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CITY OF SOUTH BEND - COUNCIL MEETING - July 27, 2020

Due to technical issues, the meeting was not recorded.

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken (left meeting after agenda Item #4 due to computer issues), Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the July 13, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45978 thru Check #45992 - $50,141.90 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1553 – AMENDING PORTIONS OF CHAPTER 12.20 OF SBMC – CITY BOAT HAVEN (FIRST READING)

Prior to the motion Mayor Struck presented Ordinance #1553 – Amending Portions of Chapter 12.20 of SBMC – City Boat Haven for discussion. Councilor Hall requested the following addition “Campers will be fined and/or evicted for non-payment of fees”.

Councilor Hall made a motion to move said ordinance with the requested change to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1554 – AMENDING AND ADDING TO CHAPTER 9.10 OF SBMC – DISORDERLY CONDUCT – PUBLIC NUISANCES (FIRST READING)

Prior to the motion Mayor present Ordinance #1554 – Amending Portions of Chapter 9.10 of SBMC – Disorderly Conduct – Public Nuisances for discussion.

Councilor Neve made a motion to move said ordinance to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

6. CHENEY PARK/SOUTH BEND HIGH SCHOOL AGREEMENT (COUNCILOR HALL)

Councilor Hall reviewed the Cooperative Development and Use Agreement between the City of South Bend and the South Bend School District and noted that there had been a lot of changes and improvements to Cheney Park since that agreement was made. It was asked if the school maintained the field and City Supervisor Houk advised that the school is responsible for everything inside the fence. The City maintains the areas of the park outside the fence and there was some discussion that maybe the school should be responsible for that area as well. Councilor Davis expressed her concerns about that field being locked and the fact that it exempts a portion of the community from using it. It was agreed that there is nothing in the agreement about it being locked however there is a policy in place for use of the field. It requires contacting the school for a key as well as a list of does and don’ts. The cost of the field was significant - $500,000+ - and is something that the school wants to see maintained properly. There was also some discussion about fencing the area outside of the ball field. City Supervisor Houk advised that he would look into the cost.

At some point the discussion also included the schools plan to replace the football field surface with turf. The city council does not want to see this area get locked up like the baseball field did because this also includes the track which is used almost daily by many people within the community for exercise. Mayor Struck advised that this too will include a cooperative agreement and the city council will have the opportunity to negotiate anything that might be included or not included in that agreement since they will have the final say or approval over the agreement.

7. PLANNING COMMISSION AND CIVIL SERVICE BOARD APPOINTMENTS (COUNCILOR HALL)

Councilor Hall requested that the council be notified of future openings on the planning commission and civil service board prior to appointments. Clerk/Treasurer Roberts noted that in the future she will see that the council receives a copy of the announcements for planning commission vacancies that is published in the paper. As far as the civil service board she doesn’t foresee much movement on the board in the next few years, but if there is, she will let the council know.

8. TRAFFIC FLOW AT THE SOUTH BEND HIGH SCHOOL (COUNCILOR HALL)

Councilor Hall hoped that Councilor Kuiken would be able to address this, but since Councilor Kuiken left the meeting early there was no further discussion on this topic.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall reported that his department is conducting the necessary background checks on the applicant for the police officer position. If everything goes smoothly, he hopes to have a hire date of mid-August.
  • Police Chief Stigall noted that things have really picked up. Calls for service are up 58% from the same time last year.
  • City Supervisor Houk reported that a contractor has been secured for the sod and trees at Mary Rogers Pioneer Park. He had reached out to several companies for bids without a great deal of success. This bid was $36,000 which was substantially less than the one other bid that was received. The next hurdle will be scheduling the work.
  • City Supervisor Houk explained that there will be a pre-construction meeting with the city, Gray & Osborne, Inc. and Rognlin’s on Tuesday regarding the 4th Street Reconstruction Project. Everyone will be meeting at Cheney Park to allow for social distancing.
  • City Supervisor Houk noted that the crew has been busy working on water leaks and general summer maintenance projects.
  • City Supervisor Houk announced that the city received notice from the Washington State Recreation and Conservation Office (RCO) that they have approved the increase in the grant to fund the field lighting at Cheney Park. The increase is $75,259 with an increased match of $15,600. The total project cost, including the match is $420,859. The Cheney Foundation provided part of the match ($35,000), the city will (or has already) provided a portion of the match with “in kind” services ($25,000) and South Bend High School will be funding the additional match increase due to the costs associated with poor soil conditions ($15,600).
  • City Supervisor Houk advised Councilor Hall that he had contacted Three Rivers Mosquito and Vector Control and asked them if they were spraying the development on Water Street for mosquito’s and he was advised that yes, they have been spraying there.
  • Councilor Hall asked City Supervisor Houk if there had been any movement on the two complaints that he had filed regarding a particular nuisance property. Police Chief Stigall advised that he has been working with the property owner and as of this week several cars have been removed with more scheduled. He is also working with her maintenance person to get the building, or what was once a building, removed. They are making progress and things are moving forward.
  • Clerk/Treasurer Roberts noted that she has had Kim Porter put up an agenda at the post office every Thursday or Friday morning prior to council meeting since she was asked by the council to do so and it is gone by that afternoon. The agenda will not be posted there anymore.
11. MAYOR’S REPORT

None

12. COUNCIL COMMENTS
  • Councilor Neve noted that her area has been pushed back another year on the city’s six-year road plan. She hopes it makes it to the top someday.
  • Councilor Manlow suggested that the city have a discussion with the school about the shrinking public access. Mayor Struck advised that she planned on it.
  • Councilor Davis thanked City Supervisor Houk and Police Chief Stigall for working on the public nuisances. It is appreciated.
  • Councilor Davis asked what the city will pay for the lights at Cheney Park. (See City Supervisor Houk comments under Department Head Reports)
13. PUBLIC COMMENT – CURRENT AGENDA ITEMS

Citizen Craig Spredeman said that he agreed with all of the comments about public access to the park. [Cheney Park]

14. FUTURE AGENDA TOPICS

None

15. ADJOURNMENT

The Zoom meeting was adjourned at 6:15 PM to meet again on Monday, August 10, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - July 13, 2020

click to play

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Clerk/Treasurer Roberts requested an amendment to the agenda adding Item #8A – Bid Results – 4th Street Reconstruction Project

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the June 22, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45940 thru Check #45977 - $125,198.79 Including EFT Payments

Payroll - Check #24837 thru Check #24853 - $111,312.26 Including Direct Deposit

Check #24841 VOIDED

3. CORRESPONDENCE

None

4. SWEARING IN – OFFICER DOCKTER, SERGEANT GONZALEZ & POLICE CHIEF STIGALL

Clerk/Treasurer Roberts swore in Officer Dockter, Sergeant Gonzalez and Police Chief Stigall via Zoom.

5. PUBLIC HEARING @ 5:40 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN 2021-2026

Prior to opening the public hearing Mayor Struck read each of the projects on the list which were as follows:

Project Title

Project Description

Road Name

Begin Termini

End Termini

Phase

Start

Date

Broadway Ave

Road reconstruction (No sidewalk)

Broadway Ave

Quincy Street

East End

2021

Second Street

Road reconstruction (No sidewalk) Storm drainage

Second Street

Cedar Street

End

2022

First Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

First Street

A Street

C Street

2022

Rixon Road

Road reconstruction (no sidewalk) Storm drainage.

Rixon Road

Willapa Avenue

Apartment Entrance

2022

Jefferson Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Jefferson Street

SR 101

First Street

2023

First Street

Road reconstruction and widening. Storm drainage.

First Street

Jackson Street

Harrison Street

2023

Pacific Avenue

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Pacific Avenue

2nd Street

City Limits

2024

Madison Street

Road Reconstruction & widening, add sidewalk on one side. Storm drainage

Madison Street

SR 101

First Street

2025

Summit Avenue

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Summit Avenue

SR 101

Ohio Avenue

2025

Washington Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage

Washington Street

Third Street

Water Street

2026

Raymond South Bend Road

Road reconstruction and widening. Storm drainage

Raymond South Bend Road

Harrison Street

City Limits

2026

 

Mayor Struck opened the public hearing at 5:40 pm. There was no public comment and the public hearing was closed at 5:41pm.

6. RESOLUTION #2020-01 – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN 2021-2026

Councilor Hall made a motion to accept Resolution #2020-01 – Six Year Transportation Improvement Plan 2021-2026 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ANNUAL INCREASE – CONTRACT FOR GARBAGE & RECYCLABLES

Councilor Neve made a motion to accept the Contract for Garbage and Recyclables for Harold LeMay Enterprises, Inc. as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

8. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Hall made a motion to accept the Personal Services Contract for the Chief of Police as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

8A. BID RESULTS – 4TH STREET RECONSTRUCTION PROJECT

Mayor Struck presented the bid results for the 4th Street Reconstruction Project. There was a single bidder – Rognlin’s Inc., Aberdeen, WA. With a bid of $558,288.63. The engineers estimate was $555,368.44. The city’s engineers, Gray & Osborne, Inc. recommended that the project be awarded to Rognlin’s, Inc.

Councilor Neve made a motion to award the 4th Street Reconstruction Project to Rognlin’s, Inc. based on the information provided by Gray & Osborne, Inc. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall noted that the 4th of July weekend was better than normal. Less complaints and more than normal fireworks. He did point out that his department had zero tolerance for fireworks prior to the 4th of July and that two tickets were issued.
  • Police Chief Stigall announced that civil service testing on July 8th was successful with 6 candidates making it through all three steps of the process. He will be conducting a Chiefs Interview with the top three on July 14th and should have a decision on which one will move forward by the end of the week.
  • City Supervisor Houk advised that it is business as usual for him and his crew.
11. MAYOR’S REPORT
  • Mayor Struck announced that she and three additional staff conducted Zoom interviews for the Municipal Court Judge’s position. Three people applied – Nancy McAllister, Mike Turner and William Penoyar. Following the interviews and discussion with the interview panel Mayor Struck appointment William Penoyar. She requested the council confirm the appointment. Councilor Neve made a motion confirming the appointment of William Penoyar as Municipal Court Judge. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck explained that city hall is still closed and she is not sure when it will reopen. She explained the reasoning behind the continued closure noting that six of the seven employees at city hall are immune compromised, live with someone that is or is a caregiver for someone that is. Mayor Struck asked if the council had any questions, comments or concerns. There were none.
12. COUNCIL COMMENTS
  • Councilor Neve mentioned that her only complaint regarding fireworks were the M80’s during the day on the 3rd and 4th. She could feel the concussions, it was not pleasant.
  • Councilor Neve requested that the minutes reflect what the city’s policy is on wearing masks. Police Chief Stigall addressed the city’s policy regarding the mask mandate. The police department is taking an education standpoint. When they contact people, they education them about the Governor’s order and if they say they don’t have a mask they have a few in their car and they will provide them one so they can follow the order. That is how it is being done. Councilor Neve asked what about second or third offences and if his department was keeping track. Police Chief Stigall advised that no, they are not keeping track.
  • Councilor Neve congratulated Police Chief Stigall!
  • Councilor Davis asked if someone from the fire department could start attending the council meetings again, like was done in the past. She also inquired if they kept a log of the calls that they responded to. Police Chief Stigall advised that the fire department is required to keep a log of all the calls they respond to and that information is submitted electronically through a fire reporting system monthly. Councilor Davis asked if she could get a copy and Police Chief Stigall agreed to get her one.
  • Councilor Hall also congratulated Police Chief Stigall.
  • Councilor Hall noted that he enjoyed AWC’s session on Advancing Racial Equality during their Annual online Conference and recommended the video “The Look” by Procter & Gamble.
  • Councilor Kuiken congratulated all of the police department guys! They are great representatives for our community!
  • Councilor Manlow also congratulated Police Chief Stigall and the great solid team that he has now. He also appreciated the hard stance on fireworks. He hasn’t forgot the many house fires he responded to over the years because of them.
13. PUBLIC COMMENT – CURRENT AGENDA ITEMS

None

14. FUTURE AGENDA TOPICS
  • Cheney Park/South Bend High School Agreement (Councilor Hall)
  • Planning Commission and Civil Service Board appointments (Councilor Hall)
  • Traffic flow at the South Bend High School (Councilor Hall)
15. ADJOURNMENT

The Zoom meeting was adjourned at 6:13 PM to meet again on Monday, July 27, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - June 22, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk, and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda, and the minutes of the June 8, 2020, regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45912 thru Check #45939 - $104,471.53 Including EFT Payments

3. CORRESPONDENCE

Letter from Craig Spredeman – Mayor Struck presented a letter from citizen Craig Spredeman which supported Councilor Hall’s request for an additional public comment period on the council agenda. All of the councilors received a copy of the letter in their packet and the letter was read by Mayor Struck for the record.

4. ORDINANCE #1552 – COMPREHENSIVE PLAN UPDATE (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1552 – Comprehensive Plan Update as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

5. ADDING AN ADDITIONAL PUBLIC COMMENT PERIOD TO AGENDA – TABLED FROM JUNE 8, 2020 MEETING

Councilor Hall made a motion to add “Public Comment – Current Agenda Items” to the agenda after “Council Comments”. Following discussion, the motion was seconded by Councilor Neve.

Vote: Ayes-4, Noes-1, Absent-0 (Ayes Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall. Noes Councilor Kuiken)

6. NUISANCE ORDINANCE COMPLIANCE – BOB HALL

Councilor Hall explained that the current nuisance ordinance was revised several years ago to help the city address some of the derelict property and businesses in town as well as issues with abandoned cars and boats. He understands that it is complaint-driven but if a council member has a complaint it needs to be considered a formal complaint and the council member as well as the council should get some kind of status report back within a month.

Following further discussion Interim Police Chief Stigall and City Supervisor Houk explained that they were working on a process to begin dealing with the nuisance properties within South Bend. They understand that it hasn’t been consistent in the past but they are both working on putting together a procedure that hopefully will be more effective. Mayor Struck also noted that there could easily come a time when the council will need to make a decision on how far they want to take the abatement process because some of the buildings in question could eventually require the city’s intervention which will come from the city’s budget.

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Interim Police Chief Stigall the status of his Police Reserves. He was advised that there is one reserve and Interim Police Chief Stigall is working on getting him into the Reserve Academy. Councilor Hall asked if there was any training on racism and he was advised that it is a scaled-down version of the Police Academy which includes training on racism.
  • Councilor Hall asked City Supervisor Houk if the Yellow Deli owners were going to add a fence at the top of their property line and he was advised that they have been in talks with the owners of the property at the top of the hill, but there have been no decisions made yet. The Yellow Deli owners don’t want to put up anything that will obstruct the property owner's view.
  • Councilor Hall asked City Supervisor Houk if the crew could mow the lower area on the riverside of the parking lot at the boat launch. It is mostly weeds and blackberry vines but it needs to be knocked down. Councilor Hall also thanked the crew for limbing the trees that were hanging over the new pergola.
  • Clerk/Treasurer Roberts advised that the city hall is still closed and will not reopen until after the 4th of July holiday. There are still a few things that are required for compliance that have not been received yet.
9. MAYOR’S REPORT
  • Councilor Hall asked Mayor Struck when the restrooms at Summit St might reopen and he was advised that at this time she really didn’t know. The COVID-19 requirements would require continuous as opposed to just once a day cleaning and right now the city doesn’t have the funds or personnel to be able to do that. Councilor Hall asked about the restrooms at Mary Rogers Pioneer Park and City Supervisor Houk advised that the city is still waiting on a bid for the landscaping before that project can move forward.
  • Mayor Struck announced that the city has signed a contract with a local cleaning company that will handle the cleaning of the South Bend Library. It will cost the city approximately $5,000 through the end of the year. COVID-19 requirements are significant for all public buildings.
  • Mayor Struck was asked if street lighting would be part of Mary Rogers Pioneer Park and they were advised that no, it is not in the plan.
  • Mayor Struck explained that she had received an email from the Red Cross expressing their urgent need for donations! You can go to www.redcrossblood.org and schedule an appointment. For those that might wonder all of the blood is tested for COVID-19.
  • Mayor Struck suggested to the council that the council meetings for July – 13th and 27th – continue as Zoom meetings. The council unanimously agreed.
  • Mayor Struck reported that four new COVID-19 cases were reported in Pacific County today. One person from out of state was staying with someone locally and that person infected three family members.
10. COUNCIL COMMENTS
  • Councilor Neve summarized – if its here, it's here. We have to live with it. (COVID-19)
  • Councilor Neve thanked Councilor Hall for his stance on derelict buildings even though it stole her thunder.
  • Councilor Neve thanked Interim Police Chief Stigall. She thinks he is doing a wonderful job!
  • Councilor Hall thanked citizen Craig Spredeman for his letter and impressive analysis.
  • Councilor Hall noted that there haven’t been many boats at the launch but there have been a few RV staying.
  • Councilor Kuiken acknowledged the city crew and the police department for a job well done. Keep up the good work and stay safe.

None

11. FUTURE AGENDA TOPICS

Councilor Hall – Nuisance Ordinance Compliance

12. ADJOURNMENT

The Zoom meeting was adjourned at 6:23 PM to meet again on Monday, July 13, 2020, for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - June 8, 2020

click to play

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Kuiken, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve an amended Agenda, Consent Agenda and the minutes of the May 27, 2020 regular meeting. The motion was seconded by Councilor Manlow.

Councilor Hall requested the addition of two items at the end of the agenda – Public Comment and Future Agenda Topics. Following a somewhat lengthy discussion the council voted on the original motion. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made an amended motion to amend the agenda adding Future Agenda Topics to the end of the agenda and tabling Public Comment until the June 22, 2020 council meeting to allow for some research. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45880 thru Check #45911 - $212,028.96 Including EFT Payments

Payroll - Check #24819 thru Check #24836 - $112,081.68 Including Direct Deposit

Check #24824 VOIDED

3. CORRESPONDENCE

None

4. MEMORANDUM OF UNDERSTANDING – ROYAL HEIGHTS TRANSFER STATION

Councilor Neve made a motion to accept the Royal Heights Transfer Station Memorandum of Understanding as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1552 – COMPREHENSIVE PLAN UPDATE (FIRST READING)

Councilor Neve made a motion to move Ordinance #1552 – Comprehensive Plan Update to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall gave a brief department update which included kudos to Officer Gonzalez who, during a minor traffic stop, was able to help seize ¾ pound of heroin with a street value of $15,000. It was a great job and nice to know that it won’t end up on our streets.
  • Interim Police Chief Stigall noted that graduation weekend went well and there were no issues. Everything worked out well.
  • City Supervisor Houk advised that the 4th Street Reconstruction Project that is being funding by a Community Development Block Grant (CDBG) is scheduled to start in late summer or early fall. Bids will go at the end of next week.
  • City Supervisor Houk explained that the Water Treatment Plant Upgrades funded by the United State Department of Agriculture (USDA) Rural Development (RD) will go out for bid in about 2-3 weeks.
  • City Supervisor Houk reported that Mary Rogers Pioneer Park is moving forward. Right now, the city is waiting for a bid from the contractor for the sod and trees.
  • City Supervisor Houk noted that there have been a few water leaks but the crew has stayed on top of them.
  • City Supervisor Houk reported that the city has completed all of the prep work on the Adams Street Project. This project is funded by the Transportation Improvement Board (TIB).
  • Lastly City Supervisor Houk pointed out that there is plenty of ditching and mowing that needs to be done and the crew will start working on it as soon as possible.
  • Clerk/Treasurer Roberts reported that she would be testing 14 people for the entry level police officer position on Tuesday, June 9th.
8. MAYOR’S REPORT
  • Mayor Struck asked the council to accept her recommendation of Jon Tienhaara and Jason Nelson to the Civil Service Board. Councilor Neve made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck gave a brief update on where the library stands as far as reopening. The city is currently in talks with a local company that will handle the janitorial services but most if not all of the Center for Disease Control (CDC) required cleaning products are very difficult to get. As soon as the company can get them and a contract has been negotiated between him and the city, he will start cleaning the library. The city remains in contact with Cheryl Heywood, Executive Director of Timberland Regional Library as the details continue to be worked out.
  • Pacific County’s Emergency Operations Center (EOC) is only having weekly meetings but the county is working on the paperwork for Pacific County to move to Phase 3. The county should know by June 14th. The mobile units are still testing twice a week in North Pacific County and twice a week in South Pacific County. It is by appointment only, but the restrictions have been lifted and they are not turning anyone away if you want to be tested.
  • Mayor Struck noted that there was a possibility that even if the county moves to Phase 3 that the city might still consider having their June 22nd council meeting by Zoom. If city hall does open by then any of the council that would like to appear by Zoom could still do that, but she asked that they let the city know prior to the meeting so that everything could be set up appropriately.
  • Mayor Struck mentioned that there is a $90,000 shortfall in funding for the field lighting at Cheney Park due to soil conditions. There has been some discussion with the Recreation and Conservation Office (RCO) about additional funding but nothing has been finalized yet.
9. COUNCIL COMMENTS
  • Councilor Neve asked if Spring Cleanup was still a go. She was advised that yes, that hasn’t changed. It is still June 15-20, 2020.
  • Councilor Hall mentioned that it has been slim pickings at the boat launch lately the there has been some RV’s.
  • Councilor Kuiken gave a big shoutout to Interim Police Chief Stigall and his department for the wonderful job they did with the graduation caravan. His leadership made for a very impressive event.
10. FUTURE AGENDA TOPICS

Councilor Hall – Nuisance Ordinance Compliance

11. ADJOURNMENT

The Zoom meeting was adjourned at 6:26 PM to meet again on Monday, June 22, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - May 27, 2020

click to play

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken and Councilor Neve were absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the May 11, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #45866 thru Check #45879 - $189,745.61 Including EFT Payments

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

None

5. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall advised that his department has been busy and all of his officers are doing a great job.
  • City Supervisor Houk noted that Ashley Construction and the city crew are wrapping up the work that they have been doing on Adams Street in preparation for the start of the Transportation Improvement Board (TIB) project.
  • Councilor Hall asked if the owners of the Yellow Deli (716 W Robert Bush Drive) had submitted any plans for their property. The retaining wall is up. City Supervisor Houk advised that, no plans have not been submitted for a building, just geotechnical plans for the wall. Potentially there will be some hydroseeding done, some vegetation planted and a barrier fence at the top of the hill.
  • Clerk/Treasurer Roberts advised that if everything goes as planned and Pacific County gets to move to Phase Three as scheduled city hall will open up to the public on June 15th.
  • Clerk/Treasurer Roberts advised that Municipal Court Judge Eric Weston resigned effective June 30, 2020.
6. MAYOR’S REPORT
  • Mayor Struck explained that Will Hamlin submitted a letter requesting to be reappointed to the planning commission. He had been on the commission in the past, but had to resign due to a personal conflict. That conflict no longer exists and he would like to come back.
  • Mayor Struck asked the council to accept her recommendation of Will Hamlin to the planning commission. Councilor Hall made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2
  • Mayor Struck noted that effective June 14th all Pacific County hotels will be allowed to have 100% occupancy. Right now, it is only 50%. This is a directive from the Pacific County Health Officer provided that we move to Phase Three.
  • Mayor Struck reported that Tokeland will begin selling fireworks on June 13th, but will not have any fireworks shows. They “may” accept requests from individual stand owners if they want to put on their own fireworks show, but it will be considered on a case by case basis.
7. COUNCIL COMMENTS
  • Councilor Hall inquired about employee training outside their department.
  • Councilor Hall mentioned that he had received an email from Clerk/Treasurer Roberts advising him that Council Position #5 would not be on the ballot until 2021.
  • Councilor Davis thought that the graduation caravan was great. She said that Interim Police Chief Stigall did a great job and that it went super smooth!
8. ADJOURNMENT

The Zoom meeting was adjourned at 5:47 PM to meet again on Monday, June 8, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - May 11, 2020

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken (signed in at 5:35pm), Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 27, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45830 thru Check #45864 - $137,213.53 Including EFT Payments

Check #45865 VOIDED

Payroll - Check #24803 thru Check #24818 - $111,133.05 Including Direct Deposit

4. CORRESPONDENCE

Clerk/Treasurer Roberts provided the council and staff with some general information about fraudulent unemployment claims that are coming through at various cities throughout the state. She advised she would be providing additional information to the staff.

5. ITEMS FROM THE PUBLIC

None

6. RECREATION AND CONSERVATION OFFICE (RCO) GRANT APPLICATION – ATHLETIC FIELD

Mayor Struck explained that Jon Tienhaara, South Bend High School Superintendent will take the lead on applying for the grant and the school will provide the match if the grant application is successful. There will also be an interlocal agreement between the city and the school should the grant come to fruition. The council will approve the agreement and the terms laid out in said agreement if or when it comes to that. Councilor Hall made a motion to authorize the city to apply for an RCO Grant for the South Bend High School athletic field. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk asked the councils permission to surplus a 1998 Chevrolet pickup. City Supervisor Houk advised that the minimum bid will be $2,500.00. Councilor Neve made a motion authorizing the surplus of the vehicle as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • City Supervisor Houk noted that Ashley Construction and the city crew have been working on Adams Street installing two new shut off values prior to the start of the Transportation Improvement Board (TIB) project.
8. MAYOR’S REPORT

Mayor Struck explained that she is still meeting three times a week – Monday, Wednesday and Friday – via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed. Right now, they are spending a lot of time trying to determine when to open up the beaches in South County. Councilor Davis asked who monitors the canneries and Mayor Struck explained that it is Pacific County’s responsibility to handle those issues. The county’s lead agency is the Department of Community Development.

9. COUNCIL COMMENTS
  • Councilor Neve asked if it is true that the Pacific County Fair has been cancelled. Mayor Struck confirmed that is was true. The fair, the Willapa Harbor Festival and Come Play on Labor Day have all be cancelled for 2020.
  • Councilor Hall noted that when the library reopens it will have to meet the Centers for Disease Control and Prevention (CDC) standards.
  • Councilor Kuiken reminded everyone to stay muted unless you are talking during our Zoom meetings. It really helps with background noise!
10. ADJOURNMENT

The Zoom meeting was adjourned at 5:58 PM to meet again on Wednesday, May 27, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 27, 2020

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the April 13, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45813 thru Check #45829 - $637,980.15 Including EFT Payments

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall noted that prior to COVID-19 his department applied for a United State Department of Agriculture Rural Development (USDA RD) grant for two new patrol vehicles and he received word that the grant has been awarded. The grant is for $69,000 with a total cost of $90,000 which includes outfitting both vehicles. The cost difference is USDA RD’s required match.
  • City Supervisor Houk noted that Mary Rogers Pioneer Park is moving forward. Sod work should be starting soon.
  • City Supervisor Houk advised that the city crew has been reviewing the plans for the Adams Street project that is being funded by a Transportation Improvement Board (TIB) Grant. There is a water line that will need to be replaced which will be done prior to the project starting which will avoid tearing up the pavement at a later date.
  • Clerk/Treasurer Roberts noted that Kim, Zoe and Lisa are doing a great job keeping the city running smoothly.
7. MAYOR’S REPORT
  • Mayor Struck explained that she is meeting three times a week – Monday, Wednesday and Friday – via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck announced that Governor Inslee has opened up some recreational areas to allow people to go fishing, hiking, hunting and golfing effective May 4th. Residential construction was allowed to start back up Friday, April 24th. Governor Inslee said the reopening will be a slow process.
  • Mayor Struck reported that she had received an email from Governor Inslee’s office that counties and cities that had previously been ineligible for federal stimulus money (CARES Act) would finally be receiving a distribution. Counties will receive a minimum of $250,000 and cities will receive a minimum of $25,000. Mayor Struck noted that she didn’t know what South Bend’s exact distribution amount would be, but even if it was the minimum amount it would be helpful.
  • Prior to the meeting there had been some discussion about what constituted essential business for the council meeting. Mayor Struck explained that the council is required to meet and approve the payment of bills as well as handle anything with a pending deadline or due date. Keeping meetings to only essential business has been a directive by the State Auditors Office, which has been supported by the Association of Washington Cities as well as Municipal Research and Services Center. (It was also part of the COVID-19 Emergency Executive Order that was approved by the City Council and signed on March 23, 2020)
8. COUNCIL COMMENTS
  • Councilor Kuiken congratulated Interim Police Chief Stigall on the grant for the police vehicles.
  • Councilor Kuiken mentioned the new picnic tables over by the city dock and Elixir. They look really nice and are being used!
  • Councilor Hall wondered if now was a good time to fill the police officer position since the city is still paying Police Chief Eastham until July 3rd. Clerk/Treasurer Roberts explained that civil service testing for the upcoming vacant position is not scheduled until June 9th so it is very unlikely that the position will even be filled before Police Chief Eastham officially retires.
  • Councilor Manlow asked if the city had any idea how this pandemic was or is going to affect the city financially. Clerk/Treasurer Roberts advised that she didn’t feel like the city would have a true picture until at least the end of the 2nd quarter, at the soonest. The tax monies for April is due on April 30th so she is anxious to see how they compare to March as well as to April 2019.
  • Councilor Neve asked that we all take a few minutes to remember Dale Little – a previous council member, city supervisor and friend. He will be missed.☹
9. ADJOURNMENT

The Zoom meeting was adjourned at 5:47 PM to meet again on Monday, May 11, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 13, 2020

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1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the March 23, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45764 thru Check #45812 - $126,989.57 Including EFT Payments

Payroll - Check #24787 thru Check #24802 - $108,549.82 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall noted that his department has provided security the last two weeks for the drive-thru COVID-19 testing that is being held at the South Bend Fire Department by the Pacific County Health Department in conjunction with the Pacific County Emergency Operations Center. Interim Police Chief Stigall advised that there has been no issues.
  • Interim Police Chief Stigall announced that South Bend Pharmacy has been advised that his department is available to make pharmacy deliveries to South Bend residents if the pharmacy staff is not able to.
  • Interim Police Chief Stigall advised that they are still working on the sexual assaults that were mentioned in prior council meetings. Two arrests have been made and the other cases are still being investigated.
  • Officer Jordan Dockter has graduated from the police academy and is on the road. As soon as the city returns to regular council meetings, he will be sworn in.
  • City Supervisor Houk noted that sewer pump stations #1 and #4 had some costly repair issues, but they have both been fixed.
  • The Dollar General is going through a short subdivision plat. Gray & Osborne, Inc. reviewed their application and had 37 comments. It was returned to the Dollar General and the city is now waiting for their resubmittal.
  • City Supervisor Houk pointed out that he has been doing a lot of building permits/plan checks so that when things do open up again contractors can get going.
  • The city crew has been working with Gray & Osborne, Inc. reviewing the projects that the city currently has in the works to make sure that everything is in order, i.e. utilities, etc., so there will be no design issues once the projects start back up.
  • City Supervisor Houk mentioned that there has been a lot of questions by contractors about when they will get to start working again. He has heard a lot of complaints.
  • Clerk/Treasurer Roberts gave a brief update about city hall and how the staff is handling the closure. She noted that everyone is doing a great job keeping the city running smoothly.
7. MAYOR’S REPORT
  • Mayor Struck noted that she is working from home, but can be contacted anytime if anyone needs her.
  • Mayor Struck explained that she is still meeting daily, Monday through Friday, via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck continues to try and keep the local businesses updated and provide them with any new potential resources for COVID-19 funding as they are announced.
  • Mayor Struck thanked the city crew and police department for working every day to keep the city running smoothly and efficiently.
8. COUNCIL COMMENTS
  • Councilor Hall noted that he would like to see more people getting tested for COVID-19. Mayor Struck pointed out that testing has federal guideline restrictions which must be followed.
  • Councilor Hall asked Clerk/Treasurer Roberts if she would send the council a copy of the staff wage spreadsheet for the 2020 budget. Clerk/Treasurer Roberts advised she would.
  • Councilor Kuiken just reminded everyone to stay safe and healthy!
  • Councilor Davis thought that the city’s first Zoom meeting worked well.
  • Councilor Neve asked if there were any confirmed COVID-19 cases in Pacific County. Mayor Struck advised that technically no, but that a citizen from Pacific County did test positive outside the county over a month ago and because their home address was Pacific County it does count as a positive test for us even though they contracted it outside of our area.
9. ADJOURNMENT

The Zoom meeting was adjourned at 5:51 PM to meet again on Monday, April 27, 2020 for the next regularly scheduled meeting via Zoom.

CITY OF SOUTH BEND - COUNCIL MEETING - March 23, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 9, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45731 thru Check #45763 - $116,984.87 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:32 PM – USDA RD FUNDING FOR POLICE VEHICLES

Mayor Struck opened the public hearing at 5:32 pm. There was no public present. The public hearing was closed at 5:33 pm.

6. SPRING CLEAN UP

Following a brief explanation of the proposed spring cleanup policy by Clerk/Treasurer Roberts Councilor Neve made a motion to accept POL-016 – Spring Clean as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. 2020 – 2040 COMPREHENSIVE PLAN UPDATE

Councilor Neve noted two things within the proposed Comprehensive Plan that were inaccurate. It says that the city owns the Mill Pond which the city does not and that there is only one place for recycling when in fact there are two plus LeMay’s offers recycling. Other than general comments there was no additional amendments. Councilor Hall made a motion to accept the 2020 – 2040 Comprehensive Plan Update as presented with noted amendments. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. EMERGENCY EXECUTIVE ORDER – COVID-19

Councilor Hall made a motion authorizing the signature of the Emergency Executive Order – COVID-19. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

9. ORDINANCE #1554 - ESTABLISHING SBMC 2.07-EMERGENCY ORGANIZATION

Councilor Hall made a motion accepting Ordinance #1554 – Establishing SBMC 2.07 – Emergency Organization as presented with one reading only. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Prior to Police Chief Eastham’s report Mayor Struck announced that this would be Police Chief Eastham’s last council meeting. Police Chief Eastham is retiring on July 3rd, but will be out of the office effective April 3rd using his accrued sick leave and comp time. Mayor Struck then presented Police Chief Eastham with a card and an Eagle Award honoring his 35 years of dedicated service. His wife Carolyn and daughter Michaela stepped in from the hallway for the presentation. Mayor Struck also announced that Sergeant Stigall would be moving into the Chief’s position in July and acting Chief until that time. Following comments Police Chief Eastham received a round of applause.
  • Police Chief Eastham advised that Officer Gonzalez has made one arrest regarding two of the four active sexual assault cases that was mentioned at the March 9th council meeting. Sergeant Stigall is working on the cases as well.
  • There was a question asked about the staffing of the police department after Police Chief Eastham’s departure and Sergeant Stigall noted that Jordan Dockter should be coming back from the policy academy in about two weeks (the academy was affected by COVID-19) and there is currently an ad in place for tentative civil service testing in April.
  • City Supervisor Houk noted that projects are slowing down, but things are still moving along.
12. MAYOR’S REPORT
  • Mayor Struck explained that she had received an email from Michael Drake who is the Executive Director of the SW Washington Chapter of the American Red Cross asking that we encourage everyone to continue to hold existing blood drives or schedule new ones. Over 50 drives have been cancelled which represents about 1,500 units of blood not collected in our SW area. We also need to encourage people to donate! The COVID-19 outbreak has caused a severe shortage!
  • Mayor Struck noted that the Governor would be addressing the citizens of Washington State and she expected that he would be issuing a stay at home order. She advised everyone to go to the CISA.gov website which identifies Essential Critical Infrastructure Workers.
  • Mayor Struck mentioned that she meets daily, Monday through Friday, via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck pointed out that she recently walked from business to business to check in and let those that were open that we were here and to check on them. Councilor Neve asked if our hospital could handle an outbreak and Mayor Struck advised that no, they are not equipped nor do they have enough personal protective equipment to handle an outbreak at this time. Mayor Struck advised that there will be two mobile test sites set up – one in south county and one in north county. The north county site will be the South Bend Fire Department. They will need enough test kits before the site opens though and that timeline has not yet been determined.
13. COUNCIL COMMENTS
  • Councilor Kuiken congratulated Police Chief Eastham as well as Sergeant Stigall on his promotion! Great job, both of you!
  • Councilor Manlow also congratulated Police Chief Eastham and Sergeant Stigall! Councilor Manlow noted that he has worked with Police Chief Eastham for over 25 years and it has been a pleasure!
  • Councilor Neve echoed what Councilor Kuiken and Councilor Manlow said and she also hoped that she would still get that extra drive by when she was out of town.
  • Councilor Davis noted that she was glad that she never had any dealings with Police Chief Eastham and that Sergeant Stigall is ready for his new adventure. She also pointed out that she is glad that she lives in South Bend.
  • Councilor Hall also echoed his fellow councilors regarding Police Chief Eastham’s retirement and Sergeant Stigall’s advancement. Councilor Hall noted that, historically, when Police Chief Eastham was appointed as chief by former Mayor Karl Heinicke, Karl asked the council to confirm the appointment. That being said, Councilor Hall made a motion confirming the appointment of Sergeant Stigall as the next Chief of Police for the City of South Bend. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • Councilor Hall noted that he would have been in Athens today had there not been a COVID-19 outbreak. He is also glad that he is home and not stuck in Athens.
14. ADJOURNMENT

The meeting was adjourned at 6:06 PM to meet again on Monday, April 13, 2020 for the next regularly scheduled meeting at South Bend City Hall