats, Sitting of Cargo Containers & Semitrailers and Amending SBMC 15.08.040 Temporary Use Permits as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to accept the Cheney Park Ballfield Lighting Project as complete. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Clerk/Treasurer Roberts presented the council with the 2022 Budget Calendar and suggested that at least two budget workshops be set in October. Following discussion, it was agreed to meet at 4:00 pm on Thursday, October 14th and Thursday, October 28th. Councilor Hall asked that the two candidates for Council Position #5 be asked to attend the workshop. Clerk/Treasurer Roberts advised she would let them know.

None

• Police Chief Stigall reported that Labor Day was quiet with no issues.
• Clerk/Treasurer Roberts gave the council an update on the audit explaining that the city would be receiving a finding on the Federal portion of the audit. The city did not have a Federal Procurement Policy in place which was a requirement effective in 2012. The city has not had a federal audit in 14 years. Clerk/Treasurer Roberts then explained that the city would also be receiving a finding regarding how the investments were accounted for financially. They were documented in the city’s annual financial report but the interest earned is not part of the city’s financials. Even though the amount is under the “audit accountability threshold” the audit manager still feels it deserves a finding rather than a management letter. Clerk/Treasurer Roberts advised that she has already notified the auditor that she would be filing an appeal.

• Mayor Struck reported that Come Play on Labor Day was done and in the books for another year.
• Mayor Struck reminded everyone to work safe – stay safe!

None

• Councilor Neve really enjoyed the parade on Labor Day and thought that there were a lot of people on the streets!
• Councilor Neve noted that 46% of the people in Pacific County still refuse to get vaccinated. Sad.
• Councilor Neve again reminded everyone – Mask it or Casket!
• Councilor Hall thought that Larry Bale took a great picture of Councilor Neve in the old fire truck during the parade.
• Councilor Hall noted that the city spent a great deal of money on the body cameras and Tasers but he recently was given a demonstration and it was amazing. The police department is very lucky to have these new tools.
• Councilor Hall announced that he potentially may be absent for the next two council meetings.
• Councilor Kuiken really felt like that Labor Day was well attended and that Mary Rogers Pioneer Park was a great place for the weekend events. It really looked nice.
• Councilor Manlow also reiterated what Councilor Kuiken said about Mary Rogers Pioneer Park. It is a great place and it gets used a lot. Councilor Manlow also felt that Labor Day went really well and that there were more people than he thought there would be.
• Councilor Davis is tired of hearing the helicopters coming and going from Willapa Harbor Hospital. She prays for everyone inside them.

None

The meeting was adjourned at 6:02 PM to meet again on Monday, September 27, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the August 9, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46833 thru Check #46856 - $341,197.04 Including EFT Payments

None

Councilor Neve made a motion to move Ordinance #1562 – Amending SBMC 3.10 – Utility Excise Tax to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-1, Absent-0
(Vote – Ayes: Councilor Kuiken, Councilor Manlow, Councilor Neve and Councilor Hall. Noes: Councilor Davis)

Councilor Neve made a motion to move Ordinance #1563 – Adding to Title 15 Parking of Recreational Vehicles and Boats, Sitting of Cargo Containers & Semitrailers and Amending SBMC 15.08.040 Temporary Use Permits to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to accept the Professional Services Agreement – Creative Community Solutions as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

None

• City Supervisor Houk explained that one of the city’s transmission lines blew on Friday, August 13th from the Light Creek Impoundment to the water treatment plant. It has since been repaired.
• Councilor Hall asked City Supervisor Houk about the completion date for the Broadway Avenue project (Adams Street – Transportation Improvement Board (TIB) Funded). City Supervisor Houk advised that it has a 35 (working) day completion date and the project started on Monday, August 16th. The changes to the approach to Highway 101 was a Washington State Department of Transportation requirement.
• Clerk/Treasurer Roberts advised the council that the State Auditor began auditing the city as of Monday, August 16th. Everything is being done remotely so the process is very time consuming for her since all of the documents that are being requested have to be scanned in and emailed. The cost will be $17,250.

• Mayor Struck advised everyone that she will be out at the fair most of Thursday, Friday and Saturday sitting at the City/Labor Day booth.
• Mayor Struck reported that plans from Come Play on Labor are in full swing!

Citizen Craig Spredeman asked for help to understand the part about landscaping in Ordinance #1563. Mayor Struck explained that only applies to Cargo Containers and Semitrailers on private property.

• Councilor Neve advised that she will also be at the fair next week. She will probably be the only one from the museum as she is having a hard time finding volunteers to work.
• Councilor Hall noted that activity has picked up at the boat launch. Recently there were over 30 boats at the launch but the fish counter advised there were only 15 fish caught that day. He also noted that the city’s limited recreational dock area (the part that isn’t damaged) is a bit over demand right now, but he is working on addressing the issue.

None

The meeting was adjourned at 5:53 PM to meet again on Monday, September 13, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm. Followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the July 26, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46806 thru Check #46832 - $74,037.17 Including EFT Payments
Check #46508 VOIDED & Replaced with Check #46805

Payroll - Check #24961 thru Check #24967 - $125,196.02 including Direct Deposit

None

Citizen Linda Buchanan (212 S Jackson) ask if a “Children at Play” sign could be placed on Cowlitz between Harrison & S Jackson Street. City Supervisor Houk advised he would take care of it.

• Police Chief Stigall noted that he has begun purchasing items for the new police car that the city will be purchasing with the USDA RD grant. The car has been ordered and it will be about 6-8 weeks before it will arrive.
• City Supervisor Houk advised that the contractor (Rognlin’s) has been issued their Notice to Proceed on the Adams Street Project. They should be staging by August 16th and the project is estimated to take 35 days. This project is funded by the Transportation Improvement Board. (TIB)
• City Supervisor Houk reported that the Water Treatment Plant upgrades are moving forward. Right now, the biggest issue is getting materials which is an issue everywhere.
• City Supervisor Houk explained that recently a main line burst and often when that happens it can shock the system, creating smaller leaks throughout the system which is exactly what has happened. The crew has been busy fixing numerous smaller leaks since. The water loss to date is over 400,000 gallons.
• Clerk/Treasurer Roberts explained that there will be an ordinance on the next agenda renewing the city tax that is charged on utilities. The original ordinance was for two years and it expires at the end of 2021. The new ordinance does add an additional 1% to the 2% that is already being collected. She wanted the council to be aware of this so they had time to consider the changes. She explained that the additional 1% would amount to approximlatey $1.37 per person, per month
  Councilor Hall made a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
• Clerk/Treasurer Roberts gave a quick update on the docks. According to Quigg Brothers, the Association of Washington Cities and Marine Floats the city is looking at fall for repairs to begin on the docks.

Mayor Struck reminded everyone that is very, very dry and to please be extra careful.

None

• Councilor Kuiken is excited for Come Play on Labor Day. It will be nice to see everyone out and about again.
• Councilor Manlow asked if public works ever did anything regarding English Ivy. City Supervisor Houk advised that there is not too much of it in the public right-of-way, but when they do see it, they try and take care of it.
• Councilor Manlow asked Assistance Fire Chief McGee if he had anything to report for the Fire Department and he was advised that no, it is just business as usual.
• Councilor Neve asked about a recent brush fire and she was advised that it was small and it was taken care of. Someone burning when they should not have been and it got away from them. She thanked the Fire Department for a job well done.
• Councilor Davis mentioned that the yard at a house near her is a real fire hazard. The grass, including tansy, is a foot high.
• Councilor Hall reported that the Emergency Management Services (EMS) Board are meeting at the Pacific County Courthouse Annex and have prepared a budget of $500,000. The last few years they were able to roll back the amount requested (70% is paid by the tax payers and 30% comes from forest dollars). Unfortunately, the Department of Natural Resources made a calculation error and have requested $70,000 back from their allocation. A roll back is not likely this time.
• Councilor Hall noted that there have been 200 nights of camping and/or RVing at the boat launch so far this year. He also read a thank you note that was left by a camper that thought the area was very nice

None

The meeting was adjourned at 5:45 PM to meet again on Monday, August 23, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve (via Zoom), Councilor Davis, Councilor Hall, Police Chief Stigall (via Zoom), City Supervisor Houk, Assistant Fire Chief McGee and Clerk/Treasurer Roberts.

A motion was made by Councilor Manlow to approve the Agenda, the Consent Agenda and the minutes of the July 12, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46780 thru Check #46804 - $230,486.88 Including EFT Payments

None

Mayor Struck opened the public hearing and read the Six Year Transportation Improvement Plan for 2022-2027 for the record.

Citizen Craig Spredeman confirmed that sidewalks were the homeowner’s responsibility and then asked if there was funding for citizens to maintain their sidewalks and he was advised that no, there was not.

There was no further public comment and the public hearing was closed at 5:34 pm.

Councilor Hall made a motion to approve Resolution #2021-03 – Adoption of the Six Year Transportation Improvement Plan for 2022-2027 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

A general fireworks discussion was held regarding fireworks. No decisions were made. Mayor Struck advised that she would like to have an advisory vote – allowing the citizens to weigh in by voting to: 1) leave the fireworks as they are, 2) ban arial fireworks except at the boat launch or 3) ban fireworks completely. This advisory vote would be done through our website as well as paper ballots included in their utility bills. The city has already discussed how it would work and how to avoid duplicate voting. The council was in agreement that this would be a good option to see how the citizens feel. No timeline was discussed.

Councilor Hall made a motion to authorize The Pitchwood Ale House to operate a beer garden during Labor Day weekend at Cheney Park. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

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• Police Chief Stigall noted that there was a joint meeting between the Raymond and South Bend Police Departments on Friday, July 23rd. They discussed the new legislature and also went through some training together. Everyone is still learning what the new legislative rules mean, but they will work through it.
• City Supervisor Houk advised that there will be an Adams Street pre-construction meeting with the city, contractor and the engineers on Thursday, July 29th. The city should also receive a contract schedule at that time. This project is funded by the Transportation Improvement Board. (TIB)
• Clerk/Treasurer Roberts provided the council with a timeline for advertising and interviewing for her replacement. Advertising will begin November 22nd and close on December 23rd. Interviews will be the week of January 10, 2022. The new hire would start on March 1, 2022.
• Clerk/Treasurer Roberts reported that the city would start imposing last charges and begin shut offs for nonpayment effective September 1, 2021. The city has not done either since March of 2020.
• Clerk/Treasurer Roberts explained that the city has been under a COVID-19 Emergency Executive Order that was first established on March 23, 2020 and extended on August 20, 2020. Many things have changed since this Emergency Executive Order was issued. To prevent the city from being out of compliance Clerk/Treasurer Roberts asked the council for a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021.
• Councilor Hall made a motion to rescind South Bend’s Emergency Executive Order Effective September 1, 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
• Clerk/Treasurer Roberts gave a quick update on the docks. According to Quigg Brothers, the Association of Washington Cities and Marine Floats the city is looking at fall for repairs to begin on the docks.

Mayor Struck reminded everyone that is very, very dry and to please be extra careful.

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• Councilor Kuiken is excited for Come Play on Labor Day. It will be nice to see everyone out and about again.
• Councilor Manlow asked if public works ever did anything regarding English Ivy. City Supervisor Houk advised that there is not too much of it in the public right-of-way, but when they do see it, they try and take care of it.
• Councilor Manlow asked Assistance Fire Chief McGee if he had anything to report for the Fire Department and he was advised that no, it is just business as usual.
• Councilor Neve asked about a recent brush fire and she was advised that it was small and it was taken care of. Someone burning when they should not have been and it got away from them. She thanked the Fire Department for a job well done.
• Councilor Davis mentioned that the yard at a house near her is a real fire hazard. The grass, including tansy, is a foot high.
• Councilor Hall reported that the Emergency Management Services (EMS) Board are meeting at the Pacific County Courthouse Annex and have prepared a budget of $500,000. The last few years they were able to roll back the amount requested (70% is paid by the tax payers and 30% comes from forest dollars). Unfortunately, the Department of Natural Resources made a calculation error and have requested $70,000 back from their allocation. A roll back is not likely this time.
• Councilor Hall noted that there have been 200 nights of camping and/or RVing at the boat launch so far this year. He also read a thank you note that was left by a camper that thought the area was very nice.

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The meeting was adjourned at 6:12 PM to meet again on Monday, August 9, 2021 for the next regularly scheduled council meeting at South Bend City Hall.

The council meeting was called to order by Mayor Struck at 5:30 pm. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Neve to approve the Agenda, the Consent Agenda and the minutes of the June 28, 2021 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46738 thru Check #46779 - $194,735.82 Including EFT Payments

Payroll - Check #24954 thru Check #24960 - $125,707.20 Including EFT Payments

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Mayor Struck opened the discussion by reading the Summary of Recommendations which were as follows:

1. Amend the Comprehensive Plan Future Land Use Map to redesignate parcels 71015039015 and 71015039022 from the Downtown and Commercial District to the Neighborhood District;
2. Amend SBMC 15.20.050 (Official Zoning Map) to redesignate parcels 71015039015 and 71015039022 from the Downtown and Commercial District to the Neighborhood District; and
3. Approve a Conditional Use Permit for the construction of a 15-unit apartment on parcels 71015039015 and 71015039022 as provided in the application.

John Kliem of Creative Community Solutions appeared via Zoom and spoke briefly about the recommendations.

Councilor Hall made a motion to accept the Planning Commissions recommendations as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

The city’s engineers, Gray & Osborne, Inc., submitted the bid information for the Adams Street Reconstruction Project.

Engineer’s Estimate - $599,940.00Rognlin’s, Inc. (Aberdeen, WA) - $633,000.00

Gray & Osborne, Inc. recommended that the single bidder, Rognlin’s, Inc. be awarded the contract.

Councilor Hall made a motion to award the Adams Street Reconstruction Project to Rognlin’s, Inc. as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Citizen Craig Spredeman requested that notices for planning commission meetings & their public hearings be more transparent.

• Police Chief Stigall noted that the 4th of July was relatively quiet and overall a pretty good weekend. They had a total of nine complaints of which five were officer generated.
• Police Chief Stigall explained that there are many changes coming down with the new legislation regarding how police officers do their job. The department is still navigating through all of the changes but one thing that is certain is that policing is not what it used to be.
• City Supervisor Houk explained that the crew is busy with the typical summer projects.
• City Supervisor Houk was pleased to announce that the city was awarded a $477,100 Department of Transportation 2021-2023 Safe Routes to School Program Grant. It is for Madison Street sidewalk improvements. It has been in the works for several years and should start sometime in November of 2022.
• City Supervisor Houk advised that he has been working with the Transportation Improvement Board (TIB) on some potential street grants.
• Clerk/Treasurer Roberts reminded everyone how important it is to take internet security seriously. Don’t click on a link you don’t recognize and don’t open attachments from anyone you aren’t familiar with. Cyber attacks are costing small businesses and municipalities millions of dollars every day. We don’t want to become one of those statistics.

Mayor Struck reported that Jim Sayce, Director of the Port of Willapa Harbor, recently announced that a company is finalizing a deal with the port to start making pellets at the old Mayr Brothers Mill in Raymond. They will employee 34 people.

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• Councilor Hall noted that on July 3rd there were hardly any fireworks in his neighborhood, but on the 4th, it was steady for several hours.
Councilor Hall recently saw a picture of Sergeant Gonzales helping build a fence (Fences for Fido) at a local residence in South Bend. Community Policing at its finest. Nice job.
• Councilor Hall mentioned some comments on Facebook recently and Police Chief Stigall’s response was super informative and handled very professionally.
• Councilor Davis advised that she would like to work with City Supervisor Houk, Mayor Struck and the Parks Committee (Councilor Kuiken) as she navigates the various plans for the parks.
• Councilor Neve thanked Police Chief Stigall and his crew for overseeing the fireworks ban. The fireworks lasted about 3 minutes in her neighborhood and then it was over with and done.
• Councilor Neve mentioned that Debbie Oaks, PUD Commissioner, recently spoke at the Kiwanis meeting and announced that the PUD will be offering fiber optics broad band which will be a nice benefit to our area.
• Councilor Manlow wondered about the mosquito spraying. What the schedule was, etc. because they are really bad. Clerk/Treasurer Roberts explained that if he (or anyone) goes to the city’s website and clicks on the mosquito link they will find the mosquito spraying scheduling. She also explained that there is a place to submit a complaint about the mosquitos there too. She has tried to explain this process to several citizens over the past few weeks and has received a lot of push back about us asking them to do our job, but if you look at the form on line you will see it is very much geared towards each individual citizen and asks questions that no one at city hall can effectively answer. Ed from Three Rivers Mosquito and Vector Control takes every complaint he receives very seriously and also looks at those complaints and the areas that they come from to see areas of most need. Clerk/Treasurer Roberts would really like the citizens of South Bend to understand how important it is to take the time to go to that site and fill out the form. No one at city hall is trying to get out of doing “their job”.
• Councilor Kuiken appreciated the fireworks discussion.

Fireworks - General Discussion

The meeting was adjourned at 6:06 PM to meet again on Monday, July 26, 2021 for the next regularly scheduled council meeting at South Bend City Hall.