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CITY OF SOUTH BEND - COUNCIL MEETING - March 9, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. COUNCIL POSITION #5 INTERVIEWS

Four candidates submitted letters of interest for Council Position #5 – Clarence (Bunny) Williams, Craig Spredeman, Robert (Bob) Hall and Rich Pearson. All candidates were present except for Rich Pearson. Mr. Williams was present telephonically.

Clerk/Treasurer Roberts prepared numbers and each candidate drew to determine their order for interviews. Each candidate spoke for a maximum of 3 minutes and the council asked all candidates the same predetermined questions. Those candidates not being interviewed waited in the city hall lobby and the speaker phone was muted after Mr. Williams interview.

Mayor Struck and the council adjourning to Executive Session at 6:09 pm for a maximum of 15 minutes to discuss the candidate qualifications. Mayor Struck, Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:15 pm. Note: The audience remained in the council chambers while the council adjourned to Executive Session.

The council prepared and signed their ballots. Clerk/Treasurer Roberts tallied the votes and Clerk/Treasurer Roberts announced that Robert Hall was the new South Bend Councilor for Position #5

Clerk/Treasurer Roberts performed the swearing in ceremony and then the council returned to their regular agenda items

4. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 24, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45689 thru Check #45730 - $390,300.17 Including EFT Payments

Payroll - Check #24771 thru Check #24786 - $101,537.76 Including Direct Deposit

5. CORRESPONDENCE

None

6. CENTRAL AVENUE SEWER LINE REPLACEMENT – PHASE TWO PROJECT – ACCEPT AS COMPLETE

Councilor Neve made a motion accepting the Central Avenue Sewer Line Replacement – Phase Two Project as complete. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his department is working on four active sexual assault cases, all involving juveniles. There are four suspects.
  • City Supervisor Houk noted that he recently did a walk through with Gray & Osborne, Inc. of the current 4th Street Reconstruction Project (Community Development Block Grant funded) and the upcoming Adams Street Project (Transportation Improvement Board funded).
  • City Supervisor Houk pointed out that he recently met with the Geotech regarding the Cheney Park lighting project that is being funded mostly by a Recreation and Conservation Office grant. The soil analysis is not looking good and could potentially have a significant financial impact on the project.
  • City Supervisor explained that the crew is busy working on the usual spring projects and even though they are short handed they are working hard and it is very much appreciated.
  • City Supervisor Houk pointed out that the construction at Mary Rogers Pioneer Park continues to go very well.
  • Clerk/Treasurer Roberts advised that she will be out of the office next week for the Washington Municipal Clerks Conference assuming that the Coronavirus doesn’t cause it to be cancelled.
9. MAYOR’S REPORT
  • Mayor Struck noted that she attended a meeting at the Pacific County Health Department regarding the Coronavirus recently. Multiple agencies attended including the Pacific County Hospital, Pacific County Transit, County Commissioners and the Mayors from all four cities in Pacific County. Dr. Steven Krager, Public Health Officer and Representative for Pacific County was also in attendance.
  • Mayor Struck explained that Pacific County will be activating the Emergency Operations Center (EOC) on Thursday, March 12th as an exercise in case of a pandemic.
  • Mayor Struck mentioned that her and Clerk/Treasurer Roberts presented Fundamental of Municipal Budget Cycles as a Webinar at the Association of Washington Cities office on Friday, March 6th. It certainly was a new experience, but it was fun too.
  • Mayor Struck pointed out that during some of the candidate interviews the future of the city was discussed and she explained that she has been actively involved in a broadband working group which is made up of the Pacific County Hospital, Port of Willapa Harbor, the schools, County Commissioners, Mayors and the PUD. The group recently received a $116,000 grant for mapping and surveying and the goal, after the mapping and surveying is done, is to bring broadband to every home in Pacific County. It will require additional grant funds but for our area to grow it is a must. The future sees more people leaving the over populated cities and coming to rural areas and creating cottage industries, but to do that they must have sufficient broadband service which our area is severely lacking.
10. COUNCIL COMMENTS
  • Councilor Hall thanked the council for allowing him a chance to come back.
  • Councilor Hall mentioned Emergency Management Services (EMS) which is funded by a permanent levy, a special levy and call fees. There is no out of pocket expenses for anyone that uses EMS in Pacific County.
  • Councilor Hall pointed out that ambulances get a lot of use. To keep costs down the boxes are remounted on new chaises. One that was done recently was its second remount. It saves around $60,000.
  • Councilor Hall explained the recent EMS special levy was recently approved for $460,000 however EMS will only be asking for $300,000
  • Councilor Davis congratulated Councilor Hall and noted that she is looking forward to working with him.
  • Councilor Davis advised Mr. Spredeman that she would be interested in working with him on a possible Saturday Market if he would like to get together and talk.
  • Councilor Neve brough up her concerns over the ongoing issues with the derelict buildings in town. She noted that it is difficult to start a business in town when it looks so crappy. South Bend has a reputation of a run-down city. There are just so many areas that look awful!
  • Councilor Kuiken thanked the city crew for bending over backwards and helping on every project that needs to be done. They do a great job!
  • Councilor Kuiken welcomed Councilor Hall aboard!
11. ADJOURNMENT

The meeting was adjourned at 6:38 PM to meet again on Monday, March 23, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - February 24, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 10, 2020 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-0

Vendors - Check #45661 thru Check #45688 - $61,483.44 Including EFT Payments

4. CORRESPONDENCE

None

5. COUNCIL POSITION #5

Mayor Struck announced that there were four letters of interest for Council Position #5 and they were included in each of the councilors packets except for one that was received Friday, February 21st after the packets had been transmitted. A copy of that letter was provided to each councilor at the meeting. Those interested are Clarence (Bunny) Williams, Bob Hall, Craig Spredeman and Richard Pearson.

Clerk/Treasurer Roberts explained that at the council meeting on March 9th the council will have an opportunity to interview each person, asking a series of pre-determined questions. After the interviews the council will adjourn to executive session to discuss their qualifications only. The council will then return to session and vote. After the vote, the selected individual will be immediately sworn in and the council meeting will proceed.

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that after the civil service testing and oral boards on February 11th and 12th he made a conditional offer to the one applicant that made it through to the roster. He will start working on his background check.
  • Officer Gonzalez is currently working on a sexual assault case involving a juvenile. It will involve overtime, but the majority of it should be covered by grant funds.
  • City Supervisor Houk announced that he recently purchased a new shop truck. It was long overdue and the crew was very happy to have a new truck.
  • City Supervisor Houk requested permission to surplus a 2005 Chevrolet Shop Truck. Councilor Neve made a motion authorizing the surplus of a 2005 Chevrolet Shop Truck. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0
  • City Supervisor Houk noted that the Yellow Deli submitted revised plans today, but they have not been reviewed yet.
  • City Supervisor Houk pointed out that the construction at Mary Rogers Pioneer Park is going very well.
8. MAYOR’S REPORT
  • Mayor Struck noted that Mary Rogers Pioneer Park was five years in the making. It is nice to see it finally come to fruition.
  • Mayor Struck explained that the city has purchased two new benches and a bike rack to go in next to Elixir. The benches that are there are rotting away and one had to be taken out last year because it had become a hazard. The new benches are not made from wood so they will last much longer.
9. COUNCIL COMMENTS

Councilor Davis asked if there was any plans to revive the First Street Park. City Supervisor Houk advised that he has already been looking at it and hopes to do just that.

10. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, March 9, 2020 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 10, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Little absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 27, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45637 thru Check #45660 - $38,376.67 Including EFT Payments

Payroll - Check #24754 thru Check #24770 - $109,566.16 Including Direct Deposit

4. CORRESPONDENCE

None

5. COUNCIL POSITION #5

Mayor Struck read Councilor Little’s letter of resignation from council position #5. Clerk/Treasurer Roberts explained the process for filling the vacant position. Councilor Neve made a motion to accept Councilor Little’s resignation and declare Council Position #5 open. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0

6. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Neve made a motion to accept the Personal Services Contract for the Chief of Police with the amended salary amount of $66,570.00. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0

7. PERSONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Councilor Neve made a motion to accept the Personal Services Contract for the City Supervisor/Building Inspector as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-0

8. PERSONAL SERVICES CONTRACT – CLERK/TREASURER

Councilor Davis made a motion to accept the Personal Services Contract for the Clerk/Treasurer as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC
  • Citizen Teresa Sanders – 119 W 2nd Street – spoke briefly regarding property located adjacent to her home that she says she has been maintaining since 2007. The said property was gifted to the city in 2018 by the estate of Melvin & Fran Gibbons. Ms. Sanders was under the impression that she owned the property or would be given the property by Melvin & Fran Gibbons. There was nothing in writing to corroborate this information and the city reached out to the executor of the estate and they were unaware of any kind of agreement and was advised that the family wanted this property to remain with the city. Following a discussion with the council, the council was unanimous in their agreement that the property remain with the city as this is the only section available for parking expansion or future growth for Cheney Park.
  • Matthew Wilson – 718 Elm Street, Raymond – spoke to the council regarding his Eagle Scout Project which will be a pergola at the Ron Craig Boat Launch. It will cover one of the current picnic tables. Councilor Neve made a motion supporting Matthew Wilson’s Eagle Scout Project as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-0
10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that there would be civil service testing on February 11th and oral boards on the 12th assuming those that test pass the written and physical fitness testing.
  • City Supervisor Houk reported that the city hired Downing Diversified to bore out the outfalls at Light Creek. It was very successful and has increased the capacity at Light Creek by approximately 70%.
  • City Supervisor Houk advised that the city is still working with the Yellow Deli. Their last submittal was returned for a couple of minor changes. Things are moving forward slowly.
  • City Supervisor Houk touched briefly on the city’s policy and process for handling nuisance buildings. Normally it starts out with a verbal discussion with the property owner either by City Supervisor Houk or Police Chief Eastham. If that doesn’t correct the problem then a formal written process begins which eventually includes fines through municipal court. City Supervisor Houk noted that nuisance issues are complaint driven.
  • Clerk/Treasurer Roberts explained that the city would be replacing all of the tile floor at city hall on May 13, 14 and 15. The contractor said they anticipate it taking three full days and city hall will be closed during that time. Clerk/Treasurer Roberts noted that this information will be communicated to the public via the city website, the newspaper, water bills and postings at city hall.
11. MAYOR’S REPORT

Mayor Struck noted that City Action Days in Olympia was informative and a great opportunity to learn what the legislature has before them. February 13th is the Association of Washington Cities Mayors Exchange which will provide a pretty idea on some of the bills. There are some proposals that will affect city’s and how we do business. There are also some proposed bills that are beneficial.

12. COUNCIL COMMENTS
  • Councilor Neve inquired about the number of dogs in South Bend. It was agreed that many dogs are not licensed unfortunately.
  • Councilor Manlow noted that he will miss Councilor Little, his expertise and knowledge. Everyone agreed.
  • Councilor Kuiken wished Police Chief Eastham luck on the civil service testing.
13. ADJOURNMENT

The meeting was adjourned at 6:15 PM to meet again on Monday, February 24, 2020 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - January 27, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter. City Supervisor Houk and Clerk/Treasurer Roberts (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 13, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45604 thru Check #45636 - $188,755.15 Including EFT Payments

4. CORRESPONDENCE

None

5. CONTRACT FOR LEGAL SERVICES FOR INDIGENT CRIMINAL DEFENDANTS

Councilor Neve made a motion to approve the contract for Legal Services for Indigent Criminal Defendants. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

6. CONTRACT FOR PROFESSIONAL SERVICES CITY PROSECUTING ATTORNEY

Councilor Neve made a motion to approve the contract for Professional Services City Prosecuting Attorney. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

7. ERIC WESTON – MUNICIPAL COURT JUDGE PRESENTATION

Judge Weston gave a presentation about South Bend Municipal Court to the council. Judge Weston advised that court was running well and Court Clerk Lisa Carlson was doing a good job.

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that Officer Dockter was going great at Police Academy and should graduate April 2, 2020.

10. MAYOR’S REPORT

Mayor Struck advised that her and Clerk/Treasurer Roberts were going to be at Association of Washington Cities – City Action Days, January 28-29, 2020. This conference is one of her favorites she waits for all year.

11. COUNCIL COMMENTS

Councilor Kuiken gave kudos to the public works crew for doing a great job during the snow and rain.

12. EXECUTIVE SESSION – POTENTIAL REAL ESTATE SALE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:04 PM for 10 minutes for the purpose of potential real estate sale. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter were in attendance.

At 6:14 PM Administrative Assistant Porter left to notify anyone waiting that it would be an additional 5 minutes. There was one person waiting in the lobby and/or outside.

Mayor Struck reconvened the meeting at 6:19 PM.

Executive sessions are done in accordance with RCW 42.30.080

13. ADJOURNMENT

The meeting was adjourned at 6:19 PM to meet again on Monday, February 10, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - January 13, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk and Councilor Kuiken (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the December 9, 2019 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45508 thru Check #45603 - $151,194.00 Including EFT Payments

Check #45346 Voided

Payroll - Check #24736 thru Check #24753 - $114,457.59 Including Direct Deposit

4. CORRESPONDENCE

None

5. PLANNING COMMISSION APPOINTMENTS

Mayor Struck asked the council to accept her recommendation of Rinna McHugh and Norman Olsen to the planning commission. Councilor Neve made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. ACCEPTANCE OF CONSTRUCTION BID FOR MARY ROGERS PIONEER PARK

Clerk/Treasurer Roberts explained that the city had received two bids for the construction of the restrooms for Mary Rogers Pioneer Park. Coastline Roofing - $125,000.00 and Mike Donovan Construction/Guernsey Construction - $80,932.31. Councilor Neve made a motion to accept Mike Donovan Construction/Guernsey Construction bid of $80,932.31. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

7. 2020 ECONOMIC DEVELOPMENT COUNCIL (EDC) CONTRACT

Councilor Neve made a motion authorized Mayor Struck to sign the EDC contract as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

8. MAYOR PRO TEM APPOINTMENT

Mayor Struck requested the appointment of Councilor Neve as Mayor Pro Tem for 2020. Councilor Davis made a motion appointing Councilor Neve as Mayor Pro Tem for 2020. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that his department was business as usual over the holidays. There were no DUI’s and only two MIP’s.

Mayor Struck provided an update for City Supervisor Houk who was out of the office.

The Yellow Deli’s submittal was turned in as of 12/31/19. The city’s Geotech and engineers had the following comments:

  • Need to address construction sequencing. This should be addressed in the submittal, then discussed in detail at a pre-construction meeting
  • The design shows the wall as a straight line and does not include how the wall is terminated at each end. The plan set should include wall end terminations.
  • The design needs to address what/where the French drain behind the wall discharges to.

Other than these remaining few items, the design is satisfactory. So, things are finally progressing in the right direction.

School pump station – The pump at the school had electrical shorts in the system along with damaged floats. These issues have been repaired. A couple of stormwater culverts were plugged resulting in flooding on the east side of town. The water had nowhere to go but into the sewer system, which overwhelmingly backed the system up. We had a significant amount of rain! The school pump station is budgeted to be updated this year. This will be a joint project between the school and the city. The city crew identified a few culverts that they have jetted and cleared as well. The crew is also prepping for snowfall and/or freezing road conditions.

There were a couple of slides blocking roadways at Martin and Light Creeks – our water impoundment areas – that the crew cleaned up this past week due to all of the flooding and heavy rains.

Clerk/Treasurer Roberts presented the council with the fourth quarter 2019 budget report for their review.

11. MAYOR’S REPORT

Mayor Struck thanked the city crew for all of the great work they have done in the terrible weather we have been having. They have been working long hours!

Mayor Struck thanked the South Bend Volunteer Firefighters for the excellent work and response time – 4 minutes –at a recent structure fire. Even though they weren’t able to save the garage they were able to save the home which is a huge blessing for the family. Fantastic job!

Mayor Struck reviewed the council committees and explained that even though the committees are not always active they are important to have should they be needed.

Council Position #1
Wyatt Kuiken
     *Fire Dept.
     *Docks/Parks

Council Position #2
Darrin Manlow
     *Streets
     *Police

Council Position #3
Patricia Neve (Mayor Pro Tem)
     *Finance
     *Public Works
     *RWCC

Council Position #4
Jan Davis
     *Fire Dept.
     *Public Works
     *Parks

Council Position #5
Dale Little
     *Finance
     *Police
     *Streets

Mayor Struck advised that the Department of the Army will be holding a Public Comment Period, Environmental Assessment regarding Northwest Aviation Operations, Off-Base Helicopter Training Areas. There is an open house in Centralia on January 14th from 4:00 – 6:00 pm, you can email comments to This email address is being protected from spambots. You need JavaScript enabled to view it. or you can write to the Department of the Army, Directorate of Public Works, Atten Environment Division (NEPA), 2012 Leggett Ave, Box 339500 MS 17, Joint Base Lew-McCord, WA 98433-9500. All comments must be received by February 7, 2020 to be considered. https://home.army.mil/lewis-mcchord/index.php/my-joint-base-lewis-mcchord/all-services/public_works-environmental_division/environmental-impact-analysis

12. COUNCIL COMMENTS

Councilor Manlow gave kudos to the public works crew for all of their hard work during the heavy rains. In the past his garage would have flooded! Thanks!

13. ADJOURNMENT

The meeting was adjourned at 5:50 PM to meet again on Monday, January 27, 2020, for the next regularly scheduled meeting at South Bend City Hall

Garbage Collection & Schedules:

LeMay’s Grays Harbor
www.graysharbor.lemayinc.com
1 (800) 345-1529

Electric Services:

Pacific County PUD #2
www.pacificpud.org
1 (360) 942-2411

Water & Sewage:

Contact City Hall for water and sewage 

Pay Water Bill HERE

Cable, Internet, Phone Services:

Comast:
www.xfinity.com
1 (800) 934-6489

CenturyLink
www.centurylink.com
1 (800) 201-4099

DirecTV
www.directv.com 
1 (800) 531-5000

Dish Network
www.dish.com 
1 (800) 333-3474

CITY OF SOUTH BEND - COUNCIL MEETING - December 9, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk and Councilor Little (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 25, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45474 thru Check #45507 - $198,494.37 Including EFT Payments

Payroll - Check #24720 thru Check #24735 - $98,906.11 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1548 – AMENDING AND ADDING TO CHAPTER 3.13 ADMINISTRATIVE PROVISIONS FOR CERTAIN TAXES (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1548 – Amending and Adding to Chapter 3.13 Administrative Provisions for Certain Taxes as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1549 – AMENDING, REPEALING AND ADDING TO CHAPTER 3.13 BUSINESS AND OCCUPATION TAX (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1549 – Amending, Repealing and Adding to Chapter 3.13 Business and Occupation Tax as presented. The motion was seconded by Councilor Buchanan. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS

None

9. MAYOR’S REPORT

Mayor Struck thanked Councilor Buchanan and Councilor Williams for their time on the council and welcomed Wyatt Kuiken and Darren Manlow aboard.

10. COUNCIL COMMENTS
  • Councilor Buchanan welcomed Wyatt into his council position.
  • Councilor Williams welcomed Darren into his council position
  • Councilor Neve welcomed both new councilors and thanked the outgoing councilors.
  • Councilor Davis also welcomed the new and thanked the outgoing.
11. OATHS OF OFFICE

Clerk/Treasurer Roberts administered the Oaths of Office to Wyatt Kuiken – Council Position #1 and Darren Manlow – Council Position #2

12. ADJOURNMENT

The meeting was adjourned at 5:36 PM to meet again on Monday, January 13, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 25, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 13, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45445 thru Check #45473 - $147,104.20 Including EFT Payments

4. CORRESPONDENCE

None

5. ORDINANCE #1545 – ADOPTING THE 2020 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1545 – Adopting the 2020 Budget as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1548 – AMENDING AND ADDING TO CHAPTER 3.13 ADMINISTRATIVE PROVISIONS FOR CERTAIN TAXES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1548 – Amending and Adding to Chapter 3.13 Administrative Provisions for Certain Taxes to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1549 – AMENDING, REPEALING AND ADDING TO CHAPTER 3.13 BUSINESS AND OCCUPATION TAX (FIRST READING)

Councilor Neve made a motion to move Ordinance #1549 – Amending, Repealing and Adding to Chapter 3.13 Business and Occupation Tax to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1550 – CLOSEOUT OF THE GARBAGE FUND (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1550 – Closeout of the Garbage Fund as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

9. DECEMBER 23, 2019 COUNCIL MEETING

Councilor Williams made a motion to cancel the December 23, 2019 council meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis. Noes – Councilor Little)

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Mayor Struck provided the Department Head Report for City Supervisor Houk. The City was notified by the Transportation Improvement Board that the application for Adams Street Reconstruction was approved. This also includes sidewalks on one side of Adams Street.
  • The Harbor Rock property which is leased by Thorbecks and the State of Washington has been approved for re-occupancy. The Certificate was issued on November 18th. The work was performed by the contractor per the submitted engineered details in the building permit documents. The permit will remain open until the building is fully re-roofed.
  • The Yellow Deli continues to work on gathering more soils analysis data for an upcoming submittal. Their engineers have been communicating with Siew Tan from Pan Geo, the city’s geotechnical engineers, in hopes that the upcoming submittal will be the last and once approved they can commence work on the retaining wall.
  • The water treatment plant is up and running extremely well since the replacement of the filters. This was a huge undertaking and everyone involved did an outstanding job. They literally completed the job in half the time as the last go around with no hiccups.
  • Clerk/Treasurer Roberts reminded the council that two council members might be absent at the December 9th council meeting so it is crucial that the other three are in attendance so there is a quorum. She also reminded everyone about the Christmas Potluck which is Tuesday, December 3rd at City Hall starting at 11am. Lastly, Happy Thanksgiving!
12. MAYOR’S REPORT

None

13. COUNCIL COMMENTS
  • Councilor Williams wished everyone a Happy Thanksgiving!
  • Councilor Neve also wished everyone a Happy Thanksgiving and also noted that the Regional Wastewater Coordinating Committee (RWCC) is back up and running! They have set their meeting dates for 2020 with the understanding that these meetings need to be a priority!
14. ADJOURNMENT

The meeting was adjourned at 5:55 PM to meet again on Monday, December 9, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 13, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Buchanan was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 28, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45416 thru Check #45444 - $56,920.47 Including EFT Payments

Payroll - Check #24704 thru Check #24719 - $105,202.82 Including Direct Deposit

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:30 PM – 2020 FINAL BUDGET

Mayor Struck opened the public hearing at 5:30 pm. There were no public comment and the public hearing was closed at 5:31 pm.

6. ORDINANCE #1543 – PROPERTY TAX LEVY (SECOND READING)

Councilor Williams made a motion to approve Ordinance #1543 – Property Tax Levy as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. ORDINANCE #1545 – ADOPTING THE 2020 BUDGET (FIRST READING)

Councilor Neve made a motion to move Ordinance #1545 – Adopting the 2020 Budget to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

8. ORDINANCE #1546 – CLOSEOUT OF THE GARBAGE FUND (FIRST READING)

Councilor Neve made a motion to move Ordinance #1546 – Closeout of the Garbage Fund to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

9. ORDINANCE #1547 – 2019 BUDGET AMENDMENTS (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1547 – 2019 Budget Amendments as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

10. RESOLUTION #2019-06 – SPONSORING MEMBERSHIP INTO AWC RMSA

Councilor Neve made a motion accepting Resolution #2019-06 as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

11. ITEMS FROM THE PUBLIC

None

12. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Dockter has been accepted into the November 20th police academy.
  • Police Chief Eastham reminded everyone that the holiday season is upon us and to keep your cars locked! These are crimes of opportunity!
  • City Supervisor Houk noted that the City of Warrenton, OR was swapping out filters on their water treatment plant and we were able to get 96 of the better ones to use to replace ones at our plant that had surpassed their life span. The city worked with the Department of Health, an employee from Warrenton and Evoqua to replace the filters. The plant was down for three days during which time the city purchased water from Raymond. Mayor Struck asked that City Supervisor Houk send an official thank you to the City of Warrenton.
13. MAYOR’S REPORT

Mayor Struck noted that there will be two council seat changes for 2020. She thanked everyone who took the time to run and welcomed those that appear to have won.

14. COUNCIL COMMENTS
  • Councilor Little asked City Supervisor Houk about the status of the Yellow Deli. City Supervisor Houk explained that there is not much to report as of yet.
  • Councilor Neve asked if there would be a tree lighting in South Bend this year as she hadn’t heard anything. Mayor Struck advised she would check and see, because she wasn’t sure either.
15. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again on Monday, November 25, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - October 28, 2019

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 14, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45389 thru Check #45415 - $218,997.76 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2020 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. There were no public comment and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1543 – PROPERTY TAX LEVY (FIRST READING)

Councilor Neve made a motion to move Ordinance #1543 – Property Tax Levy to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1546 – AMENDING, REPEALING AND ADDING TO CHAPTER 2.25 – CIVIL SERVICE RULES (SECOND READING)

Councilor Neve made a motion to approve Ordinance #1546 – Amending, repealing and adding to Chapter 2.25 – Civil Service Rules as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1547 – 2019 BUDGET AMENDMENTS (FIRST READING)

Councilor Williams made a motion to move Ordinance #1547 – 2019 Budget Amendments to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

9. ACCEPTANCE OF FIRST AND KENDRICK STREET RECONSTRUCTION AND WILLAPA AVENUE SIDEWALK PROJECT AS COMPLETE – TIB FUNDED

Councilor Neve made a motion accepting the First and Kendrick Street Reconstruction and Willapa Avenue Sidewalk Project complete. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

Citizen Margaret Payne at 322 W First Street asked the city if a center stripe could be put on W. First Street starting at Ferry Street because people that turn from Ferry onto W. First Street are cutting the corner. After some discussion City Supervisor Houk advised he would look into it.

11. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that if all goes as planned newly hired Jordan Dockter will be headed to the police academy on November 20th and as a reminder his department will be short staffed during those 5 months so overtime will be likely.
  • City Supervisor Houk explained that the Geotech’s for the Yellow Deli turned in revised submittals on October 15th. Unfortunately, they were not “up to snuff”. City Supervisor Houk provided them with a name of a different Geotech firm and he believes that the owners of the Yellow Deli will be reaching out to them soon. City Supervisor Houk did advise them that time is of the essence. He noted that he has been working with the owners regarding some runoff that has been occurring at that location as well and that he will keep the council apprised.
  • Clerk/Treasurer Roberts announced that the council and staff have the draft 2020 budget before them. Unless something drastic happens between now and the next council meeting, this will be the budget that will come before them for approval.
12. MAYOR’S REPORT

None

13. COUNCIL COMMENTS
  • Councilor Neve wished everyone a Happy Halloween and reminded everyone to drive carefully that day and night because there are many little ones running around town. She noted that Police Chief Eastham and his officers do a great job patrolling the city during the day while the little one’s trick or treat the businesses. Police Chief Eastham asked that parents use this day to teach their children how to use crosswalks!
  • Councilor Davis asked if anyone on the council planned to attend the exit conference on October 31st to hear the results of the city’s recent audit. Clerk/Treasurer Roberts advised that she hadn’t heard from anyone so she didn’t know. It was reminded that there could not be a quorum. Clerk/Treasurer Roberts did advise the council that if they didn’t attend, they would still receive the information that is presented during the exit conference. She did note that the city will be receiving a clean audit report.
14. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, October 28, 2019 for the next regularly scheduled meeting at South Bend City Hall