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CITY OF SOUTH BEND - COUNCIL MEETING - October 14, 2019

Meeting recording is unavailable for this meeting.

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 23, 2019 regular meeting and October 9, 2019 budget workshop. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45342 thru Check #45388 - $159,823.71 Including EFT Payments

Payroll - Check #24687 thru Check #24703 - $109,493.83 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1546 – AMENDING, REPEALING AND ADDING TO CHAPTER 2.25 – CIVIL SERVICE RULES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1546 – Amending, repealing and adding to Chapter 2.25 – Civil Service Rules to a second reading. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. ITEMS FROM THE PUBLIC

Matthew Wilson explained that he is currently working towards his Eagle Scout badge and would like to put up a small sign with a map showing points of interest to Menlo at the Rails to Trails trailhead at Summit Avenue in South Bend. The council agreed that it would be a great idea.

7. DEPARTMENT HEAD REPORTS

Clerk/Treasurer Roberts advised the council that they have a copy of the 3rd quarter budget report and if they had any questions to please let her know.

8. MAYOR’S REPORT

Mayor Struck explained that she would be out of the office the rest of the week starting Wednesday. She will be attending AWC’s Member Expo in Chelan.

9. COUNCIL COMMENTS

Councilor Buchanan spoke briefly regarding his perspective on the requirement that future employees live inside the city limits of South Bend.

10. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, October 28, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - Budget Workshop - October 9, 2019

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1. CALL TO ORDER

The budget workshop was called to order by Mayor Struck at 4:30 pm. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

2. BUDGET WORKSHOP

All aspects of the projected 2020 budget were reviewed and discussed at length.

Prior to adjournment Councilor Neve made a motion to cancel the October 23, 2019 budget workshop. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

3. ADJOURNMENT

The meeting was adjourned at 6:33 pm to meet again at 5:30 PM on Monday, October 14, 2019 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 23, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Neve was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, Consent Agenda and the minutes of the September 9, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45305 thru Check #45341 - $484,876.07 Including EFT Payments

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Joseph Stepp who lives at the apartments at 126 E. Water Street requested that the city look at traffic that is leaving Highway 101 by Chen’s Restaurant and merging onto E Water Street without using their turn signals. It is dangerous and confusing when you are trying to enter onto Highway 101 from that area. Police Chief Eastham advised that he will have his officers pick up patrol in that area.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that he hired Jordan Dockter to fill the recently vacated position in his department. Currently Mr. Dockter is riding with another officer as a refresher since he was a reserve for the South Bend Police Department in the past. He will head to the Police Academy as soon as Police Chief Eastham can get him in.
  • City Supervisor Houk reported that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) is currently on standby. Work should pick back up on Thursday and Friday. They will work next Monday and Tuesday if needed. The old sewer line that was going to be removed will be left in place and capped, there is 175 feet of french drain to install, reclamation to the adjacent area and hydroseeding will take place the first week in October.
7. MAYOR’S REPORT

Mayor Struck explained that she would be out of the office Wednesday as she will be attending an AWC Risk Management meeting in Seattle. She noted that there are several things that will be coming up the next couple of months that will have her out of the office for a few days.

8. COUNCIL COMMENTS
  • Councilor Little has had several citizens ask him if the mosquito fogging really works. The old spaying company actually went into people’s yards and this company fogs from the road.
  • Councilor Davis wondered if they could spray longer – later in the season.
  • Councilor Davis inquired about the hillside at the Yellow Deli. City Supervisor Houk noted that all parties involved met on Wednesday, September 18th. The Yellow Deli engineers and Geotech submittals were deficient. The city is waiting for new submittals.
  • Councilor Williams mentioned that he spoke with Edward Horvath from Three Rivers Mosquito and Vector Control who noted that this year was really the “perfect storm” when it came to mosquito weather.
  • Councilor Williams was pleased to see that Police Chief Eastham hired Jordan Dockter. He is a great kid!
  • Councilor Buchanan noted that he contacted MRSC and they confirmed that the information that was provided to him at the last meeting (see September 9, 2019 minutes) was correct. However he still doesn’t feel that the information is correct and will be contacting the Association of Washington Cities.
9. ADJOURNMENT

The meeting was adjourned at 5:49 PM to meet again on Monday, October 14, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - September 9, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 26, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45274 thru Check #45304 - $97,659.55 Including EFT Payments

Payroll - Check #24671 thru Check #24686 - $100,772.58 Including Direct Deposit

4. CORRESPONDENCE

None

5. 2020 BUDGET CALENDAR

Clerk/Treasurer Roberts presented the 2020 Budget Calendar as well as the calendar for October 2019. She suggested that two days be selected in October for budget workshops. October 9th and 23rd (if needed) were chosen for budget workshops. They will start at 4:30 pm and dinner will be provided for the council and staff.

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that Labor Day was the quietest on record with not a single arrest.
  • City Supervisor Houk reported on the water main break at Cedar and Highway 101 which occurred Saturday afternoon at approximately 2pm. It was an 8” AC (asbestos/concrete) line and the saddle failed. The leak surfaced on the north side of Highway 101, but the break was actually on the south side. It was after 1am before everything was fixed. City Supervisor Houk thanked the South Bend Police Department for their excellent job controlling traffic and to the City of Raymond for supplying their pump truck and employee. It made a very hard job much easier. The pavement will be patched on Wednesday and Thursday.
  • City Supervisor Houk announced that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) should be completed by the middle of next week.
  • Clerk/Treasurer Roberts advised that the auditors would be holding an Entrance Conference on Tuesday, September 10th at 2pm. She asked that if any of the councilors planned to attend to please let her know because if there was a quorum the city had to abide by the Open Public Meeting Act.
8. MAYOR’S REPORT
  • Mayor Struck thanks the Public Works crew and the South Bend Police Department for all of their hard work before, during and after Labor Day. She knows how much work it is and she appreciated all of their efforts.
  • Mayor Struck recognized South Bend student Mackenzie Kuiken, Regal Majesty National Junior High Point Queen. She noted that this a quite an honor.
  • Mayor Struck explained that she would be out of the office the rest of the week and most if not all of next week because she was selected as a juror in Federal Court in Tacoma.
9. COUNCIL COMMENTS
  • Councilor Neve noted that she thought that South Bend’s 150th Birthday Celebration went well but was disappointed in the turnout. However, those that were in attendance were very enthusiastic! Councilor Neve thought that overall, all of the activities over Labor Day were great.
  • Councilor Buchanan responded to information that Clerk/Treasurer Roberts had provided to him regarding whether or not a city can require an employee live inside the city limits of South Bend when hired. It was suggested that he contact Municipal Research and Services Center (MRSC) if he had further questions.
10. ADJOURNMENT

The meeting was adjourned at 5:50 PM to meet again on Monday, September 23, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - August 26, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 12, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45250 thru Check #45273 - $299,494.79 Including EFT Payments

4. CORRESPONDENCE

Clerk/Treasurer Roberts advised the council that the State Auditor has arrived to audit the city. It is a three-year audit and they will be onsite for approximately 6 weeks. The cost is $26,900 plus travel costs and other expenses. The council will be invited to the entrance and exit conference. Those dates haven’t been established yet, but when they are Clerk/Treasurer Roberts will notify the council so they can attend if they want.

5. RESOLUTION #2019-05 – LEGISLATION TO AUTHORIZE A SALES AND USE TAX FOR AFFORDABLE HOUSING

Councilor Neve made a motion to accept Resolution #2019-05 – Legislation to Authorize a Sales and Use Tax for Affordable Housing as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk reported that the crew has been busy getting ready for Labor Day.
  • City Supervisor Houk reported that the Kendrick Street project (Transportation Improvement Board (TIB) funded) is winding down and the contractor Rognlin’s, Inc. will have a subcontractor coming in to take care of the striping. The hydroseeding will be done when the weather is not so dry.
  • City Supervisor Houk announced that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) is going quite well, much better than Phase One. City Supervisor Houk did note that the soil conditions are poor.
  • Councilor Davis asked City Supervisor Houk about the slide at 702 W. Robert Bush Drive (Yellow Deli). City Supervisor Houk advised that, per the city’s engineers, a Stop Work Order was issued due to the potential hazards at the worksite. The City followed all of the correct processes, there is an engineer of record, Geotech work was done, and all of the proper paperwork and permits were applied for and issued.
  • Councilor Buchanan asked about the current logging that is being done near the city’s watershed. He was advised that all of the proper permits have been issued and agencies have been advised.
  • Police Chief Eastham announced that after 3 ½ months of advertising for civil service testing for entry level police officers the city received 9 applications. The test was held on August 19th. Only 5 showed up, 3 passed the test. Of those three only two passed the physical fitness testing. It will take about two-three weeks for background checks. Based on that information they would potentially move on to the polygraph and psychological examination.
8. MAYOR’S REPORT

Mayor Struck announced that all of the events for Come Play on Labor Day are in full swing. There is a lot of great things planned that weekend including the City of South Bend’s 150th Anniversary celebration which will be held at the Willapa Harbor Chamber of Commerce building on Saturday, August 31st starting at 6:30 pm.

9. COUNCIL COMMENTS
  • Councilor Neve asked about the work that was being done around W. First and B/C Street. City Supervisor Houk advised that originally it was thought to be a water leak, but it turned out to be a plugged storm drain along with a underground spring. The city installed a French Drain that takes care of the issue.
  • Councilor Neve mentioned the Kiwanis Scholarship Breakfast on Sunday of Labor Day. It is from 8am-11am at the chamber building – breakfast casseroles (meat & vegetarian), pancakes, fruit, juice, milk and coffee. Monday is the poker paddle which starts at 11am at Robert Bush Park. With a sigh Councilor Neve noted that the Pacific County Fair went well and that September 3rd couldn’t come soon enough. Mayor Struck agreed wholeheartedly.
  • Councilor Little noted that the people that live above the recent slide appreciated the city’s quick response.
10. ADJOURNMENT

The meeting was adjourned at 5:49 PM to meet again on Monday, September 9, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - August 12, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Neve was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, Consent Agenda and the minutes of the July 22, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45212 thru Check #45249 - $528,059.85 Including EFT Payments

Payroll - Check #24655 thru Check #24670 - $103,269.04 Including Direct Deposit

4. CORRESPONDENCE

None

5. CONTRACT FOR BOARDING PRISONERS

Councilor Williams made a motion to accept the Contract for Boarding Prisoners as presented. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. INTERGOVERNMENTAL AGREEMENT REPLACING PCOG-STP AGREEMENT

Councilor Buchanan made a motion to accept the Intergovernmental Agreement Replacing PCOG-STP Agreement as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his department is getting ready for Labor Day. The Raymond Police Department and the Pacific County Sheriff’s Office will be providing assistance over the long weekend and for the parade on Sunday. Police Chief Eastham noted that this will be the first time in many years that the Pacific County Sheriff’s Office has provided help for the parade.
  • Police Chief Eastham announced that there will be civil service testing for two entry level police officer positions on August 19, 2019.
  • City Supervisor Houk reported that the Kendrick Street project (Transportation Improvement Board (TIB) funded) is winding down. Contractor Rognlin’s, Inc. will be pushing back the hydroseeding due to the dry weather until around the middle of September.
  • City Supervisor Houk announced that the Central Avenue project (Centennial Clean Water Revolving Fund) will be starting soon. The contractor, Big River Excavating, will begin mobilizing on August 14th with a 45-day substantial completion date.
9. MAYOR’S REPORT

Mayor Struck announced that all of the events for Come Play on Labor Day are in full swing. There is a lot of great things planned that weekend including the City of South Bend’s 150th Anniversary celebration which will be held at the Willapa Harbor Chamber of Commerce building on Saturday, August 31st starting at 6:30 pm. She encouraged anyone who might have questions to give her a call or stop by city hall and see her.

10. COUNCIL COMMENTS
  • Councilor Little thanked City Supervisor Houk and his crew – the city is looking good!
  • Councilor Davis questioned the signs that she recently noticed that say “this is not a crosswalk” on Highway 101. She was advised that the signs have been in place for some time and were put there by the Washington State Department of Transportation.
  • Councilor Williams also thinks that the city is looking very nice. The current TIB sidewalk project has really helped too.
  • Councilor Buchanan noted that he recently rode by the fairgrounds in Menlo and the trail has been mowed so people can walk to the fair (August 21st through 24th) if they want.
11. ADJOURNMENT

The meeting was adjourned at 5:51 PM to meet again on Monday, August 26, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - July 22, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the July 8, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45183 thru Check #45211 - $22,551.69 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:33 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2020 THROUGH 2025

Mayor Struck opened the public hearing at 5:33 pm. Mayor Struck presented the Six Year Transportation Improvement Plan – 2020-2025:

Project TitleProject DescriptionRoad NameBegin TerminiEnd TerminiPhase Start Date
Adams Street

Road reconstruction, add sidewalk
on both sides (Broadway to Water)

Adams Street Highway 101 Water Street 2020
Washington Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Washington Street Water Street East 3rd Street 2020
Madison Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Madison Street Highway 101 First Street 2021
Jefferson Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Jefferson Street Highway 101 First Street 2022
Maple Street Road reconstruction Maple Street Memorial Street First Street 2022
First Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
First Street A Street C Street 2023
First Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
First Street Jackson Street Harrison Street 2023
Pacific Avenue Road Reconstruction & widening,
add sidewalk on one side. Storm drainage
Pacific Avenue West 4th Avenue First Street 2024
Jackson Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Jackson Street Oregon Avenue Montana Avenue 2025

 

Citizen Diantha Weilepp (724 E Water Street) asked if there would be additional meetings to comment on this and it was explained that this was the one and only public hearing for this six year road plan, but she was welcome to come into the office any time and discuss the plan with Mayor Struck or City Supervisor Houk.

There was no additional public comment and the public hearing was closed at 5:37pm.

6. RESOLUTION #2019-04 – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2020 THROUGH 2025

Councilor Williams made a motion to accept Resolution #2019-04 – Six Year Transportation Improvement Plan for 2020 through 2025 as presented. The motion was seconded by Councilor Neve Vote:

Vote: Ayes-5, Noes-0, Absent-0

7. ADDENDUM TO GARBAGE CONTRACT & RECYCLE CONTRACT – LEMAY, INC.

Councilor Neve made a motion to accept the Addendum to the Garbage Contract & Recycle Contract for LeMay, Inc. as presented. The motion was seconded by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

8. BID AWARD – CENTRAL AVENUE PROJECT

Mayor Struck presented the bid results for the Central Avenue Sewer Line Replacement Phase 2 project.

Engineer’s Estimate$481,744.80
Big River Excavating (Astoria, OR) $506,692.80
Barcott Construction, LLC (Chehalis, WA)        $598,735.80
Rognlin’s, Inc. $612,716.40
NOVA Contracting, Inc. (Littlerock, WA) $666,468.00

Eric Noah & Dominic Miller of Gray & Osborne, Inc. were present to answer any questions the council might have regarding the bids.

Mayor Struck explained that she, along with City Supervisor Houk, Tony Ewing and Mike Sarin from Big River and Frank Baublits and Eric Noah (by phone) from Gray & Osborne, Inc. met to discuss all of the issues with the previous contractor and this project. Mayor Struck felt that those present understood what those issues were and did not feel like that any of them would have a problem with this project or would it affect their bid in a negative way.

Councilor Little expressed his concerns about Big River Excavating and the issues that the city had with them in 2007 and the fact that it ended up costing the city money.

Clerk/Treasurer Roberts noted that she had requested legal counsel from Michael Tierney and he had given the city some specific things that he felt would be necessary to move forward. Those things have been addressed.

Following some additional discussion Councilor Neve made a motion to accept Big River Excavating as the low bidder for the Central Avenue Sewer Line Replacement Phase 2 project. The motion was seconded by Councilor Buchanan.

Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham requested permission to surplus a 2012 Dodge Charger for $2,500.00. Councilor Williams made a motion to surplus the 2012 Dodge Charger as presented. The motion was seconded by Councilor Neve. Vote: Vote: Ayes-5, Noes-0, Absent-0
  • City Supervisor Houk reported that both of the current Transportation Improvement Board (TIB) Projects – Kendrick Street & Willapa Avenue – are ahead of schedule. Lakeside Industries is scheduled to start paving next week. Both projects should wrap up by mid-August. The Central Avenue sidewalks, which is also part of the Kendrick/Willapa Avenue TIB project will start next week and should wrap up in mid-August as well.
  • City Supervisor Houk explained that the Steve Russell Crossing lights are functioning again. He also noted that a representative from Traffic Safety Supply would be coming down to demonstrate the installation of the thermoplastic crossbars (crosswalk) for the crew.
  • Clerk/Treasurer Roberts advised the council that they each had the current 2nd quarter budget report and if anyone had any questions to please let her know.
11. MAYOR’S REPORT
  • Mayor Struck requested the council’s permission for a beer garden at Cheney Park for the annual softball tournament over Labor Day. Councilor Neve made a motion allowing for a beer garden at Cheney Park during Labor Day. The motion was seconded by Councilor Williams. Vote: Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck noted that the plans are coming together nicely for the 150th Anniversary Celebration for the City of South Bend which will be held at the Willapa Harbor Chamber of Commerce building.
  • Mayor Struck announced that the cost of the fireworks for Labor Day went from $6,000 in 2018 to $8,000 for 2019. That is for a 20-minute show.
12. COUNCIL COMMENTS
  • Councilor Buchanan thanked the representatives from Gray & Osborne, Inc for coming down and attending the council meeting.
  • Councilor Neve noted that the mosquitos are BACK on “C” Street!
  • Councilor Little complimented the city – things are looking nice around town.
  • Councilor Little mentioned that he has received several complaints from citizens regarding the parking lot at the old DSHS Building (734 W. Robert Bush Drive). Mayor Struck agreed, she had noticed it recently too. City Supervisor Houk advised he would check into it.
13. ADJOURNMENT

The meeting was adjourned at 6:10 PM to meet again on Monday, August 12, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - July 8, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Police Sergeant Stigall and Clerk/Treasurer Roberts. Councilor Little was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 24, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45143 thru Check #45182 - $77,475.06 Including EFT Payments

Payroll - Check #24639 thru Check #24654 - $98,842.22 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Police Sergeant Stigall gave a brief department update noting that the 4th of July was relatively quiet with lots of traffic through town. He noted that the sexual assault case that Police Chief Eastham mentioned at the June 10, 2019 council meeting occurred in the county so it has been transferred to the Pacific County Sheriff’s Office. Unfortunately, another sexual assault case was reported in South Bend. Most if not all of the overtime involved in this investigation will be covered by a domestic violence grant that the police department has available to them.
  • Police Sergeant Stigall announced that National Night Out will be held on August 6th in Raymond at South Fork Landing. It starts at 6:00 pm and lots of great things are planned. The Raymond and South Bend Fire Department will also be participating this year!
  • City Supervisor Houk noted that both of the Transportation Improvement Board (TIB) projects are underway on Kendrick Street and Willapa Avenue. A drainage issue on Kendrick is being worked on with the engineers.
  • City Supervisor Houk reported that the sending unit heads for Steve Russell Crossing have been received and the electrician will be installing them this week. City Supervisor Houk has also ordered crossing arms which will be installed once they are received.
7. MAYOR’S REPORT

None

8. COUNCIL COMMENTS
  • Councilor Davis noted that the fireworks were not bad this year, except at the trailer park on Willapa.
  • Councilor Neve mentioned that when she picked up her mail on July 3rd at 6 am she was already hearing fireworks. She was concerned, but it was actually quite moderate overall.
  • Councilor Neve pointed out that she had a block party at First and “C” Street on June 23rd and there were NO mosquitos! This area is notorious for being one of the worst areas in town for mosquitos!
  • Councilor Williams feels like Three Rivers Mosquito and Vector Control are doing a good job controlling the mosquitos.
  • Councilor Williams asked about the status of Mary Rogers Pioneer Park. Mayor Struck explained that there has been a delay in contractor bids because everyone is busy, including getting a plumber bid. Unfortunately, it won’t be done before Labor Day.
  • Councilor Buchanan noted that they don’t have a dog right now so the fireworks were good. It was a great show!
9. ADJOURNMENT

The meeting was adjourned at 5:39 PM to meet again on Monday, July 22, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - June 24, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter. Councilor Williams, Councilor Neve, Clerk/Treasurer Roberts and City Supervisor Houk were absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Davis to approve the Agenda, Consent Agenda and the minutes of the June 10, 2019 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #45120 thru Check #45142 - $165,722.46 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC LIBRARY IMPROVEMENT PROJECT (ACCEPTANCE OF .09 MONEY)

Mayor Struck gave a brief overview of the project.

Councilor Buchanan made a motion to accept the Public Library Improvement Project acceptance of .09 Money as presented. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC

Citizen Diantha Weilepp thanked the city for putting in for the grant for the South Bend Timberland Library.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his officers will be citing citizens if they see any use of illegal fireworks.
  • Police Chief Eastham asked the council if they wanted to let citizens use the boat launch to let off fireworks this year as they had in years prior.
  • Councilor Little made a motion allowing citizens to utilize the boat launch for letting off fireworks. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2
8. MAYOR’S REPORT

Mayor Struck advised that she would be out of the office the rest of the week attending the Association of Washington Cities Conference.

9. COUNCIL COMMENTS
  • Councilor Buchanan thanked the city crew for all the mowing they have been doing.
  • Councilor Davis gave kudos to the South Bend Volunteer Fire Department for receiving a lower fire rating of 4.
  • Councilor Little advised the city is looking very good.
10. ADJOURNMENT

The meeting was adjourned at 5:41 PM to meet again on Monday, July 8, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - June 10, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Buchanan was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 29, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45080 thru Check #45119 - $105,487.31 Including EFT Payments

Payroll - Check #24622 thru Check #24638 - $106,943.03 Including Direct Deposit

4. CORRESPONDENCE

None

5. TRANSFER STATION AND DISPOSAL SERVICE AGREEMENT (ROYAL HEIGHTS) – AMENDMENT #10

Clerk/Treasurer Roberts gave a brief overview of the agreement.

Councilor Neve made a motion to accept the Transfer Station and Disposal Service Agreement as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

6. CONTRACT AMENDMENT FOR GARBAGE RECYCLE COLLECTION (LEMAYS) – AMENDMENT #1

Roger Swalander, Site Manager for LeMays of Grays Harbor was present to answer questions regarding the amendment.

Councilor Williams made a motion to accept the Contract Amendment for Garbage Recycle Collection as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that as the weather improves accidents increase and car prowls pick up. Keep your car doors locked! Police Chief Eastham also reported that his department is working on another sexual assault of a child.
  • City Supervisor Houk reported business as usual for his department. He did note that all of the equipment needed to repair the Steve Russel Crossing has been purchased by the city. It will take about six weeks for manufacturing of the electronic panels.
  • Clerk/Treasurer Roberts noted that she will be out of the office the week of June 24th. She will be attending AWC’s Annual Conference in Spokane. She sits on two AWC boards so AWC will be paying for the majority of her travel and expenses.
9. MAYOR’S REPORT
  • Mayor Struck advised that she will also be attending AWC’s Annual Conference but she won’t be leaving until Tuesday, June 25th because her meetings don’t start until Wednesday.
  • Mayor Struck announced that she and Police Chief Eastham were invited to the ground breaking ceremony for the new South Bend Elementary School. It was a nice presentation.
10. COUNCIL COMMENTS
  • Councilor Neve is anxious for Three Rivers Mosquito and Vector Control to start spraying.
  • Councilor Williams agreed with Councilor Neve.
  • Councilor Williams inquired about the crosswalk by Bud’s Lumber. City Supervisor Houk explained that the funding for the crosswalk is available, the city is just waiting for the contractor to have time to do it. The City, State and the property owner (South Bend Products) are working together on this project.
11. ADJOURNMENT

The meeting was adjourned at 5:43 PM to meet again on Monday, June 24, 2019 for the next regularly scheduled meeting at South Bend City Hall.