The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall (logged in at 5:34), Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken was absent (excused).

Prior to the approval of the agenda, consent agenda and approval of the minutes Clerk/Treasurer Roberts advised that there was a change to the consent agenda. The dollar amounts on the last three items - #46448, 49, and 50 were switched around. The total dollar amount did not change, just the three items should read as follows - #46448 - $60.00, #46449 - $181.01 and #46450 - $334.03.

A motion was made by Councilor Neve to approve the Agenda, amended Consent Agenda and the minutes of the January 25, 2021 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #46412 thru Check #46450 - $283,537.33 Including EFT Payments

Payroll - Check #24919 thru Check #24925 - $120,535.96 including Direct Deposits

None

Councilor Neve made a motion to move Ordinance #1558 – Amending Chapter 15.20.270 – Off Street Parking to a second reading. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Councilor Hall requested that the budgeted wages be added to the 2021 Budget that is on the city’s website and be included in future budgets. Clerk/Treasurer Roberts advised it will be added.

Citizen Craig Spredeman suggested that reflectors be added to the corners of the fencing at Mary Rogers Pioneer Park. Mayor Struck advised that her and City Supervisor Houk had already been discussing that very issue. It is in the works.

• City Supervisor Houk reported that he met with Gray and Osborne, Inc. and the City of Raymond at the Regional Wastewater Treatment Plant regarding the settlement issues there. There are 24 items that the cities plan to prioritize and will then determine what items that the cities can do and what items will need to be contracted out. Councilor Neve mentioned that she would have liked to have been included in the meeting so that the information could have been documented since she is the secretary for the Regional Wastewater Coordinating Committee. City Supervisor Houk advised that it was more of a preliminary meeting, but he would be happy to send her all of the information that was discussed.
• City Supervisor Houk noted that the crew is getting the equipment ready for the adverse weather that is predicted.
• Councilor Hall again asked City Supervisor Houk about the water that was running down the alley between Jackson and Water Street. The area is completely dry. City Supervisor Houk explained that it just depends on the weather. A permanent fix would require a re-slope of the area and installing a French drain. It would be a serious undertaking.
• Councilor Hall thanked City Supervisor Houk and the public works crew for the gravel at the boat launch.
• Councilor Hall inquired about the Yellow Deli and the building plans that are on the city website. He wondered if it will be one building or two. City Supervisor Houk advised it will be one.
• Councilor Davis asked City Supervisor Houk what the status of the Dollar General was, and City Supervisor Houk advised that everything has been approved and groundbreaking should begin by spring.

• Mayor Struck announced that she had officially received Clerk/Treasurer Roberts resignation letter. The council had also received a copy a few days prior to the meeting.
• Mayor Struck was disheartened that the county only received 100 COVID-19 vaccines. She knows that a lot of pressure is being applied to the state for a more equitable distribution system.

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• Councilor Hall provided the councilors and staff with the 2020 Boat Launch and Dock Info. Boat Launch - $9,030.00, 180 RV nights, 62 tent campers and Docks $1,125.00
• Councilor Hall explained that he had received a few inquires about the various council committees and he explained that over the years he had only been a part of a few meetings. They are not utilized much. Only two councilors can attend and normally the appropriate department head attends as well. Bottom line is that they rarely occur.
• Councilor Davis reported that the capital needs assessment at the Willapa Landing Apartments has been completed. The Joint Pacific County Housing Authority (JPCHA) has not received a report from that assessment yet. The Pacific Place Apartments in South Bend has been purchased by JPCHA.
• Councilor Davis suggested that the city consider doing something at the First Street park to honor Katie Kimura, former (and the first female) Mayor of the City of South Bend. A brief discussion followed. Mayor Struck explained that this park is on the city’s radar. It needs repair/serious work. It will no doubt require a grant to make the necessary improvements.
• Councilor Neve feels that the city has so many parks and none of them are ever used. The city needs to make them look like we care about them.

None

The Zoom meeting was adjourned at 6:06 PM to meet again on Monday, February 22, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda with an amendment – moving Item #7 – Personal Services Contract – Chief of Police to Item #9 and moving Item #9 – Personal Services Contract – Clerk/Treasurer to Item #7, Consent Agenda and the minutes of the January 11, 2021 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46388 thru Check #46411 - $57,212.47 Including EFT Payments

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Mayor Struck explained that the council needed to appoint a Mayor Pro Tem for 2021. Councilor Neve had previously held that position. Councilor Hall made a motion appointing Councilor Neve as Mayor Pro Tem for 2021. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck presented the 2020 Council Committee’s for review:

Following a brief discussion, the council agreed to remain on the same committees for 2021.

Councilor Neve made a motion accepting the Contract for Legal Services for Indigent Criminal Defendants as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion accepting the Contract for Professional Services for City Prosecuting Attorney as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract - Clerk/Treasurer to read - $69,950.00. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract – City Supervisor/Building Inspector to read - $69,950.00. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made a motion to amend the yearly salary on the proposed Personal Services Contract – Chief of Police to read $73,000.00 and maximum banked comp time to 300 hours. The rest of the contract stands as written. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

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• Police Chief Stigall reported that Officer Johnson is at the police academy, his officers are busy and everything is business as usual.
• City Supervisor Houk noted that the fence is up at Mary Rogers Pioneer Park. There will be a small area that is not fenced now but will be done for more protection of the grass. Security camaras are being installed for the area and once that is complete then the city will open the public restrooms. Public restrooms signs are also ordered for Highway 101.
• City Supervisor Houk will be meeting with the City of Raymond and Gray & Osborne, Inc. tomorrow at the Regional Wastewater Treatment Plant to review the settlement issues at the plant. There will be a discussion to see if any of the settlement mitigation can be done by the cities at a more reasonable cost.

Mayor Struck provided a brief report on the Forensic Investigations Council Meeting that she attended on January 22nd. The Association of Washington Cities submitted Mayor Struck’s name for appointment to the council. Governor Inslee approved the appointment.

Citizen Craig Spredeman appreciated the transparency of the Personal Services Contracts.

• Councilor Neve reported on her new Peace Pole and the Peace Pole Project. She was wondering if maybe the city would consider one of them.
• Councilor Kuiken gave kudos to the city crew for getting ready for the upcoming freezing weather that is predicted.
• Councilor Hall asked Mayor Struck when the Alder House would be getting vaccinated. She advised she did not have any other information than what she reported at the last meeting, but she would ask again after her meeting with Pacific County Emergency Management on Wednesday.
• Councilor Hall advised that it took him 56 calls but he is vaccinated. It was a smooth, well organized process.
• Councilor Davis reported that her and Phil are scheduled for their COVID vaccinations on Friday, January 29th.
• Councilor Manlow noticed that the Christmas Lights Fundraiser that was discussed at the January 11, 2021 council meeting is over $7,000. It appears to be doing well. Mayor Struck commented that the city received confirmation that the city cannot contribute funds to the project.

Budget Info

The Zoom meeting was adjourned at 6:09 PM to meet again on Monday, February 8, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the December 14, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46327 thru Check #46387 - $301,987.29 Including EFT Payments

Payroll - Check #24908 thru Check #24918 - $144,649.71 Including Direct Deposit

None

Councilor Hall asked what the process was for the benches that are located around town. Clerk/Treasurer Roberts explained that all of the benches are numbered and have an identified owner. As the benches deteriorate, they are removed and the owner is notified that they are being removed. The owner has the option to replace the bench at their expense if they chose to do so. Councilor Hall noted that some are in pretty bad shape now but are still in place. Clerk/Treasurer Roberts advised him to provide her with a list and she will let the owners know that they can either fix them up or they will be removed.

Councilor Neve made a motion to accept the 4th Street Reconstruction Project as physically complete. The motion was seconded by Councilor Kuiken.

Physical Complete does not imply the City’s acceptance of the work or the contract.

Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck gave a brief overview of the Planning Commissions proposed amendment to South Bend Municipal Code (SBMC) 15.20.270 to eliminate all off-street parking requirements for parcels bordering Robert Bush Drive/US 101 between Central Avenue and Ferry Street. The Planning Commission recommends that the City Council approve the proposed amendment to SBMC 15.20.270, Off-Street Parking, Subsections A and B.

Councilor Neve made a motion accepting the Planning Commissions recommendation as presented. The motion was seconded by Councilor Kuiken. Vote: Vote: Ayes-5, Noes-0, Absent-0

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• Police Chief Stigall reported that Officer Johnson reported to the Police Academy on January 5th. Generally, all is going well in his department.
• Police Chief Stigall addressed an email that he had sent the council regarding his upcoming contract renewal. He asked the council to consider some changes including a wage increase of $650.00 per month. Following a brief discussion Clerk/Treasurer Roberts advised the council that they needed for forgo a motion until the contract was presented to them for approval since the email was not part of their council packet.
• Councilor Hall suggested that Police Chief Stigall start getting together with the Police Committee occasionally. The police committee members are Councilor Manlow and Councilor Hall.
• City Supervisor Houk noted that winter weather is upon us and we have been seeing a lot of rain with a great deal more expected in the next 48 hours. The crew has been busy preparing and City Supervisor Houk feels that they did an excellent job during the last deluge.
• Councilor Hall asked if City Supervisor Houk would please check the boat launch and see about adding some gravel to the area.
• Clerk/Treasurer Roberts announced that she has decided to take early retirement. She will retire May 6, 2022 which will give the city plenty of time to prepare for her departure.
• Clerk/Treasurer Roberts advised that she would also be submitting a request for an increase to her salary.

• Mayor Struck expressed her disappointment in the new regional COVID-19 plan that Governor Inslee has laid out. She would like to draft a letter to the Governor and would like the council’s support. The council unanimously supported the idea of the letter.
• Mayor Struck reminded everyone that the State Legislative Session started today.
• Councilor Hall asked if the Alder House and/or the Nursing Home has been getting vaccines. Mayor Struck advised that she was not sure. She did note that county wide 300 1A people have been vaccinated. Mayor Struck would have additional information on Wednesday, January 13th. Councilor Hall asked if she would let him know any additional vaccination information that she gets.

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• Councilor Kuiken noted that it was good to see everyone and he has seen the city crew out and about busily working as well the police department.
• Councilor Manlow agreed with Councilor Kuiken and also is so thankful for the drainage improvements that have been made. It has made such a difference regarding flooding in his area – it is a real victory.
• Councilor Davis asked about a letter that Phil received requesting donations for the holiday lights. She questioned why the city wasn’t helping to pay for the lights. Mayor Struck advised that the lights have never belonged to the city nor were they ever purchased by the city. To purchase them now might be a gift of public funds, but the city would look into and report back at a later date.
• Councilor Davis hoped that the police department as well as the sheriff’s office were prepared for any issues that might arise in the next couple of weeks.
• Councilor Neve loved Police Chief Stigall’s annual report.
• Councilor Neve explained that the Kiwanis had also discussed the holiday lighting issue and will be making a donation, but she was not sure how much.
• Councilor Neve gave kudos to the crew for all of their hard work during the rainy weather.
• Councilor Neve also gave kudos to the PUD for keeping the lights on during the latest wind storm.
• Councilor Hall asked Councilor Kuiken about the grass field next to the play shed at the school that is consistently under water. Councilor Kuiken explained that the contractor is on the hook to finish that area and provide water mitigation in the spring.
• Councilor Hall will be providing the council with a 2020 boat launch revenue report at the next meeting.
• Councilor Hall asked if the council would ever see Tim McGee again as a representative of the Fire Department? Mayor Struck noted that both Police Chief Stigall and City Supervisor Houk are part of the command staff of the fire department and could more than likely answer any questions the council might have about the fire department.

None

The Zoom meeting was adjourned at 6:10 PM to meet again on Monday, January 25, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Neve was absent.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the November 23, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #46268 thru Check #46326 - $141,230.83 Including EFT Payments

Payroll - Check #24901 thru Check #24907 - $104,861.75 Including Direct Deposit

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Citizen Craig Spredeman thanked the city for the CARES Grant for his business Light in Motion Show Control, LLC.

• Councilor Hall asked City Supervisor Houk if he had any estimates on how many travel trailers were being lived in within the residential areas of South Bend. Police Chief Stigall advised that he was aware of at least five.
• Councilor Hall asked City Supervisor Houk if the city still offered community service and he was advised by Police Chief Stigall and Clerk/Treasurer Roberts that it is available but rarely if ever taken advantage of.
• Councilor Hall noticed that the restrooms at the bottom of Summit Street were open. He wondered how long they had been open and was advised they were reopened on Tuesday, December 8th. Mayor Struck noted that the restrooms at Mary Rogers Pioneer Park will not open until the park is completed. There is still some fencing to be installed which will be done sometime after the first of the year.

• Mayor Struck noted that she had received several thank you notes from the CARES Grant recipients.
• Mayor Struck pointed out that the PUD has installed the Christmas Lanterns along Highway 101 and they look very nice.
• She wished everyone a Merry Christmas and thanked the council for their service.
• Councilor Hall asked Mayor Struck about the difference in the COVID-19 reporting numbers between the Pacific County Health Department and what is reported in the Seattle Times. Mayor Struck explained that she believes, but is not completely certain, that it is because Pacific County no longer does the PCR test if someone tests positive with the rapid test. Councilor Hall then ask about the reporting by zip code. Mayor Struck explained that it is where you get your mail, regardless of where you might live in the city. If you live in Eklund Park, but have a Raymond mailing address it will be reported under the 98577 zip code.
• Councilor Hall advised that he had asked some time ago if the sign at the Cheney Park Ball Field could contain contact information as well as indicate it is a joint project between the city and the South Bend High School. City Supervisor Houk advised he would take care of it.

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• Councilor Hall wished everyone a Merry Christmas and a Happy New Year.
• Councilor Davis wished everyone a Merry Christmas and a Happy New Year. Stay Safe.
• Councilor Manlow wished everyone a Merry Christmas and a Happy New Year. He also noted that he has really enjoyed his time on the council.

Benches

The Zoom meeting was adjourned at 5:43 PM to meet again on Monday, January 11, 2021 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the November 9, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46236 thru Check #46266 - $173,335.19 Including EFT Payments

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Councilor Neve made a motion to approve Ordinance #1556 – 2021 Budget as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to approve Ordinance #1557 – 2020 Budget Amendments as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Following a brief explanation of the Pacific County Joint Drug Task Force (JDTF) by Police Chief Stigall Councilor Hall made a motion authorizing Mayor Struck to sign the Interlocal Agreement. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

• Police Chief Stigall thanked the council for their support of the JDTF Interlocal Agreement.
• City Supervisor Houk advised Councilor Hall that he had surveyed the city regarding derelict building (See November 9, 2020 Council Minutes) and he noted approximately 15 derelict buildings. Eight have already received notices and the other seven have not yet been notified.
• Councilor Davis asked City Supervisor Houk about the status of the Yellow Deli and City Supervisor Houk advised that they are in the permitting process right now and the rest is on hold waiting for the Planning Commission meeting that is scheduled for December 7th.
• Councilor Davis asked City Supervisor Houk about the status of the Dollar General and she was advised that they have put in their submittals for review but they have not come back from the engineers yet. The rest is in limbo.

• Mayor Struck explained that she had done a general survey of the local businesses and there are definitely winners and losers during this pandemic. Forty two percent of businesses surveyed felt insecure about their survivability and that was before these current restrictions.
• Mayor Struck reported that Pacific County continues to see increases in COVID-19 cases. It is pretty bad right now.

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• Councilor Davis would like to see the city put together an ordinance that would ban large groups from joining or gathers within the city. Following a brief discussion Clerk/Treasurer Roberts advised that she would get a legal opinion.
• Councilor Hall noted that the Governor sets restrictions, but does not provide any type of enforcement tools. The United States is not real strong on these kinds of restrictions compared to other countries.
• Councilor Hall gave kudo’s to Police Chief Stigall for his quick response when he was needed at the Boat Launch.
• Councilor Hall read a note that was left at the Boat Launch on November 12th thanking the city for providing a reasonably nice place to stay while they traveled through our area.
• Councilor Hall was recently tailgated while driving through South Bend. The person that was tailgating him was subsequently stopped and he was hoping it was for following too close, but the driver actually was cited for several violations including speeding, no insurance and expired tabs.
• Councilor Manlow thanked Police Chief Stigall for the law enforcement update. It was really appreciated. He also suggested that if anyone had questions about staffing of the police department that they should sit down with Police Chief Stigall and talk to him. Councilor Manlow explained that he had done just that about a year ago and it was very informative.
• Councilor Manlow asked about a letter that the council received from Mike Geer-Wagenblast. He was unclear exactly what the letter meant. Clerk/Treasurer Roberts advised that Councilor Neve knows him and that he often attends the Kiwanis meetings and she will talk to him and see what he wants.
• Councilor Neve also thanked Police Chief Stigall for his department update, it was very nice. She noted that she had talked to Police Chief Eastham prior to his retirement about department staffing and it was very enlightening. She suggested that if anyone has questions about staffing that they should talk to Police Chief Stigall.
• Councilor Kuiken thanked the city crew for the great job they are doing. He often sees them out cleaning drains and making sure the city stays well maintained. He also thanked Police Chief Stigall and his crew for doing a great job as well. He was notified one night last week by an officer that one of the High School doors was unlocked. He responded and they did a walk through to make sure everything was secure. Their work is appreciated.

None

The Zoom meeting was adjourned at 5:58 PM to meet again on Monday, December 14, 2020 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Sergeant Gonzalez, City Supervisor Houk and Clerk/Treasurer Roberts. Police Chief Stigall was absent

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the October 26, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46200 thru Check #46235 - $73,277.81 Including EFT Payments

Payroll - Check #24894 thru Check #24900 - $110,625.75 Including Direct Deposit

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Mayor Struck opened the public hearing at 5:33 pm. Citizen Craig Spredeman felt that the revenues were overestimated because of the effects COVID-19 is having, that the council should have a discussion regarding police staffing and look at four vs three police officers and he, Mr. Spredeman, would like to see statistics justifying four police officers. There was no addition public comment and the public hearing was closed at 5:35pm.

Councilor Neve made a motion to accept Ordinance #1555 – 2021 Property Tax as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to move Ordinance #1556 – 2021 Budget to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to move Ordinance #1557 – 2020 Budget Amendments to a second reading. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall asked City Supervisor Houk if there was an estimate of the number of derelict buildings/houses in South Bend? City Supervisor Houk advised that he didn’t have a count but he would get one for him. Councilor Hall also commented on the excessive number of derelict vehicles on the “flats” of South Bend.

• Mayor Struck announced that she was asked by the Association of Washington Cities (AWC) to sit on a panel December 1st that will speak before the Senate Local Government Committee regarding the challenges that COVID-19 has had on our city and the businesses within our city. She will also speak on how the CARES Act funds were used and distributed.
• Mayor Struck reported that COVID-19 has increased quite dramatically in Pacific County. As of last Friday, there were 28 confirmed cases. Willapa Harbor Hospital performed over 150 COVID-19 tests today.
• Mayor Struck thanked Councilor Hall for representing the City at the recent Timberland Regional Library board meeting and for asking the board to help pay for the new heat pump at the Library. The heat pump recently stopped working and it was determined that the heat pump was obsolete and not fixable. The total cost for replacement is $13,890.24 and Timberlands will pay ½ of the cost.

• Councilor Hall spoke briefly about an issue he had with trailer campers at the boat launch which prompted Councilor Hall to say “I would be happy to call an officer.” Councilor Hall then made a call to city hall and Police Chief Stigall arrived within five minutes. It was the first time he has had to call the Police Department to handle an issue at the boat launch.
• Councilor Hall was sitting at the boat launch and watched a car pull up and start dumping garbage in the city dumpster. He took pictures and told the individual that no household refuse was allowed to be dumped in that dumpster. The individual removed the items and left.
• Councilor Manlow asked what the status of the city dock was and Clerk/Treasurer Roberts advised that she had been in contact with AWC and with Quigg Brothers, Inc. The city has received a preliminary bid and that bid has been forwarded to AWC. AWC is now in contact with the third-party insurer. The process is going to take time. City Supervisor Houk also noted that there will be permitting required, probably quite a bit of it.
• Councilor Davis asked about the Planning Commission and off-street parking. City Supervisor Houk explained that the plan the city currently has is really unattainable. Most if not all of the businesses between Central Avenue and Ferry Street currently do not meet the city’s code requirement so this will remove that requirement.
• As our COVID-19 numbers continue to increase Councilor Neve asked that everyone please, please, please wear your masks. It is a simple, easy way to do your part. Stay home when you can. Be responsible.
• Councilor Kuiken suggested that maybe the Police Department should get Councilor Hall a badge. He noted that Councilor Hall does a great job and thanked him for all he does at the launch and the docks!
• Mayor Struck asked the council for a motion to cancel the December 28th council meeting. Councilor Neve made the motion and it was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Citizen Craig Spredeman asked if Councilor Hall was impersonating a Police Officer. He was advised that Councilor Hall is the city’s Harbor Master and he doesn’t identify himself as a Police Officer when he oversees the boat launch and the docks. Councilor Hall advised that he does carry picture identification that recognizes him as the city’s Harbor Master.

None

The Zoom meeting was adjourned at 6:00 PM to meet again on Monday, November 23, 2020 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

Prior to the approval of the Agenda Mayor Struck requested an amendment to the Agenda adding Item #7A – Approving the Substantial Completion of the 4th Street Reconstruction Project.

A motion was made by Councilor Neve to approve the Amended Agenda, Consent Agenda and the minutes of the October 12, 2020 regular meeting and the October 14, 2020 Budget Workshop. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46175 thru Check #46199 - $223,676.736 Including EFT Payments

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Mayor Struck opened the public hearing at 5:32 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. Citizen Craig Spredeman questioned the need for the 1% increase. There was no additional public comment and the public hearing was closed at 5:35 pm.

Councilor Hall made a motion to move Ordinance #1555 – 2021 Property Tax to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Mayor Struck presented the bids for the Water Treatment Plant Upgrade and Expansion:

Councilor Manlow made a motion to award the Water Treatment Plant Upgrade and Expansion to low bidder, McClure and Sons, Inc. (Mill Creek, WA). The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

Councilor Neve made a motion to accept the 4th Street Reconstruction Project as substantially complete. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

This does not constitute Physical Completion or Completion of the Contract as described in the Contract Provisions.

None

• Mayor Struck reported that there has been no new reported COVID cases in a week. If that trend continues Pacific County should see their risk numbers start to come down.
• Mayor Struck noted that one of the picnic tables has been installed at Mary Rogers Pioneer Park and it sure looks nice. The whole park is really come together well.
• Councilor Hall asked Mayor Struck if she received any feedback from the Pacific County Health Department regarding the Culp Rally that was held on October 16th. She advised that she wouldn’t have heard anything because that information would be confidential between the Health Department and the property owner.

• Councilor Kuiken just could not praise the city enough. City Supervisor Houk is dedicated to his job, the city crew and the police department all do an outstanding job. They all really have their heart in it.
• Councilor Neve agreed with Councilor Kuiken. She is also anxious to see the picnic tables at Mary Rogers Pioneer Park.
• Councilor Neve pointed out that the Pacific County Historical Society and Museum had the alley paved behind the museum and the bank next door had their area resurfaced. It really improved that alley.
• Councilor Manlow noted how nice that 4th Street looks. After living two houses away and avoiding that area for years it is so nice to drive down a nice smooth road!
• Councilor Hall commented about public restrooms in Oregon and that they are open and wondered when the city would be opening theirs again.
• Councilor Hall asked for a breakdown of the overtime in the 2021 budget and Clerk/Treasurer Roberts advised it was included in the spreadsheet that was given to all them with the budget material.
• Councilor Hall had some general comments about the Culp Rally.
• Councilor Davis expressed her concern about the merchants handing candy out on Friday, October 30th and the potential for exposure to COVID.

None

None

Prior to adjourning to Executive Session Mayor Struck advised that there was a possibility that a decision would be made. Mayor Struck called the Executive Session to order at 6:04 PM for 15 minutes for the purpose of labor negotiations. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts were present.

Mayor Struck reconvened the meeting at 6:20 pm.

Councilor Neve made a motion to accept the Teamster Union Local #252 Contract as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

For the purpose of transparency Mayor Struck provided those in attendance the following information about the union contract – It is a three-year contract, in 2021 the employees will receive a 5.0% wage increase and an additional $275.00 per month towards their health insurance. In 2022 the employees will receive a 4.0% wage increase and an additional $50.00 per month towards their health insurance and in 2023 the employees will receive a 3.0% wage increase and an additional $50.00 per month towards their health insurance. The public works employees that are “on call” on the weekends will received $2.50 per hour while “on call” which is the same as the police departments “on call” pay.

Executive sessions are done in accordance with RCW 42.30.080

The Zoom meeting was adjourned at 6:23 PM to meet again on Monday, November 9, 2020 for the next regularly scheduled council meeting via Zoom unless otherwise announced.

The budget workshop was called to order by Mayor Struck at 4:00 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken Councilor Neve, Councilor Davis, Councilor Hall, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts. Councilor Manlow was absent.

A brief discussion about the 2021 Budget was held and questions were answered as needed.

The meeting was adjourned at 4:07 pm to meet again at 5:30 PM on Monday, October 26, 2020, for the next regularly scheduled meeting at South Bend City Hall.

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

Prior the motion to approve the agenda Mayor Struck requested to amend the agenda, removing Item #6 – Bid Acceptance – Water Treatment Plant Upgrade & Expansion. It will be ready for the October 12, 2020 council meeting.

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the September 14, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46108 thru Check #46137 - $188,980.58 Including EFT Payments

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Citizen Craig Spredeman thanked City Supervisor Houk for answering his questions that he sent him via email but Mr. Spredeman still was unclear on some of the issues.

Mr. Spredeman questioned who was responsible for checking and maintaining the dock. Mayor Struck explained that maintenance wasn’t the issue at the docks. The city’s insurance company has authorized Quigg Brothers to survey the damage and it is their belief that it was failure of the pilings.

Councilor Neve made a motion accepting Resolution #2020-03 – Declaring the City of South Bend’s dock an emergency. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Removed from the agenda per Mayor Struck’s request prior to agenda approval.

• Police Chief Stigall gave a brief report on his department. He noted that his officers are doing a great job.
• Police Chief Stigall explained that he received a new radio through a grant from Homeland Security. These types of radios are quite expensive and he was included in the grant through Pacific County.
• Councilor Hall asked if there was a timeline on the abandoned vehicles that he has been concerned about. Police Chief Stigall noted that as long as they are making progress and they are doing what he is asking them to then he is comfortable with that. He also understands that the person doing the work has other duties and is working around that as well. He does know that two more vehicles will be removed in the near future.
• Mayor Struck reported for City Supervisor Houk. The 4th Street Reconstruction Project (between Pacific and Willapa) is going well. This project is funded by a Community Development Block Grant (CDBG). Most of the utilities are in place.
• Mary Rogers Pioneer Park has seen a lot of activity in the last two weeks. The sod and gravel will be going down soon.
• Clerk/Treasurer Roberts asked that if the council or staff knew of anyone that was struggling to pay their water bills and had not applied for COVID-19 relief from the city to please do so. There is money available and the city wants to help! She also noted that she mailed out 80 letters to businesses offering help with utilities as well. She hopes that those businesses that quality apply.
• Clerk/Treasurer Roberts asked that the council try and make a point of looking at their email at least a couple of times a week. If there is an emergency or something important happening that is often how city hall communicates with the council, at least initially.

• Mayor Struck noted that she was glad to see school back up and running.
• Mayor Struck reported that currently there are only two active COVID-19 cases and it has been over a week. If all goes well those should drop off and hopefully, we can go into a zero active case status.
• Mayor Struck explained that there had been some changes to in-person meetings, but the requirements are quite restrictive. It was also recommended that if virtual meetings were an option that those continue. So, the city will continue with virtual meetings until further notice.

• Councilor Neve agreed that the requirements are quite onerous, pages long. The volunteers at the museum are not comfortable with the requirements and as of now the museum has no plans to reopen until January 2021.
• Councilor Neve ask about Halloween. Mayor Struck noted that the Centers for Disease Control and Prevention (CDS) guidelines consider trick or treating a high-risk activity. The city still plans to set up a table outside and pass out candy using the required COVID-19 guidelines.
• Councilor Kuiken noted that the city has done a great job with their COVID-19 response. Unfortunately, there just is not enough manpower!
• Councilor Davis asked if there was any park lighting planned. Mayor Struck noted that there is plenty of wiring around the park, but no lighting is planned at this time.
• Councilor Manlow asked if the budget meeting scheduled for Wednesday, October 7th at 4:00pm would be virtual. It was confirmed that yes, it would be virtual.
• Councilor Hall noted that every day an email is sent out from the South Bend High School and there is daily health checks. He substitute teaches but won’t be going back until there is a vaccine.
• Councilor Hall reported that Emergency Medical Services (EMS) will be running a special levy in November. It is $460,000 for the whole district. It will more than likely be reduced to $360,000 since EMS wasn’t sure of their total need until after the deadline for the levy.
• Councilor Hall explained that EMS recently had an ambulance remounted which saved the tax payers about $60,000. The Raymond Ambulance crew is very happy with it.
• Councilor Hall announced that EMS gifted a boat, trailer and motor to the South Bend Fire Department.
• Councilor Hall noted that there have been a few fishermen at the launch but the fishing has not been that great. There was also some paddle kayaks there but they didn’t catch anything.
• Councilor Hall explained that recently there was a motorhome staying at the launch that had to evacuate from the Southern Oregon fires. They were very appreciative to have a nice, reasonably priced place to stay.

Councilor Davis asked about a Memorandum of Understanding that was discussed during a recent meeting she attended of the JPCHA. Clerk/Treasurer Roberts explained to the council and staff that she had inadvertently forgot to include the MOU in their council packet. She asked the council if they would be willing to hear the MOU if she read the MOU in full out loud for the record. All of the council was in agreement that they would be willing to hear the agreement.

Clerk/Treasurer Roberts read the MOU in full out loud for the record.

After reading the MOU Mayor Struck explained to the council the intent behind the agreement. The Willapa Landing Apartments located at 506 Willapa Avenue, which is currently privately owned, is in a state of disrepair. The owners are quite elderly and no longer want the building. JPCHA would like to complete a Capital Needs Assessment to determine the condition of the buildings, the cost of immediate renovations and the long-term cost of maintaining the housing in decent, safe and sanitary conditions. JPCHA is asking the City of South Bend to help fund that Capital Needs assessment which would not exceed $9,000.

Councilor Kuiken asked what the benefit this would be to the city if the determination is that it won’t work. Ultimately the owners plan to give the buildings to JPCHA. It is JPCHA’s hope that the buildings are worth saving because it would displace 27 families in an already limited housing market. Clerk/Treasurer Roberts noted that she spoke with the city attorney who also reviewed the MOU and he felt that it was a beneficial use of city funds.

Councilor Hall made a motion to accept the Memorandum of Understanding between the City of South Bend and the Joint Pacific County Housing Authority as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Citizen Craig Spredeman questioned the city’s procedure regarding adding the MOU.

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The Zoom meeting was adjourned at 6:22 PM to meet again on Monday, October 12, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.