sbwa

Web Admin

Web Admin

CITY OF SOUTH BEND - COUNCIL MEETING - June 8, 2020

click to play

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Kuiken, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve an amended Agenda, Consent Agenda and the minutes of the May 27, 2020 regular meeting. The motion was seconded by Councilor Manlow.

Councilor Hall requested the addition of two items at the end of the agenda – Public Comment and Future Agenda Topics. Following a somewhat lengthy discussion the council voted on the original motion. Vote: Ayes-5, Noes-0, Absent-0

Councilor Hall made an amended motion to amend the agenda adding Future Agenda Topics to the end of the agenda and tabling Public Comment until the June 22, 2020 council meeting to allow for some research. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45880 thru Check #45911 - $212,028.96 Including EFT Payments

Payroll - Check #24819 thru Check #24836 - $112,081.68 Including Direct Deposit

Check #24824 VOIDED

3. CORRESPONDENCE

None

4. MEMORANDUM OF UNDERSTANDING – ROYAL HEIGHTS TRANSFER STATION

Councilor Neve made a motion to accept the Royal Heights Transfer Station Memorandum of Understanding as presented. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

5. ORDINANCE #1552 – COMPREHENSIVE PLAN UPDATE (FIRST READING)

Councilor Neve made a motion to move Ordinance #1552 – Comprehensive Plan Update to a second reading. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall gave a brief department update which included kudos to Officer Gonzalez who, during a minor traffic stop, was able to help seize ¾ pound of heroin with a street value of $15,000. It was a great job and nice to know that it won’t end up on our streets.
  • Interim Police Chief Stigall noted that graduation weekend went well and there were no issues. Everything worked out well.
  • City Supervisor Houk advised that the 4th Street Reconstruction Project that is being funding by a Community Development Block Grant (CDBG) is scheduled to start in late summer or early fall. Bids will go at the end of next week.
  • City Supervisor Houk explained that the Water Treatment Plant Upgrades funded by the United State Department of Agriculture (USDA) Rural Development (RD) will go out for bid in about 2-3 weeks.
  • City Supervisor Houk reported that Mary Rogers Pioneer Park is moving forward. Right now, the city is waiting for a bid from the contractor for the sod and trees.
  • City Supervisor Houk noted that there have been a few water leaks but the crew has stayed on top of them.
  • City Supervisor Houk reported that the city has completed all of the prep work on the Adams Street Project. This project is funded by the Transportation Improvement Board (TIB).
  • Lastly City Supervisor Houk pointed out that there is plenty of ditching and mowing that needs to be done and the crew will start working on it as soon as possible.
  • Clerk/Treasurer Roberts reported that she would be testing 14 people for the entry level police officer position on Tuesday, June 9th.
8. MAYOR’S REPORT
  • Mayor Struck asked the council to accept her recommendation of Jon Tienhaara and Jason Nelson to the Civil Service Board. Councilor Neve made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck gave a brief update on where the library stands as far as reopening. The city is currently in talks with a local company that will handle the janitorial services but most if not all of the Center for Disease Control (CDC) required cleaning products are very difficult to get. As soon as the company can get them and a contract has been negotiated between him and the city, he will start cleaning the library. The city remains in contact with Cheryl Heywood, Executive Director of Timberland Regional Library as the details continue to be worked out.
  • Pacific County’s Emergency Operations Center (EOC) is only having weekly meetings but the county is working on the paperwork for Pacific County to move to Phase 3. The county should know by June 14th. The mobile units are still testing twice a week in North Pacific County and twice a week in South Pacific County. It is by appointment only, but the restrictions have been lifted and they are not turning anyone away if you want to be tested.
  • Mayor Struck noted that there was a possibility that even if the county moves to Phase 3 that the city might still consider having their June 22nd council meeting by Zoom. If city hall does open by then any of the council that would like to appear by Zoom could still do that, but she asked that they let the city know prior to the meeting so that everything could be set up appropriately.
  • Mayor Struck mentioned that there is a $90,000 shortfall in funding for the field lighting at Cheney Park due to soil conditions. There has been some discussion with the Recreation and Conservation Office (RCO) about additional funding but nothing has been finalized yet.
9. COUNCIL COMMENTS
  • Councilor Neve asked if Spring Cleanup was still a go. She was advised that yes, that hasn’t changed. It is still June 15-20, 2020.
  • Councilor Hall mentioned that it has been slim pickings at the boat launch lately the there has been some RV’s.
  • Councilor Kuiken gave a big shoutout to Interim Police Chief Stigall and his department for the wonderful job they did with the graduation caravan. His leadership made for a very impressive event.
10. FUTURE AGENDA TOPICS

Councilor Hall – Nuisance Ordinance Compliance

11. ADJOURNMENT

The Zoom meeting was adjourned at 6:26 PM to meet again on Monday, June 22, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - May 27, 2020

click to play

1. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Manlow, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Kuiken and Councilor Neve were absent.

2. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the May 11, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-3, Noes-0, Absent-2

Vendors - Check #45866 thru Check #45879 - $189,745.61 Including EFT Payments

3. CORRESPONDENCE

None

4. ITEMS FROM THE PUBLIC

None

5. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall advised that his department has been busy and all of his officers are doing a great job.
  • City Supervisor Houk noted that Ashley Construction and the city crew are wrapping up the work that they have been doing on Adams Street in preparation for the start of the Transportation Improvement Board (TIB) project.
  • Councilor Hall asked if the owners of the Yellow Deli (716 W Robert Bush Drive) had submitted any plans for their property. The retaining wall is up. City Supervisor Houk advised that, no plans have not been submitted for a building, just geotechnical plans for the wall. Potentially there will be some hydroseeding done, some vegetation planted and a barrier fence at the top of the hill.
  • Clerk/Treasurer Roberts advised that if everything goes as planned and Pacific County gets to move to Phase Three as scheduled city hall will open up to the public on June 15th.
  • Clerk/Treasurer Roberts advised that Municipal Court Judge Eric Weston resigned effective June 30, 2020.
6. MAYOR’S REPORT
  • Mayor Struck explained that Will Hamlin submitted a letter requesting to be reappointed to the planning commission. He had been on the commission in the past, but had to resign due to a personal conflict. That conflict no longer exists and he would like to come back.
  • Mayor Struck asked the council to accept her recommendation of Will Hamlin to the planning commission. Councilor Hall made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2
  • Mayor Struck noted that effective June 14th all Pacific County hotels will be allowed to have 100% occupancy. Right now, it is only 50%. This is a directive from the Pacific County Health Officer provided that we move to Phase Three.
  • Mayor Struck reported that Tokeland will begin selling fireworks on June 13th, but will not have any fireworks shows. They “may” accept requests from individual stand owners if they want to put on their own fireworks show, but it will be considered on a case by case basis.
7. COUNCIL COMMENTS
  • Councilor Hall inquired about employee training outside their department.
  • Councilor Hall mentioned that he had received an email from Clerk/Treasurer Roberts advising him that Council Position #5 would not be on the ballot until 2021.
  • Councilor Davis thought that the graduation caravan was great. She said that Interim Police Chief Stigall did a great job and that it went super smooth!
8. ADJOURNMENT

The Zoom meeting was adjourned at 5:47 PM to meet again on Monday, June 8, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - May 11, 2020

click to play

1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken (signed in at 5:35pm), Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 27, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45830 thru Check #45864 - $137,213.53 Including EFT Payments

Check #45865 VOIDED

Payroll - Check #24803 thru Check #24818 - $111,133.05 Including Direct Deposit

4. CORRESPONDENCE

Clerk/Treasurer Roberts provided the council and staff with some general information about fraudulent unemployment claims that are coming through at various cities throughout the state. She advised she would be providing additional information to the staff.

5. ITEMS FROM THE PUBLIC

None

6. RECREATION AND CONSERVATION OFFICE (RCO) GRANT APPLICATION – ATHLETIC FIELD

Mayor Struck explained that Jon Tienhaara, South Bend High School Superintendent will take the lead on applying for the grant and the school will provide the match if the grant application is successful. There will also be an interlocal agreement between the city and the school should the grant come to fruition. The council will approve the agreement and the terms laid out in said agreement if or when it comes to that. Councilor Hall made a motion to authorize the city to apply for an RCO Grant for the South Bend High School athletic field. The motion was seconded by Councilor Kuiken. Vote: Ayes-5, Noes-0, Absent-0

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk asked the councils permission to surplus a 1998 Chevrolet pickup. City Supervisor Houk advised that the minimum bid will be $2,500.00. Councilor Neve made a motion authorizing the surplus of the vehicle as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • City Supervisor Houk noted that Ashley Construction and the city crew have been working on Adams Street installing two new shut off values prior to the start of the Transportation Improvement Board (TIB) project.
8. MAYOR’S REPORT

Mayor Struck explained that she is still meeting three times a week – Monday, Wednesday and Friday – via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed. Right now, they are spending a lot of time trying to determine when to open up the beaches in South County. Councilor Davis asked who monitors the canneries and Mayor Struck explained that it is Pacific County’s responsibility to handle those issues. The county’s lead agency is the Department of Community Development.

9. COUNCIL COMMENTS
  • Councilor Neve asked if it is true that the Pacific County Fair has been cancelled. Mayor Struck confirmed that is was true. The fair, the Willapa Harbor Festival and Come Play on Labor Day have all be cancelled for 2020.
  • Councilor Hall noted that when the library reopens it will have to meet the Centers for Disease Control and Prevention (CDC) standards.
  • Councilor Kuiken reminded everyone to stay muted unless you are talking during our Zoom meetings. It really helps with background noise!
10. ADJOURNMENT

The Zoom meeting was adjourned at 5:58 PM to meet again on Wednesday, May 27, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 27, 2020

click to play

1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the April 13, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45813 thru Check #45829 - $637,980.15 Including EFT Payments

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall noted that prior to COVID-19 his department applied for a United State Department of Agriculture Rural Development (USDA RD) grant for two new patrol vehicles and he received word that the grant has been awarded. The grant is for $69,000 with a total cost of $90,000 which includes outfitting both vehicles. The cost difference is USDA RD’s required match.
  • City Supervisor Houk noted that Mary Rogers Pioneer Park is moving forward. Sod work should be starting soon.
  • City Supervisor Houk advised that the city crew has been reviewing the plans for the Adams Street project that is being funded by a Transportation Improvement Board (TIB) Grant. There is a water line that will need to be replaced which will be done prior to the project starting which will avoid tearing up the pavement at a later date.
  • Clerk/Treasurer Roberts noted that Kim, Zoe and Lisa are doing a great job keeping the city running smoothly.
7. MAYOR’S REPORT
  • Mayor Struck explained that she is meeting three times a week – Monday, Wednesday and Friday – via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck announced that Governor Inslee has opened up some recreational areas to allow people to go fishing, hiking, hunting and golfing effective May 4th. Residential construction was allowed to start back up Friday, April 24th. Governor Inslee said the reopening will be a slow process.
  • Mayor Struck reported that she had received an email from Governor Inslee’s office that counties and cities that had previously been ineligible for federal stimulus money (CARES Act) would finally be receiving a distribution. Counties will receive a minimum of $250,000 and cities will receive a minimum of $25,000. Mayor Struck noted that she didn’t know what South Bend’s exact distribution amount would be, but even if it was the minimum amount it would be helpful.
  • Prior to the meeting there had been some discussion about what constituted essential business for the council meeting. Mayor Struck explained that the council is required to meet and approve the payment of bills as well as handle anything with a pending deadline or due date. Keeping meetings to only essential business has been a directive by the State Auditors Office, which has been supported by the Association of Washington Cities as well as Municipal Research and Services Center. (It was also part of the COVID-19 Emergency Executive Order that was approved by the City Council and signed on March 23, 2020)
8. COUNCIL COMMENTS
  • Councilor Kuiken congratulated Interim Police Chief Stigall on the grant for the police vehicles.
  • Councilor Kuiken mentioned the new picnic tables over by the city dock and Elixir. They look really nice and are being used!
  • Councilor Hall wondered if now was a good time to fill the police officer position since the city is still paying Police Chief Eastham until July 3rd. Clerk/Treasurer Roberts explained that civil service testing for the upcoming vacant position is not scheduled until June 9th so it is very unlikely that the position will even be filled before Police Chief Eastham officially retires.
  • Councilor Manlow asked if the city had any idea how this pandemic was or is going to affect the city financially. Clerk/Treasurer Roberts advised that she didn’t feel like the city would have a true picture until at least the end of the 2nd quarter, at the soonest. The tax monies for April is due on April 30th so she is anxious to see how they compare to March as well as to April 2019.
  • Councilor Neve asked that we all take a few minutes to remember Dale Little – a previous council member, city supervisor and friend. He will be missed.☹
9. ADJOURNMENT

The Zoom meeting was adjourned at 5:47 PM to meet again on Monday, May 11, 2020 for the next regularly scheduled meeting via Zoom unless otherwise announced.

CITY OF SOUTH BEND - COUNCIL MEETING - April 13, 2020

click to play

1-2. CALL TO ORDER AND ROLL CALL

The council meeting was called to order by Mayor Struck at 5:30 pm followed by roll call by Clerk/Treasurer Roberts. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Interim Police Chief Stigall, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Hall to approve the Agenda, Consent Agenda and the minutes of the March 23, 2020 regular meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45764 thru Check #45812 - $126,989.57 Including EFT Payments

Payroll - Check #24787 thru Check #24802 - $108,549.82 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Interim Police Chief Stigall noted that his department has provided security the last two weeks for the drive-thru COVID-19 testing that is being held at the South Bend Fire Department by the Pacific County Health Department in conjunction with the Pacific County Emergency Operations Center. Interim Police Chief Stigall advised that there has been no issues.
  • Interim Police Chief Stigall announced that South Bend Pharmacy has been advised that his department is available to make pharmacy deliveries to South Bend residents if the pharmacy staff is not able to.
  • Interim Police Chief Stigall advised that they are still working on the sexual assaults that were mentioned in prior council meetings. Two arrests have been made and the other cases are still being investigated.
  • Officer Jordan Dockter has graduated from the police academy and is on the road. As soon as the city returns to regular council meetings, he will be sworn in.
  • City Supervisor Houk noted that sewer pump stations #1 and #4 had some costly repair issues, but they have both been fixed.
  • The Dollar General is going through a short subdivision plat. Gray & Osborne, Inc. reviewed their application and had 37 comments. It was returned to the Dollar General and the city is now waiting for their resubmittal.
  • City Supervisor Houk pointed out that he has been doing a lot of building permits/plan checks so that when things do open up again contractors can get going.
  • The city crew has been working with Gray & Osborne, Inc. reviewing the projects that the city currently has in the works to make sure that everything is in order, i.e. utilities, etc., so there will be no design issues once the projects start back up.
  • City Supervisor Houk mentioned that there has been a lot of questions by contractors about when they will get to start working again. He has heard a lot of complaints.
  • Clerk/Treasurer Roberts gave a brief update about city hall and how the staff is handling the closure. She noted that everyone is doing a great job keeping the city running smoothly.
7. MAYOR’S REPORT
  • Mayor Struck noted that she is working from home, but can be contacted anytime if anyone needs her.
  • Mayor Struck explained that she is still meeting daily, Monday through Friday, via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck continues to try and keep the local businesses updated and provide them with any new potential resources for COVID-19 funding as they are announced.
  • Mayor Struck thanked the city crew and police department for working every day to keep the city running smoothly and efficiently.
8. COUNCIL COMMENTS
  • Councilor Hall noted that he would like to see more people getting tested for COVID-19. Mayor Struck pointed out that testing has federal guideline restrictions which must be followed.
  • Councilor Hall asked Clerk/Treasurer Roberts if she would send the council a copy of the staff wage spreadsheet for the 2020 budget. Clerk/Treasurer Roberts advised she would.
  • Councilor Kuiken just reminded everyone to stay safe and healthy!
  • Councilor Davis thought that the city’s first Zoom meeting worked well.
  • Councilor Neve asked if there were any confirmed COVID-19 cases in Pacific County. Mayor Struck advised that technically no, but that a citizen from Pacific County did test positive outside the county over a month ago and because their home address was Pacific County it does count as a positive test for us even though they contracted it outside of our area.
9. ADJOURNMENT

The Zoom meeting was adjourned at 5:51 PM to meet again on Monday, April 27, 2020 for the next regularly scheduled meeting via Zoom.

CITY OF SOUTH BEND - COUNCIL MEETING - March 23, 2020

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Hall, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 9, 2020 regular meeting. The motion was seconded by Councilor Hall. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45731 thru Check #45763 - $116,984.87 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:32 PM – USDA RD FUNDING FOR POLICE VEHICLES

Mayor Struck opened the public hearing at 5:32 pm. There was no public present. The public hearing was closed at 5:33 pm.

6. SPRING CLEAN UP

Following a brief explanation of the proposed spring cleanup policy by Clerk/Treasurer Roberts Councilor Neve made a motion to accept POL-016 – Spring Clean as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. 2020 – 2040 COMPREHENSIVE PLAN UPDATE

Councilor Neve noted two things within the proposed Comprehensive Plan that were inaccurate. It says that the city owns the Mill Pond which the city does not and that there is only one place for recycling when in fact there are two plus LeMay’s offers recycling. Other than general comments there was no additional amendments. Councilor Hall made a motion to accept the 2020 – 2040 Comprehensive Plan Update as presented with noted amendments. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

8. EMERGENCY EXECUTIVE ORDER – COVID-19

Councilor Hall made a motion authorizing the signature of the Emergency Executive Order – COVID-19. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

9. ORDINANCE #1554 - ESTABLISHING SBMC 2.07-EMERGENCY ORGANIZATION

Councilor Hall made a motion accepting Ordinance #1554 – Establishing SBMC 2.07 – Emergency Organization as presented with one reading only. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Prior to Police Chief Eastham’s report Mayor Struck announced that this would be Police Chief Eastham’s last council meeting. Police Chief Eastham is retiring on July 3rd, but will be out of the office effective April 3rd using his accrued sick leave and comp time. Mayor Struck then presented Police Chief Eastham with a card and an Eagle Award honoring his 35 years of dedicated service. His wife Carolyn and daughter Michaela stepped in from the hallway for the presentation. Mayor Struck also announced that Sergeant Stigall would be moving into the Chief’s position in July and acting Chief until that time. Following comments Police Chief Eastham received a round of applause.
  • Police Chief Eastham advised that Officer Gonzalez has made one arrest regarding two of the four active sexual assault cases that was mentioned at the March 9th council meeting. Sergeant Stigall is working on the cases as well.
  • There was a question asked about the staffing of the police department after Police Chief Eastham’s departure and Sergeant Stigall noted that Jordan Dockter should be coming back from the policy academy in about two weeks (the academy was affected by COVID-19) and there is currently an ad in place for tentative civil service testing in April.
  • City Supervisor Houk noted that projects are slowing down, but things are still moving along.
12. MAYOR’S REPORT
  • Mayor Struck explained that she had received an email from Michael Drake who is the Executive Director of the SW Washington Chapter of the American Red Cross asking that we encourage everyone to continue to hold existing blood drives or schedule new ones. Over 50 drives have been cancelled which represents about 1,500 units of blood not collected in our SW area. We also need to encourage people to donate! The COVID-19 outbreak has caused a severe shortage!
  • Mayor Struck noted that the Governor would be addressing the citizens of Washington State and she expected that he would be issuing a stay at home order. She advised everyone to go to the CISA.gov website which identifies Essential Critical Infrastructure Workers.
  • Mayor Struck mentioned that she meets daily, Monday through Friday, via phone with the Emergency Operations Center (EOC) for updates on COVID-19 and she will pass on any pertinent information as needed.
  • Mayor Struck pointed out that she recently walked from business to business to check in and let those that were open that we were here and to check on them. Councilor Neve asked if our hospital could handle an outbreak and Mayor Struck advised that no, they are not equipped nor do they have enough personal protective equipment to handle an outbreak at this time. Mayor Struck advised that there will be two mobile test sites set up – one in south county and one in north county. The north county site will be the South Bend Fire Department. They will need enough test kits before the site opens though and that timeline has not yet been determined.
13. COUNCIL COMMENTS
  • Councilor Kuiken congratulated Police Chief Eastham as well as Sergeant Stigall on his promotion! Great job, both of you!
  • Councilor Manlow also congratulated Police Chief Eastham and Sergeant Stigall! Councilor Manlow noted that he has worked with Police Chief Eastham for over 25 years and it has been a pleasure!
  • Councilor Neve echoed what Councilor Kuiken and Councilor Manlow said and she also hoped that she would still get that extra drive by when she was out of town.
  • Councilor Davis noted that she was glad that she never had any dealings with Police Chief Eastham and that Sergeant Stigall is ready for his new adventure. She also pointed out that she is glad that she lives in South Bend.
  • Councilor Hall also echoed his fellow councilors regarding Police Chief Eastham’s retirement and Sergeant Stigall’s advancement. Councilor Hall noted that, historically, when Police Chief Eastham was appointed as chief by former Mayor Karl Heinicke, Karl asked the council to confirm the appointment. That being said, Councilor Hall made a motion confirming the appointment of Sergeant Stigall as the next Chief of Police for the City of South Bend. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
  • Councilor Hall noted that he would have been in Athens today had there not been a COVID-19 outbreak. He is also glad that he is home and not stuck in Athens.
14. ADJOURNMENT

The meeting was adjourned at 6:06 PM to meet again on Monday, April 13, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - March 9, 2020

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. COUNCIL POSITION #5 INTERVIEWS

Four candidates submitted letters of interest for Council Position #5 – Clarence (Bunny) Williams, Craig Spredeman, Robert (Bob) Hall and Rich Pearson. All candidates were present except for Rich Pearson. Mr. Williams was present telephonically.

Clerk/Treasurer Roberts prepared numbers and each candidate drew to determine their order for interviews. Each candidate spoke for a maximum of 3 minutes and the council asked all candidates the same predetermined questions. Those candidates not being interviewed waited in the city hall lobby and the speaker phone was muted after Mr. Williams interview.

Mayor Struck and the council adjourning to Executive Session at 6:09 pm for a maximum of 15 minutes to discuss the candidate qualifications. Mayor Struck, Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis and Clerk/Treasurer Roberts were in attendance.

Mayor Struck reconvened the meeting at 6:15 pm. Note: The audience remained in the council chambers while the council adjourned to Executive Session.

The council prepared and signed their ballots. Clerk/Treasurer Roberts tallied the votes and Clerk/Treasurer Roberts announced that Robert Hall was the new South Bend Councilor for Position #5

Clerk/Treasurer Roberts performed the swearing in ceremony and then the council returned to their regular agenda items

4. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 24, 2020 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45689 thru Check #45730 - $390,300.17 Including EFT Payments

Payroll - Check #24771 thru Check #24786 - $101,537.76 Including Direct Deposit

5. CORRESPONDENCE

None

6. CENTRAL AVENUE SEWER LINE REPLACEMENT – PHASE TWO PROJECT – ACCEPT AS COMPLETE

Councilor Neve made a motion accepting the Central Avenue Sewer Line Replacement – Phase Two Project as complete. The motion was seconded by Councilor Manlow. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his department is working on four active sexual assault cases, all involving juveniles. There are four suspects.
  • City Supervisor Houk noted that he recently did a walk through with Gray & Osborne, Inc. of the current 4th Street Reconstruction Project (Community Development Block Grant funded) and the upcoming Adams Street Project (Transportation Improvement Board funded).
  • City Supervisor Houk pointed out that he recently met with the Geotech regarding the Cheney Park lighting project that is being funded mostly by a Recreation and Conservation Office grant. The soil analysis is not looking good and could potentially have a significant financial impact on the project.
  • City Supervisor explained that the crew is busy working on the usual spring projects and even though they are short handed they are working hard and it is very much appreciated.
  • City Supervisor Houk pointed out that the construction at Mary Rogers Pioneer Park continues to go very well.
  • Clerk/Treasurer Roberts advised that she will be out of the office next week for the Washington Municipal Clerks Conference assuming that the Coronavirus doesn’t cause it to be cancelled.
9. MAYOR’S REPORT
  • Mayor Struck noted that she attended a meeting at the Pacific County Health Department regarding the Coronavirus recently. Multiple agencies attended including the Pacific County Hospital, Pacific County Transit, County Commissioners and the Mayors from all four cities in Pacific County. Dr. Steven Krager, Public Health Officer and Representative for Pacific County was also in attendance.
  • Mayor Struck explained that Pacific County will be activating the Emergency Operations Center (EOC) on Thursday, March 12th as an exercise in case of a pandemic.
  • Mayor Struck mentioned that her and Clerk/Treasurer Roberts presented Fundamental of Municipal Budget Cycles as a Webinar at the Association of Washington Cities office on Friday, March 6th. It certainly was a new experience, but it was fun too.
  • Mayor Struck pointed out that during some of the candidate interviews the future of the city was discussed and she explained that she has been actively involved in a broadband working group which is made up of the Pacific County Hospital, Port of Willapa Harbor, the schools, County Commissioners, Mayors and the PUD. The group recently received a $116,000 grant for mapping and surveying and the goal, after the mapping and surveying is done, is to bring broadband to every home in Pacific County. It will require additional grant funds but for our area to grow it is a must. The future sees more people leaving the over populated cities and coming to rural areas and creating cottage industries, but to do that they must have sufficient broadband service which our area is severely lacking.
10. COUNCIL COMMENTS
  • Councilor Hall thanked the council for allowing him a chance to come back.
  • Councilor Hall mentioned Emergency Management Services (EMS) which is funded by a permanent levy, a special levy and call fees. There is no out of pocket expenses for anyone that uses EMS in Pacific County.
  • Councilor Hall pointed out that ambulances get a lot of use. To keep costs down the boxes are remounted on new chaises. One that was done recently was its second remount. It saves around $60,000.
  • Councilor Hall explained the recent EMS special levy was recently approved for $460,000 however EMS will only be asking for $300,000
  • Councilor Davis congratulated Councilor Hall and noted that she is looking forward to working with him.
  • Councilor Davis advised Mr. Spredeman that she would be interested in working with him on a possible Saturday Market if he would like to get together and talk.
  • Councilor Neve brough up her concerns over the ongoing issues with the derelict buildings in town. She noted that it is difficult to start a business in town when it looks so crappy. South Bend has a reputation of a run-down city. There are just so many areas that look awful!
  • Councilor Kuiken thanked the city crew for bending over backwards and helping on every project that needs to be done. They do a great job!
  • Councilor Kuiken welcomed Councilor Hall aboard!
11. ADJOURNMENT

The meeting was adjourned at 6:38 PM to meet again on Monday, March 23, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - February 24, 2020

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 10, 2020 regular meeting. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-0

Vendors - Check #45661 thru Check #45688 - $61,483.44 Including EFT Payments

4. CORRESPONDENCE

None

5. COUNCIL POSITION #5

Mayor Struck announced that there were four letters of interest for Council Position #5 and they were included in each of the councilors packets except for one that was received Friday, February 21st after the packets had been transmitted. A copy of that letter was provided to each councilor at the meeting. Those interested are Clarence (Bunny) Williams, Bob Hall, Craig Spredeman and Richard Pearson.

Clerk/Treasurer Roberts explained that at the council meeting on March 9th the council will have an opportunity to interview each person, asking a series of pre-determined questions. After the interviews the council will adjourn to executive session to discuss their qualifications only. The council will then return to session and vote. After the vote, the selected individual will be immediately sworn in and the council meeting will proceed.

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that after the civil service testing and oral boards on February 11th and 12th he made a conditional offer to the one applicant that made it through to the roster. He will start working on his background check.
  • Officer Gonzalez is currently working on a sexual assault case involving a juvenile. It will involve overtime, but the majority of it should be covered by grant funds.
  • City Supervisor Houk announced that he recently purchased a new shop truck. It was long overdue and the crew was very happy to have a new truck.
  • City Supervisor Houk requested permission to surplus a 2005 Chevrolet Shop Truck. Councilor Neve made a motion authorizing the surplus of a 2005 Chevrolet Shop Truck. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0
  • City Supervisor Houk noted that the Yellow Deli submitted revised plans today, but they have not been reviewed yet.
  • City Supervisor Houk pointed out that the construction at Mary Rogers Pioneer Park is going very well.
8. MAYOR’S REPORT
  • Mayor Struck noted that Mary Rogers Pioneer Park was five years in the making. It is nice to see it finally come to fruition.
  • Mayor Struck explained that the city has purchased two new benches and a bike rack to go in next to Elixir. The benches that are there are rotting away and one had to be taken out last year because it had become a hazard. The new benches are not made from wood so they will last much longer.
9. COUNCIL COMMENTS

Councilor Davis asked if there was any plans to revive the First Street Park. City Supervisor Houk advised that he has already been looking at it and hopes to do just that.

10. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, March 9, 2020 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - February 10, 2020

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Little absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 27, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45637 thru Check #45660 - $38,376.67 Including EFT Payments

Payroll - Check #24754 thru Check #24770 - $109,566.16 Including Direct Deposit

4. CORRESPONDENCE

None

5. COUNCIL POSITION #5

Mayor Struck read Councilor Little’s letter of resignation from council position #5. Clerk/Treasurer Roberts explained the process for filling the vacant position. Councilor Neve made a motion to accept Councilor Little’s resignation and declare Council Position #5 open. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0

6. PERSONAL SERVICES CONTRACT – CHIEF OF POLICE

Councilor Neve made a motion to accept the Personal Services Contract for the Chief of Police with the amended salary amount of $66,570.00. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-0

7. PERSONAL SERVICES CONTRACT – CITY SUPERVISOR/BUILDING INSPECTOR

Councilor Neve made a motion to accept the Personal Services Contract for the City Supervisor/Building Inspector as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-0

8. PERSONAL SERVICES CONTRACT – CLERK/TREASURER

Councilor Davis made a motion to accept the Personal Services Contract for the Clerk/Treasurer as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC
  • Citizen Teresa Sanders – 119 W 2nd Street – spoke briefly regarding property located adjacent to her home that she says she has been maintaining since 2007. The said property was gifted to the city in 2018 by the estate of Melvin & Fran Gibbons. Ms. Sanders was under the impression that she owned the property or would be given the property by Melvin & Fran Gibbons. There was nothing in writing to corroborate this information and the city reached out to the executor of the estate and they were unaware of any kind of agreement and was advised that the family wanted this property to remain with the city. Following a discussion with the council, the council was unanimous in their agreement that the property remain with the city as this is the only section available for parking expansion or future growth for Cheney Park.
  • Matthew Wilson – 718 Elm Street, Raymond – spoke to the council regarding his Eagle Scout Project which will be a pergola at the Ron Craig Boat Launch. It will cover one of the current picnic tables. Councilor Neve made a motion supporting Matthew Wilson’s Eagle Scout Project as presented. The motion was seconded by Councilor Kuiken. Vote: Ayes-4, Noes-0, Absent-0
10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that there would be civil service testing on February 11th and oral boards on the 12th assuming those that test pass the written and physical fitness testing.
  • City Supervisor Houk reported that the city hired Downing Diversified to bore out the outfalls at Light Creek. It was very successful and has increased the capacity at Light Creek by approximately 70%.
  • City Supervisor Houk advised that the city is still working with the Yellow Deli. Their last submittal was returned for a couple of minor changes. Things are moving forward slowly.
  • City Supervisor Houk touched briefly on the city’s policy and process for handling nuisance buildings. Normally it starts out with a verbal discussion with the property owner either by City Supervisor Houk or Police Chief Eastham. If that doesn’t correct the problem then a formal written process begins which eventually includes fines through municipal court. City Supervisor Houk noted that nuisance issues are complaint driven.
  • Clerk/Treasurer Roberts explained that the city would be replacing all of the tile floor at city hall on May 13, 14 and 15. The contractor said they anticipate it taking three full days and city hall will be closed during that time. Clerk/Treasurer Roberts noted that this information will be communicated to the public via the city website, the newspaper, water bills and postings at city hall.
11. MAYOR’S REPORT

Mayor Struck noted that City Action Days in Olympia was informative and a great opportunity to learn what the legislature has before them. February 13th is the Association of Washington Cities Mayors Exchange which will provide a pretty idea on some of the bills. There are some proposals that will affect city’s and how we do business. There are also some proposed bills that are beneficial.

12. COUNCIL COMMENTS
  • Councilor Neve inquired about the number of dogs in South Bend. It was agreed that many dogs are not licensed unfortunately.
  • Councilor Manlow noted that he will miss Councilor Little, his expertise and knowledge. Everyone agreed.
  • Councilor Kuiken wished Police Chief Eastham luck on the civil service testing.
13. ADJOURNMENT

The meeting was adjourned at 6:15 PM to meet again on Monday, February 24, 2020 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - January 27, 2020

click to play

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter. City Supervisor Houk and Clerk/Treasurer Roberts (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 13, 2020 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors - Check #45604 thru Check #45636 - $188,755.15 Including EFT Payments

4. CORRESPONDENCE

None

5. CONTRACT FOR LEGAL SERVICES FOR INDIGENT CRIMINAL DEFENDANTS

Councilor Neve made a motion to approve the contract for Legal Services for Indigent Criminal Defendants. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

6. CONTRACT FOR PROFESSIONAL SERVICES CITY PROSECUTING ATTORNEY

Councilor Neve made a motion to approve the contract for Professional Services City Prosecuting Attorney. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

7. ERIC WESTON – MUNICIPAL COURT JUDGE PRESENTATION

Judge Weston gave a presentation about South Bend Municipal Court to the council. Judge Weston advised that court was running well and Court Clerk Lisa Carlson was doing a good job.

8. ITEMS FROM THE PUBLIC

None

9. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that Officer Dockter was going great at Police Academy and should graduate April 2, 2020.

10. MAYOR’S REPORT

Mayor Struck advised that her and Clerk/Treasurer Roberts were going to be at Association of Washington Cities – City Action Days, January 28-29, 2020. This conference is one of her favorites she waits for all year.

11. COUNCIL COMMENTS

Councilor Kuiken gave kudos to the public works crew for doing a great job during the snow and rain.

12. EXECUTIVE SESSION – POTENTIAL REAL ESTATE SALE

Prior to adjourning to Executive Session Mayor Struck advised that no decisions would be made. Mayor Struck called the Executive Session to order at 6:04 PM for 10 minutes for the purpose of potential real estate sale. Councilor Kuiken, Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter were in attendance.

At 6:14 PM Administrative Assistant Porter left to notify anyone waiting that it would be an additional 5 minutes. There was one person waiting in the lobby and/or outside.

Mayor Struck reconvened the meeting at 6:19 PM.

Executive sessions are done in accordance with RCW 42.30.080

13. ADJOURNMENT

The meeting was adjourned at 6:19 PM to meet again on Monday, February 10, 2020 for the next regularly scheduled meeting at South Bend City Hall