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CITY OF SOUTH BEND - COUNCIL MEETING - January 13, 2020

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Manlow, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk and Councilor Kuiken (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the December 9, 2019 regular meeting. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45508 thru Check #45603 - $151,194.00 Including EFT Payments

Check #45346 Voided

Payroll - Check #24736 thru Check #24753 - $114,457.59 Including Direct Deposit

4. CORRESPONDENCE

None

5. PLANNING COMMISSION APPOINTMENTS

Mayor Struck asked the council to accept her recommendation of Rinna McHugh and Norman Olsen to the planning commission. Councilor Neve made a motion to accept Mayor Struck recommendation as presented. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. ACCEPTANCE OF CONSTRUCTION BID FOR MARY ROGERS PIONEER PARK

Clerk/Treasurer Roberts explained that the city had received two bids for the construction of the restrooms for Mary Rogers Pioneer Park. Coastline Roofing - $125,000.00 and Mike Donovan Construction/Guernsey Construction - $80,932.31. Councilor Neve made a motion to accept Mike Donovan Construction/Guernsey Construction bid of $80,932.31. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

7. 2020 ECONOMIC DEVELOPMENT COUNCIL (EDC) CONTRACT

Councilor Neve made a motion authorized Mayor Struck to sign the EDC contract as presented. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

8. MAYOR PRO TEM APPOINTMENT

Mayor Struck requested the appointment of Councilor Neve as Mayor Pro Tem for 2020. Councilor Davis made a motion appointing Councilor Neve as Mayor Pro Tem for 2020. The motion was seconded by Councilor Manlow. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that his department was business as usual over the holidays. There were no DUI’s and only two MIP’s.

Mayor Struck provided an update for City Supervisor Houk who was out of the office.

The Yellow Deli’s submittal was turned in as of 12/31/19. The city’s Geotech and engineers had the following comments:

  • Need to address construction sequencing. This should be addressed in the submittal, then discussed in detail at a pre-construction meeting
  • The design shows the wall as a straight line and does not include how the wall is terminated at each end. The plan set should include wall end terminations.
  • The design needs to address what/where the French drain behind the wall discharges to.

Other than these remaining few items, the design is satisfactory. So, things are finally progressing in the right direction.

School pump station – The pump at the school had electrical shorts in the system along with damaged floats. These issues have been repaired. A couple of stormwater culverts were plugged resulting in flooding on the east side of town. The water had nowhere to go but into the sewer system, which overwhelmingly backed the system up. We had a significant amount of rain! The school pump station is budgeted to be updated this year. This will be a joint project between the school and the city. The city crew identified a few culverts that they have jetted and cleared as well. The crew is also prepping for snowfall and/or freezing road conditions.

There were a couple of slides blocking roadways at Martin and Light Creeks – our water impoundment areas – that the crew cleaned up this past week due to all of the flooding and heavy rains.

Clerk/Treasurer Roberts presented the council with the fourth quarter 2019 budget report for their review.

11. MAYOR’S REPORT

Mayor Struck thanked the city crew for all of the great work they have done in the terrible weather we have been having. They have been working long hours!

Mayor Struck thanked the South Bend Volunteer Firefighters for the excellent work and response time – 4 minutes –at a recent structure fire. Even though they weren’t able to save the garage they were able to save the home which is a huge blessing for the family. Fantastic job!

Mayor Struck reviewed the council committees and explained that even though the committees are not always active they are important to have should they be needed.

Council Position #1
Wyatt Kuiken
     *Fire Dept.
     *Docks/Parks

Council Position #2
Darrin Manlow
     *Streets
     *Police

Council Position #3
Patricia Neve (Mayor Pro Tem)
     *Finance
     *Public Works
     *RWCC

Council Position #4
Jan Davis
     *Fire Dept.
     *Public Works
     *Parks

Council Position #5
Dale Little
     *Finance
     *Police
     *Streets

Mayor Struck advised that the Department of the Army will be holding a Public Comment Period, Environmental Assessment regarding Northwest Aviation Operations, Off-Base Helicopter Training Areas. There is an open house in Centralia on January 14th from 4:00 – 6:00 pm, you can email comments to This email address is being protected from spambots. You need JavaScript enabled to view it. or you can write to the Department of the Army, Directorate of Public Works, Atten Environment Division (NEPA), 2012 Leggett Ave, Box 339500 MS 17, Joint Base Lew-McCord, WA 98433-9500. All comments must be received by February 7, 2020 to be considered. https://home.army.mil/lewis-mcchord/index.php/my-joint-base-lewis-mcchord/all-services/public_works-environmental_division/environmental-impact-analysis

12. COUNCIL COMMENTS

Councilor Manlow gave kudos to the public works crew for all of their hard work during the heavy rains. In the past his garage would have flooded! Thanks!

13. ADJOURNMENT

The meeting was adjourned at 5:50 PM to meet again on Monday, January 27, 2020, for the next regularly scheduled meeting at South Bend City Hall

Garbage Collection & Schedules:

LeMay’s Grays Harbor
www.graysharbor.lemayinc.com
1 (800) 345-1529

Electric Services:

Pacific County PUD #2
www.pacificpud.org
1 (360) 942-2411

Water & Sewage:

Contact City Hall for water and sewage 

Pay Water Bill HERE

Cable, Internet, Phone Services:

Comast:
www.xfinity.com
1 (800) 934-6489

CenturyLink
www.centurylink.com
1 (800) 201-4099

DirecTV
www.directv.com 
1 (800) 531-5000

Dish Network
www.dish.com 
1 (800) 333-3474

CITY OF SOUTH BEND - COUNCIL MEETING - December 9, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk and Councilor Little (excused) were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 25, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

Vendors - Check #45474 thru Check #45507 - $198,494.37 Including EFT Payments

Payroll - Check #24720 thru Check #24735 - $98,906.11 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1548 – AMENDING AND ADDING TO CHAPTER 3.13 ADMINISTRATIVE PROVISIONS FOR CERTAIN TAXES (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1548 – Amending and Adding to Chapter 3.13 Administrative Provisions for Certain Taxes as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

6. ORDINANCE #1549 – AMENDING, REPEALING AND ADDING TO CHAPTER 3.13 BUSINESS AND OCCUPATION TAX (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1549 – Amending, Repealing and Adding to Chapter 3.13 Business and Occupation Tax as presented. The motion was seconded by Councilor Buchanan. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS

None

9. MAYOR’S REPORT

Mayor Struck thanked Councilor Buchanan and Councilor Williams for their time on the council and welcomed Wyatt Kuiken and Darren Manlow aboard.

10. COUNCIL COMMENTS
  • Councilor Buchanan welcomed Wyatt into his council position.
  • Councilor Williams welcomed Darren into his council position
  • Councilor Neve welcomed both new councilors and thanked the outgoing councilors.
  • Councilor Davis also welcomed the new and thanked the outgoing.
11. OATHS OF OFFICE

Clerk/Treasurer Roberts administered the Oaths of Office to Wyatt Kuiken – Council Position #1 and Darren Manlow – Council Position #2

12. ADJOURNMENT

The meeting was adjourned at 5:36 PM to meet again on Monday, January 13, 2020 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 25, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 13, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45445 thru Check #45473 - $147,104.20 Including EFT Payments

4. CORRESPONDENCE

None

5. ORDINANCE #1545 – ADOPTING THE 2020 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1545 – Adopting the 2020 Budget as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1548 – AMENDING AND ADDING TO CHAPTER 3.13 ADMINISTRATIVE PROVISIONS FOR CERTAIN TAXES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1548 – Amending and Adding to Chapter 3.13 Administrative Provisions for Certain Taxes to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1549 – AMENDING, REPEALING AND ADDING TO CHAPTER 3.13 BUSINESS AND OCCUPATION TAX (FIRST READING)

Councilor Neve made a motion to move Ordinance #1549 – Amending, Repealing and Adding to Chapter 3.13 Business and Occupation Tax to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1550 – CLOSEOUT OF THE GARBAGE FUND (SECOND READING)

Councilor Williams made a motion to accept Ordinance #1550 – Closeout of the Garbage Fund as presented. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

9. DECEMBER 23, 2019 COUNCIL MEETING

Councilor Williams made a motion to cancel the December 23, 2019 council meeting. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis. Noes – Councilor Little)

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Mayor Struck provided the Department Head Report for City Supervisor Houk. The City was notified by the Transportation Improvement Board that the application for Adams Street Reconstruction was approved. This also includes sidewalks on one side of Adams Street.
  • The Harbor Rock property which is leased by Thorbecks and the State of Washington has been approved for re-occupancy. The Certificate was issued on November 18th. The work was performed by the contractor per the submitted engineered details in the building permit documents. The permit will remain open until the building is fully re-roofed.
  • The Yellow Deli continues to work on gathering more soils analysis data for an upcoming submittal. Their engineers have been communicating with Siew Tan from Pan Geo, the city’s geotechnical engineers, in hopes that the upcoming submittal will be the last and once approved they can commence work on the retaining wall.
  • The water treatment plant is up and running extremely well since the replacement of the filters. This was a huge undertaking and everyone involved did an outstanding job. They literally completed the job in half the time as the last go around with no hiccups.
  • Clerk/Treasurer Roberts reminded the council that two council members might be absent at the December 9th council meeting so it is crucial that the other three are in attendance so there is a quorum. She also reminded everyone about the Christmas Potluck which is Tuesday, December 3rd at City Hall starting at 11am. Lastly, Happy Thanksgiving!
12. MAYOR’S REPORT

None

13. COUNCIL COMMENTS
  • Councilor Williams wished everyone a Happy Thanksgiving!
  • Councilor Neve also wished everyone a Happy Thanksgiving and also noted that the Regional Wastewater Coordinating Committee (RWCC) is back up and running! They have set their meeting dates for 2020 with the understanding that these meetings need to be a priority!
14. ADJOURNMENT

The meeting was adjourned at 5:55 PM to meet again on Monday, December 9, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 13, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Buchanan was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 28, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45416 thru Check #45444 - $56,920.47 Including EFT Payments

Payroll - Check #24704 thru Check #24719 - $105,202.82 Including Direct Deposit

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:30 PM – 2020 FINAL BUDGET

Mayor Struck opened the public hearing at 5:30 pm. There were no public comment and the public hearing was closed at 5:31 pm.

6. ORDINANCE #1543 – PROPERTY TAX LEVY (SECOND READING)

Councilor Williams made a motion to approve Ordinance #1543 – Property Tax Levy as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. ORDINANCE #1545 – ADOPTING THE 2020 BUDGET (FIRST READING)

Councilor Neve made a motion to move Ordinance #1545 – Adopting the 2020 Budget to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

8. ORDINANCE #1546 – CLOSEOUT OF THE GARBAGE FUND (FIRST READING)

Councilor Neve made a motion to move Ordinance #1546 – Closeout of the Garbage Fund to a second reading. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

9. ORDINANCE #1547 – 2019 BUDGET AMENDMENTS (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1547 – 2019 Budget Amendments as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

10. RESOLUTION #2019-06 – SPONSORING MEMBERSHIP INTO AWC RMSA

Councilor Neve made a motion accepting Resolution #2019-06 as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

11. ITEMS FROM THE PUBLIC

None

12. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that Officer Dockter has been accepted into the November 20th police academy.
  • Police Chief Eastham reminded everyone that the holiday season is upon us and to keep your cars locked! These are crimes of opportunity!
  • City Supervisor Houk noted that the City of Warrenton, OR was swapping out filters on their water treatment plant and we were able to get 96 of the better ones to use to replace ones at our plant that had surpassed their life span. The city worked with the Department of Health, an employee from Warrenton and Evoqua to replace the filters. The plant was down for three days during which time the city purchased water from Raymond. Mayor Struck asked that City Supervisor Houk send an official thank you to the City of Warrenton.
13. MAYOR’S REPORT

Mayor Struck noted that there will be two council seat changes for 2020. She thanked everyone who took the time to run and welcomed those that appear to have won.

14. COUNCIL COMMENTS
  • Councilor Little asked City Supervisor Houk about the status of the Yellow Deli. City Supervisor Houk explained that there is not much to report as of yet.
  • Councilor Neve asked if there would be a tree lighting in South Bend this year as she hadn’t heard anything. Mayor Struck advised she would check and see, because she wasn’t sure either.
15. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again on Monday, November 25, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - October 28, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 14, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45389 thru Check #45415 - $218,997.76 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2020 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:31 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. There were no public comment and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1543 – PROPERTY TAX LEVY (FIRST READING)

Councilor Neve made a motion to move Ordinance #1543 – Property Tax Levy to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1546 – AMENDING, REPEALING AND ADDING TO CHAPTER 2.25 – CIVIL SERVICE RULES (SECOND READING)

Councilor Neve made a motion to approve Ordinance #1546 – Amending, repealing and adding to Chapter 2.25 – Civil Service Rules as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1547 – 2019 BUDGET AMENDMENTS (FIRST READING)

Councilor Williams made a motion to move Ordinance #1547 – 2019 Budget Amendments to a second reading. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

9. ACCEPTANCE OF FIRST AND KENDRICK STREET RECONSTRUCTION AND WILLAPA AVENUE SIDEWALK PROJECT AS COMPLETE – TIB FUNDED

Councilor Neve made a motion accepting the First and Kendrick Street Reconstruction and Willapa Avenue Sidewalk Project complete. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

10. ITEMS FROM THE PUBLIC

Citizen Margaret Payne at 322 W First Street asked the city if a center stripe could be put on W. First Street starting at Ferry Street because people that turn from Ferry onto W. First Street are cutting the corner. After some discussion City Supervisor Houk advised he would look into it.

11. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that if all goes as planned newly hired Jordan Dockter will be headed to the police academy on November 20th and as a reminder his department will be short staffed during those 5 months so overtime will be likely.
  • City Supervisor Houk explained that the Geotech’s for the Yellow Deli turned in revised submittals on October 15th. Unfortunately, they were not “up to snuff”. City Supervisor Houk provided them with a name of a different Geotech firm and he believes that the owners of the Yellow Deli will be reaching out to them soon. City Supervisor Houk did advise them that time is of the essence. He noted that he has been working with the owners regarding some runoff that has been occurring at that location as well and that he will keep the council apprised.
  • Clerk/Treasurer Roberts announced that the council and staff have the draft 2020 budget before them. Unless something drastic happens between now and the next council meeting, this will be the budget that will come before them for approval.
12. MAYOR’S REPORT

None

13. COUNCIL COMMENTS
  • Councilor Neve wished everyone a Happy Halloween and reminded everyone to drive carefully that day and night because there are many little ones running around town. She noted that Police Chief Eastham and his officers do a great job patrolling the city during the day while the little one’s trick or treat the businesses. Police Chief Eastham asked that parents use this day to teach their children how to use crosswalks!
  • Councilor Davis asked if anyone on the council planned to attend the exit conference on October 31st to hear the results of the city’s recent audit. Clerk/Treasurer Roberts advised that she hadn’t heard from anyone so she didn’t know. It was reminded that there could not be a quorum. Clerk/Treasurer Roberts did advise the council that if they didn’t attend, they would still receive the information that is presented during the exit conference. She did note that the city will be receiving a clean audit report.
14. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, October 28, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - October 14, 2019

Meeting recording is unavailable for this meeting.

1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the September 23, 2019 regular meeting and October 9, 2019 budget workshop. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45342 thru Check #45388 - $159,823.71 Including EFT Payments

Payroll - Check #24687 thru Check #24703 - $109,493.83 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1546 – AMENDING, REPEALING AND ADDING TO CHAPTER 2.25 – CIVIL SERVICE RULES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1546 – Amending, repealing and adding to Chapter 2.25 – Civil Service Rules to a second reading. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. ITEMS FROM THE PUBLIC

Matthew Wilson explained that he is currently working towards his Eagle Scout badge and would like to put up a small sign with a map showing points of interest to Menlo at the Rails to Trails trailhead at Summit Avenue in South Bend. The council agreed that it would be a great idea.

7. DEPARTMENT HEAD REPORTS

Clerk/Treasurer Roberts advised the council that they have a copy of the 3rd quarter budget report and if they had any questions to please let her know.

8. MAYOR’S REPORT

Mayor Struck explained that she would be out of the office the rest of the week starting Wednesday. She will be attending AWC’s Member Expo in Chelan.

9. COUNCIL COMMENTS

Councilor Buchanan spoke briefly regarding his perspective on the requirement that future employees live inside the city limits of South Bend.

10. ADJOURNMENT

The meeting was adjourned at 5:38 PM to meet again on Monday, October 28, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - Budget Workshop - October 9, 2019

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1. CALL TO ORDER

The budget workshop was called to order by Mayor Struck at 4:30 pm. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

2. BUDGET WORKSHOP

All aspects of the projected 2020 budget were reviewed and discussed at length.

Prior to adjournment Councilor Neve made a motion to cancel the October 23, 2019 budget workshop. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

3. ADJOURNMENT

The meeting was adjourned at 6:33 pm to meet again at 5:30 PM on Monday, October 14, 2019 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - September 23, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Neve was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, Consent Agenda and the minutes of the September 9, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45305 thru Check #45341 - $484,876.07 Including EFT Payments

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

Citizen Joseph Stepp who lives at the apartments at 126 E. Water Street requested that the city look at traffic that is leaving Highway 101 by Chen’s Restaurant and merging onto E Water Street without using their turn signals. It is dangerous and confusing when you are trying to enter onto Highway 101 from that area. Police Chief Eastham advised that he will have his officers pick up patrol in that area.

6. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham announced that he hired Jordan Dockter to fill the recently vacated position in his department. Currently Mr. Dockter is riding with another officer as a refresher since he was a reserve for the South Bend Police Department in the past. He will head to the Police Academy as soon as Police Chief Eastham can get him in.
  • City Supervisor Houk reported that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) is currently on standby. Work should pick back up on Thursday and Friday. They will work next Monday and Tuesday if needed. The old sewer line that was going to be removed will be left in place and capped, there is 175 feet of french drain to install, reclamation to the adjacent area and hydroseeding will take place the first week in October.
7. MAYOR’S REPORT

Mayor Struck explained that she would be out of the office Wednesday as she will be attending an AWC Risk Management meeting in Seattle. She noted that there are several things that will be coming up the next couple of months that will have her out of the office for a few days.

8. COUNCIL COMMENTS
  • Councilor Little has had several citizens ask him if the mosquito fogging really works. The old spaying company actually went into people’s yards and this company fogs from the road.
  • Councilor Davis wondered if they could spray longer – later in the season.
  • Councilor Davis inquired about the hillside at the Yellow Deli. City Supervisor Houk noted that all parties involved met on Wednesday, September 18th. The Yellow Deli engineers and Geotech submittals were deficient. The city is waiting for new submittals.
  • Councilor Williams mentioned that he spoke with Edward Horvath from Three Rivers Mosquito and Vector Control who noted that this year was really the “perfect storm” when it came to mosquito weather.
  • Councilor Williams was pleased to see that Police Chief Eastham hired Jordan Dockter. He is a great kid!
  • Councilor Buchanan noted that he contacted MRSC and they confirmed that the information that was provided to him at the last meeting (see September 9, 2019 minutes) was correct. However he still doesn’t feel that the information is correct and will be contacting the Association of Washington Cities.
9. ADJOURNMENT

The meeting was adjourned at 5:49 PM to meet again on Monday, October 14, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - September 9, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 26, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45274 thru Check #45304 - $97,659.55 Including EFT Payments

Payroll - Check #24671 thru Check #24686 - $100,772.58 Including Direct Deposit

4. CORRESPONDENCE

None

5. 2020 BUDGET CALENDAR

Clerk/Treasurer Roberts presented the 2020 Budget Calendar as well as the calendar for October 2019. She suggested that two days be selected in October for budget workshops. October 9th and 23rd (if needed) were chosen for budget workshops. They will start at 4:30 pm and dinner will be provided for the council and staff.

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham reported that Labor Day was the quietest on record with not a single arrest.
  • City Supervisor Houk reported on the water main break at Cedar and Highway 101 which occurred Saturday afternoon at approximately 2pm. It was an 8” AC (asbestos/concrete) line and the saddle failed. The leak surfaced on the north side of Highway 101, but the break was actually on the south side. It was after 1am before everything was fixed. City Supervisor Houk thanked the South Bend Police Department for their excellent job controlling traffic and to the City of Raymond for supplying their pump truck and employee. It made a very hard job much easier. The pavement will be patched on Wednesday and Thursday.
  • City Supervisor Houk announced that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) should be completed by the middle of next week.
  • Clerk/Treasurer Roberts advised that the auditors would be holding an Entrance Conference on Tuesday, September 10th at 2pm. She asked that if any of the councilors planned to attend to please let her know because if there was a quorum the city had to abide by the Open Public Meeting Act.
8. MAYOR’S REPORT
  • Mayor Struck thanks the Public Works crew and the South Bend Police Department for all of their hard work before, during and after Labor Day. She knows how much work it is and she appreciated all of their efforts.
  • Mayor Struck recognized South Bend student Mackenzie Kuiken, Regal Majesty National Junior High Point Queen. She noted that this a quite an honor.
  • Mayor Struck explained that she would be out of the office the rest of the week and most if not all of next week because she was selected as a juror in Federal Court in Tacoma.
9. COUNCIL COMMENTS
  • Councilor Neve noted that she thought that South Bend’s 150th Birthday Celebration went well but was disappointed in the turnout. However, those that were in attendance were very enthusiastic! Councilor Neve thought that overall, all of the activities over Labor Day were great.
  • Councilor Buchanan responded to information that Clerk/Treasurer Roberts had provided to him regarding whether or not a city can require an employee live inside the city limits of South Bend when hired. It was suggested that he contact Municipal Research and Services Center (MRSC) if he had further questions.
10. ADJOURNMENT

The meeting was adjourned at 5:50 PM to meet again on Monday, September 23, 2019 for the next regularly scheduled meeting at South Bend City Hall