"I remember before Forrie Smith had the Blue Top Jim Nelson had The Inn in the Blue Top Building. When the new highway went in Jim Nelson moved The Inn to Hwy 101 and Kendrick St." - Ray Hicks
"One of my favorite memories is the amazing oysters at Claire's party." - Ryan Jacquay
Submit your memory HERE or drop it by City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - May 29, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk. Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Williams was absent (excused).
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 13, 2019 regular meeting. The motion was seconded by Councilor Little.
Vote: Ayes-4, Noes-0, Absent-1
Vendors – Check #45048 thru Check #45079 - $32,525.20 Including EFT Payments
4. CORRESPONDENCE |
None
5. PUBLIC HEARING @ 5:33 PM – CDBG GENERAL PURPOSE GRANT |
Mayor Struck opened the public hearing at 5:33 pm. Mayor Struck noted that there were CDBG handouts in the back of the room in English and Spanish as well as a Spanish interpreter available if anyone in the audience needed assistance.
Gray & Osborne, Inc. representative Dominic Miller briefly explaining the Community Development Block Grant (CDBG) General Purpose Grant which is a $750,000 grant application to help offset the cost of the current water treatment plant improvements that the city currently has a $3,000,000 loan through U.S. Dept of Agriculture-Rural Development (USDA-RD) for. If the grant is approved it would reduce the amount of the USDA RD loan.
There was little public input and those that did speak did not identify themselves for the record. The public hearing was closed at 5:49 pm.
6. BID RESULTS – FIRST STREET & KENDRICK STREET RECONSTRUCTION / WILLAPA AVENUE SIDEWALK |
Dominic Miller explained the bid results for the First Street & Kendrick Street Reconstruction / Willapa Avenue Sidewalk Project. The Engineers Estimate was $635,000 to $695,000 and the lowest bidder was $804,560.00 / $850,710.00.
Contractor |
Total Amount Bid (Schedules A1, B and C) Line No 5 |
Total Amount Bid (Schedules A1, A2, B and C) Line No 6 |
Rognlin’s, Inc. | $804,560 | $850,710 |
Sea Construction, LLC | $930,675 | $971,715 |
This project is being funded through the Transportation Improvement Board (TIB). With Mr. Millers assistance the City approached TIB to see if they would be able to provide any additional funds for the project and they agreed to add an additional $125,510 to the project which left a shortfall of $25,000 and no additional money for overruns. Following discussion Councilor Neve made a motion to accept the bid results and award the project as presented to Rognlin’s, Inc. ($804,560) with the understanding that the city would be responsible for the $25,000 shortfall and any cost overruns. The motion was seconded by Councilor Buchanan.
Vote: Ayes-4, Noes-0, Absent-1
7. PACIFIC SUNSET FINAL PLAT APPROVAL |
Prior to the vote Councilor Little recused himself due to a conflict of interest.
Councilor Neve made a motion to accept the Pacific Sunset Final Plat as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1 (Vote: Ayes-Councilor Buchanan, Councilor Neve, Councilor Davis; Absent-Councilor Williams; Abstention-Councilor Little)
8. RESOLUTION #2019-03 – JULY 5, 2019 ADDITIONAL HOLIDAY |
Councilor Neve made a motion to accept Resolution #2019-03 – July 5, 2019 Additional Holiday as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1
9. ITEMS FROM THE PUBLIC |
None
10. DEPARTMENT HEAD REPORTS |
11. MAYOR’S REPORT |
Mayor Struck announced that the city had been awarded $30,000 for the library through the Pacific Council of Government’s .09 monies funding program. She advised that with the money from the Friends of the Library and this money this should be able to take care of the repairs that were identified during the inspection by Gray & Osborne, Inc. last year.
12. COUNCIL COMMENTS |
13. ADJOURNMENT |
The meeting was adjourned at 6:11 PM to meet again on Monday, June 10, 2019 for the next regularly scheduled meeting at South Bend City Hall.
We are currently in the draft phase of the design for the $710,650 CDBG General Purpose Grant to reconstruct 4th Street between Pacific and Willapa Avenues. It is also slated for construction this summer. The project will result in improved vehicle and pedestrian safety and water service reliability. Major components of the project include reconstructing approximately 680 linear feet of roadway; adding an American Disabilities Act compliant sidewalk; and replacing the existing water main. The CDBG project will link to the completed Transportation Improvement Board project located on Willapa Avenue.
Funding Agency | Amount | Action Items | Date |
---|---|---|---|
CDBG | $710,650 | G&O finalize contract w/ City | 1/14/2019 |
DAHP decision (use Central Ave.) | 1/11/2019 | ||
Survey w/ Willapa Ave. | 1/31/2019 | ||
Complete Environmental Assessment | 3/1/2019 | ||
Design | 4/1/2019 | ||
Go to Bid | 3/1/2020 | ||
Construct next summer after Central Ave. construction | 6/1/2020 |
As of now, the $762,710 TIB (Transportation Improvement Board) Adams Street Project is still in the design phase of the project and is expected to go to constructions this summer. The project will provide a safe corridor for pedestrians to get from Hwy 101 to the South Bend school facilities. Simultaneously, the roadway (with the averaged PCR score of 29 for the two segments to be replaced) will receive Cement Treated Base similar to that on the TIB funded First Street and Kendrick Street project. The project will include Americans with Disabilities Act (ADA) ramps and crossing bars, curb and gutters plus a 5’ sidewalk on the west side of Adams Street.
The City of South Bend was awarded a RCO Grant (Recreation and Conservation Office) for the amount of $330,000. With that, the very generous Cheney Foundation picked up a good portion of the match in the amount of $35,000 and the city put $25,000 with in-kind labor. The city of South Bend will use this grant to install LED lights at the newly renovated Cheney Field in downtown South Bend. The scope of this project is to install LED field lighting along with electrical upgrades and related work at the field. The primary recreational opportunity provided by this project is increased lighted baseball and softball use. Progress is happening on this project as well. The first week in March PanGeo will be on site for some soils engineering along with Cultural Resource Consultants (CRC), they will also be onsite during this exploratory drilling and monitor the activity. The on-site monitoring is an RCO requirement. Following approval of the Purchase Order from Musco, it will take Musco 45 days to factory construct the lighting and ship to the site. Depending on the soil conditions, they expect it could take up to a week to install. We are hoping to have the Cheney Lighting Project complete this Spring.
The City of South Bend was awarded a $3,000,000 US Department of Agriculture Rural Development loan and $750,000 Community Development Block Grant to help offset loan. The loan and grant will be used to upgrade and expand the City’s filter membrane water treatment plant. The plant, originally constructed 2000, produced approximately 864,000 gallons per day in 2018. Plant capacity will be expanded with the addition of a new filter rack, allowing for production to increase to 1.29 million gallons per day. The plant will also undergo a series of upgrades designed to improve plant efficiency and resiliency. Upgrades include but are not limited to pump replacements, membrane retrofits, and the integration of emergency backup power. Upon completion, the water treatment plant upgrades and expansion will allow the City to better meet the City’s municipal water needs in an effective and dependable manner.
Funding Agency | Amount | Action Items | Date |
---|---|---|---|
USDA RD | $3,000,000 | Membrane Procurement Bid | 1/9/2019 |
WTP Plans and Specifications Submitted to DOH | 12/30/2019 | ||
WTP Plans and Specifications Submitted to Funding Agencies | 1/22/2020 | ||
Bid Opening | 4/15/2020 | ||
Project Award | 5/6/2020 | ||
Contractor Begins Construction | 6/15/2020 | ||
Project Completion | 12/1/2020 |
CITY OF SOUTH BEND - COUNCIL MEETING - May 13, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 8, 2019 regular meeting. The motion was seconded by Councilor Williams.
Vote: Ayes-5, Noes-0, Absent-0
Vendors – Check #44998 thru Check #45047 - $308,173.64 Including EFT Payments
Check #44973 thru #44997 VOIDED
Payroll - Check #24605 thru Check #24621 - $97,005.30 Including Direct Deposit
4. CORRESPONDENCE |
None
5. PACIFIC COUNTY COMMUNICATIONS (PACCOM) INTERLOCAL AGREEMENT |
Councilor Neve made a motion to accept the Pacific County Communications (PACCOM) Interlocal Agreement as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
6. SPRING CLEAN UP |
Clerk/Treasurer Roberts gave the council a brief overview of past spring cleanup numbers. Using an average from the last three years – 2016, 2017 and 2018 – 104 people took advantage of spring cleanup for a total overage of 60,077 lbs. which equaled 30.04 tons of garbage for an average cost of $3,151.83. Following a brief discussion Councilor Williams made a motion to continue spring cleanup with the expense covered by the City. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
Spring cleanup will be held the week of June 10th. Clerk/Treasurer Roberts will advise Kim Porter to get the information out to the citizens.
7. ITEMS FROM THE PUBLIC |
None
8. DEPARTMENT HEAD REPORTS |
None
9. MAYOR’S REPORT |
Mayor Struck advised she would be out of the office from May 14th – May 17th as she will be attending the National League of Cities Annual Conference in Florida. The Association of Washington Cities is paying for her to attend.
10. COUNCIL COMMENTS |
11. ADJOURNMENT |
The meeting was adjourned at 5:51 PM to meet again on Wednesday, May 29, 2019 for the next regularly scheduled meeting at South Bend City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - April 22, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Administrative Assistant Porter. Clerk/Treasurer Roberts was absent.
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 8, 2019 regular meeting. The motion was seconded by Councilor Williams.
Vote: Ayes-5, Noes-0, Absent-0
Vendors – Check #44939 thru Check #44972 - $52,541.67 Including EFT Payments
4. CORRESPONDENCE |
None
5. ORDINANCE #1544 – 2019 BUDGET AMENDMENTS |
Councilor Neve made a motion to accept Ordinance #1544 – 2019 Budget Amendments as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
6. RESOLUTION #2019-02 – PAYMENT OF CLAIMS PRIOR TO COUNCIL MEETING |
Councilor Neve made a motion to accept Resolution #2019-2 – Payment of Claims Prior to Council Meeting as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0
7. ITEMS FROM THE PUBLIC |
None
8. DEPARTMENT HEAD REPORTS |
9. MAYOR’S REPORT |
Mayor Struck asked the council members if any of them were planning on attending the Small City Connector Event Wednesday night. None of the council members said they were going.
10. COUNCIL COMMENTS |
11. ADJOURNMENT |
The meeting was adjourned at 6:00 PM to meet again on Monday, May 13, 2019 for the next regularly scheduled meeting at South Bend City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - April 8, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
Prior to approval of the agenda Clerk/Treasurer Roberts requested an amendment to the agenda: adding Item #4A – Ordinance #1544 – 2019 Budget Amendments (First Reading).
A motion was made by Councilor Neve to approve the amended Agenda, Consent Agenda and the minutes of the March 25, 2019 regular meeting. The motion was seconded by Councilor Williams.
Vote: Ayes-5, Noes-0, Absent-0
Vendors – Check #44894 thru Check #44938 - $70,997.70
Payroll - Check #24589 thru Check #24604 - $111,764.49 Including Direct Deposit
4. CORRESPONDENCE |
None
4A. ORDINANCE #1544 – 2019 BUDGET AMENDMENTS (FIRST READING) |
Councilor Neve made a motion to move Ordinance #1544 – 2019 Budget Amendments to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0
5. ITEMS FROM THE PUBLIC |
Ezra McCampbell from 331 1st Street, Raymond, WA spoke briefly regarding the Willapa River Development Project located on Island Way in Raymond and his personal concerns regarding water runoff and how it could affect the City of South Bend’s businesses that utilize the river.
6. DEPARTMENT HEAD REPORTS |
7. MAYOR’S REPORT |
Mayor Struck gave kudo’s to those involved in the Kids Fishing Derby that was held April 6th at the Mill Pond. There was a great turnout, everything was well organized and it appeared that everyone had a great time. Dave Williams did a great job spearheading the event.
8. COUNCIL COMMENTS |
Councilor Buchanan inquired about the grant for the field lighting at Cheney Park. A brief discussion followed.
9. ADJOURNMENT |
The meeting was adjourned at 5:58 PM to meet again on Monday, April 22, 2019 for the next regularly scheduled meeting at South Bend City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - March 25, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Davis was absent. (Excused)
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the March 11, 2019 regular meeting. The motion was seconded by Councilor Williams.
Vote: Ayes-4, Noes-0, Absent-1
Vendors – Check #44873 thru Check #44893 - $53,176.87
4. CORRESPONDENCE |
None
5. ITEMS FROM THE PUBLIC |
None
6. DEPARTMENT HEAD REPORTS |
7. MAYOR’S REPORT |
8. COUNCIL COMMENTS |
9. ADJOURNMENT |
The meeting was adjourned at 5:54 PM to meet again on Monday, April 8, 2019 for the next regularly scheduled meeting at South Bend City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - March 11, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Administrative Assistant Porter. Clerk/Treasurer Roberts and Councilor Williams were absent (Excused).
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 25, 2019 regular meeting. The motion was seconded by Councilor Davis.
Vote: Ayes-4, Noes-0, Absent-1
Vendors – Check #44820 thru Check #44872 - $118,768.13
Payroll - Check #24573 thru Check #24588 - $102,979.14 Including Direct Deposit
4. CORRESPONDENCE |
Mayor Struck read a letter from citizen Gary Buchanan regarding the tennis court.
5. ITEMS FROM THE PUBLIC |
Randy Carlson on behalf of the South Bend Girls Basketball team thanked the city for the state bound send off.
6. DEPARTMENT HEAD REPORTS |
7. MAYOR’S REPORT |
8. COUNCIL COMMENTS |
Councilor Buchanan thanked Mayor Struck for working with Pacific County Emergency Management.
9. ADJOURNMENT |
The meeting was adjourned at 5:45 PM to meet again on Monday, March 25, 2019 for the next regularly scheduled meeting at South Bend City Hall.
CITY OF SOUTH BEND - COUNCIL MEETING - February 25, 2019 |
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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE |
The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk and Administrative Assistant Porter. Clerk/Treasurer Roberts was absent.
3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES |
A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 11, 2019 regular meeting. The motion was seconded by Councilor Davis.
Vote: Ayes-5, Noes-0, Absent-0
Vendors – Check #44799 thru Check #44819 - $33,438.12
4. CORRESPONDENCE |
None
5. 2019 EDC CONTRACT FOR TECHNICAL SERVICES |
Councilor Neve made a motion to accept the 2019 EDC Contract for Technical Services as presented. The motion was seconded by Councilor Williams.
Vote: Ayes-5, Noes-0, Absent-0
6. ITEMS FROM THE PUBLIC |
7. DEPARTMENT HEAD REPORTS |
8. MAYOR’S REPORT |
9. COUNCIL COMMENTS |
10. ADJOURNMENT |
The meeting was adjourned at 5:47 PM to meet again on Monday, March 11, 2019 for the next regularly scheduled meeting at South Bend City Hall.