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CITY OF SOUTH BEND - COUNCIL MEETING - October 7, 2020

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1. CALL TO ORDER

The budget workshop was called to order by Mayor Struck at 4:00 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken Councilor Manlow, Councilor Davis, Councilor Hall, City Supervisor Houk, Police Chief Stigall and Clerk/Treasurer Roberts. Councilor Neve was absent. (Councilor Kuiken and Police Chief Stigall left early due to a fire call)

All aspects of the projected 2021 budget were reviewed and discussed at length.The meeting was adjourned at 6:23 pm to meet again at 5:30 PM on Monday, October 12, 2020 for the next regularly scheduled meeting at South Bend City Hall.
2. BUDGET WORKSHOP

All aspects of the projected 2021 budget were reviewed and discussed at length.

3. ADJOURNMENT

The meeting was adjourned at 6:23 pm to meet again at 5:30 PM on Monday, October 12, 2020 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 14, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 24, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #46055 thru Check #46107 - $305,254.72 Including EFT Payments

Payroll - Check #24871 thru Check #24886 - $104,121.34 Including Direct Deposit

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

Citizen Claire Wolfe from 721 Pacific spoke regarding the planned water outage in South Bend on September 4, 2020. She was extremely disappointed how the outage notifications was handled and thought that the city did a very poor job handling the situation.

5. CHENEY PARK BALL FIELD – COUNCILOR HALL

Councilor Hall noted that prior to the current interlocal agreement with the high school the field was mostly used for baseball and soccer. Reserved or scheduled times were in place for games and practices. Sometimes the field was reserved for special times such as during Labor Day. At non scheduled or reserved times the field was available for spontaneous use. Now the field is a baseball field and locked. Spontaneous use is no longer possible. To date there is no signage that indicates that the baseball field is a joint City of South Bend and South Bend School project. There also should be a sign listing the South Bend High School as the contact for scheduling or for reservations. There are two signs now but there is no phone number, times or contact information for after hours. Maybe an email would be helpful. Councilor Hall asked that Mayor Struck share these ideas and concerns with the district and also ask how they are or if they will provide other uses such as soccer.

Councilor Kuiken spoke up and advised that the football field has been used for soccer for quite some time now. South Bend is the only place in the area for the teams to play so it is in use almost seven days a week.

City Supervisor Houk advised that he has already been in contact with the school about signage. He will bring up the suggested additions.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall explained that he has received complaints about speeders on Washington Street. He will be borrowing Pacific County’s speed trailer and setting it up in that area for a bit.
  • City Supervisor Houk reported that the 4th Street Reconstruction Project (between Pacific and Willapa) is going well. This project is funded by a Community Development Block Grant (CDBG). Most of the utilities are in place.
  • City Supervisor Houk advised the Water Treatment Plant Upgrade Project bid opening is September 16th. This project is funded by the United States Dept of Agriculture, Rural Development (USDA RD) and CDBG.
7. MAYOR’S REPORT
  • Mayor Struck advised that the recent COVID-19 report from pacific county shows a total of 77 cases. Twelve are active, 10 confirmed and two are probable. This moves us into the high incident rating which is unfortunate because there will be no in person school until we are back down in the low rating.
  • Mayor Struck gave kudos to the South Bend Fire Department for handling two very serious fires over the last few days. The fire on Payne’s Alley Thursday, September 10th could have been catastrophic had it not been for the quick action of the South Bend Fire Department as well as multiple other agencies that responded. Thanks for a great job well done.
  • Mayor Struck also wanted to reiterate that the public needs to stay away from active fire scenes. At the Payne’s Alley fire there were issues with people moving barricades to access areas that were off limits to the public because of fire equipment as well as people and vehicles blocking areas that the fire department needed access to. This is not acceptable; it could get someone hurt or worse. It is also against the law.
8. COUNCIL COMMENTS
  • Councilor Kuiken gave kudos to all the local agencies that responded to the Payne’s Alley fire. It could have changed in a real hurry. It was a bad one. The City of South Bend is so fortunate, most if not all of the employees are also part of the volunteer fire department. That cross training is invaluable.
  • Councilor Neve also thought that the fire department did a great job.
  • Councilor Davis agreed that the fire department did a great job, it could have gone the other way easily.
  • Councilor Hall gave the fire department kudos for a job well done too.
  • Councilor Hall noted that the boat launch is staying busy with about 20 boats a day.
  • Councilor Hall thanked the city crew for a job well done on replacing the incline ramp at the board walk. It needed to be replaced and they did a great job.
  • Councilor Hall spoke briefly about the ongoing fight on social media about the subdivision of the Harbor Rock property and the possibility of Dollar General building on one of the sub plats. New groups have formed, Willapa Conservation Committee, and many allegations have been made on this site and as Councilor Hall had stated at a previous council meeting, these are opinions but stated as facts. Councilor Hall also noted that public records requests continue to be filed with the city as well as posts, especially by Willapa Conservation Committee, saying there were illegal actions. A number of complaints have been about the planning commission and the city council and that they did not read and respond to concerns. Councilor Hall believes that the council members did read the concerns and consider them but also believes it is totally unrealistic to think that each concern would be publicly responded to. (Note: this is a general synopsis of Councilor Hall’s comments. Not a verbatim account)
9. PUBLIC COMMENT – CURRENT AGENDA ITEMS

None

10. FUTURE AGENDA TOPICS

None

11. ADJOURNMENT

The Zoom meeting was adjourned at 5:57 PM to meet again on Monday, September 28, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - August 24, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken (logged in late due to technical issues at home. Came to city hall at 5:45 pm to attend meeting.), Councilor Manlow, Councilor Neve (logged in late due to technical issues), Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the August 10, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #46024 thru Check #46053 - $83,016.49 Including EFT Payments
Check #46054 VOIDED

3. CORRESPONDENCE

Dollar General

Mayor Struck explained that she will present a summary of the written and email correspondence submitted to the city. Each councilor received an exact copy of all correspondence received regarding the preliminary short subdivision. The summary includes all names and addresses [if known] of those providing submissions as well as their positions for or against.

Linda Buchanan – 212 S. Jackson, South Bend – Opposed to the Dollar General Craig Spredeman – 222 Pine, South Bend – Opposed to the Dollar General Sarah Murphy – 412 W Cowlitz, South Bend – Opposed to the Dollar General Harvest McCampbell – 331 1st Street, Raymond – Opposed to the Dollar General Rosemarie LeClair – E Robert Bush Drive, South Bend – Opposed to the Dollar General

Additional Correspondence Summary (Received August 24, 2020-after packets were distributed-emailed to the council same day):

Eric Pollard – Centralia, WA – Opposed to the Dollar General Pam Shipp – Raymond – Opposed to the Dollar General Christine Balcom – 315 Willapa Ave, South Bend – Opposed to the Dollar General Sandra Ellwanger Harris – Unknown Address – Opposed to the Dollar General

4. ITEMS FROM THE PUBLIC

Prior to public comment Mayor Struck explained that everyone from the public that wished to speak may do so. She asked that everyone please raise their hand to let staff know that you would like to speak and the Clerk/Treasurer would call upon you in turn as you appear on her screen. Please state your name and address before you begin. Each speaker will be limited to three minutes. You will be given a 30 second warning before your three minutes are up and you are muted.

Citizen Craig Spredeman, 222 Pine Street, felt that all of the correspondence should have been read and the questions that some of the citizens had should have been answered or addressed.

He also had issues with how the planning commission public hearing was held.

4A. REQUEST FOR AGENDA AMENDMENT

Mayor Struck requested that agenda Item #5 – Preliminary Short Subdivision Approval move to Item #6 and Item #6 – Emergency Executive Order – Extension move to Item #5.

Councilor Neve made a motion to accept this amendment as presented. (Councilor Neve logged in just prior to this motion) The motion was second by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

5. EMERGENCY EXECUTIVE ORDER - EXTENSION

Councilor Neve made a motion to accept the Emergency Executive Order Extension as presented. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

6A. JOHN KLIEM – CREATIVE COMMUNITY SOLUTIONS, INC.

Mayor Struck introduced Mr. Kliem who spoke regarding the Preliminary Short Subdivision, giving the council and public in attendance an overview of the processes that the planning commission followed for the Preliminary Short Subdivision. Mr. Kliem works with city staff and the planning commission on planning, zoning and comprehensive plan updates.

6. PRELIMINARY SHORT SUBDIVISION APPROVAL

Councilor Hall made a motion accepting the Preliminary Short Subdivision as presented. The motion was seconded by Councilor Neve.

During discussion Councilor Hall explained that he is part of the Willapa Bay Resistance on Facebook. He was also able to see postings on a private Facebook Page called SB Beige Box Project. He has read the comments – the negative impacts, low wages, ugly building, no dog walking, no people walking, no place for the annual circus, blocking the river view, migratory birds. Many of the public records requests that have been made have been posted to those groups. Several days before the planning commission meeting Councilor Hall noted that city staff had already put in over 100 hours responding to public records requests and the week prior the city supervisor had spent most of that week responding to those requests. There were 155 pages of back and forth emails (part of a public records request) between the city, the Dollar General, the city’s planner and the city’s engineers and he advised he read them all. There has been accusations of state and local laws being violated. These are posted as fact by an apparent lay person and even recently complaints that new public records requests are not being responded to quickly enough. These are opinions not fact! Councilor Hall pointed out that he relies on the state and city staff for his information. He mentioned that there were comments about the Dollar General not fitting into our quaint city. Councilor Hall then noted that there is an abandoned Arco and Shell station, a red tagged building, an empty iron works building, a former bowling alley, there is a beautiful new brewery, derelict boats, a building covered in briars and a derelict boat and several blocks east there is a massive junk yard. Councilor Hall explained that he had read all of the comments and attended the planning commission meeting. If and when the development goes forward it is up to the state to enforce their rules and the city to enforce theirs. Personally, Councilor Hall said he didn’t want a Dollar General to come to town because of the impact it might have on Pioneer and the mini marts, but the question tonight is only about the subdivision of the property that is owner by Harbor Rock. (Note: this is a general synopsis of Councilor Hall’s comments. Not a verbatim account)

Councilor Neve noted that she read her council packet, all 71 pages, and she came to the same conclusion as Councilor Hall. The City of South Bend has some warts. South Bend is made up of its PEOPLE and that is what makes it a great place.

Councilor Davis asked about the contamination which has been alluded to in various posts on Facebook. Mr. Kliem noted that is between the property owner and the state if there is any type of contamination. It has nothing to do with the city. If the Dollar General buys some property and there is contamination then they will deal with it through the state, but again is has nothing to do with the city. Vote: Ayes-4, Noes-0, Absent-0, Abstention-1 (Ayes-Councilor Kuiken, Councilor Neve, Councilor Davis, Councilor Hall. Abstention-Councilor Manlow)

7. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall announced that it is official. He has hired Tyson Johnson as a new officer for the South Bend Police Dept. His first day was August 22nd. If things go as planned, he will head to the Police Academy in November.
  • Police Chief Stigall explained that the city has a horrible problem at the recycle bins on Summit. People are dumping junk and garbage and he is asking for the citizens to please help! If you see someone dumping garbage or junk there please get a license plate number, a picture of the car or whatever your can do safely. He doesn’t think that the citizens want to lose the recycle bins.
  • Councilor Hall asked Police Chief Stigall about the junk and derelict mobile home that he and Police Chief Stigall had been discussing. Police Chief Stigall explained that two or three more vehicles have been removed and he has talked to the maintenance person and he is working on the property. They know it is on the city’s radar. Councilor Hall asked if there was a timeline and Police Chief Stigall advised no, but that he would follow up with the maintenance person and advise him that he needed to provide the city with one.
  • Councilor Hall asked Police Chief Stigall about two areas where there are derelict boats. One derelict boat is by a blue metal building and the other derelict boat(s) are on Spooner property. Police Chief Stigall advised he would look into both situations.
  • City Supervisor Houk reported that the 4th Street Reconstruction Project (between Pacific and Willapa) is going well. This project is funded by a Community Development Block Grant (CDBG).
  • City Supervisor Houk advised the Water Treatment Plant Upgrade Project goes out for bid on August 26th and the bid opening is September 16th. This project is funded by the United States Dept of Agriculture, Rural Development (USDA RD) and CDBG.
  • City Supervisor Houk explained that the city crew has been working with the contractors setting the forms for the sidewalks at Cheney Park from First Street to the Pavilion.
  • The structural work at the library is almost complete. This work was funded by .09 money from Pacific County.
  • Landscaping at Mary Rogers Pioneer Park has begun and should be completed in a few weeks.
8. MAYOR’S REPORT
  • Mayor Struck advised that she was notified that the Pacific County Health Department has lowered their monitored COVID-19 cases from two to one.
  • Mayor Struck thanked John Kliem, Eric Noah (Gray & Osborne, Inc.) and Dominic Miller (Gray & Osborne, Inc.) for all of their work on the Short Subdivision and also for attending the meeting.
9. COUNCIL COMMENTS
  • Councilor Manlow noted that was good news about the COVID cases and as far as Pioneer Grocery, they are seeing 99% percent mask compliance. Everyone is really doing a great job.
  • Councilor Hall mentioned that the only people wearing a mask at the boat launch were him and the fish checker. He did note that there were 55 paying customers on Saturday. It has been a bit slow. There was a camper that did mention to him that they really liked the spot and appreciated having it there.
  • Councilor Kuiken was glad to see Tyson Johnson as the new hire for the police department. He is local and is sure he will stick around. He watched Tyson grow up! Great choice!
  • Councilor Neve loves to see Police Chief Stigall around her neighborhood.
  • Councilor Neve announced that she and citizen Don Corcoran will be cruising South Bend on Saturday, Sunday and Monday of Labor Day weekend in the antique fire truck. They plan to drive up and down Robert Bush Drive, stopping at various businesses to celebrate Labor Day. They decided there will be a parade come hell or high water! Councilor Neve thanked Police Chief Stigall for agreeing to their request to cruise!
  • Councilor Davis would like to see the Planning Commission work on rules for South Bend’s waterfront as well as more community involvement and a vision for South Bend.
10. PUBLIC COMMENT – CURRENT AGENDA ITEMS

Citizen Craig Spredeman doesn’t think that people attend the city council meetings because for the most part things are done right. Yes, the rules are followed but the procedures are flawed.

11. FUTURE AGENDA TOPICS

Councilor Hall requested that Cheney Park Ball Field be on the September 14, 2020 agenda.

12. ADJOURNMENT

The Zoom meeting was adjourned at 6:23 PM to meet again on Monday, September 14, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

Date of Open Record Public Hearing and Public Comment: The South Bend Planning Commission will hold an open record public hearing by Zoom Video Communications on the proposed short subdivision beginning at 12:30 PM, August 20, 2020, in the South Bend City Hall.

Any person interested in providing public comment at the public hearing may do so by:

  1. Teleconference: Join by Zoom meeting.
    Meeting ID: 892 8801 1871 / Password: 872440
  2. Telephone: 1 (253) 215-8782
  3. Email: Comments must be submitted to Kim Porter at kim.porter@southbendwa.gov by 12:00 PM, August 20, 2020.
  4. Written comments: Comments will be accepted until 12:00 PM, August 20, 2020 by sending them City Hall, PO Box 9, South Bend, WA 98586

After receiving public testimony, the Planning Commission will consider the proposal and make a recommendation to the City Council. The City Council will consider the Planning Commission recommendation at the next regularly scheduled meeting and decide to approve, approve with modifications, or deny the short subdivision.

The City Council will hear one closed record appeal. Appeals heard before the City Council must be filed within 14 days of the notice of decision.

The full agenda packet can be viewed here.

CITY OF SOUTH BEND - COUNCIL MEETING - August 10, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the July 27, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45993 thru Check #46023 - $113,857.34 Including EFT Payments

Payroll - Check #24854 thru Check #24870 - $120,813.48 Including Direct Deposit

3. CORRESPONDENCE

None

4. ORDINANCE #1553 – AMENDING PORTIONS OF CHAPTER 12.20 OF SBMC – CITY BOAT HAVEN (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1553 – Amending portions of Chapter 12.20 of SBMC – City Boat Haven as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1554 – AMENDING AND ADDING TO CHAPTER 9.10 OF SBMC – DISORDERLY CONDUCT – PUBLIC NUISANCES (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1554 – Amending and adding to portion of Chapter 9.10 of SBMC – Disorderly Conduct-Public Nuisances. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. PROFESSIONAL SERVICES CONTRACT – PROSECUTING ATTORNEY

Councilor Neve made a motion accepting the Professional Services Contract for the Prosecuting Attorney as presented. The motion was seconded by Councilor Davis.

During discussion Clerk/Treasurer Roberts explained that Will Penoyar had moved into the Municipal Court Judge position which left the prosecutor vacant. After some searching, she found Killian Dunkeson who works for Ingram, Zelasko & Goodwin in Aberdeen willing to take the position, but it did require an increase in the contract dollar amount. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

Citizen Steve Rogers, 522 W Second Street, thanked Police Chief Stigall and the South Bend Police Department for their excellent service recently when his truck was stolen as well as some items out of his garage. Mr. Rogers was very impressed by the thoroughness of Police Chief Stigall. His truck as well as some of the items stolen from his garage were recovered quickly. There is no doubt that he is the right man for the job!

8. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall requested permission to surplus two police vehicles – a 2011 Chevrolet Tahoe and a 2012 Dodge Charger. Clerk/Treasurer Roberts also requested permission to surplus two Fire Department vehicles – a 1999 Dodge Ram Pickup and a 1989 Ford Ambulance Prep Van. Councilor Hall made a motion authorized the surplus of all four vehicles as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0
  • Councilor Hall asked Police Chief Stigall what the timeline was for follow-up on the nuisance complaint that he had made on the derelict building and vehicles recently. The collapsed building is still there as is most of the cars. Police Chief Stigall advised he will follow-up with the owner.
  • Councilor Hall asked Police Chief Stigall about two areas where there are derelict boats. One derelict boat is by a blue metal building and the other derelict boat(s) are on Spooner property. Police Chief Stigall advised he would look into both situations.
  • Mayor Struck reported for City Supervisor Houk who was not in attendance. The repair work at the library that the city received funding ($30,000) for would be starting on Tuesday, August 11th.
  • The 4th Street Reconstruction Project (between Pacific and Willapa) is going well
  • Landscaping at Mary Rogers Pioneer Park should begin next week.
  • Clerk/Treasurer Roberts noted that the 2021 budget calendar was in the councilors packet. It is an outline of the process that the city is required to use to prepare and pass the budget. She suggested that two workshops be set for October so they could be published early. October 7th and October 14th were decided. They will start at 4:00pm.
9. MAYOR’S REPORT

Mayor Struck advised that the office is still closed and the county still has rising COVID-19 case counts. Even though the front office is closed the public is still being served. If anyone knocks on the door, the door is answered. If anyone needs to come into the office, they follow the appropriate protocol.

10. COUNCIL COMMENTS
  • Councilor Hall briefly talked about the discussions going on on social media regarding the Dollar General, a new business that is scheduled to come to town. He asked if after the subdivision is approved by the planning commission does it come to the city council for final approval? He was advised yes, that is correct. He then asked, once someone meets all of the rules, and the city has a lot of them, that doesn’t come to the council correct? Mayor Struck advised yes, that is correct. It is private property. We have no say on what a person does with their property as long as they follow the proper zoning for their property and city codes.
  • Councilor Hall expressed his annoyance concerning the disappearance of the envelopes at the boat launch. Even though they continually vanish seven people still managed to pay without them.
  • Councilor Hall wanted to note that there are two steps to public nuisances – an inquiry and an official complaint.
  • Councilor Kuiken thanked Police Chief Stigall for the nice job outfitting the new police vehicle. The work was done in-house and they did a great job. Very impressive!
  • Councilor Davis noted that Immigration Support will be working with the Pacific County Health Department to assist with non-English speaking citizens that need COVID-19 assistance.
11. PUBLIC COMMENT – CURRENT AGENDA ITEMS
  • Citizen Craig Spredeman asked if city emails were part of “Correspondence” on the agenda. Mayor Struck advised no, it is not. Only if the emails are specifically addressed to the council. The city receives hundreds of emails a week.
  • Mr. Spredeman asked if the subdivision for the Dollar General was approved by the city council and Clerk/Treasurer Roberts advised him that the subdivision for that property was approved by the city council on October 22, 2018.
12. FUTURE AGENDA TOPICS

Councilor Hall advised that he had no comment and that the Cheney Park Ball Field stay as a future agenda topic.

13. ADJOURNMENT

The Zoom meeting was adjourned at 5:57 PM to meet again on Monday, August 24, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - SPECIAL ZOOM COUNCIL MEETING - August 5, 2020

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1-2. CALL TO ORDER AND ROLL CALL

The special council meeting was called to order by Mayor Struck at 3:15 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, City Supervisor Houk and Clerk/Treasurer Roberts. Police Chief Stigall was not required to attend.

3. RESOLUTION #2020-02 – AUTHORIZING WASHINGTON STATE RECREATION AND CONSERVATOIN OFFICE (RCO) GRANT APPLICATION FOR SB ATHLETIC FIELD

Mayor Struck gave a brief explanation of the grant noting that this grant was just a very small piece of the funding package for the project. The total cost for the athletic field turf is approximately $1,000,000. The city is the pass-through agency as the South Bend High School cannot apply for RCO grants.

Mayor Struck also explained that she spoke with Superintendent Jon Tienhaara and public access for the SB Athletic Field after the renovations are complete will remain as it currently is. No changes will be made. The public will be able to freely walk on and off of the site at any time they choose.

Councilor Neve made a motion to accept Resolution #2020-02 – Authorizing Washington State Recreation and Conservation Office (RCO) Grant Application for SB Athletic Field. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

4. ADJOURNMENT

The meeting was adjourned at 3:17 PM to meet again at 5:30 PM on Monday, August 10, 2020 for the next regularly scheduled meeting via Zoom.

CITY OF SOUTH BEND - COUNCIL MEETING - July 27, 2020

Due to technical issues, the meeting was not recorded.

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken (left meeting after agenda Item #4 due to computer issues), Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the July 13, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45978 thru Check #45992 - $50,141.90 Including EFT Payments

3. CORRESPONDENCE

None

4. ORDINANCE #1553 – AMENDING PORTIONS OF CHAPTER 12.20 OF SBMC – CITY BOAT HAVEN (FIRST READING)

Prior to the motion Mayor Struck presented Ordinance #1553 – Amending Portions of Chapter 12.20 of SBMC – City Boat Haven for discussion. Councilor Hall requested the following addition “Campers will be fined and/or evicted for non-payment of fees”.

Councilor Hall made a motion to move said ordinance with the requested change to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1554 – AMENDING AND ADDING TO CHAPTER 9.10 OF SBMC – DISORDERLY CONDUCT – PUBLIC NUISANCES (FIRST READING)

Prior to the motion Mayor present Ordinance #1554 – Amending Portions of Chapter 9.10 of SBMC – Disorderly Conduct – Public Nuisances for discussion.

Councilor Neve made a motion to move said ordinance to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

6. CHENEY PARK/SOUTH BEND HIGH SCHOOL AGREEMENT (COUNCILOR HALL)

Councilor Hall reviewed the Cooperative Development and Use Agreement between the City of South Bend and the South Bend School District and noted that there had been a lot of changes and improvements to Cheney Park since that agreement was made. It was asked if the school maintained the field and City Supervisor Houk advised that the school is responsible for everything inside the fence. The City maintains the areas of the park outside the fence and there was some discussion that maybe the school should be responsible for that area as well. Councilor Davis expressed her concerns about that field being locked and the fact that it exempts a portion of the community from using it. It was agreed that there is nothing in the agreement about it being locked however there is a policy in place for use of the field. It requires contacting the school for a key as well as a list of does and don’ts. The cost of the field was significant - $500,000+ - and is something that the school wants to see maintained properly. There was also some discussion about fencing the area outside of the ball field. City Supervisor Houk advised that he would look into the cost.

At some point the discussion also included the schools plan to replace the football field surface with turf. The city council does not want to see this area get locked up like the baseball field did because this also includes the track which is used almost daily by many people within the community for exercise. Mayor Struck advised that this too will include a cooperative agreement and the city council will have the opportunity to negotiate anything that might be included or not included in that agreement since they will have the final say or approval over the agreement.

7. PLANNING COMMISSION AND CIVIL SERVICE BOARD APPOINTMENTS (COUNCILOR HALL)

Councilor Hall requested that the council be notified of future openings on the planning commission and civil service board prior to appointments. Clerk/Treasurer Roberts noted that in the future she will see that the council receives a copy of the announcements for planning commission vacancies that is published in the paper. As far as the civil service board she doesn’t foresee much movement on the board in the next few years, but if there is, she will let the council know.

8. TRAFFIC FLOW AT THE SOUTH BEND HIGH SCHOOL (COUNCILOR HALL)

Councilor Hall hoped that Councilor Kuiken would be able to address this, but since Councilor Kuiken left the meeting early there was no further discussion on this topic.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall reported that his department is conducting the necessary background checks on the applicant for the police officer position. If everything goes smoothly, he hopes to have a hire date of mid-August.
  • Police Chief Stigall noted that things have really picked up. Calls for service are up 58% from the same time last year.
  • City Supervisor Houk reported that a contractor has been secured for the sod and trees at Mary Rogers Pioneer Park. He had reached out to several companies for bids without a great deal of success. This bid was $36,000 which was substantially less than the one other bid that was received. The next hurdle will be scheduling the work.
  • City Supervisor Houk explained that there will be a pre-construction meeting with the city, Gray & Osborne, Inc. and Rognlin’s on Tuesday regarding the 4th Street Reconstruction Project. Everyone will be meeting at Cheney Park to allow for social distancing.
  • City Supervisor Houk noted that the crew has been busy working on water leaks and general summer maintenance projects.
  • City Supervisor Houk announced that the city received notice from the Washington State Recreation and Conservation Office (RCO) that they have approved the increase in the grant to fund the field lighting at Cheney Park. The increase is $75,259 with an increased match of $15,600. The total project cost, including the match is $420,859. The Cheney Foundation provided part of the match ($35,000), the city will (or has already) provided a portion of the match with “in kind” services ($25,000) and South Bend High School will be funding the additional match increase due to the costs associated with poor soil conditions ($15,600).
  • City Supervisor Houk advised Councilor Hall that he had contacted Three Rivers Mosquito and Vector Control and asked them if they were spraying the development on Water Street for mosquito’s and he was advised that yes, they have been spraying there.
  • Councilor Hall asked City Supervisor Houk if there had been any movement on the two complaints that he had filed regarding a particular nuisance property. Police Chief Stigall advised that he has been working with the property owner and as of this week several cars have been removed with more scheduled. He is also working with her maintenance person to get the building, or what was once a building, removed. They are making progress and things are moving forward.
  • Clerk/Treasurer Roberts noted that she has had Kim Porter put up an agenda at the post office every Thursday or Friday morning prior to council meeting since she was asked by the council to do so and it is gone by that afternoon. The agenda will not be posted there anymore.
11. MAYOR’S REPORT

None

12. COUNCIL COMMENTS
  • Councilor Neve noted that her area has been pushed back another year on the city’s six-year road plan. She hopes it makes it to the top someday.
  • Councilor Manlow suggested that the city have a discussion with the school about the shrinking public access. Mayor Struck advised that she planned on it.
  • Councilor Davis thanked City Supervisor Houk and Police Chief Stigall for working on the public nuisances. It is appreciated.
  • Councilor Davis asked what the city will pay for the lights at Cheney Park. (See City Supervisor Houk comments under Department Head Reports)
13. PUBLIC COMMENT – CURRENT AGENDA ITEMS

Citizen Craig Spredeman said that he agreed with all of the comments about public access to the park. [Cheney Park]

14. FUTURE AGENDA TOPICS

None

15. ADJOURNMENT

The Zoom meeting was adjourned at 6:15 PM to meet again on Monday, August 10, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - July 13, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

Prior to the approval of the agenda Clerk/Treasurer Roberts requested an amendment to the agenda adding Item #8A – Bid Results – 4th Street Reconstruction Project

A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the June 22, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45940 thru Check #45977 - $125,198.79 Including EFT Payments

Payroll - Check #24837 thru Check #24853 - $111,312.26 Including Direct Deposit

Check #24841 VOIDED

3. CORRESPONDENCE

None

4. SWEARING IN – OFFICER DOCKTER, SERGEANT GONZALEZ & POLICE CHIEF STIGALL

Clerk/Treasurer Roberts swore in Officer Dockter, Sergeant Gonzalez and Police Chief Stigall via Zoom.

5. PUBLIC HEARING @ 5:40 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN 2021-2026

Prior to opening the public hearing Mayor Struck read each of the projects on the list which were as follows:

Project Title

Project Description

Road Name

Begin Termini

End Termini

Phase

Start

Date

Broadway Ave

Road reconstruction (No sidewalk)

Broadway Ave

Quincy Street

East End

2021

Second Street

Road reconstruction (No sidewalk) Storm drainage

Second Street

Cedar Street

End

2022

First Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

First Street

A Street

C Street

2022

Rixon Road

Road reconstruction (no sidewalk) Storm drainage.

Rixon Road

Willapa Avenue

Apartment Entrance

2022

Jefferson Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Jefferson Street

SR 101

First Street

2023

First Street

Road reconstruction and widening. Storm drainage.

First Street

Jackson Street

Harrison Street

2023

Pacific Avenue

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Pacific Avenue

2nd Street

City Limits

2024

Madison Street

Road Reconstruction & widening, add sidewalk on one side. Storm drainage

Madison Street

SR 101

First Street

2025

Summit Avenue

Road reconstruction and widening, add sidewalk on one side. Storm drainage.

Summit Avenue

SR 101

Ohio Avenue

2025

Washington Street

Road reconstruction and widening, add sidewalk on one side. Storm drainage

Washington Street

Third Street

Water Street

2026

Raymond South Bend Road

Road reconstruction and widening. Storm drainage

Raymond South Bend Road

Harrison Street

City Limits

2026

 

Mayor Struck opened the public hearing at 5:40 pm. There was no public comment and the public hearing was closed at 5:41pm.

6. RESOLUTION #2020-01 – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN 2021-2026

Councilor Hall made a motion to accept Resolution #2020-01 – Six Year Transportation Improvement Plan 2021-2026 as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

7. ANNUAL INCREASE – CONTRACT FOR GARBAGE & RECYCLABLES

Councilor Neve made a motion to accept the Contract for Garbage and Recyclables for Harold LeMay Enterprises, Inc. as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

8. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Hall made a motion to accept the Personal Services Contract for the Chief of Police as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

8A. BID RESULTS – 4TH STREET RECONSTRUCTION PROJECT

Mayor Struck presented the bid results for the 4th Street Reconstruction Project. There was a single bidder – Rognlin’s Inc., Aberdeen, WA. With a bid of $558,288.63. The engineers estimate was $555,368.44. The city’s engineers, Gray & Osborne, Inc. recommended that the project be awarded to Rognlin’s, Inc.

Councilor Neve made a motion to award the 4th Street Reconstruction Project to Rognlin’s, Inc. based on the information provided by Gray & Osborne, Inc. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Stigall noted that the 4th of July weekend was better than normal. Less complaints and more than normal fireworks. He did point out that his department had zero tolerance for fireworks prior to the 4th of July and that two tickets were issued.
  • Police Chief Stigall announced that civil service testing on July 8th was successful with 6 candidates making it through all three steps of the process. He will be conducting a Chiefs Interview with the top three on July 14th and should have a decision on which one will move forward by the end of the week.
  • City Supervisor Houk advised that it is business as usual for him and his crew.
11. MAYOR’S REPORT
  • Mayor Struck announced that she and three additional staff conducted Zoom interviews for the Municipal Court Judge’s position. Three people applied – Nancy McAllister, Mike Turner and William Penoyar. Following the interviews and discussion with the interview panel Mayor Struck appointment William Penoyar. She requested the council confirm the appointment. Councilor Neve made a motion confirming the appointment of William Penoyar as Municipal Court Judge. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck explained that city hall is still closed and she is not sure when it will reopen. She explained the reasoning behind the continued closure noting that six of the seven employees at city hall are immune compromised, live with someone that is or is a caregiver for someone that is. Mayor Struck asked if the council had any questions, comments or concerns. There were none.
12. COUNCIL COMMENTS
  • Councilor Neve mentioned that her only complaint regarding fireworks were the M80’s during the day on the 3rd and 4th. She could feel the concussions, it was not pleasant.
  • Councilor Neve requested that the minutes reflect what the city’s policy is on wearing masks. Police Chief Stigall addressed the city’s policy regarding the mask mandate. The police department is taking an education standpoint. When they contact people, they education them about the Governor’s order and if they say they don’t have a mask they have a few in their car and they will provide them one so they can follow the order. That is how it is being done. Councilor Neve asked what about second or third offences and if his department was keeping track. Police Chief Stigall advised that no, they are not keeping track.
  • Councilor Neve congratulated Police Chief Stigall!
  • Councilor Davis asked if someone from the fire department could start attending the council meetings again, like was done in the past. She also inquired if they kept a log of the calls that they responded to. Police Chief Stigall advised that the fire department is required to keep a log of all the calls they respond to and that information is submitted electronically through a fire reporting system monthly. Councilor Davis asked if she could get a copy and Police Chief Stigall agreed to get her one.
  • Councilor Hall also congratulated Police Chief Stigall.
  • Councilor Hall noted that he enjoyed AWC’s session on Advancing Racial Equality during their Annual online Conference and recommended the video “The Look” by Procter & Gamble.
  • Councilor Kuiken congratulated all of the police department guys! They are great representatives for our community!
  • Councilor Manlow also congratulated Police Chief Stigall and the great solid team that he has now. He also appreciated the hard stance on fireworks. He hasn’t forgot the many house fires he responded to over the years because of them.
13. PUBLIC COMMENT – CURRENT AGENDA ITEMS

None

14. FUTURE AGENDA TOPICS
  • Cheney Park/South Bend High School Agreement (Councilor Hall)
  • Planning Commission and Civil Service Board appointments (Councilor Hall)
  • Traffic flow at the South Bend High School (Councilor Hall)
15. ADJOURNMENT

The Zoom meeting was adjourned at 6:13 PM to meet again on Monday, July 27, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - June 22, 2020

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1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk, and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda, and the minutes of the June 8, 2020, regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45912 thru Check #45939 - $104,471.53 Including EFT Payments

3. CORRESPONDENCE

Letter from Craig Spredeman – Mayor Struck presented a letter from citizen Craig Spredeman which supported Councilor Hall’s request for an additional public comment period on the council agenda. All of the councilors received a copy of the letter in their packet and the letter was read by Mayor Struck for the record.

4. ORDINANCE #1552 – COMPREHENSIVE PLAN UPDATE (SECOND READING)

Councilor Hall made a motion to accept Ordinance #1552 – Comprehensive Plan Update as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

5. ADDING AN ADDITIONAL PUBLIC COMMENT PERIOD TO AGENDA – TABLED FROM JUNE 8, 2020 MEETING

Councilor Hall made a motion to add “Public Comment – Current Agenda Items” to the agenda after “Council Comments”. Following discussion, the motion was seconded by Councilor Neve.

Vote: Ayes-4, Noes-1, Absent-0 (Ayes Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall. Noes Councilor Kuiken)

6. NUISANCE ORDINANCE COMPLIANCE – BOB HALL

Councilor Hall explained that the current nuisance ordinance was revised several years ago to help the city address some of the derelict property and businesses in town as well as issues with abandoned cars and boats. He understands that it is complaint-driven but if a council member has a complaint it needs to be considered a formal complaint and the council member as well as the council should get some kind of status report back within a month.

Following further discussion Interim Police Chief Stigall and City Supervisor Houk explained that they were working on a process to begin dealing with the nuisance properties within South Bend. They understand that it hasn’t been consistent in the past but they are both working on putting together a procedure that hopefully will be more effective. Mayor Struck also noted that there could easily come a time when the council will need to make a decision on how far they want to take the abatement process because some of the buildings in question could eventually require the city’s intervention which will come from the city’s budget.

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Councilor Hall asked Interim Police Chief Stigall the status of his Police Reserves. He was advised that there is one reserve and Interim Police Chief Stigall is working on getting him into the Reserve Academy. Councilor Hall asked if there was any training on racism and he was advised that it is a scaled-down version of the Police Academy which includes training on racism.
  • Councilor Hall asked City Supervisor Houk if the Yellow Deli owners were going to add a fence at the top of their property line and he was advised that they have been in talks with the owners of the property at the top of the hill, but there have been no decisions made yet. The Yellow Deli owners don’t want to put up anything that will obstruct the property owner's view.
  • Councilor Hall asked City Supervisor Houk if the crew could mow the lower area on the riverside of the parking lot at the boat launch. It is mostly weeds and blackberry vines but it needs to be knocked down. Councilor Hall also thanked the crew for limbing the trees that were hanging over the new pergola.
  • Clerk/Treasurer Roberts advised that the city hall is still closed and will not reopen until after the 4th of July holiday. There are still a few things that are required for compliance that have not been received yet.
9. MAYOR’S REPORT
  • Councilor Hall asked Mayor Struck when the restrooms at Summit St might reopen and he was advised that at this time she really didn’t know. The COVID-19 requirements would require continuous as opposed to just once a day cleaning and right now the city doesn’t have the funds or personnel to be able to do that. Councilor Hall asked about the restrooms at Mary Rogers Pioneer Park and City Supervisor Houk advised that the city is still waiting on a bid for the landscaping before that project can move forward.
  • Mayor Struck announced that the city has signed a contract with a local cleaning company that will handle the cleaning of the South Bend Library. It will cost the city approximately $5,000 through the end of the year. COVID-19 requirements are significant for all public buildings.
  • Mayor Struck was asked if street lighting would be part of Mary Rogers Pioneer Park and they were advised that no, it is not in the plan.
  • Mayor Struck explained that she had received an email from the Red Cross expressing their urgent need for donations! You can go to www.redcrossblood.org and schedule an appointment. For those that might wonder all of the blood is tested for COVID-19.
  • Mayor Struck suggested to the council that the council meetings for July – 13th and 27th – continue as Zoom meetings. The council unanimously agreed.
  • Mayor Struck reported that four new COVID-19 cases were reported in Pacific County today. One person from out of state was staying with someone locally and that person infected three family members.
10. COUNCIL COMMENTS
  • Councilor Neve summarized – if its here, it's here. We have to live with it. (COVID-19)
  • Councilor Neve thanked Councilor Hall for his stance on derelict buildings even though it stole her thunder.
  • Councilor Neve thanked Interim Police Chief Stigall. She thinks he is doing a wonderful job!
  • Councilor Hall thanked citizen Craig Spredeman for his letter and impressive analysis.
  • Councilor Hall noted that there haven’t been many boats at the launch but there have been a few RV staying.
  • Councilor Kuiken acknowledged the city crew and the police department for a job well done. Keep up the good work and stay safe.

None

11. FUTURE AGENDA TOPICS

Councilor Hall – Nuisance Ordinance Compliance

12. ADJOURNMENT

The Zoom meeting was adjourned at 6:23 PM to meet again on Monday, July 13, 2020, for the next regularly scheduled meeting via Zoom unless otherwise announced.