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CITY OF SOUTH BEND - COUNCIL MEETING - August 26, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the August 12, 2019 regular meeting. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45250 thru Check #45273 - $299,494.79 Including EFT Payments

4. CORRESPONDENCE

Clerk/Treasurer Roberts advised the council that the State Auditor has arrived to audit the city. It is a three-year audit and they will be onsite for approximately 6 weeks. The cost is $26,900 plus travel costs and other expenses. The council will be invited to the entrance and exit conference. Those dates haven’t been established yet, but when they are Clerk/Treasurer Roberts will notify the council so they can attend if they want.

5. RESOLUTION #2019-05 – LEGISLATION TO AUTHORIZE A SALES AND USE TAX FOR AFFORDABLE HOUSING

Councilor Neve made a motion to accept Resolution #2019-05 – Legislation to Authorize a Sales and Use Tax for Affordable Housing as presented. The motion was seconded by Councilor Williams. Vote: Ayes-5, Noes-0, Absent-0

6. ITEMS FROM THE PUBLIC

None

7. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk reported that the crew has been busy getting ready for Labor Day.
  • City Supervisor Houk reported that the Kendrick Street project (Transportation Improvement Board (TIB) funded) is winding down and the contractor Rognlin’s, Inc. will have a subcontractor coming in to take care of the striping. The hydroseeding will be done when the weather is not so dry.
  • City Supervisor Houk announced that Phase Two of the Central Avenue project (Centennial Clean Water Revolving Fund) is going quite well, much better than Phase One. City Supervisor Houk did note that the soil conditions are poor.
  • Councilor Davis asked City Supervisor Houk about the slide at 702 W. Robert Bush Drive (Yellow Deli). City Supervisor Houk advised that, per the city’s engineers, a Stop Work Order was issued due to the potential hazards at the worksite. The City followed all of the correct processes, there is an engineer of record, Geotech work was done, and all of the proper paperwork and permits were applied for and issued.
  • Councilor Buchanan asked about the current logging that is being done near the city’s watershed. He was advised that all of the proper permits have been issued and agencies have been advised.
  • Police Chief Eastham announced that after 3 ½ months of advertising for civil service testing for entry level police officers the city received 9 applications. The test was held on August 19th. Only 5 showed up, 3 passed the test. Of those three only two passed the physical fitness testing. It will take about two-three weeks for background checks. Based on that information they would potentially move on to the polygraph and psychological examination.
8. MAYOR’S REPORT

Mayor Struck announced that all of the events for Come Play on Labor Day are in full swing. There is a lot of great things planned that weekend including the City of South Bend’s 150th Anniversary celebration which will be held at the Willapa Harbor Chamber of Commerce building on Saturday, August 31st starting at 6:30 pm.

9. COUNCIL COMMENTS
  • Councilor Neve asked about the work that was being done around W. First and B/C Street. City Supervisor Houk advised that originally it was thought to be a water leak, but it turned out to be a plugged storm drain along with a underground spring. The city installed a French Drain that takes care of the issue.
  • Councilor Neve mentioned the Kiwanis Scholarship Breakfast on Sunday of Labor Day. It is from 8am-11am at the chamber building – breakfast casseroles (meat & vegetarian), pancakes, fruit, juice, milk and coffee. Monday is the poker paddle which starts at 11am at Robert Bush Park. With a sigh Councilor Neve noted that the Pacific County Fair went well and that September 3rd couldn’t come soon enough. Mayor Struck agreed wholeheartedly.
  • Councilor Little noted that the people that live above the recent slide appreciated the city’s quick response.
10. ADJOURNMENT

The meeting was adjourned at 5:49 PM to meet again on Monday, September 9, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - August 12, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts. Councilor Neve was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Williams to approve the Agenda, Consent Agenda and the minutes of the July 22, 2019 regular meeting. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45212 thru Check #45249 - $528,059.85 Including EFT Payments

Payroll - Check #24655 thru Check #24670 - $103,269.04 Including Direct Deposit

4. CORRESPONDENCE

None

5. CONTRACT FOR BOARDING PRISONERS

Councilor Williams made a motion to accept the Contract for Boarding Prisoners as presented. The motion was seconded by Councilor Little. Vote: Ayes-4, Noes-0, Absent-1

6. INTERGOVERNMENTAL AGREEMENT REPLACING PCOG-STP AGREEMENT

Councilor Buchanan made a motion to accept the Intergovernmental Agreement Replacing PCOG-STP Agreement as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his department is getting ready for Labor Day. The Raymond Police Department and the Pacific County Sheriff’s Office will be providing assistance over the long weekend and for the parade on Sunday. Police Chief Eastham noted that this will be the first time in many years that the Pacific County Sheriff’s Office has provided help for the parade.
  • Police Chief Eastham announced that there will be civil service testing for two entry level police officer positions on August 19, 2019.
  • City Supervisor Houk reported that the Kendrick Street project (Transportation Improvement Board (TIB) funded) is winding down. Contractor Rognlin’s, Inc. will be pushing back the hydroseeding due to the dry weather until around the middle of September.
  • City Supervisor Houk announced that the Central Avenue project (Centennial Clean Water Revolving Fund) will be starting soon. The contractor, Big River Excavating, will begin mobilizing on August 14th with a 45-day substantial completion date.
9. MAYOR’S REPORT

Mayor Struck announced that all of the events for Come Play on Labor Day are in full swing. There is a lot of great things planned that weekend including the City of South Bend’s 150th Anniversary celebration which will be held at the Willapa Harbor Chamber of Commerce building on Saturday, August 31st starting at 6:30 pm. She encouraged anyone who might have questions to give her a call or stop by city hall and see her.

10. COUNCIL COMMENTS
  • Councilor Little thanked City Supervisor Houk and his crew – the city is looking good!
  • Councilor Davis questioned the signs that she recently noticed that say “this is not a crosswalk” on Highway 101. She was advised that the signs have been in place for some time and were put there by the Washington State Department of Transportation.
  • Councilor Williams also thinks that the city is looking very nice. The current TIB sidewalk project has really helped too.
  • Councilor Buchanan noted that he recently rode by the fairgrounds in Menlo and the trail has been mowed so people can walk to the fair (August 21st through 24th) if they want.
11. ADJOURNMENT

The meeting was adjourned at 5:51 PM to meet again on Monday, August 26, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - July 22, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, City Supervisor Houk, Police Chief Eastham and Clerk/Treasurer Roberts.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the July 8, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #45183 thru Check #45211 - $22,551.69 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:33 PM – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2020 THROUGH 2025

Mayor Struck opened the public hearing at 5:33 pm. Mayor Struck presented the Six Year Transportation Improvement Plan – 2020-2025:

Project TitleProject DescriptionRoad NameBegin TerminiEnd TerminiPhase Start Date
Adams Street

Road reconstruction, add sidewalk
on both sides (Broadway to Water)

Adams Street Highway 101 Water Street 2020
Washington Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Washington Street Water Street East 3rd Street 2020
Madison Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Madison Street Highway 101 First Street 2021
Jefferson Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Jefferson Street Highway 101 First Street 2022
Maple Street Road reconstruction Maple Street Memorial Street First Street 2022
First Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
First Street A Street C Street 2023
First Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
First Street Jackson Street Harrison Street 2023
Pacific Avenue Road Reconstruction & widening,
add sidewalk on one side. Storm drainage
Pacific Avenue West 4th Avenue First Street 2024
Jackson Street Road reconstruction and widening,
add sidewalk on one side. Storm drainage.
Jackson Street Oregon Avenue Montana Avenue 2025

 

Citizen Diantha Weilepp (724 E Water Street) asked if there would be additional meetings to comment on this and it was explained that this was the one and only public hearing for this six year road plan, but she was welcome to come into the office any time and discuss the plan with Mayor Struck or City Supervisor Houk.

There was no additional public comment and the public hearing was closed at 5:37pm.

6. RESOLUTION #2019-04 – SIX YEAR TRANSPORTATION IMPROVEMENT PLAN FOR 2020 THROUGH 2025

Councilor Williams made a motion to accept Resolution #2019-04 – Six Year Transportation Improvement Plan for 2020 through 2025 as presented. The motion was seconded by Councilor Neve Vote:

Vote: Ayes-5, Noes-0, Absent-0

7. ADDENDUM TO GARBAGE CONTRACT & RECYCLE CONTRACT – LEMAY, INC.

Councilor Neve made a motion to accept the Addendum to the Garbage Contract & Recycle Contract for LeMay, Inc. as presented. The motion was seconded by Councilor Davis.

Vote: Ayes-5, Noes-0, Absent-0

8. BID AWARD – CENTRAL AVENUE PROJECT

Mayor Struck presented the bid results for the Central Avenue Sewer Line Replacement Phase 2 project.

Engineer’s Estimate$481,744.80
Big River Excavating (Astoria, OR) $506,692.80
Barcott Construction, LLC (Chehalis, WA)        $598,735.80
Rognlin’s, Inc. $612,716.40
NOVA Contracting, Inc. (Littlerock, WA) $666,468.00

Eric Noah & Dominic Miller of Gray & Osborne, Inc. were present to answer any questions the council might have regarding the bids.

Mayor Struck explained that she, along with City Supervisor Houk, Tony Ewing and Mike Sarin from Big River and Frank Baublits and Eric Noah (by phone) from Gray & Osborne, Inc. met to discuss all of the issues with the previous contractor and this project. Mayor Struck felt that those present understood what those issues were and did not feel like that any of them would have a problem with this project or would it affect their bid in a negative way.

Councilor Little expressed his concerns about Big River Excavating and the issues that the city had with them in 2007 and the fact that it ended up costing the city money.

Clerk/Treasurer Roberts noted that she had requested legal counsel from Michael Tierney and he had given the city some specific things that he felt would be necessary to move forward. Those things have been addressed.

Following some additional discussion Councilor Neve made a motion to accept Big River Excavating as the low bidder for the Central Avenue Sewer Line Replacement Phase 2 project. The motion was seconded by Councilor Buchanan.

Vote: Ayes-5, Noes-0, Absent-0

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham requested permission to surplus a 2012 Dodge Charger for $2,500.00. Councilor Williams made a motion to surplus the 2012 Dodge Charger as presented. The motion was seconded by Councilor Neve. Vote: Vote: Ayes-5, Noes-0, Absent-0
  • City Supervisor Houk reported that both of the current Transportation Improvement Board (TIB) Projects – Kendrick Street & Willapa Avenue – are ahead of schedule. Lakeside Industries is scheduled to start paving next week. Both projects should wrap up by mid-August. The Central Avenue sidewalks, which is also part of the Kendrick/Willapa Avenue TIB project will start next week and should wrap up in mid-August as well.
  • City Supervisor Houk explained that the Steve Russell Crossing lights are functioning again. He also noted that a representative from Traffic Safety Supply would be coming down to demonstrate the installation of the thermoplastic crossbars (crosswalk) for the crew.
  • Clerk/Treasurer Roberts advised the council that they each had the current 2nd quarter budget report and if anyone had any questions to please let her know.
11. MAYOR’S REPORT
  • Mayor Struck requested the council’s permission for a beer garden at Cheney Park for the annual softball tournament over Labor Day. Councilor Neve made a motion allowing for a beer garden at Cheney Park during Labor Day. The motion was seconded by Councilor Williams. Vote: Vote: Ayes-5, Noes-0, Absent-0
  • Mayor Struck noted that the plans are coming together nicely for the 150th Anniversary Celebration for the City of South Bend which will be held at the Willapa Harbor Chamber of Commerce building.
  • Mayor Struck announced that the cost of the fireworks for Labor Day went from $6,000 in 2018 to $8,000 for 2019. That is for a 20-minute show.
12. COUNCIL COMMENTS
  • Councilor Buchanan thanked the representatives from Gray & Osborne, Inc for coming down and attending the council meeting.
  • Councilor Neve noted that the mosquitos are BACK on “C” Street!
  • Councilor Little complimented the city – things are looking nice around town.
  • Councilor Little mentioned that he has received several complaints from citizens regarding the parking lot at the old DSHS Building (734 W. Robert Bush Drive). Mayor Struck agreed, she had noticed it recently too. City Supervisor Houk advised he would check into it.
13. ADJOURNMENT

The meeting was adjourned at 6:10 PM to meet again on Monday, August 12, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - July 8, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Police Sergeant Stigall and Clerk/Treasurer Roberts. Councilor Little was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the June 24, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45143 thru Check #45182 - $77,475.06 Including EFT Payments

Payroll - Check #24639 thru Check #24654 - $98,842.22 Including Direct Deposit

4. CORRESPONDENCE

None

5. ITEMS FROM THE PUBLIC

None

6. DEPARTMENT HEAD REPORTS
  • Police Sergeant Stigall gave a brief department update noting that the 4th of July was relatively quiet with lots of traffic through town. He noted that the sexual assault case that Police Chief Eastham mentioned at the June 10, 2019 council meeting occurred in the county so it has been transferred to the Pacific County Sheriff’s Office. Unfortunately, another sexual assault case was reported in South Bend. Most if not all of the overtime involved in this investigation will be covered by a domestic violence grant that the police department has available to them.
  • Police Sergeant Stigall announced that National Night Out will be held on August 6th in Raymond at South Fork Landing. It starts at 6:00 pm and lots of great things are planned. The Raymond and South Bend Fire Department will also be participating this year!
  • City Supervisor Houk noted that both of the Transportation Improvement Board (TIB) projects are underway on Kendrick Street and Willapa Avenue. A drainage issue on Kendrick is being worked on with the engineers.
  • City Supervisor Houk reported that the sending unit heads for Steve Russell Crossing have been received and the electrician will be installing them this week. City Supervisor Houk has also ordered crossing arms which will be installed once they are received.
7. MAYOR’S REPORT

None

8. COUNCIL COMMENTS
  • Councilor Davis noted that the fireworks were not bad this year, except at the trailer park on Willapa.
  • Councilor Neve mentioned that when she picked up her mail on July 3rd at 6 am she was already hearing fireworks. She was concerned, but it was actually quite moderate overall.
  • Councilor Neve pointed out that she had a block party at First and “C” Street on June 23rd and there were NO mosquitos! This area is notorious for being one of the worst areas in town for mosquitos!
  • Councilor Williams feels like Three Rivers Mosquito and Vector Control are doing a good job controlling the mosquitos.
  • Councilor Williams asked about the status of Mary Rogers Pioneer Park. Mayor Struck explained that there has been a delay in contractor bids because everyone is busy, including getting a plumber bid. Unfortunately, it won’t be done before Labor Day.
  • Councilor Buchanan noted that they don’t have a dog right now so the fireworks were good. It was a great show!
9. ADJOURNMENT

The meeting was adjourned at 5:39 PM to meet again on Monday, July 22, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - June 24, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Davis, Councilor Little, Police Chief Eastham and Administrative Assistant Porter. Councilor Williams, Councilor Neve, Clerk/Treasurer Roberts and City Supervisor Houk were absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Davis to approve the Agenda, Consent Agenda and the minutes of the June 10, 2019 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-3, Noes-0, Absent-2

Vendors – Check #45120 thru Check #45142 - $165,722.46 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC LIBRARY IMPROVEMENT PROJECT (ACCEPTANCE OF .09 MONEY)

Mayor Struck gave a brief overview of the project.

Councilor Buchanan made a motion to accept the Public Library Improvement Project acceptance of .09 Money as presented. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2

6. ITEMS FROM THE PUBLIC

Citizen Diantha Weilepp thanked the city for putting in for the grant for the South Bend Timberland Library.

7. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that his officers will be citing citizens if they see any use of illegal fireworks.
  • Police Chief Eastham asked the council if they wanted to let citizens use the boat launch to let off fireworks this year as they had in years prior.
  • Councilor Little made a motion allowing citizens to utilize the boat launch for letting off fireworks. The motion was seconded by Councilor Davis. Vote: Ayes-3, Noes-0, Absent-2
8. MAYOR’S REPORT

Mayor Struck advised that she would be out of the office the rest of the week attending the Association of Washington Cities Conference.

9. COUNCIL COMMENTS
  • Councilor Buchanan thanked the city crew for all the mowing they have been doing.
  • Councilor Davis gave kudos to the South Bend Volunteer Fire Department for receiving a lower fire rating of 4.
  • Councilor Little advised the city is looking very good.
10. ADJOURNMENT

The meeting was adjourned at 5:41 PM to meet again on Monday, July 8, 2019 for the next regularly scheduled meeting at South Bend City Hall

CITY OF SOUTH BEND - COUNCIL MEETING - June 10, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk and Clerk/Treasurer Roberts. Councilor Buchanan was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 29, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45080 thru Check #45119 - $105,487.31 Including EFT Payments

Payroll - Check #24622 thru Check #24638 - $106,943.03 Including Direct Deposit

4. CORRESPONDENCE

None

5. TRANSFER STATION AND DISPOSAL SERVICE AGREEMENT (ROYAL HEIGHTS) – AMENDMENT #10

Clerk/Treasurer Roberts gave a brief overview of the agreement.

Councilor Neve made a motion to accept the Transfer Station and Disposal Service Agreement as presented. The motion was seconded by Councilor Williams. Vote: Ayes-4, Noes-0, Absent-1

6. CONTRACT AMENDMENT FOR GARBAGE RECYCLE COLLECTION (LEMAYS) – AMENDMENT #1

Roger Swalander, Site Manager for LeMays of Grays Harbor was present to answer questions regarding the amendment.

Councilor Williams made a motion to accept the Contract Amendment for Garbage Recycle Collection as presented. The motion was seconded by Councilor Neve. Vote: Ayes-4, Noes-0, Absent-1

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS
  • Police Chief Eastham advised that as the weather improves accidents increase and car prowls pick up. Keep your car doors locked! Police Chief Eastham also reported that his department is working on another sexual assault of a child.
  • City Supervisor Houk reported business as usual for his department. He did note that all of the equipment needed to repair the Steve Russel Crossing has been purchased by the city. It will take about six weeks for manufacturing of the electronic panels.
  • Clerk/Treasurer Roberts noted that she will be out of the office the week of June 24th. She will be attending AWC’s Annual Conference in Spokane. She sits on two AWC boards so AWC will be paying for the majority of her travel and expenses.
9. MAYOR’S REPORT
  • Mayor Struck advised that she will also be attending AWC’s Annual Conference but she won’t be leaving until Tuesday, June 25th because her meetings don’t start until Wednesday.
  • Mayor Struck announced that she and Police Chief Eastham were invited to the ground breaking ceremony for the new South Bend Elementary School. It was a nice presentation.
10. COUNCIL COMMENTS
  • Councilor Neve is anxious for Three Rivers Mosquito and Vector Control to start spraying.
  • Councilor Williams agreed with Councilor Neve.
  • Councilor Williams inquired about the crosswalk by Bud’s Lumber. City Supervisor Houk explained that the funding for the crosswalk is available, the city is just waiting for the contractor to have time to do it. The City, State and the property owner (South Bend Products) are working together on this project.
11. ADJOURNMENT

The meeting was adjourned at 5:43 PM to meet again on Monday, June 24, 2019 for the next regularly scheduled meeting at South Bend City Hall.

 

"I remember before Forrie Smith had the Blue Top Jim Nelson had The Inn in the Blue Top Building.  When the new highway went in Jim Nelson moved The Inn to Hwy 101 and Kendrick St."  - Ray Hicks

 

"One of my favorite memories is the amazing oysters at Claire's party." - Ryan Jacquay 

 

Submit your memory HERE or drop it by City Hall.

CITY OF SOUTH BEND - COUNCIL MEETING - May 29, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham, City Supervisor Houk. Assistant Fire Chief McGee and Clerk/Treasurer Roberts. Councilor Williams was absent (excused).

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the May 13, 2019 regular meeting. The motion was seconded by Councilor Little.

Vote: Ayes-4, Noes-0, Absent-1

Vendors – Check #45048 thru Check #45079 - $32,525.20 Including EFT Payments

4. CORRESPONDENCE

None

5. PUBLIC HEARING @ 5:33 PM – CDBG GENERAL PURPOSE GRANT

Mayor Struck opened the public hearing at 5:33 pm. Mayor Struck noted that there were CDBG handouts in the back of the room in English and Spanish as well as a Spanish interpreter available if anyone in the audience needed assistance.

Gray & Osborne, Inc. representative Dominic Miller briefly explaining the Community Development Block Grant (CDBG) General Purpose Grant which is a $750,000 grant application to help offset the cost of the current water treatment plant improvements that the city currently has a $3,000,000 loan through U.S. Dept of Agriculture-Rural Development (USDA-RD) for. If the grant is approved it would reduce the amount of the USDA RD loan.

There was little public input and those that did speak did not identify themselves for the record. The public hearing was closed at 5:49 pm.

6. BID RESULTS – FIRST STREET & KENDRICK STREET RECONSTRUCTION / WILLAPA AVENUE SIDEWALK

Dominic Miller explained the bid results for the First Street & Kendrick Street Reconstruction / Willapa Avenue Sidewalk Project. The Engineers Estimate was $635,000 to $695,000 and the lowest bidder was $804,560.00 / $850,710.00.

 

 Contractor

Total Amount Bid

    (Schedules A1, B and C)     

Line No 5 

Total Amount Bid

(Schedules A1, A2, B and C)

Line No 6
Rognlin’s, Inc. $804,560 $850,710
Sea Construction, LLC $930,675 $971,715

 

This project is being funded through the Transportation Improvement Board (TIB). With Mr. Millers assistance the City approached TIB to see if they would be able to provide any additional funds for the project and they agreed to add an additional $125,510 to the project which left a shortfall of $25,000 and no additional money for overruns. Following discussion Councilor Neve made a motion to accept the bid results and award the project as presented to Rognlin’s, Inc. ($804,560) with the understanding that the city would be responsible for the $25,000 shortfall and any cost overruns. The motion was seconded by Councilor Buchanan.
Vote: Ayes-4, Noes-0, Absent-1

7. PACIFIC SUNSET FINAL PLAT APPROVAL

Prior to the vote Councilor Little recused himself due to a conflict of interest.

Councilor Neve made a motion to accept the Pacific Sunset Final Plat as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1  (Vote: Ayes-Councilor Buchanan, Councilor Neve, Councilor Davis; Absent-Councilor Williams; Abstention-Councilor Little)

8. RESOLUTION #2019-03 – JULY 5, 2019 ADDITIONAL HOLIDAY

Councilor Neve made a motion to accept Resolution #2019-03 – July 5, 2019 Additional Holiday as presented. The motion was seconded by Councilor Davis. Vote: Ayes-4, Noes-0, Absent-1

9. ITEMS FROM THE PUBLIC

None

10. DEPARTMENT HEAD REPORTS
  • City Supervisor Houk explained that there had been a couple of issues at the Water Treatment Plant – the chlorinator value went out which shut the plant down until a contractor was able to come in and get it fixed and the raw water pump broke down and had to be shipped out for repair. The plant was down for about 24 hours and the city had to purchase water from Raymond during that time.
  • The circuit panel for the Steve Russell Crossing (flashing crosswalk) was sent in and it is not repairable. To replace the panel is approximately $7,000. At this time the city does not have a plan for replacement, but will explore what funding options might be available.
11. MAYOR’S REPORT

Mayor Struck announced that the city had been awarded $30,000 for the library through the Pacific Council of Government’s .09 monies funding program. She advised that with the money from the Friends of the Library and this money this should be able to take care of the repairs that were identified during the inspection by Gray & Osborne, Inc. last year.

12. COUNCIL COMMENTS
  • Councilor Davis asked if fireworks would be banned this year due to the drought. Police Chief Eastham advised that he didn’t know yet, but he did point out that he would be ticketing anyone that was CAUGHT setting off illegal fireworks this year. The fine will be $500.00.
  • Regarding fireworks, Councilor Buchanan noted that he would like to see smaller fines and it enforced more often.
  • Councilor Buchanan mentioned that the Steve Russell Crossing crosswalk needed to be repainted. City Supervisor Houk advised he would contact the Washington Dept of Transportation as that is their responsibility.
13. ADJOURNMENT

The meeting was adjourned at 6:11 PM to meet again on Monday, June 10, 2019 for the next regularly scheduled meeting at South Bend City Hall.

4th Street Reconstruction

We are currently in the draft phase of the design for the $710,650 CDBG General Purpose Grant to reconstruct 4th Street between Pacific and Willapa Avenues. It is also slated for construction this summer. The project will result in improved vehicle and pedestrian safety and water service reliability. Major components of the project include reconstructing approximately 680 linear feet of roadway; adding an American Disabilities Act compliant sidewalk; and replacing the existing water main. The CDBG project will link to the completed Transportation Improvement Board project located on Willapa Avenue.

Funding Agency    AmountAction ItemsDate
CDBG $710,650 G&O finalize contract w/ City 1/14/2019
    DAHP decision (use Central Ave.) 1/11/2019
    Survey w/ Willapa Ave. 1/31/2019
    Complete Environmental Assessment 3/1/2019
    Design 4/1/2019
    Go to Bid 3/1/2020
    Construct next summer after Central Ave. construction 6/1/2020

 

Adams Street

As of now, the  $762,710 TIB (Transportation Improvement Board) Adams Street Project is still in the design phase of the project and is expected to go to constructions this summer. The project will provide a safe corridor for pedestrians to get from Hwy 101 to the South Bend school facilities.  Simultaneously, the roadway (with the averaged PCR score of 29 for the two segments to be replaced) will receive Cement Treated Base similar to that on the TIB funded First Street and Kendrick Street project. The project will include Americans with Disabilities Act (ADA) ramps and crossing bars, curb and gutters plus a 5’ sidewalk on the west side of Adams Street.

Cheney Ballfield Lighting

The City of South Bend was awarded a RCO Grant (Recreation and Conservation Office) for the amount of $330,000. With that, the very generous Cheney Foundation picked up a good portion of the match in the amount of $35,000 and the city put $25,000 with in-kind labor. The city of South Bend will use this grant to install LED lights at the newly renovated Cheney Field in downtown South Bend. The scope of this project is to install LED field lighting along with electrical upgrades and related work at the field. The primary recreational opportunity provided by this project is increased lighted baseball and softball use. Progress is happening on this project as well. The first week in March PanGeo will be on site for some soils engineering along with Cultural Resource Consultants (CRC), they will also be onsite during this exploratory drilling and monitor the activity. The on-site monitoring is an RCO requirement. Following approval of the Purchase Order from Musco, it will take Musco 45 days to factory construct the lighting and ship to the site.  Depending on the soil conditions, they expect it could take up to a week to install. We are hoping to have the Cheney Lighting Project complete this Spring.

Mary Rogers Pioneer Park

Click HERE for more details

 

Water Treatment Plant 

The City of South Bend was awarded a $3,000,000 US Department of Agriculture Rural Development loan and $750,000 Community Development Block Grant to help offset loan. The loan and grant will be used to upgrade and expand the City’s filter membrane water treatment plant. The plant, originally constructed 2000, produced approximately 864,000 gallons per day in 2018. Plant capacity will be expanded with the addition of a new filter rack, allowing for production to increase to 1.29 million gallons per day. The plant will also undergo a series of upgrades designed to improve plant efficiency and resiliency. Upgrades include but are not limited to pump replacements, membrane retrofits, and the integration of emergency backup power. Upon completion, the water treatment plant upgrades and expansion will allow the City to better meet the City’s municipal water needs in an effective and dependable manner.

Funding Agency    AmountAction ItemsDate
USDA RD $3,000,000  Membrane Procurement Bid 1/9/2019
    WTP Plans and Specifications Submitted to DOH 12/30/2019
    WTP Plans and Specifications Submitted to Funding Agencies 1/22/2020
    Bid Opening 4/15/2020
    Project Award 5/6/2020
    Contractor Begins Construction 6/15/2020
     Project Completion 12/1/2020 
CITY OF SOUTH BEND - COUNCIL MEETING - May 13, 2019

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1-2. CALL TO ORDER AND PLEDGE OF ALLEGIANCE

The council meeting was called to order by Mayor Struck at 5:30 pm followed by the Pledge of Allegiance. Members present: Councilor Buchanan, Councilor Williams, Councilor Neve, Councilor Davis, Councilor Little, Police Chief Eastham and Clerk/Treasurer Roberts. City Supervisor Houk was absent.

3. APPROVAL OF AGENDA, CONSENT AGENDA, AND APPROVAL OF MINUTES

A motion was made by Councilor Neve to approve the Agenda, Consent Agenda and the minutes of the April 8, 2019 regular meeting. The motion was seconded by Councilor Williams.

Vote: Ayes-5, Noes-0, Absent-0

Vendors – Check #44998 thru Check #45047 - $308,173.64 Including EFT Payments
Check #44973 thru #44997 VOIDED

Payroll - Check #24605 thru Check #24621 - $97,005.30 Including Direct Deposit

4. CORRESPONDENCE

None

5. PACIFIC COUNTY COMMUNICATIONS (PACCOM) INTERLOCAL AGREEMENT

Councilor Neve made a motion to accept the Pacific County Communications (PACCOM) Interlocal Agreement as presented. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

6. SPRING CLEAN UP

Clerk/Treasurer Roberts gave the council a brief overview of past spring cleanup numbers. Using an average from the last three years – 2016, 2017 and 2018 – 104 people took advantage of spring cleanup for a total overage of 60,077 lbs. which equaled 30.04 tons of garbage for an average cost of $3,151.83. Following a brief discussion Councilor Williams made a motion to continue spring cleanup with the expense covered by the City. The motion was seconded by Councilor Davis. Vote: Ayes-5, Noes-0, Absent-0

Spring cleanup will be held the week of June 10th. Clerk/Treasurer Roberts will advise Kim Porter to get the information out to the citizens.

7. ITEMS FROM THE PUBLIC

None

8. DEPARTMENT HEAD REPORTS

None

9. MAYOR’S REPORT

Mayor Struck advised she would be out of the office from May 14th – May 17th as she will be attending the National League of Cities Annual Conference in Florida. The Association of Washington Cities is paying for her to attend.

10. COUNCIL COMMENTS
  • Councilor Buchanan asked his fellow councilors to think about ways to get more use of the city dock and about parking. Police Chief Eastham noted that the docks are full in the summer, during boating season.
  • Councilor Buchanan asked that if the Steve Russell Crossing isn’t fixed if there could be a sign put up that says it isn’t working properly.
  • Councilor Williams noted that he hasn’t seen any mosquitos so far this year which is very unusual, but also a good thing.
11. ADJOURNMENT

The meeting was adjourned at 5:51 PM to meet again on Wednesday, May 29, 2019 for the next regularly scheduled meeting at South Bend City Hall.