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CITY OF SOUTH BEND - COUNCIL MEETING - February 25, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk and Administrative Assistant Porter. Clerk/Treasurer Roberts was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the February 11, 2019 regular meeting. The motion was seconded by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44799 thru Check #44819 - $33,438.12

4. CORRESPONDENCE

None

5. 2019 EDC CONTRACT FOR TECHNICAL SERVICES

Councilor Neve made a motion to accept the 2019 EDC Contract for Technical Services as presented. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC
  • Citizen Linda Buchanan suggested that cherry trees be planted in honor of Katy Kimura, former Mayor of South Bend.
  • Citizen Diantha Weilepp thanked the City for applying for a grant regarding the Library. The library is also looking for other grants they can apply for.
7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update on his department happenings.
  • City Supervisor Houk announced that public works will be losing an employee at the end of the month.
8. MAYOR’S REPORT
  • Mayor Struck advised she had received the Department of Commerce’s Community Development Block Grant (CDBG) low to moderate income index for 2011-2015. South Bend is now at 68.83%. This number is higher than previous index.
  • Mayor Struck congratulated the South Bend High School girls’ basketball team on making it to state. There will be a sendoff on Tuesday, February 26, 2019 @ 9:30am.
  • Mayor Struck noted that the proposed schematic for Mary Rogers Pioneer Park is on the City’s website and Facebook page.
9. COUNCIL COMMENTS
  • Councilor Davis inquired about Initiative 1639. A brief discussion followed.
  • Councilor Davis inquired about LeMay’s garbage service. A brief discussion followed.
  • Councilor Neve asked City Supervisor Houk if the crew could take a look at the corner of W. First Street and “C” St. There is a pothole that needs attention.
  • Councilor Williams agrees with planting cherry trees at Mary Rogers Pioneer Park.
10. ADJOURNMENT

The meeting was adjourned at 5:47 PM to meet again on Monday, March 11, 2019 for the next regularly scheduled meeting at South Bend City Hall.

This is the proposed schematic for Mary Rogers Pioneer Park which will be located across City Hall. Feel free contact Mayor Struck with your feedback.

Mary Rogers Sign

Drawings for Park Page 1

Drawings for Park Page 2

CITY OF SOUTH BEND - COUNCIL MEETING - February 11, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Sergeant Stigall, City Supervisor Houk and Clerk/Treasurer Roberts. Police Chief Eastham was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 28, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44751 thru Check #44798 - $312,089.94

Payroll - Check #24557 thru Check #24572 - $103,506.48 Including Direct Deposit

4. CORRESPONDENCE

None

5. REGION 3 MUTUAL AID AGREEMENT

Councilor Neve made a motion to accept the Region 3 Mutual Aid Agreement as presented. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk reported that the maintenance project at Light Creek Dam is going well. There has been a little bit of a delay because of the weather but overall things have been moving forward.
  • City Supervisor Houk requested permission to surplus a 1999 Dodge Ram Pickup and a 1983 Ditch Witch.
  • Councilor Williams made a motion authorizing the surplus of the 1999 Dodge Ram Pickup and the 1983 Ditch Witch as presented. The motion was seconded by Councilor Neve.
8. MAYOR’S REPORT

Mayor Struck announced that AWC’s City Action Days that was scheduled for February 13th and 14th had been cancelled due to the terrible weather conditions.

9. COUNCIL COMMENTS
  • Councilor Buchanan and City Supervisor Houk had a brief discussion regarding a couple of public works projects.
  • Councilor Williams thanked the city crew for all of their work during the poor weather conditions the last few days.
  • Councilor Neve thanked the city crew as well.
  • Councilor Little mentioned that he would be donating a portion of his monthly council wage to a charity as he didn’t feel like he could justify the $120.00 a month he was receiving.
10. ADJOURNMENT

The meeting was adjourned at 5:43 PM to meet again on Monday, February 25, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - January 28, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the January 14, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44729 thru Check #44750 - $157,022.55

4. CORRESPONDENCE

None

5. 2019 PROSECUTING ATTORNEY CONTRACT

Councilor Williams made a motion to accept the 2019 Prosecuting Attorney contract as presented. The motion was seconded by Councilor Neve.

Vote: Ayes-5, Noes-0, Absent-0

6. 2019 PUBLIC DEFENDER CONTRACT

Councilor Neve made a motion to accept the 2019 Public Defender contract as presented. The motion was seconded by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

7. 2019 CITY SUPERVISOR/BUILDING INSPECTOR CONTRACT

Councilor Williams made a motion to accept the 2019 City Supervisor/Building Inspector contract as presented. The motion was seconded by Councilor Neve.

Vote: Ayes-5, Noes-0, Absent-0

8. 2019 CLERK/TREASURER CONTRACT

Councilor Neve made a motion to accept the 2019 Clerk/Treasurer contract as presented. The motion was second by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

9. 2019 POLICE CHIEF CONTRACT

Councilor Neve made a motion to accept the 2019 Police Chief contract as presented. The motion was seconded by Councilor Little.

Vote: Ayes-5, Noes-0, Absent-0

10. RESOLUTION #2019-01 – LOAN AGREEMENT WITH DEPARTMENT OF ECOLOGY

Councilor Neve made a motion to accept Resolution #2019-01 – Loan Agreement with Department of Ecology as presented. The motion was seconded by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

11. CONSTRUCTION MANAGEMENT AGREEMENT – 4TH STREET IMPROVEMENT PROJECT (CDBG FUNDED)

Councilor Neve made a motion to accept the Construction Management Agreement – 4th Street Improvement Project (CDBG Funded) as presented. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

12. ITEMS FROM THE PUBLIC

None

13. DEPARTMENT HEAD REPORTS

None

14. MAYOR’S REPORT

None

15. COUNCIL COMMENTS
  • Councilor Buchanan and City Supervisor Houk had a brief discussion regarding the tennis courts at Cheney Park.
  • Councilor Williams received clarification on the project at Light Creek Dam that City Supervisor Houk discussed at the January 14, 2019 council meeting.
16. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again on Monday, February 11, 2019 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - January 14, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Williams was absent. (Excused)

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the December 10, 2018 regular meeting. The motion was seconded by Councilor Davis.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #44625 thru Check #44728 - $159,104.78

Payroll - Check #24542 thru Check #24556 - $110,037.84 Including Direct Deposit

4. CORRESPONDENCE

None

5. PLANNING COMMISSION APPOINTMENT

Mayor Struck requested the council confirm the appointment of Jessica Rowlett to the Planning Commission. Councilor Neve made a motion confirming the appointment of Jessica Rowlett to the planning commission. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

6. APPOINTMENT OF MAYOR PRO TEM

Mayor Struck requested that Councilor Neve remain as Mayor Pro Tem for 2019. Councilor Davis made a motion confirming the appointment of Councilor Neve as Mayor Pro Tem for 2019. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

7. COMMITTEE APPOINTMENTS – POLICE, FIRE & PUBLIC WORKS

Mayor Struck

Chair – Streets

Chair – Public Works

Chair – Finance

 

Council Position #1

Daryle Buchanan

*Fire Dept.

*Docks/Parks

 

Council Position #2

Bunny Williams

*Streets

*RWCC

*Police

 

Council Position #3

Patricia Neve (Mayor Pro Tem)

*Finance

*Public Works

*RWCC

 

Council Position #4

Jan Davis

*Fire Dept.

*Public Works

*Parks

 

Council Position #5

Dale Little

*Finance

*Police

*Streets

8. BID AWARD – WATER TREATMENT PLANT

Mayor Struck requested acceptance of the bid for the Water Treatment Plant Membrane Filtration Equipment Procurement. There was one bidder – Evoqua Water Technologies, LLC at $1,000,465.50 with the engineer’s estimate of $1,054,515.50. Councilor Neve made a motion accepting the bid results for the Water Treatment Plant Membrane Filtration Equipment Procurement and awarding the project to Evoqua Water Technologies. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

9. CONSTRUCTION MANAGEMENT AGREEMENT – 1ST & KENDRICK/WILLAPA AVENUE SIDEWALKS

Councilor Neve made a motion authorizing Mayor Struck to sign the Construction Management Agreement for the 1st & Kendrick/Willapa Avenue Sidewalks Project which will be funded by the Transportation Improvement Board (TIB). The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

10. ITEMS FROM THE PUBLIC

None

11. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham gave a brief update of the happenings in his department since the last council meeting which included a new sexual assault case involving four children and a juvenile suspect.
  • City Supervisor Houk noted that maintenance at the Light Creek dam is scheduled to begin by the end of the month. It will include a clean out of the dam and screen & shroud replacements. It will increase the city’s water storage capacity. The process will be similar to what was done at Martin Creek but will be a little more costly due to its limited access. This dam has been neglected for close to 50 years.
  • City Supervisor Houk explained that one of the two sewer pumps at pump station #1 is currently out for repair and the only backup pump is being used while it is being repaired. The repair should be done and the pump returned soon.
  • City Supervisor Houk announced that the shop truck is starting to have some major issues and is currently in the shop with transmission issues. He will begin looking for a replacement as the truck is at the end of its life.
  • Clerk/Treasurer Roberts advised the council that she will be purchasing a Chromebook System to replace their council packets. They should have them within a month.
12. MAYOR’S REPORT
  • Mayor Struck reported that she will be in Olympia attending the Mayor’s Exchange which is hosted by the Association of Washington Cities on February 23rd.
  • Mayor Struck gave the council a brief update on Mary Rogers Pioneer Park (MRPP) and that City Supervisor Houk has been working on the drawings for the restroom. The council will have an opportunity to weigh in on the design once a couple of different layouts have been put together.
13. COUNCIL COMMENTS
  • Councilor Buchanan announced that he would like the parks committee to meet to discuss MRPP and the tennis courts at Cheney Park.
  • Councilor Buchanan welcomed Jessica Rowlett to the planning commission.
  • Councilor Neve also welcomed Jessica Rowlett to the planning commission.
14. ADJOURNMENT

The meeting was adjourned at 6:20 PM to meet again on Monday, January 28, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - December 10, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 26, 2018 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44577 thru Check #44624 - $195,347.08

Payroll - Check #24528 thru Check #24541 - $94,989.46 Including Direct Deposit

4. CORRESPONDENCE

None

5. ORDINANCE #1541 – BOND AND INTERIM FINANCING FOR WTP UPGRADES (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1541 – Bond and Interim Financing for WTP Upgrades as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1542 – BUDGET AMENDMENTS (ONE READING ONLY)

Councilor Neve made a motion to accept Ordinance #1542 – Budget Amendments as presented with one reading only. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

7. ITEMS FROM THE PUBLIC
  • Jenny Penoyar, Manager of the South Bend Library, gave a brief update on the status of the library. If everything remains on track the library should reopen on January 2, 2019.
  • Citizen Linda Buchanan suggested that the city council and city hall staff visit the Holiday Store at the South Bend Elementary School on Tuesday, December 11th or Wednesday, December 12th.
8. DEPARTMENT HEAD REPORTS

Police Chief Eastham advised that is has been “business as usual” for his department. Sergeant Stigall then provided a brief report on a program called Class Action that the South Bend Police Department is partnering with Road to Resilience and True North on. This partnership provides an evidence based program for high school freshman on alcohol abuse. It is a two week program and it will be provided again in the spring for the rest of the freshman class that didn’t attend this session.

9. MAYOR’S REPORT

None

10. COUNCIL COMMENTS

None

11. ADJOURNMENT

The meeting was adjourned at 5:48 PM to meet again on Monday, January 14, 2019 for the next regularly scheduled meeting at South Bend City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - November 26, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the November 14, 2018 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44553 thru Check #44576 - $35,670.47

4. CORRESPONDENCE

None

5. DECEMBER 24, 2018 COUNCIL MEETING

Councilor Williams made a motion cancelling the December 24, 2018 council meeting. The motion was seconded by Councilor Neve. Vote: Ayes-5, Noes-0, Absent-0

6. ORDINANCE #1539 – ADOPTING 2019 BUDGET (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1539 – Adopting 2019 Final Budget as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little. Noes – Councilor Buchanan)

7. ORDINANCE #1540 – AMENDING, REPEALING & ADDING TO CHAPTER 8.20 – GARBAGE SERVICE (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1540 – Amending, Repealing & Adding to Chapter 8.20 – Garbage Service as presented. The motion was seconded by Councilor Little. Vote: Ayes-5, Noes-0, Absent-0

8. ORDINANCE #1541 – BOND AND INTERIM FINANCING FOR WTP UPGRADES (FIRST READING)

Councilor Neve made a motion to move Ordinance #1541 – Bond and Interim Financing for WTP Upgrades to a second reading. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

City Supervisor Houk announced that the City was recently awarded a Transportation Improvement Board Grant for improvements to Willapa Avenue and First Street to Rixon Road. The project award is $313,236. This will be done in conjunction with the 4th Street Project which is being funded by a Community Development Block Grant. There are at least six large projects planned for 2019. It will be a busy spring.

11. MAYOR’S REPORT
  • Mayor Struck explained that K D & S Environmental is scheduled to be here on December 17th to take care of the library abatement.
  • Mayor Struck noted that she will be out of the office on November 28th & 29th at an AWC Risk Management Services Agency Board Meeting and on December 5th & 6th at an AWC Employee Benefit Trust Board of Trustee meeting.
  • Mayor Struck announced that the city has purchased 300 commemorative coins to celebrate the City’s Sesquicentennial. The profits from the sale of the coins will be used to hold a celebratory event during Labor Day next year. The cost is $10.00 each and can be purchased at city hall.
12. COUNCIL COMMENTS
  • Councilor Williams asked if the 4th Street Reconstruction Project included water line replacement and City Supervisor Houk advised that yes it does.
  • Councilor Neve thanked Police Chief Eastham and his staff for watching over her home while she was out of town.
  • Councilor Davis asked if the city could move their legal notices to the Pacific County Press. Clerk/Treasurer Roberts advised she would look into it after the first of the year.
13. ADJOURNMENT

The meeting was adjourned at 5:42 PM to meet again on Monday, December 10, 2018 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - November 14, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Sergeant Stigall and Clerk/Treasurer Roberts. Police Chief Eastham and City Supervisor Houk were absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 22, 2018 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44500 thru Check #44552 - $358,661.12

Payroll - Check #24513 thru Check #24527 - $95,542.63 Including Direct Deposit

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:31 PM – 2019 FINAL BUDGET

Mayor Struck opened the public hearing at 5:31 pm. Citizen Chris Thompson from 211 S Jackson explained the need to create a reserve fund by asking the department heads to cut a percentage from their budget. There were no additional comments and the public hearing was closed at 5:32 pm.

6. ORDINANCE #1538 – PROPERTY TAX LEVY (SECOND READING)

Councilor Neve made a motion to accept Ordinance #1538 – Property Tax Levy as presented. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

7. ORDINANCE #1539 – ADOPTING 2019 BUDGET (FIRST READING)

Councilor Neve made a motion to move Ordinance #1539 – Adopting 2019 Final Budget to a second reading. The motion was seconded by Councilor Williams.

Councilor Buchanan felt that this process was incomplete. There was not time to talk about goals and that there was no public input. He would like to hear people’s ideas and what the other councilors feel or think. Councilor Davis asked when they would discuss ways to raise money. Mayor Struck noted that discussion can be held anytime not just during budget season. Vote: Ayes-4, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little. Noes – Councilor Buchanan)

8. ORDINANCE #1540 – AMENDING, REPEALING & ADDING TO CHAPTER 8.20 – GARBAGE SERVICE (FIRST READING)

Councilor Neve made a motion to move Ordinance #1540 – Amending, Repealing & Adding to Chapter 8.20 – Garbage Service to a second reading. The motion was seconded by Councilor Davis.

Clerk/Treasurer Roberts gave a brief overview of the ordinance, explaining that this ordinance will go into effect when LeMays takes over the city’s garbage service. Generally it doesn’t change how garbage service is handled in the city, it just addresses garbage service from a third party standpoint.

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS

None

11. MAYOR’S REPORT
  • Mayor Struck read from Chapter 5 – Audience Participation/Addressing the Council, Section #5.3, 5.4 and 5.5 of the South Bend City Council Rules & Procedures Manual.
  • Mayor Struck reported that K D & S Environmental has completed their assessment of the South Bend Library and the abatement costs will be a bit under $17,000. The Friends of the Library will be paying for the abatement. They will work directly with K D & S Environmental.
12. COUNCIL COMMENTS
  • Councilor Buchanan pointed out that during the budget process he was never critical of any department. He thinks they are doing a good job.
  • Councilor Williams was happy with the news on the library!
  • Councilor Neve agreed – great news for the library!
  • Councilor Davis also agreed about the library.
13. EXECUTIVE SESSION – LABOR NEGOTIATIONS

Prior to adjourning to Executive Session Mayor Struck advised that there was a possibility that a decision would be made. Mayor Struck called the Executive Session to order at 5:46 PM for 15 minutes for the purpose of labor negotiations. Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Sergeant Stigall and Clerk/Treasurer Roberts were present.

Mayor Struck reconvened the meeting at 5:58 pm.

Councilor Little made a motion to accept the Teamster Union Local #252 Contract as presented. The motion was seconded by Councilor Neve.

For the purpose of transparency Mayor Struck provided those in attendance the following information about the union contract – It is a two year contract, in 2019 the employees will receive a 3.1% wage increase, an additional $5.00 per month Longevity and an additional $50.00 per month towards their health insurance. In 2020 the employees will receive a 3.0% wage increase and an additional $50.00 per month towards their health insurance.

Vote: Ayes-5, Noes-0, Absent-0

Executive sessions are done in accordance with RCW 42.30.080

14. ADJOURNMENT

The meeting was adjourned at 5:59 PM to meet again on Monday, November 26, 2018 for the next regularly scheduled meeting at South Bend City Hall

NOTICE IS HEREBY GIVEN that the City of South Bend Council will hold a public hearing on the 14th day of November 2018 at 5:40 PM for the purpose of discussing the 2019 City of South Bend Final Budget.   Any member of the public is encouraged to attend this hearing to comment on the City’s revenues and expenditures.  Comments may also be submitted to the City Council in care of the:

Clerk/Treasurer’s Office
City of South Bend
P.O. Drawer 9
South Bend, Washington 98586
Phone 360-875-5571
Email: Contact Dee Robers

Copies of the budget for 2019 will be available the week of October 22, 2018.  Persons with disabilities are encouraged to contact the Clerk/Treasurer in advance for assistance in submitting comments on the subject matter.

 

CITY OF SOUTH BEND - COUNCIL MEETING - October 22, 2018

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Little was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the October 8, 2018 regular meeting and October 10, 2018 Budget Workshop. The motion was seconded by Councilor Williams.

During discussion Councilor Buchanan expressed his displeasure in how the minutes from the regular meeting as well as the minutes from the budget workshop were presented. He felt that they should have been changed to reflect what Clerk/Treasurer Roberts had presented to the council at the regular meeting and that the minutes should have also included some of the heated discussion that had occurred at the budget workshop. Following discussion the minutes remained unchanged.

Vote: Ayes-3, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis. Noes – Councilor Buchanan)

Vendors – Check #44478 thru Check #44499 - $44,879.24

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:43 PM – 2019 PROPERTY TAX LEVY

Mayor Struck opened the public hearing at 5:43 pm. Mayor Struck explained that this is the annual 1% property tax increase that the city is allowed to take each year. Many granting agencies will look to see if a city levy’s their allowed 1% each year and if cities don’t then they will be denied their grant requests. Clerk/Treasurer Roberts pointed out that the city is not increasing anyone’s property taxes, the city doesn’t have that authority. The city is only requesting an additional 1% of what is collected which amounts to $2,434 additional dollars for 2019. Citizen Diantha Weilepp at 724 E Water Street asked how much that was per person. Clerk/Treasurer Roberts advised that she didn’t know how many property tax payers there were in South Bend, but it would be an additional 1% for each of them. There were no additional comments and the public hearing was closed at 5:45 pm.

6. ORDINANCE #1538 – PROPERTY TAX LEVY (FIRST READING)

Councilor Williams made a motion to move Ordinance #1538 – Property Tax Levy to a second reading. The motion was seconded by Councilor Neve.

During discussion Councilor Buchanan doesn’t see what the rush was. The city has until the end of the year to pass the budget. He noted that there were no members of public at the budget workshop and wondered why. Mayor Struck explained that the passage of this ordinance didn’t have anything to do with the budget workshop. Councilor Buchanan again reiterated that he wanted to postpone the whole process because he didn’t feel that he got the information he needed in the budget workshop.

Vote: Ayes-3, Noes-1, Absent-0 (Ayes – Councilor Williams, Councilor Neve, Councilor Davis. Noes – Councilor Buchanan)

7. TWO-LOT PRELIMINARY SHORT SUBDIVISION – HARBOR ROCK, INC

City Supervisor Houk presented the two-lot preliminary short subdivision for Harbor Rock, Inc. to the council. Following a brief discussion Councilor Neve made a motion to accept the Planning Commission’s recommendation to approve the Harbor Rock, Inc. application for the subdivision of Parcel #14092733041 into two lots. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-0

8. ITEMS FROM THE PUBLIC

Citizen Diantha Weilepp from 724 E Water Street reminded everyone that there would be a meeting of the Friends of the Library on Monday, November 5, 2018 at South Bend City Hall Council Chambers starting at 3pm. She encouraged everyone to attend.

Citizen Diantha Weilepp asked City Supervisor Houk if he had received an email survey from the Washington State Department of Archaeology & Historic Preservation and if so what he had said in the survey. City Supervisor Houk advised that he didn’t recall seeing anything from this agency.

Citizen Diantha Weilepp was curious about what the actual expenditures where for the library. There was $6,000 budgeted for revenue and $4,800 for expenditures but she would like to know what the actual amounts were. Clerk/Treasurer Roberts provided her with a 3rd quarter report for 2018.

Citizen Kate O’Neal from 806 W First Street asked that the city save the wonderful Carnegie Library building. It is the city’s responsibility.

Citizen Kate O’Neal questioned where the notices of city meetings and workshops were posted and suggested that they also be posted at the post office. Clerk/Treasurer Roberts advised that they were posted at the post office regularly until someone would remove them the day that they were posted. She will post them there again, but if they are removed the day that they are posted she will not continue to put them there. She reminded everyone that meetings – regular, special and workshops – are posted on the website and at city hall.

Citizen Chris Thompson from 211 S Jackson noted that he missed the budget workshop, but he is hoping that the council is considering budgeting more than $6,000 for the upkeep of the library because it definitely needs more like $10-$12,000 and that the council look at places to cut the budget to allow for the creation of some contingency funds.

9. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that it is business as usual in his department. He hopes that as Halloween approaches that parents will take that opportunity to teach their kids what crosswalks are for and how to use them correctly. Councilor Neve asked if he would be doing his usual “traffic slow down” around town and Police Chief Eastham explained that he does it every year.
  • City Supervisor Houk reported that the crew has been busy working on water leaks. It seems as each season changes there seems to be a plethora of water leaks. After a rather significate leak was fixed last weekend the water treatment plan has been shutting down which is the first time in a long time – which is a good sign that the city’s water loss is somewhat under control.
  • City Supervisor Houk announced that he has been working with South Bend Products at 237 W Robert Bush Drive and the Washington Department of Transportation (WSDOT) to establish a crosswalk near their business. Their employees cross Highway 101 in that area and it has become a traffic hazard. WSDOT has agreed to the crosswalk but the city will be responsible for the ADA ramps and the signage. City Supervisor Houk has been in discussion with management at South Bend Products and they might be willing to assist with the city’s costs associated with the crosswalk. City Supervisor Houk did note that there will probably be more crosswalks over time in that area as that section of town continues to grow. Councilor Buchanan suggested that possibly lowering the speed limit to 25 mph through town would be a solution. Police Chief Eastham advised that decision would be made by WSDOT not by the city. Councilor Buchanan suggested that the city look at lowering the speed limit in the residential areas to 20 mph too.
10. MAYOR’S REPORT

Mayor Struck explained that she had attended the Association of Washington Cities (AWC) Member Expo the previous week and that the City had received an award from their Risk Management Service Agency (RMSA) for having a liability claims experience drop of at least 2%. These types of awards are nice to get and will be reflected positively in the city’s experience factor when the 2019 Labor & Industry rates are published.

11. COUNCIL COMMENTS
  • Councilor Buchanan asked Mayor Struck if the police officer that confronted him at a public meeting was warned about intimidation. After some discussion Mayor Struck and Police Chief Eastham advised they were aware of the situation. Police Chief Eastham noted that he had no comment, it was a personnel issue and that there are two sides to every story.
  • Councilor Buchanan asked about the AWC Councilmember Handbook vs the South Bend City Council Rules and Procedures Manual. Clerk/Treasurer Roberts explained that the city was requested by the State to have a council handbook in place. By reviewing many cities council procedures and then taking their best practices as well as what was most pertinent to the City of South Bend a Council Rules and Procedures Manual was created. It was not created with ANY ONE PERSON in mind. It was done as a guideline as instructed by the State. It supersedes AWC’s Councilmember Handbook because their handbook is a general “overall” guideline.
  • Councilor Williams explained that when he first took office he got into a pickle when he didn’t follow policy and approached the city crew about an issue that he thought should be fixed. At that time Mayor Struck explained to him the process as it is laid out in the Council Rules and Procedures Manual and now he knows the proper procedure as well as the does and don’ts.
  • Councilor Williams asked City Supervisor Houk if the proposed crosswalk would be lighted. City Supervisor Houk advised that as of right now it will be just a standard sidewalk because of the cost. Councilor Williams suggested that if it is at all feasible that the city should try and do a lighted one.
  • Councilor Davis suggested that the crosswalk be moved closer to The Inn. City Supervisor Houk noted that it was talked about but those involved all agreed that people would just cross the highway diagonally which would defeat the purpose of having the crosswalk. It needs to be closer to South Bend Products.
12. ADJOURNMENT

The meeting was adjourned at 6:21 PM to meet again on Wednesday, November 14, 2018 for the next regularly scheduled meeting at South Bend City Hall.